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PANHELLENIC ASSOCIATION CONSTITUTION
The University of North Carolina at Chapel Hill
Adopted November 10, 2009

ARTICLE I. NAME

The name of this organization shall be The University of North Carolina at Chapel Hill
Panhellenic Association.

ARTICLE II. OBJECT

The object of the Panhellenic Association shall be to develop and maintain
Fraternity/Sorority life and interfraternity relations at a high level of accomplishment and in
doing so:

1. Consider the goals and ideas of member groups as continually applicable to campus and
personal life.
2. Promote superior scholarship as basic to intellectual achievement.
3. Cooperate with member fraternities/sororities and the University administration in
concern for and maintenance of high social and moral standards.
4. Act in accordance with National Panhellenic UNANIMOUS AGREEMENTS and
policies.
5. Act in accordance with such rules established by Panhellenic Council as to not violate the
sovereignty, rights, and privileges of member fraternities/sororities.

ARTICLE III. MEMBERSHIP

There shall be two classes of membership: Regular and Associate.

1. The REGULAR membership of The University of North Carolina at Chapel Hill
Panhellenic Association shall be composed of all chapter members in good standing of
National Panhellenic Conference fraternities/sororities at The University of North
Carolina at Chapel Hill.
a. DUES. Each Panhellenic chapter will pay an active membership per capita fee of
$12.00, for new and returning members. These dues will be collected each
semester: the fall semester due date is October 15, the spring semester due date is
February 15.
i. Fines. A late fine of $100 per week will be assessed for chapters who fail
to meet the dues deadline date.
ii. Allocation of Dues. Panhellenic Dues should be allocated between the
Panhellenic Safety Fund and the general Panhellenic Council account. $4
per capita should be added to the safety fund each semester. In addition,
any surplus cash may be added to the Panhellenic Safety Fund at the end
of the fiscal year at the discretion of the new executive board elected in
November.
2. The ASSOCIATE membership of The University of North Carolina at Chapel Hill
Panhellenic Association shall be composed of all members in good standing of non-
National Panhellenic Conference colonies or pledged chapters. All members in good
standing of non-NPC national women’s fraternities and local women’s fraternities have
the ability to hold Associate Membership.
a. Associate Member chapters of the Panhellenic Association are responsible for
providing a delegate to serve on the Panhellenic Council who has the right to vote
on all matters pertaining to Panhellenic issues.
b. Chapter members may hold office on the Panhellenic Executive Board and may
serve on any Panhellenic Standing Committee or other Greek-related committee.
c. Each Associate Member chapter will pay an active per capita fee of $12.00, for
new and returning members. These dues will be collected each semester and will
abide by the deadline rules as stated for regular member chapters.
d. Information on petitioning to become an Associate Member chapter of the
Panhellenic Association is available from the Panhellenic Association Executive
Board and the Office of the Vice Chancellor for student affairs.

ARTICLE IV. OFFICERS

1. The officers of The University of North Carolina at Chapel Hill Panhellenic Association
shall be President, Vice President of Committees, Secretary, Treasurer, Vice President of
Recruitment, Vice President of Special Events and Vice President of Standards.
2. The officers shall be delegates from fraternities/sororities holding regular or associate
membership in The University of North Carolina at Chapel Hill Panhellenic Association.
3. The officers shall serve for a term of one calendar year.
4. The officer’s grades shall be reviewed twice per term by the Panhellenic President.
Should an officer’s grade point average fall below a 2.50, the Panhellenic President shall
arrange a mediation process through the Office of Fraternity and Sorority Life.
5. Any officer failing to perform her duties as outlined shall resign, and a successor shall be
designated by election or as provided in Article VII, Section 3.

ARTICLE V. MEETINGS

1. Regular Meeting: The University of North Carolina at Chapel Hill Panhellenic
Association shall hold weekly meetings.
2. Special Meeting: A special meeting of The University of North Carolina at Chapel Hill
Panhellenic Association may be called by the president when necessary and shall be
called by her upon the written request of any regular or associate member
fraternity/sorority of The University of North Carolina at Chapel Hill Panhellenic
Association.
3. The delegate from each regular or associate member fraternity/sorority shall be
responsible for notifying her chapter members of all regular and special meetings of The
University of North Carolina at Chapel Hill Panhellenic Association.
4. All Panhellenic officers, including the executive board and delegates, must be present at
all general council meetings. Failure to attend a meeting without submitting a valid
excuse to the Panhellenic Council Secretary may result in removal from office.
ARTICLE VI. PANHELLENIC ADVISOR

1. The Panhellenic Advisor shall be appointed by the University Administration.
2. The Panhellenic Advisor shall serve in advisory capacity to The University of North Carolina
at Chapel Hill Panhellenic Association and its Council.

