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									                 Request for Proposals



       State of Louisiana, Division of Administration
Office of Community Development, Disaster Recovery Unit




    Process Improvement and Monitoring Consultant

                   RFP # 107140-030

                 Issued April 22, 2011

                Proposal Due Date/Time

                     May 23, 2011
                     3:00pm CDT




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                                             TABLE OF CONTENTS
1      GENERAL INFORMATION ....................................................................................................4
    1.1   Purpose ........................................................................................................................... 4
    1.2   Background ..................................................................................................................... 4
2      ADMINISTRATIVE INFORMATION ......................................................................................5
    2.1   Term of Contract ............................................................................................................. 5
    2.2   RFP Coordinator ................................................................................................................ 5
    2.3   Calendar of Events ............................................................................................................. 5
    2.4   Proposer Inquiries .............................................................................................................. 5
    2.5   PreProposal Conference ..................................................................................................... 6
    2.6 Definitions ..........................................................................................................................6
3      PROPOSAL INFORMATION ..................................................................................................7
    3.1   Desirable Qualifications of Proposer ............................................................................. 7
    3.2   Determination of Responsibility ..................................................................................... 7
           3.2.1 Right to Prohibit Award ......................................................................................8
    3.3   RFP Addenda .................................................................................................................. 8
    3.4   Waiver of Administrative Informalities ........................................................................... 8
    3.5   Proposal Rejection/RFP Cancellation ............................................................................ 8
    3.6   Withdrawal of Proposal .................................................................................................. 8
    3.7   Subcontracting Information ............................................................................................ 8
    3.8   Ownership of Proposal ................................................................................................... 9
    3.9   Proprietary Information.................................................................................................. 9
    3.10 Cost of Preparing Proposals .......................................................................................... 9
    3.11 Errors and Omissions in Proposal ................................................................................. 9
    3.12 Contract Award and Execution ....................................................................................... 9
    3.13 Code of Ethics ............................................................................................................... 10
4      RESPONSE INSTRUCTIONS ................................................................................................10
    4.1   Proposal Submission..................................................................................................... 10
    4.2   Proposal Format ........................................................................................................... 11
    4.3   Cover Letter .................................................................................................................. 11
    4.4   Technical and Cost Proposal ........................................................................................ 11
    4.5   Certification Statement ................................................................................................. 11
5      PROPOSAL CONTENT .........................................................................................................11
    5.1   Executive Summary ....................................................................................................... 11
    5.2   Corporate Background and Experience ....................................................................... 11
    5.3   Proposed Project Staff .................................................................................................. 12
    5.4   Cost Information ........................................................................................................... 12
6      EVALUATION AND SELECTION.........................................................................................13
    6.1   Evaluation Team ........................................................................................................... 13
    6.2   Administrative and Mandatory Screening .................................................................... 13
    6.3   Clarification of Proposals............................................................................................. 13
    6.4   Oral Presentations/Discussions May be Required ....................................................... 13
    6.5   Evaluation and Review ................................................................................................. 13
    6.6   Announcement of Contractor ........................................................................................ 15

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7     SUCCESSFUL CONTRACTOR REQUIREMENTS ...............................................................15
    7.1   Corporation Requirements............................................................................................ 15
    7.2   Billing and Payment ...................................................................................................... 15
    7.3   Confidentiality............................................................................................................... 16

           ATTACHMENT I: SCOPE OF SERVICES ...................................................................17
           ATTACHMENT II: CERTIFICATION STATEMENT ......................................................21
           ATTACHMENT III: SAMPLE CONTRACT .....................................................................22
           ATTACHMENT IV: DISASTER RECOVERY PROGRAM DESCRIPTIONS…………...38
           ATTACHMENT V: COST PROPOSAL.FORMAT………………………………….......41
           ATTACHMENT VI: PROPOSED PROJECT STAFF RESUME FORMAT……….........42




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                                   Request for Proposals

1.0 General Information

1.1 Purpose

The Louisiana Division of Administration, Office of Community Development, Disaster
Recovery Unit (DRU) is issuing this Request for Proposals (RFP) to solicit proposals from
interested entities to provide business related consulting services in support of the DRU.

The DRU is responsible for managing all aspects of disaster recovery programs associated with
Community Development Block Grant (CDBG) funds provided as a result of Hurricanes
Katrina, Rita, Gustav, and Ike. The Contractor will provide technical assistance and expertise in
business and related subject matter areas to assist the State staff within DRU as required for
managing the programs associated with these and any future disasters for which DRU may
become responsible.

It is anticipated that the resources to be selected through this RFP will be required from the
contract beginning date for a period of up to three years. The consulting staff will provide
technical assistance and expertise in business and related subject matter areas to the DRU staff as
needed for implementation, monitoring, assessment, and close-out of programs. The contractor
chosen through this RFP will also be expected to coordinate with other DRU contractors.