ARTICLE VII. THE PANHELLENIC COUNCIL

The administrative body of The University of North Carolina at Chapel Hill Panhellenic
Association shall be The University of North Carolina at Chapel Hill Panhellenic Council.

It shall be the duty of the Panhellenic Council to administer all business related to the overall
welfare of The University of North Carolina at Chapel Hill Panhellenic Association and to
compile rules governing the Panhellenic Association, including recruitment and joining, which
do not violate the sovereignty, rights, and privileges of member fraternities/sororities.

1. MEMBERSHIP. The University of North Carolina at Chapel Hill Panhellenic Council
shall be composed of one voting delegate and one alternate delegate from each National
Panhellenic Conference fraternity/sorority chapter at The University of North Carolina at
Chapel Hill and from such National Panhellenic Conference fraternity/sorority colonies
or national sororities at The University of North Carolina at Chapel Hill as the council
may approve for membership.
2. SELECTION OF DELEGATES. Delegates to the Panhellenic Council shall be selected
by their respective fraternity/sorority chapters to serve for a term of one calendar year.
Whenever possible, the alternate delegate of one year shall be the delegate for the
succeeding year.
3. DELEGATE VACANCIES. When a delegate vacancy occurs, it shall be the
responsibility of the fraternity/sorority concerned to select a replacement and to notify the
Panhellenic Council Secretary of her name, address, telephone number, and email
address. When a meeting of the Panhellenic Council occurs while a vacancy exists, the
alternate delegate of the fraternity/sorority concerned shall fulfill the duties of the
delegate, except that of the President.
4. OFFICERS. The officers of The University of North Carolina at Chapel Hill Panhellenic
Association shall serve as the officers of its Panhellenic Council. These officers shall
serve as the Executive Board of the Panhellenic Council and shall have such powers and
duties as are prescribed in the Bylaws of The University of North Carolina at Chapel Hill
Panhellenic Association.
5. MEETINGS. Weekly meetings of the Panhellenic Council shall be held at a time and
place established at the beginning of each academic semester.
6. VOTING.
a. The voting body of The University of North Carolina at Chapel Hill Panhellenic
Association shall be its Panhellenic Council.
b. The voting members of the Panhellenic Council shall be the delegates of each
fraternity/sorority holding regular and associate membership. If a delegate is
absent her alternate shall cast the vote of her fraternity/sorority. If both delegate
and alternate are absent, a member of the fraternity/sorority may cast the vote,
providing her credentials have been presented in writing to the Council President
prior to the meeting.
c. Two-thirds of the voting members of the Panhellenic Council shall be required to
establish recruiting rules, establish Total Chapter Size, set the date for joining,
and add a chapter. A majority vote shall be required to carry all other questions.
7. VOICE. The alternate delegates to the Panhellenic Council shall have voice but no vote.

ARTICLE VIII. SELECTION OF OFFICERS

1. The officers of President, Vice President of Special Events, and Vice President of
Committees of The University of North Carolina at Chapel Hill Panhellenic
Association shall be selected through an application and speech process. Applicants
must have previously served on the Panhellenic Council for at least one year. The
Panhellenic Executive Board, Panhellenic Council voting delegates, NPC Chapter
Presidents, associate member chapter presidents and the Panhellenic Advisor must be
present for speeches.
2. The offices of Vice President of Standards, Secretary, Treasurer, and Vice President of
Recruitment shall also be elected through an application and speech process.
Applicants shall not be required to have previously served on the Panhellenic Council.
The Panhellenic Executive Board, Panhellenic Council voting delegates, NPC Chapter
Presidents, associate member chapter presidents and the Panhellenic Advisor must be
present for speeches.
3. All applicants must submit an application which will be copied for each chapter with
voting rights.
4. The speeches will take place in a special meeting of the Panhellenic Council. Each
candidate will give a brief speech to the voting body for each position for which she is
applying. After the speech, the current position holder will ask questions, followed by
the Panhellenic advisor, and then the floor will be open for questions.
5. Voting for these officers will occur at a special meeting of the NPC Chapter Presidents
and associate member chapter presidents several days after the speeches. Only NPC
Chapter Presidents and associate member chapter presidents may vote for the new
officers.
6. In the case that a new position is designed mid-year or during a current election, the
outgoing Panhellenic Executive Board has the ability to appoint that position for one
calendar year. Once the position has been held for one year, it becomes an elected
position, and all selection rules above will apply.

ARTICLE IX. OFFICER DUTIES

1. The President shall:
a. Have overall responsibility for the operation of the Panhellenic Council.
b. Call and preside at all regular and special meetings of The University of North Carolina
at Chapel Hill Panhellenic Association.
c. Preside at all regular meetings of the Panhellenic Council and call and preside at its
special meetings.
d. Call and preside at all meetings of the Panhellenic Executive Board.
e. Review, approve, and sign all Panhellenic Association checks and contacts involving The
University of North Carolina at Chapel Hill Panhellenic Association Constitution,
Bylaws, and Standing Rules; the current Panhellenic Association budget; the current NPC
Manual of Information and related materials received from her Area Advisor; her copies
of the College Panhellenic Reports to the Area Advisor; and other pertinent duties.
f. Meet weekly with the Coordinator of Fraternity and Sorority Life.
g. Attend monthly meetings of the Chancellor’s Committee on Greek Affairs.
h. Attend the MGCA annual conference and SEPC.
i. Attend the Fraternity and Sorority Life Officers Retreat.
j. Be required to live in the Recruitment Condo when necessary during the recruitment
process.
k. Be an overall representative of the Greek community at The University of North Carolina
at Chapel Hill.
l. Disaffiliate from her chapter for formal recruitment and serve as an active member of the
Panhellenic Recruitment Team.

2. The Vice President of Committees shall:
a. Perform the duties of the President in her absence, inability to serve, or at her call.
b. Supervise and assist the following Panhellenic Council committees through constant open
communication: Philanthropy, Community Service, Inter-Sorority Relations, Inter-
Sorority Events, and Junior Panhellenic.
c. Assign committee positions to all delegates through an application and interview process
at the beginning of term with the Vice President of Special Events.
d. Organize and distribute Committee notebooks to delegates at the beginning of term with
the Vice President of Special Events.
e. Collect and compile monthly reports from all Committees.
f. Organize a Round table discussion forum at the beginning of the spring Semester.
a. Round tables shall be led by Panhellenic delegates and representatives.
b. Round table discussions should help ease the transitions of new officers and
chairmen in individual chapters, and allow them to express concerns and
brainstorm.
c. Round table discussions should also inform delegates of the needs of the
Panhellenic community and provide insight to the current needs of chapters.
d. Results of Round table discussions should be revisited in the fall to see if progress
has been made.
g. Attend the MGCA conference.
h. Attend the Fraternity and Sorority Life Officers Retreat.
i. Disaffiliate from her chapter for formal recruitment and serve as a Recruitment
Counselor.

3. The Vice President of Special Events shall:
a. Oversee committee planning of all large events with budgets above $2,500.
b. Supervise and assist the following Panhellenic Council committees through constant open
communication: Member Development, Special Initiatives, Special Events, and Public
Relations.
c. Assist the Vice President of Committees if necessary during the Council committee
application, interview, and/or notebook process.
d. Coordinate all chapters in large-scale, full-Panhellenic projects.
e. Coordinate logistics and planning for all National Panhellenic Conference visits and
programs.
f. Serve as a liaison to the OFSL in planning special events for the Panhellenic Council.
g. Attend the MGCA and/or SEPC conferences.
h. Attend the Fraternity and Sorority Life Officers Retreat.
i. Disaffiliate from her chapter for formal recruitment and serve as a Recruitment
Counselor.

3. The Vice President of Standards shall:
a. Serve as chair of the new Panhellenic Judicial Program. As such she will:
i. Plan and oversee Panhellenic Council hearings based on severity of case; she will
work with the OFSL to determine what constitutes a severe issue and what can be
solved through mediation.
ii. Plan and promote risk management for the entire Panhellenic Community.
iii. Work with standards/risk management chairman of each Panhellenic sorority to aid
in the development of risk reduction and education. This may involve monthly
meetings to standardize inter-sorority standards policies.
b. Coordinate the selection of Panhellenic members to the IFC Greek Judicial Board,
consistent with the selection of IFC members of the Board, in the spring semester.
c. Work with the OFSL to train Social Chairs at the beginning of each semester.
d. Attend the MGCA conference.
e. Attend the Fraternity and Sorority Life Officers Retreat.
f. Disaffiliate from her chapter for formal recruitment and serve as a Recruitment
Counselor.

4. The Secretary shall:
a. Keep an up-to-date roll of the members of the Panhellenic Council and call it at every
meeting.
b. Keep full minutes of all meetings of the Panhellenic Council and of the Panhellenic
Executive Board.
c. Maintain a complete and up-to-date file of the minutes of all Panhellenic meetings;
current correspondence; and any contracts made by the Panhellenic Council.
d. Be responsible for the official correspondence of the Panhellenic Council unless provided
for otherwise.
e. Work with the Public Relations committee to compile the Panhellenic Pride newsletter.
f. Submit council minutes to the Coordinator of Fraternity and Sorority Life and the NPC
Area Advisor.
g. Attend the MGCA conference.
a. Attend the Fraternity and Sorority Life Officers Retreat.
b. Disaffiliate from her chapter for formal recruitment and serve as a Recruitment
Counselor.