1.2 Background

The DRU is responsible for implementing numerous housing, infrastructure, and economic
development disaster recovery programs. These programs are funded with CDBG funds from
the U.S. Department of Housing and Urban Development (HUD), which were provided through
several different appropriations from Congress in response to hurricanes Katrina and Rita and
Gustav and Ike. Katrina/Rita CDBG funding is currently at $13.4 billion and Gustav/Ike funding
is currently at $1.1 billion. These programs are in various stages of completion, ranging from
initiation to complete. Each program requires processes for implementation, monitoring, and
close-out, many of which have been developed, and many of which have not. DRU will require
assistance and outside expertise in completing some of these tasks.

The responsibilities for some programs that are currently administered by DRU, and which may
require consultant services under this contract, may be transferred to other agencies/entities in
the future. In the event that a program or programs are transferred to another agency or entity,
the selected contractor will be expected to provide these same services at the same or better rates
to that entity or entities. This may be accomplished through the contract with DRU or through
separate contract between the contractor and the alternate entity, at the discretion of the State.




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2.0 Administrative Information

2.1.   Term of Contract

The period of any contract resulting from this RFP is tentatively scheduled to begin on or about
the date given in 2.3 Calendar of Events. The term of the contract will be for twenty-four months
with the State having the option to extend the contract for another twelve months.

2.2. RFP Coordinator
Requests for copies of the RFP and written questions shall be directed to the RFP Coordinator
listed below.

               Richard Gray-Deputy Director
               Disaster Recovery
               150 Third Street (Physical Address)
               Baton Rouge, LA 70801

               P.O. Box 94095 (Mailing Address)
               Baton Rouge, LA 70804-9095
               FAX (225) 219-9605
               E-mail to Richard.Gray@la.gov


2.3.   Calendar of Events
Event Date
1. RFP advertised in newspapers              April 22, 2011
2. Deadline to receive written inquiries,    3 pm CDT, May 6, 2011
3. Deadline to answer written inquiries      May 12, 2011
4. Deadline for receipt of proposals         3 pm CDT, May 23, 2011
5. Award Announced                           June 7, 2011
6. Contract Execution                        July 6, 2011
NOTE: The State of Louisiana reserves the right to amend and/or change this schedule of
RFP activities, as it deems necessary.




2.4.    Proposer Inquiries
The State will consider written proposer inquiries regarding RFP requirements before the
deadline specified in the Calendar of Events. The State reserves the right to modify the RFP
should a change be identified that is in the best interest of the State. To be considered, written
inquiries and requests for clarification of the content of this RFP must be received at the above
address or via fax at (225) 219-9610 or via email richard.gray@la.gov by 3:00 p.m. CST on the
date specified in the Calendar of Events. Any and all questions directed to the RFP Coordinator
will be deemed to require an official response. Official responses to each of the questions

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presented by the proposers will be posted by the date specified in the calendar of events. These
responses can be accessed at:

http://www.doa.louisiana.gov/cdbg/drhome.htm

Only Richard Gray, DRU Deputy Director, has the authority to officially respond to proposer’s
questions on behalf of the State. Any communications from any other individuals are not binding
to the State.


2.5.   Pre-proposal Conference

Not applicable for this solicitation.

2.6.   Definitions

Contractor- A firm who is awarded a contract

Project Manager - An individual who is responsible for the contract services

Proposal- A response to an RFP

Proposer- A firm or individual who responds to an RFP

RFP- A request for proposals

OCD – Office of Community Development

DRU – Disaster Recovery Unit of the Office of Community Development

OCR-Office of Contractual Review, Division of Administration, State of Louisiana

CDBG – Community Development Block Grant

HUD – U.S. Department of Housing and Urban Development

Shall, Must, or Will- Denotes mandatory language; a requirement that must be met without
alteration.

Should, Can, or May- Denotes desirable, non-mandatory language




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3.0 Proposal Information

3.1 Desirable Qualifications of Proposer’s Resources
Proposer’s resources for this RFP should meet the following desirable qualifications.

It is preferred that the personnel provided by the proposer have experience and qualifications for
the following classifications as stated below:

       1) Project Managers should have:
            Seven or more years of large-scale project management experience
            Excellent public relations skills
            Working knowledge of the Community Development Block Grant type programs
               and requirements.
            Experience developing monitoring plans for state and federal programs.
            Experience with financial monitoring of state and federal programs.
            Experience developing electronic monitoring scheduling, tracking, and reporting
               systems.
            Ability to provide high level expertise across a broad range of business and
               related subject matter areas
            Consensus building abilities
            Change management experience
            Public sector experience


       2) Business Analysts and Subject Matter Experts should have:
            Five or more years of large scale project experience contributing at a senior
              functional analyst or subject matter expert capacity level.
            Working knowledge of the Community Development Block Grant type programs
              and requirements.
            Experience with developing monitoring plans for state and federal programs.
            Experience with financial monitoring of state and federal programs.
            Experience with developing electronic monitoring scheduling, tracking, and
              reporting systems.
            Ability to provide high level expertise across a broad range of business and
              subject matter areas
            Excellent public relations skills
            Change management experience
            Consensus building abilities
            Ability to listen
            Public sector experience