5. The Treasurer shall:
a. Supervise the finances of the Panhellenic Council.
b. Receive all payments due to the Panhellenic Council, collect all dues, and give receipts.
c. Promptly pay the bills of the Panhellenic Council.
d. Make a good faith effort to keep dues as low as possible through the surveillance of the
availability and use of Panhellenic funds.
e. Deliver up-to-date financial records and give a financial report when requested by the
Panhellenic Executive Board or by Panhellenic Council committees.
f. Ensure quarterly financial data is available on the Panhellenic website.
g. Coordinate with the Panhellenic President to approve the use of reserves.
h. Sign Panhellenic contracts when authorized to do so.
i. Attend the MGCA conference.
j. Attend the Fraternity and Sorority Life Officers Retreat.
k. Disaffiliate from her chapter for formal recruitment and serve as the Treasurer for the
Panhellenic Recruitment Team. As such she will:
a. Produce/adhere to a budge for recruitment.
b. Collect Potential New Member registration fees.
c. Assess chapter spending for each round of recruitment.
d. Fine chapters with recruitment violations.
e. Be required to live in the Recruitment Condo when necessary during the
recruitment process.

6. The Vice President of Recruitment shall:
a. Be responsible for the general supervision of the membership selection process of The
University of North Carolina at Chapel Hill Panhellenic Association.
b. Create and edit the Panhellenic Council Recruitment Booklet.
c. Attend monthly meetings of the Chancellor’s Committee on Greek Affairs.
d. Live in Chapel Hill, North Carolina, during the summer and represent the Panhellenic
Council at all of The University of North Carolina at Chapel Hill's new student
orientation programs (C-TOPS).
e. Attend the MGCA and SEPC conferences.
f. Attend the Fraternity and Sorority Life Officers Retreat.
g. Disaffiliate from her chapter for formal recruitment and serve as an active member of the
Panhellenic Recruitment Team.
h. Be required to live in the Recruitment Condo when necessary during the recruitment
process.

In the event that an Executive Officer is a member of an associate member group, they will serve
as a part of the Panhellenic Recruitment Team during formal recruitment.

ARTICLE X. EXECUTIVE BOARD

The Executive Board shall:
1. Appoint all Standing and Special Committees and their Chairwomen and, in making
these appointments, recognize representation from all member fraternities/sororities.
2. Administer routine business between meetings of the Panhellenic Council when advisable
and such other business as has been approved for action by Panhellenic Council vote.
3. Designate what merits a Sister Sorority Points event.
4. Report all action taken by the Executive Board at the next regular meeting of the
Panhellenic Council through the Secretary and record the action in the minutes of that
meeting.
5. Stay proactive in polling chapter feedback, coordinating programs to enhance each
member’s Panhellenic experience (keeping in mind the detriment of over-programming),
coordinating Grand Chapter meetings each semester and maintaining the image of the
Panhellenic Association within the council, the campus and the community.
6. Visit chapter meetings once per term for the purpose of explaining the council’s purpose,
programs, and services and to solicit input from members of the sorority community.

ARTICLE XI. TASK FORCES

The Task Forces of the University of North Carolina at Chapel Hill Panhellenic Council shall be
as follows: Campus and Community Relations, Inter-Sorority Relations, and Special Initiatives.

The Task Forces shall be composed of member committees and therefore member chairpersons.

A. Campus and Community Relations
1. Membership. The Campus and Community Task Force shall consist of nine to
ten chairpersons within the Panhellenic Council appointed by the Vice President
of Committees through an interview process. The chairpersons shall each be a
member of one of the three committees that compose this task force: Philanthropy
Events, Community Service Events, and Public Relations.
2. Duties. It is the duty of the Campus and Community Relations Task Force to
meet on a regular basis to discuss and identify obstacles to positive Panhellenic
relations with the University, the City of Chapel Hill, and the great United States
community. The task force shall utilize their observations and their individual
committee positions to develop and implement strategic plans aimed at improving
campus and community relations.
B. Inter-Sorority Relations
1. Membership. The Inter-Sorority Relations Task Force shall consist of six to
seven chairpersons within the Panhellenic Council appointed by the Vice
President of Committees through an interview process. The chairpersons shall
each be a member of one of the four committees that compose this task force:
Inter-Sorority Events, Inter-Sorority Relations, and Junior Panhellenic.
2. Duties. It is the duty of the Inter-Sorority Relations Task Force to meet on a
regular basis to discuss and identify obstacles to positive inter-chapter relations.
The task force shall utilize their observations and their individual committee
positions to develop and implement strategic plans aimed at improving inter-
sorority relations.
C. Special Initiatives
1. Membership. The Special Initiatives Task Force shall consist of eight to nine
chairpersons within the Panhellenic Council appointed by the Vice President of
Special Events and the Vice President of Committees through an interview
process. The chairpersons shall each be a member of one of the three committees
that compose this task force: Member Development, Special Initiatives, and
Special Events.
2. Duties. It is the duty of the Special Initiatives Task Force to meet on a regular
basis to discuss problems affecting the Panhellenic Community excluding campus
and community relations or inter-sorority relations. The task force shall utilize its
observations to develop and implement strategic plans aimed to address these
problems. Examples of problems that might face the Panhellenic Community
include lack of safety, difficulty finding jobs, or eating disorders.

ARTICLE XII. STANDING COMMITTTEES

The Standing Committees of The University of North Carolina at Chapel Hill Panhellenic
Council shall be as follows: Recruitment Committee, Philanthropy, Community Service, Public
Relations, Inter-Sorority Events, Member Development, Inter-Sorority Relations, Junior
Panhellenic Council, Greek Week, Special Initiatives, and Special Events.

The Standing Committees shall serve a term of one year. A committee chairwoman or member
may be appointed to serve for a further term of office. Immediately following the selection of
officers for the ensuing year, the president-elect shall call a meeting of the Executive Board to
appoint committee chairwomen and members.

1. Recruitment Committee
The Recruitment Committee shall consist of three positions that work under the supervision of
the Vice President of Recruitment. The following three positions are as follows:

A. Recruitment Counselor Co-chairs
1. Membership. The Recruitment Counselor Co-chairs shall consist of two women
from the general Panhellenic Association membership. They must have
previously been recruitment counselors. They shall participate in an application
and interview process, and will be chosen by the Vice President of Recruitment
and the Panhellenic President.
2. Duties. The Recruitment Counselor Co-chairs shall be responsible for
interviewing and selecting recruitment counselors, planning and holding
recruitment counselor retreats, and supervising and guiding recruitment
counselors during recruitment. They will work closely with the Panhellenic Vice
President of Recruitment and must be able to live in the Recruitment Condo when
necessary during recruitment.
B. Assistant Recruitment Chair
1. Membership. The Assistant Recruitment Chair shall consist of one woman from
the general Panhellenic Association membership. She shall participate in an
application and interview process and will be chosen by the Vice President of
Recruitment and the Panhellenic President.
2. Duties. The Assistant Recruitment Chair shall be responsible for the recruitment
publicity during the first weeks back to school. She must live in Chapel Hill
during the summer to publicize recruitment with a Go Greek campaign and
committee, and she will work closely with the Panhellenic Vice President of
Recruitment to ensure a successful recruitment. She must be able to live in the
Recruitment Condo when necessary during recruitment.

2. Public Relations

a. Membership. The Public Relations Committee shall consist of four chairpersons
within the Panhellenic Council appointed by the Vice President of Committees
through an interview process.
b. Duties. The committee shall be responsible for managing the Panhellenic
Association’s relationship with the campus and community. Responsibilities
include, but are not limited to, improving the Greek image, helping others
understand how to become involved in Panhellenic, and increasing Panhellenic
visibility.
i. Specifically, the committee shall be responsible for:
1. Working closely with the Executive Board and all other committees
to make certain news media are kept informed of favorable
publicity about the Panhellenic Association and its member
sororities.
2. Working with chapter PR representatives and the Office of
Fraternity and Sorority Life PR interns to obtain timely print,
radio, and television media coverage of events and
accomplishments of the council and its constituencies.
3. Designing a Public Relations Plan that details their expectations for
the year and goals for improving the Panhellenic image on campus
and in the community.
4. Ensuring four news releases are issued each year.
5. Preparing and updating a “formal” presentation that can be
presented to the public. The presentation should highlight the
positive aspects of fraternity/sorority life, the accomplishments of
council and chapters, and the committee should actively seek
opportunities to present the presentation.
6. Sponsoring at least one public relations workshop per semester for
chapter leaders.
7. Publishing an annual report of sorority accomplishments and
distributing the publication to relevant constituencies including
faculty, administrators, and alumnae.
8. Surveying relevant constituencies to identify their perceptions of
the fraternity/sorority community. Constituencies include: faculty
and administration, parents, non-affiliated students, alumnae,
sorority chapter advisors, neighbors, and city community leaders.
9. Monitoring and addressing any issues of inappropriate themes and
advertising which may reflect poorly on the Panhellenic
community. This includes, but is not limited to: posters, flyers, t-
shirts, etc.
10. Organizing a public installation ceremony for the transition of new
council officers.
11. Sending a letter to parents of new members that welcomes them,
provides information about the basics of Panhellenic and Greek
Life, and provides contact information should parents have
concerns or questions.
12. Working with the secretary and the Inter-Sorority Relations
Committee to create the Panhellenic Pride Newsletter.