3.2 Determination of Responsibility
Determination of the proposer’s responsibility relating to this RFP shall be made according to the
standards set forth in LAC 34:136. The State must find that the selected proposer:
      Has adequate financial resources for performance, or has the ability to obtain such
       resources as required during performance;


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       Has the necessary experience, organization, technical qualifications, skills, and facilities,
        or has the ability to obtain them;
     Is able to comply with the proposed or required time of delivery or performance
     Has a satisfactory record of integrity, judgment, and performance; and
     Is otherwise qualified and eligible to receive an award under applicable laws and
        regulations.
Proposers should ensure that their proposals contain sufficient information for the State to make
its determination by presenting acceptable evidence of the above to perform the contracted
services.
3.2.1 Right to Prohibit Award
In accordance with the provisions of R.S. 39:2192, in awarding contracts after August 15, 2010,
any public entity is authorized to reject a proposal or bid from, or not award the contract to, a
business in which any individual with an ownership interest of five percent or more, has been
convicted of, or has entered a plea of guilty or nolo contendere to any state felony or equivalent
federal felony crime committed in the solicitation or execution of a contract or bid awarded
under the laws governing public contracts under the provisions of Chapter 10 of Title 38 of the
Louisiana Revised Statutes of 1950, professional, personal, consulting, and social services
procurement under the provisions of Chapter 16 of this Title, or the Louisiana Procurement Code
under the provisions of Chapter 17 of this Title.
3.3 RFP Addenda
State reserves the right to change the calendar of events or revise any part of the RFP by issuing
an addendum to the RFP at any time.
3.4 Waiver of Administrative Informalities/Award on the Basis of Written Proposals
The State reserves the right, at its sole discretion, to waive minor administrative informalities
contained in any proposal.
The state may award a contract on the basis of the initial offers.
3.5 Proposal Rejection/RFP Cancellation/Award of all or part of the services
Issuance of this RFP in no way constitutes a commitment by the State to award a contract. The
State reserves the right to accept or reject, in whole or part, all proposals submitted and/or cancel
this announcement if it is determined to be in the State’s best interest. The State reserves the
right to make a partial award and delete some services from the scope of work.
3.6 Withdrawal or Changes to a Proposal
A proposer may withdraw a proposal that has been submitted at any time up to the date and time
the proposal is due. To accomplish this, a written request signed by the authorized representative
of the proposer must be submitted to the RFP Coordinator. A proposer may change a proposal by
submitting the changes prior to the deadline for proposal submission and in accordance with the
Response Instructions in Section 4.0.
3.7 Subcontracting Information
The State shall have a single prime contractor as the result of any contract negotiation, and that
prime contractor shall be responsible for all deliverables referenced in the RFP and proposal.
This general requirement notwithstanding, proposers may enter into subcontractor arrangements.
However, the proposer must acknowledge in their proposals total responsibility for the entire
contract.

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If the proposer intends to subcontract for portions of the work, the proposer should identify any
subcontractor relationships and include specific designations of the tasks to be performed by the
subcontractor. Information required of the proposer under the terms of this RFP is also required
for each subcontractor. The prime contractor shall be the single point of contact for all
subcontract work.
Unless specifically permitted in the contract with the State, the prime contractor shall not
contract with any other party for any of the services herein contracted without the express prior
written approval of the State.
3.8 Ownership of Proposal
All materials submitted in response to this request shall become the property of State. Selection
or rejection of a proposal does not affect this right.
3.9 Proprietary Information
Only information which is in the nature of legitimate trade secrets or non-published financial
data may be deemed proprietary or confidential. Any material within a proposal identified as
such must be clearly marked in the proposal and will be handled in accordance with the
Louisiana Public Record Act, R.S. 44: 1-44 and applicable rules and regulations. Any proposal
marked as confidential or proprietary in its entirety may be rejected without further consideration
or recourse.
3.10 Cost of Preparing Proposals
The State shall not be liable for any costs incurred by prospective proposers prior to issuance of
or entering into a contract. Costs associated with developing the proposal, preparing for oral
presentations, and any other expenses incurred by the proposer in responding to this RFP are
entirely the responsibility of the proposer and shall not be reimbursed in any manner by the
State.
3.11 Errors and Omissions in Proposal
The State will not be liable for any errors in proposals. The State reserves the right to make
corrections or amendments due to errors identified in proposals by State or the Proposer. The
State, at its option, has the right to request clarification or additional information from the
proposers.
3.12 Contract Award and Execution
The State reserves the right to enter into a contract without further discussion of the proposal
submitted based on the initial offers received.
The State reserves the right to contract for all or a partial list of services offered in the proposal.
The RFP and proposal of the selected Proposer shall become part of any contract initiated by the
State.
The selected Proposer shall be expected to enter into a contract that is substantially the same as
the sample contract included in Attachment III. In no event shall a Proposer submit its own
standard contract terms and conditions as a response to this RFP. The Proposer should submit
with its proposal any exceptions or exact contract deviations that its firm wishes to negotiate.
Negotiations may begin with the announcement of the selected Proposer.