c. Special Notes. The Vice President of Committees shall appoint three chairpersons
to serve as a GAC, IFC, or NPHC liaison. They will be responsible for:
i. Attending all GAC, IFC, and NPHC bi-weekly meetings. Should a liaison
not be able to attend a meeting, she should ask another chairperson of the
Public Relations Committee to serve as her replacement.
ii. Serving as the primary representative for Panhellenic in the face of the
appropriate organization.
iii. Communicating Panhellenic’s position and news.
iv. Brining information back to Panhellenic concerning the organizations.

3. Philanthropy

a. Membership. The Philanthropy Committee shall consist of two chairpersons
within the Panhellenic council appointed by the Vice President of Committees
through an interview process.
b. Duties. This committee shall be responsible for planning, implementing, and
coordinating the council’s philanthropic efforts throughout the year. The
emphasis in this committee is on money raised.
i. The committee shall be responsible for:
1. Co-sponsoring at least one program per term with another campus
organization or department.
2. Sponsoring or hosting at least one event each year that is open to
non-fraternity/sorority members and promoting these event(s) to
the public in a variety of ways. Promotion can include print ads,
news releases, posters, radio/TV ads, campus calendar, campus
event website, etc.
3. Awarding chapters who co-sponsor philanthropy events with non-
fraternity/sorority members and/or community members.
4. Routinely verifying that chapters make donations to their
designated agencies, including the chapter’s national philanthropy.
5. Ensuring that all Panhellenic philanthropy events prohibit the use
of alcohol and drugs, and that all behavior at events remains
appropriate and reflects positively on the Panhellenic community.
ii. The committee shall be encouraged to:
1. Consider chapter feedback in its choice of projects.
2. Choose projects that mitigate problems of homelessness and hunger
in the community.

4. Community Service
a. Membership. The Community Service Committee shall consist of two
chairpersons within the Panhellenic council appointed by the Vice President of
Committees through an interview process.
b. Duties. The Community Service Committee is responsible for planning,
implementing, and coordinating the Council’s community service efforts. The
focus here is hours volunteered.
i. The committee shall be responsible for:
1. Co-sponsoring at least one program per term with another campus
organization or department.
2. Sponsoring or hosting at least one event each year that is open to
non-fraternity/sorority members and promoting these event(s) to
the public in a variety of ways. Promotion can include print ads,
news releases, posters, radio/TV ads, campus calendar, campus
event website, etc.
3. Awarding chapters who co-sponsor community service events with
non-fraternity/sorority members and/or community members.
4. Providing educational programming that encourages community
service. This educational programming should include the needs of
the community, benefits to providing the service, and value for the
volunteers and those that they are serving.
5. Supporting and encouraging chapter participation in all university
community service.
6. Informing chapters of community service opportunities available
on campus or in the community.
ii. The committee shall be encouraged to:
1. Consider chapter feedback in its choice of projects.
2. Choose projects that mitigate problems of homelessness and hunger
in the community.

5. Inter-Sorority Relations

a. Membership. The Inter-Sorority Relations Committee shall consist of one or two
chairpersons within the Panhellenic council appointed by the Vice President of
Committees through an interview process.
b. Duties. This committee shall be responsible for:
i. Leading the Inter-Sorority Relations Task Force as they discuss and
identify obstacles to positive and collaborative inter-sorority relations.
ii. Developing and helping other committees of the task force execute plans
to counter obstacles.
iii. Surveying Panhellenic women about the functions and effectiveness of the
Panhellenic Council.
iv. Developing programs to educate Panhellenic women about the Panhellenic
Council and its roles.
v. Visiting chapters and presenting information about the Panhellenic
Association, including but not limited to how Panhellenic serves their
chapters as well as how they can become involved in Panhellenic.
vi. Encouraging unity among chapters through education and planning and
carrying out programs that reflect these goals.
vii. Working with the Office of Fraternity and Sorority life to keep the
Panhellenic Council’s portion of the website current and up-to-date.
Revisions should be submitted to the Office of Fraternity and Sorority Life
once every two weeks of her term.
viii. Brainstorming and implementing ways to make knowledge of Panhellenic
events more accessible to chapter members and the general public.
ix. Working with member chapters to establish links to the council website.
x. Reviewing each chapter’s website and requiring chapters to maintain
accurate and current information.
xi. Maintaining the Panhellenic Google Calendar. The committee must
distribute monthly calendars at Panhellenic meetings and make them
available to other organizations.
xii. Working with the Panhellenic Secretary and the Public Relations
committee to create the Panhellenic Pride newsletter.
xiii. Actively recruiting third parties to advertise in the newsletter to cover
costs of printing and distribution.

6. Inter-Sorority Events

a. Membership. The Inter-Sorority Events Committee shall consist of two
chairpersons within the Panhellenic council appointed by the Vice President of
Committees through an interview process.
b. Duties. The committee shall plan and execute all inter-sorority programming,
which can include but is not limited to three social or community-building events
per semester. Programming is to focus on uniting all Panhellenic chapters
through service and social activities. The committee is also in charge of
overseeing the Sister Sorority Points program. They are in charge of collecting
and tallying all Points events, as well as encouraging involvement in these events.

7. Junior Panhellenic

a. Membership. The Junior Panhellenic Committee shall consist of two chairpersons
within the Panhellenic Council appointed by the Vice President of Committees
through an interview process.
b. Duties. This committee shall be responsible for all Panhellenic Council matters
related to the education and enhancement of fraternity/sorority new members.
These matters include, but are not restricted to, the Junior Panhellenic Council.
Members of this committee will:
i. Create a Junior Panhellenic Council comprised of representatives from
each NPC chapter and associate member chapter on campus.
ii. Coordinate new member Panhellenic meetings.
iii. Assign Junior Panhellenic delegates to committees: social events
committee, philanthropic events committee, publicity committee, and
inter-council events committee.
iv. Assist these committee members in their endeavors and catering events
toward New Members.
v. Ensure the completion and set-up of the traditional New Member Swap
Dinner, new member philanthropy projects, and the new member social.
vi. Create an application and choose, with the help of the Vice President of
Committees, the winner of the annual Panhellenic New Member
Scholarship.

8. Special Initiatives

a. Membership. The Special Initiatives Committee shall consist of four chairpersons
within the Panhellenic Council appointed by the Vice President of Committees
and Vice President of Special Events through an interview process.
b. Duties. The committee shall be responsible for:
i. Leading the Special Initiatives Task Force as they discuss and identify
problems faced by Panhellenic chapters or members of Panhellenic
organizations.
ii. Developing and executing strategic year or multi-year plans to combat and
counter obstacles identified by the Special Initiatives Task Force.
iii. Hosting one event each year that is open to non-fraternity/sorority
members and promoting these events to the public in a variety of ways
including print ads, news releases, posters, radio/TV ads, campus calendar,
campus event website, etc.
iv. Recognizing a chapter annually with an award for commitment to
environmental recycling (going green).

9. Special Events

a. Membership. The Special Events Committee shall consist of two chairpersons
within the Panhellenic Council appointed by the Vice President of Committees
and Vice President of Special Events through an interview process.
b. Duties. The committee shall be responsible for:
i. Planning events throughout the year to educate Panhellenic women
concerning topics of personal interest. Topics should be relevant to
today’s Panhellenic women and supportive of the Panhellenic goals and
ideals as stated in the Panhellenic Creed.
ii. Sponsoring and hosting one event each year that is open to non-
fraternity/sorority members and promoting these events to the public in a
variety of ways including print ads, new releases, posters, radio/TV ads,
campus calendar, campus event website, etc.

10. Member Development

a. Membership. The Membership Development Committee shall consist of two
chairpersons within the Panhellenic Council appointed by the Vice President of
Committees through an interview process.
b. Duties. The committee is responsible for developing the skills and academic
success of Panhellenic women. The committee shall be responsible for:
i. Implementing at least two education programs or workshops pertaining to
academic achievement each calendar year. At least one of these programs
must involve a campus faculty member or resource person.
ii. Promoting the advancement of scholastic achievement among all sorority
women.
iii. Helping to maintain incentive programs for outstanding academics among
chapters.