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If the contract negotiation period exceeds 30 days or if the selected Proposer fails to sign the
final contract within 30 business days of delivery, the State may elect to cancel the award and
award the contract to the next-highest-ranked Proposer.
3.13 Code of Ethics
Proposers are responsible for determining that there will be no conflict or violation of the Ethics
Code if their company is awarded the contract. The Louisiana Board of Ethics is the only entity
which can officially rule on ethics issues.


4.0 RESPONSE INSTRUCTIONS
4.1 Proposal Submission
Firms/individuals who are interested in providing services requested under this RFP must submit
a proposal containing the information specified in this section. The proposal must be received in
hard copy (printed) version by the RFP Coordinator on or before 3:00 pm Central Daylight Time
on the date specified in the Schedule of Events. FAX or e-mail submissions are not acceptable.
Proposers mailing their proposals should allow sufficient mail delivery time to ensure receipt of
their proposal by the time specified. The proposal package must be delivered at the proposer's
expense to:
       State of Louisiana
       Division of Administration
       Office of Community Development
       Disaster Recovery Unit
       P. O. Box 94095
       Baton Rouge, La. 70804
       ATTN: Richard Gray

       Phone: 225-219-9600

For courier delivery, the street address is below and the telephone number is 225-219-9600. It is
solely the responsibility of each Proposer to ensure that their proposal is delivered at the
specified place and prior to the deadline for submission. Proposals received after the deadline
will not be considered.

       Office of Community Development
       Disaster Recovery Unit
       150 Third Street
       Baton Rouge LA 70801
       ATTN: Richard Gray

The State requests that (6) of copies of the proposal be submitted to the RFP Coordinator at the
address specified. At least 1 copy of the proposal should contain original signatures of those
company officials or agents duly authorized to sign proposals or contracts on behalf of the
organization. A certified copy of a board resolution granting such authority should be submitted
if proposer is a corporation. The copy of the proposal with original signatures will be retained
for incorporation in any contract resulting from this RFP.

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4.2 Proposal Format
Proposers should respond to this RFP with a Technical Proposal and Cost Proposal. No pricing
information should be included in the Technical Proposal.
4.3 Cover Letter
A cover letter should be submitted on the proposer's official business letterhead explaining the
intent of the proposer.
4.4 Technical and Cost Proposal
Proposer should submit a proposal as specified in Section 5.0 which should include enough
information to satisfy evaluators that the Proposer has the appropriate experience and
qualifications to perform the scope of services as described herein. Proposers should respond to
all areas requested.
4.5 Certification Statement
The proposer and each of the project sponsors must sign and submit a Certification Statement
shown in Attachment II.

5.0 Proposal Content

5.1 Executive Summary
This section should serve to introduce the scope of the proposal. It should include administrative
information including, at a minimum, Proposer contact name and phone number, and the
stipulation that the proposal is valid for a time period of at least 90 days from the date of
submission. This section should also include a summary of the Proposer's qualifications and
ability to meet the State agency's overall requirements in the timeframes set by the agency.
It should include a positive statement of compliance with the contract terms. If the Proposer
cannot comply with any of the contract terms, an explanation of each exception must be
supplied. The Proposer must address the specific language in Attachment III, Sample Contract,
and submit whatever exceptions or exact contract modifications that its firm may seek. While
final wording will be resolved during contract negotiations, the intent of the provisions will not
be substantially altered.




5.2 Corporate Background and Experience
The Proposer should give a brief description of their company including legal name, a brief
history, corporate structure and organization, number of years in business, and copies of its latest
3 years’ financial statements, preferably audited.

This section should provide a detailed discussion of the Proposer's prior experience in working
on projects similar in size, scope, and function to the proposed contract. Proposers should
describe their experience in other states or in corporate/governmental entities of comparable size
and diversity with references from previous clients including names, telephone numbers, and
email addresses.



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The proposer should describe its experience in complying with CDBG requirements, including
but not limited to: accessibility requirements of the Americans with Disabilities Act;, and the
implementing regulations at 44 CFR § 13.36(i) 1(i)-6(i); Executive Order 11246, Environmental
Review Procedures 44 CFR Part 10, the National Environmental Policy Act regulations (43 FR
55978 (1978)), as applicable;, and requirements of the Uniform Relocation Act, if applicable.
The proposer should include a positive statement of compliance with CDBG requirements. The
proposer should describe any prior engagements in which Proposer’s firm assisted a
governmental entity in dealings with CDBG and any other projects relating to this subject. The
proposer should provide names, telephone numbers, and email addresses for references for all
such engagements.

If the proposer intends to subcontract for portions of the work, the proposer should clearly
identify any contractual arrangements and should include specific designations of the tasks to be
performed by the subcontractor. Information required of the proposer under the terms of this
RFP shall also be required for each subcontractor.

Additionally, Proposers should discuss their understanding of the needs of DRU and the project
and address how the technical assistance and subject matter expertise will be provided.
5.3 Proposed Project Staff
The Proposer should provide detailed information about the experience and qualifications of the
Proposer's assigned personnel and relevant subcontractor personnel considered key to the success
of the project.

Resumes should be provided as shown in Attachment VI and should include education, training,
technical experience, functional experience, specific dates and names of employers, relevant and
related experience, past and present projects with dates and responsibilities and any applicable
certifications. This should also specifically include the role and responsibilities of each person
on this project, their planned level of effort, their anticipated duration of involvement, and their
on-site availability. Customer references (name, title, company name, address, telephone
number, and email addresses) should be provided for the significant projects in the individual
resumes.


5.4 Cost Information
The Proposer shall fill out Attachment V, Cost Proposal in its entirety and include it in the
proposal.

Costs proposed shall be inclusive of all charges including travel, living and project expenses. No
additional expenses of any sort will be paid separately under the contract. Only time properly
billed and approved by the OCD will be paid. Contractor staff will be paid during field travel on
behalf of OCD under this contract.




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6.0 Evaluation and Selection

6.1 Evaluation Team
The evaluation of proposals will be accomplished by an evaluation team, to be designated by the
state, which will determine the proposal most advantageous to the state, taking into consideration
price and the other evaluation factors set forth in the RFP.


6.2 Administrative and Mandatory Screening
All proposals will be reviewed to determine compliance with administrative and mandatory
requirements as specified in the RFP. Proposals that are not in compliance will be rejected from
further consideration.

6.3 Clarification of Proposals
The State reserves the right to seek clarification of any proposal for the purpose of identifying
and eliminating minor irregularities or informalities.

6.4 Oral Presentations/Discussions May be Required
The state reserves the right to award the contract on the basis of the original offers. The State, at
its sole discretion, may require all proposers reasonably susceptible of being selected for the
award to provide an oral presentation of how it proposes to meet the agency’s program
objectives. Commitments made by the Proposer at the oral presentation, if any, will be
considered binding. Oral presentations will be scored using the criteria in Section 6.5 below.

6.5 Evaluation and Review
Proposals that pass the preliminary screening and mandatory requirements review will be
evaluated based on information provided in the proposal. The evaluation will be conducted
according to the following.

The Evaluation Team will evaluate and score the proposals using the criteria and scoring as
follows:

                            CRITERIA                                      MAXIMUM SCORE

 Corporate Background and Previous Experience                                     30

 Staff Qualifications                                                             40

 Cost of Services                                                                 30

 TOTAL SCORE                                                                      100




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Corporate Background and Previous Experience (30 Points)

      Corporate Background and previous experience

      Understanding of the project needs and corporate ability to provide level of resources and
       type of skills required

      Amount of demonstrated experience in performing similar type projects and tasks.

      Amount of experience in developing business process monitoring systems.

      Amount of experience in performing tasks described in the Statement of Work,
       Attachment I.

Qualifications of Staff (40 Points)

      Amount of demonstrated knowledge of Louisiana’s Disaster Recovery program or similar
       disaster recovery program which is comparable in size and scope.

      Amount of demonstrated knowledge of the Community Development Block Grant
       program.

      Amount of demonstrated knowledge in creating monitoring, tracking, and reporting
       systems.

      Amount of demonstrated knowledge in business analysis and related subject matter areas
       as discussed in 3.1 above and in the Statement of Work, Attachment I.

Cost of Service (30 Points)

Prices proposed by the Contractor should be submitted on the price schedule furnished in
Attachment V. Hourly rates proposed shall be firm, and shall include all travel and project
expenses. Contractor staff will be paid while doing field travel on behalf of DRU under this
contract.

Each category of points will be awarded on the basis of the following formula:

       (A/B) * C = D

   A is the lowest price proposal based on the Proposers’ Weighed Total Cost as submitted in
   Attachment V. B is Proposer’s Weighed Total Cost of the proposal being graded. C is the
   maximum number of cost points and D is the cost of service points actually awarded to the
   proposal being graded.




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The Evaluation Team will compile the scores and make a recommendation to the head of the
agency on the basis of the responsive and responsible proposer with the highest score.

6.6 Announcement of Contractor
The State will notify the successful Proposer and proceed to negotiate terms for final contract.
Unsuccessful proposers will be notified in writing accordingly.

The proposals received (except for that information appropriately designated as confidential in
accordance with R.S. 44.1 et seq), selection memorandum along with list of criteria used along
with the weight assigned each criteria; scores of each proposal considered along with overall
scores of each proposal considered, and a narrative justifying selection shall be made available,
upon request, to all interested parties after the “Notice of Intent to Award” letter has been issued.