ARTICLE XIII. ADMINISTRATION OF MEMBER SELECTION

1. An early formal fall recruitment shall be held.
2. The National Panhellenic Quota-Total System shall be followed.
3. The preferential recruiting system shall be used.
4. Except during the formal recruitment period, continuous open recruitment shall be in
effect during the school year (fall through spring) for all eligible women.
5. Chapters that do not fill basic quota during formal recruitment may continue to recruit
and pledge in quota in continuous open recruitment even though reaching quota puts
them over total.
6. All membership selection events shall be held in the chapter room, house, lodge, suite,
and/or campus facilities.
7. Every regularly enrolled new member, initiate, or affiliate of a chapter shall be counted in
the Chapter Total.
a. A list of pledged, initiated, and affiliated members shall be filed with the Office of
Fraternity and Sorority Life and forwarded to the President of the Panhellenic
Association before the first day of classes in each semester.
b. Any termination or other change in membership shall be reported to the President
of the Panhellenic Association and the Panhellenic Advisor no later than twenty-
four hours after it has occurred.
8. Summer Contacts: Panhellenic promotes recruitment events for Panhellenic Recruitment
not individual chapter recruitment. Recruitment efforts must involve three or more
chapters and be aimed at promoting Panhellenic and must exclude promoting individual
chapters. Events must be approved by the Vice President of Recruitment. Please
refer to the bylaws for detailed rules. Note: NPC recommends a cooperative
Panhellenic effort in contacting prospective members during the summer months.
9. Chapters who do not adhere to recruitment rules will be fined.
a. Chapters with late party lists shall be charged $3/minute for the first hour and $4/
minute for each additional hour.
b. Chapters with parties that start early or end after the allotted time slot are charged
a fee of $30.
c. Chapters with additional violations shall be charged on an individual basis
through mediation and the appropriate recruitment team members.

ARTICLE XIV. JOINING AND INITIATION
1. A woman must be a regularly matriculated student to be eligible to participate in
recruitment and become a new member.

2. A Panhellenic Association member fraternity/sorority may not issue an invitation to
membership or formally invite a woman to join during any school recess.

3. A new member may be initiated whenever she has met the requirements of the
fraternity/sorority to which she is joining but not past the Office of Fraternity and
Sorority Life mandated initiation date unless special permission is granted.

ARTICLE XV. HAZING

1. All forms of hazing, including pledge day and/or pre-initiation activities that are defined
as hazing by North Carolina statute, shall be banned.

2. All Panhellenic sororities adhere to the UNC–CH Honor Court Policy and Greek Judicial
Board policies against hazing.

ARTICLE XVI. EXTENSION

1. When all NPC chapters at The University of North Carolina at Chapel Hill are close to or
over Total, the Panhellenic Associations should consider raising Total or adding another
chapter.

2. Such a chapter shall be organized through colonization by an NPC fraternity/sorority or
through organization of a local sorority which may petition an NPC fraternity/sorority for
a chapter.

3. Consideration should be given to NPC fraternities/sororities that have previously had
chapters on the campus and to those NPC fraternities/sororities that have filed letters
expressing an interest in the campus.

ARTICLE XVII. UNANIMOUS AGREEMENTS AND POLICIES

1. All members of The University of North Carolina at Chapel Hill Panhellenic Association
shall act in accordance with fundamental Panhellenic policies established by National
Panhellenic Conference in the UNANIMOUS AGREEMENTS (The Panhellenic
Compact, Standards to Ethical Conduct, College Panhellenic Agreements, Agreement on
Questionnaires, and Constitutions and The Jurisdiction of a College Panhellenic
Council).

2. All rules and policies of The University of North Carolina at Chapel Hill Panhellenic
Association shall be in harmony with those currently established by National Panhellenic
Conference.
ARTICLE XVIII. VIOLATIONS

1. Violations of any regulations of this Constitution or its related Bylaws, of recruitment
rules, of rules concerning matters other than recruitment, of the National Panhellenic
Conference UNANIMOUS AGREEMENTS (The Panhellenic Compact, Standards to
Ethical Conduct, College Panhellenic Agreements, Agreement on Questionnaires, and
Constitutions and The Jurisdiction of a College Panhellenic Council) shall be the
occasion for penalties established by The University of North Carolina at Chapel Hill
Panhellenic Council in conformity with those recommended by National Panhellenic
Conference (see College Panhellenic Agreement).

2. Any dispute growing out of the violation of Panhellenic Association rules and regulations
shall be adjusted through arbitration principles of the National Panhellenic Council.

ARCTICLE XIX. EMERGENCIES

In the event of an emergency, the designated spokesperson is the Panhellenic President and all
emergency communication with media and staff shall be directed through her.

ARTICLE XIX. RULES OF ORDER

The University of North Carolina at Chapel Hill Panhellenic Association and its
Panhellenic Council shall be governed at the discretion of the executive board but not bound by
any specific rules of order.

ARTICLE XX. AMENDMENT

This Constitution may be amended by two-thirds vote of the voting members of The University
of North Carolina at Chapel Hill Panhellenic Council, provided notice of the proposed
amendment has been given in writing at the preceding regular meeting.