Any contractor aggrieved by the proposed award has the right to submit a protest in writing to
the head of the agency issuing the proposal within 14 days after the award has been announced
by the agency.

The award of a contract is subject to the approval of the Division of Administration, Office of
Contractual Review.

7.0 Successful Contractor Requirements

7.1 Corporation Requirements
If the contractor is a corporation not incorporated under the laws of the State of Louisiana, the
contractor shall have obtained a certificate of authority pursuant to R. S. 12:301-302 from the
Secretary of State of Louisiana.
If the contractor is a for-profit corporation whose stock is not publicly traded, the contractor shall
ensure that a disclosure of ownership form has been properly filed with the Secretary of State of
Louisiana

7.2 Payment
The contractor will submit monthly billings based on the contract rates for each of the project
roles. The monthly billings will be supported by time sheets and current written status reports
describing the work completed and current status of work in progress. The contractor will not be
compensated at a rate higher than the amounts stated in the contractor’s response to the RFP, nor
for more than the total maximum amount allowed which will be set in the contract resulting from
this RFP.

Under normal circumstances, the State should remit payment to the contractor within thirty (30)
days of approval of invoices. The State makes every effort to pay all valid or undisputed
invoices in a timely manner. There may be times when invoices are disputed, or clarifications of
charges are needed before payment can be made.




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7.3 Confidentiality of Data

All financial, statistical, personal, technical and other data and information relating to the State's
operation which are designated confidential by the State and made available to the contractor in
order to carry out this contract, or which become available to the contractor in carrying out this
contract, shall be protected by the contractor from unauthorized use and disclosure through the
observance of the same or more effective procedural requirements as are applicable to the State.
The identification of all such confidential data and information as well as the State's procedural
requirements for protection of such data and information from unauthorized use and disclosure
shall be provided by the State in writing to the contractor. If the methods and procedures
employed by the contractor for the protection of the contractor's data and information are deemed
by the State to be adequate for the protection of the State's confidential information, such
methods and procedures may be used, with the written consent of the State, to carry out the
intent of this paragraph. The contractor shall not be required under the provisions of the
paragraph to keep confidential any data or information which is or becomes publicly available, is
already rightfully in the contractor's possession, is independently developed by the contractor
outside the scope of the contract, or is rightfully obtained from third parties.


Under no circumstance shall the contractor discuss and/or release information to the media
concerning this project without prior express written approval of DRU.




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                               ATTACHMENT I
                              SCOPE OF WORK
                  FUNCTIONAL AND TECHNICAL REQUIREMENTS

Overview
The State of Louisiana was devastated in 2005 by Hurricanes Katrina and Rita and in 2008 by
Hurricanes Gustav and Ike. Together these storms wrought catastrophic destruction on the
Louisiana coast, exacting an enormous toll on the material, financial and emotional resources of
thousands of people in Louisiana. Through several different appropriations, Congress allocated
$13.4 Billion to Louisiana to assist the State in recovery from Hurricanes Katrina and Rita and
allocated over $1.1 Billion to the State to assist in recovery from Hurricanes Gustav and Ike.
The U.S. Department of Housing and Urban Development is the administering federal agency,
and the Disaster Recovery Unit of the Office of Community Development is the state agency
charged with implementation of the disaster recovery programs. See Attachment IV for a listing
of programs currently funded with Disaster Recovery funds.

This Scope of Work addresses contract functional tasks that DRU is soliciting to support the
implementation and project management of the Disaster Recovery Programs. This Scope of
Work addresses the need for technical assistance and subject matter expertise to assist DRU in
performing the tasks and services described below.

Tasks and Services

Deliverables
The Deliverables under this Contract shall include providing technical assistance and subject
matter expertise in performance of the following tasks:

Task 1:
Program Monitoring
Contractor will provide expert consultants to help State staff design and implement monitoring
programs associated with the various disaster recovery programs administered by the DRU.
Tasks associated with this requirement may include:

     1. Collect data needed to determine resources needed for long term monitoring in
        compliance with HUD and other governmental entities, State laws, and regulations;
     2. Evaluate the current processes being used by DRU to monitor these programs;
     3. Determine the most efficient and effective approach to long term monitoring in the
        context of ongoing and future DRU programs;
     4. Prepare transition plans for DRU’s long term monitoring;
     5. Prepare a long term monitoring plan to include a recommended tracking and reporting
        system, necessary documents and program policies and procedures.




                                               17
Deliverables 1
Program Monitoring

The primary deliverables will be at the direction of DRU; the following represents anticipated
key deliverables for this task.

     1. Written recommendations of approaches to be used for long term monitoring with the
        staffing, budget, and resources needed for each approach.
     2. Final Long Term Monitoring Plan to include a recommended tracking and reporting
        system for DRU, as well as program policies and procedures and documents.
     3. Other project deliverables that may be needed
     4. Status reports to DRU in a format approved by DRU.
     5. Training on program enhancements to staff and grantees.

Task 2:
Ramp Down/Close-Out
Contractor will provide expert consultants to help State staff design and manage processes for
ramping down and closing out the various disaster recovery programs administered by the DRU.
Tasks associated with this requirement, include:


     1. Evaluation of the current and projected process and personnel needs through the end of
         each program.
     2. Design of transition/ramp-down plans for each program to manage personnel and other
         resources efficiently.
     3. Perform other tasks as required by DRU for developing and managing the ramp down
         and close-out of programs, both existing and during the term of the contract.


Deliverables 2
Ramp Down/Close-Out

The primary deliverables will be at the direction of DRU; the following represents anticipated
key deliverables for this task.

     1. Reports describing each program’s resource allocations and projected needs to close-out.
     2. Written recommendations of approaches to be used in efficiently managing staffing,
         budget, and resources needed for each program.
     3. Other project deliverables that may be forthcoming from specific task assignment by
         DRU.
     4. Status reports to DRU in a format approved by DRU.
     5. Provide training on program enhancements to staff and grantees.




                                               18
Task 3:
Business Processes
Contractor will provide expert consultants to help State staff design and/or enhance the
processes, policies, and procedures of the various disaster recovery programs administered by the
DRU. Tasks associated with this requirement, include:


     1. Evaluate ongoing processes for efficiency and effectiveness.
     2. Assist with program/process changes that provide greater efficiency and effectiveness
          and optimizes use of personnel and other resources.
     3. Evaluate impacts of CDBG investments with the objective of evaluating return on
        investment (ROI) associated with projects and/or programs.
     4. Perform other tasks as required by DRU for developing and managing the ramp down
        and close-out of programs, both existing and during the term of the contract.
     5. Assist DRU with transfer of programs to other entities, if needed.

Deliverables 3
Business Processes

The primary deliverables will be at the direction of DRU; the following represents anticipated
key deliverables for this task.

     1. Reports describing processes and their resource allocation and effectiveness.
     2. Written recommendations for process improvements that will optimize use of resources.
     3. Impact studies and ROI calculations/reports.
     4. Other project deliverables that may be forthcoming from specific task assignment by
         DRU.
     5. Status reports to DRU in a format approved by DRU.
     6. Provide training on program enhancements to staff and grantees.

Project Staff

Contractor shall provide competent and qualified project staff as specified for the applicable task
schedule in the Statement of Work. No member of the project staff will be allowed to start
working at the DRU or related facilities until they are officially authorized by DRU.

For planning purposes, it is estimated that the Contractor will need to provide, on average, 1
Project Manager and 2 Business Analysts and/or Subject Matter Experts (see Section 3.1) to
fulfill this task requirement. Staffing needs may vary depending on DRU needs as the overall
project proceeds to completion. These may, or may not, be the same staff throughout the
contract, depending on the skill sets and work load required. The above number of Project
Managers and Business Analysts/Subject Matter Experts are estimates only and DRU reserves
the right to increase or decrease the number based on actual need.

The Contractor shall be able to provide up to 2 Project Managers and 6 Business Analysts and
related Subject Matter Experts during the peak workload periods of the contract. Contract

                                                19
personnel will be assigned as requested by DRU based on resource needs and level of effort
required for completion of work.

See Section 3.1 of this RFP for desired experience/ qualifications of Project Managers/Business
Analysts/Subject Matter Experts.




                                               20
                           ATTACHMENT II
               CERTIFICATION STATEMENT FOR PROPOSER

The undersigned hereby acknowledges she/he has read and understands all requirements and
specifications of the Request for Proposals (RFP), including attachments.

OFFICIAL CONTACT- The State requests that the proposer designate one person to receive
all documents and the method in which the documents are best delivered. Identify the Contact
name and fill in the information below: (Print Clearly)

Date: ____________     Official Contact Name: ______________________________________
A. E-mail Address: _____________________________________________
B. Facsimile Number with area code: (_____) ______________________
C. US Mail Address: ____________________________________________
Proposer certifies that the above information is true and grants permission to the State or
Agencies to contact the above named person or otherwise verify the information I have provided.
By its submission of this proposal and authorized signature below, proposer certifies that:
         (1) The information contained in its response to this RFP is accurate;
         (2) Proposer complies with each of the mandatory requirements listed in the RFP and
               will meet or exceed the functional and technical requirements specified therein;
         (3) Proposer accepts the procedures, evaluation criteria, mandatory contract terms
               and conditions, and all other administrative requirements set forth in this RFP.
         (4) Proposer's quote is valid for at least ninety (90) days from the date of proposer’s
               signature below;
         (5) Proposer understands that if selected as the successful Proposer, he/she will have
               30 business days from the date of delivery of final contract in which to complete
               contract negotiations, if any, and execute the final contract document.
         (6) Proposer certifies, by signing and submitting a proposal for $25,000 or more, that
               their company, any subcontractors, or principals are not suspended or debarred by
               the General Services Administration (GSA) in accordance with the requirements
               in OMB Circular A-133. (A list of parties who have been suspended or debarred
               can be viewed via the internet at www.epls.gov .)

Authorized Signature: ________________________________________________
Typed or Printed Name: ________________________________________________
Title: ________________________________________________________________
Company Name: _________________________________________________________
Address: __________________________________________________________________
City ___________________________________ State: _________ Zip: ________________
__________________________________________________/___________________
SIGNATURE of Proposer's Authorized Representative                        DATE

                                              21
                                        Attachment III
                                       Sample Contract

STATE OF LOUISIANA
SAMPLE CONTRACT

On this day of , 2011, the State of Louisiana, Office of Community Development(OCD),
Disaster Recovery Unit(DRU) hereinafter sometimes referred to as the "State", and
[CONTRACTOR’S NAME AND LEGAL ADDRESS INCLUDING ZIP CODE], hereinafter
sometimes referred to as the "Contractor" or "[CONTRACTOR NAME]", do hereby enter into a
contract under the following terms and conditions.

1.0 SCOPE OF SERVICES

The Contractor will provide technical assistance and subject matter expertise to assist the State
staff within DRU.

Consultant services will be required from as soon as practical after the contract beginning date.
The primary focus of effort for the contractor during this period will include:

     1. Assist with the ongoing development and refinement of business process requirements
        of the programs and development of plans for transition of multiple programs as they
        scale down and close-out.
     2. Assist with development of monitoring programs and policies and procedures.
     3. Assist with close-out plans and procedures.
     4. In the event that certain programs that are currently within DRU are transferred to other
        agencies, assist with transition of programs to other agencies.



PERFORMANCE MEASURES

The performance of the contract will be measured by the DRU Senior Compliance Supervisor, or
his designee, who is authorized on behalf of the State to evaluate the contractor’s performance
against the criteria in the RFP, Attachment I.

MONITORING PLAN

The DRU Senior Compliance Supervisor, or his designee, will monitor the services provided by
the contractor and the expenditure of funds under this contract. See RFP, Attachment I for
reporting requirements.

CONTRACTOR TASKS AND RESPONSIBILITIES

See RFP Attachment I: Scope of Work


                                                22
DELIVERABLES

See RFP Attachment I: Scope of Work.

SUBSTITUTION OF KEY PERSONNEL

The Contractor's personnel assigned to this Contract may not be replaced without the written
consent of the State. Such consent shall not be unreasonably withheld or delayed provided an
adequately qualified replacement is offered. In the event that any State or Contractor personnel
become unavailable due to resignation, illness, or other factors, excluding assignment to project
outside this contract, outside of the State's or Contractor's reasonable control, as the case may be,
the State or the Contractor, as the case may be, shall be responsible for providing an adequately
qualified replacement in time to avoid delays in completing tasks.

2.0 ADMINISTRATIVE REQUIREMENTS

2.1 TERM OF CONTRACT
This contract shall begin on [DATE] and shall end on [DATE]. (State has the right to contract
for up to a total of three years with the concurrence of the Contractor and all appropriate
approvals.)

2.2 STATE FURNISHED RESOURCES
State shall appoint the DRU Senior Compliance Supervisor, or his designee, as State Project
Coordinator for this Contract and he will provide oversight of the activities conducted hereunder.
Notwithstanding the Contractor’s responsibility for management during the performance of this
Contract, the assigned Project Coordinator shall be the principal point of contact on behalf of the
State and will be the principal point of contact for Contractor concerning Contractor’s
performance under this Contract.

DRU will provide desks, computers, phones, and other office necessities should DRU require
contractor’s personnel to perform their services at the DRU offices.

2.3 TAXES
Contractor is responsible for payment of all applicable taxes from the funds to be received under
this contract. Contractor's federal tax identification number is _________________.


3.0 COMPENSATION AND MAXIMUM AMOUNT OF CONTRACT

3.1 PAYMENT TERMS

In consideration of the services required by this contract, STATE hereby agrees to pay to
CONTRACTOR a maximum fee of ($Total dollar amount). CONTRACTOR'S billing rates are
(to be fixed upon award).

(The total maximum compensation for the contract will be set after award of contract.)


                                                 23
No more than twice monthly, CONTRACTOR will submit billings to the DRU Senior
Compliance Supervisor or his designee that are supported by written status reports and time
sheets indicating effort expended by CONTRACTOR personnel on each deliverable. The format
of the invoice is subject to STATE approval.

Payment will be made only on approval of the DRU Finance Manager.

The Contractor will not be paid more than the maximum amount of the contract.

4.0 TERMINATION

4.1 TERMINATION FOR CAUSE

State may terminate this Contract for cause based upon the failure of Contractor to comply with
the terms and/or conditions of the Contract; provided that the State shall give the Contractor
written notice specifying the Contractor’s failure. If within thirty (30) days after receipt of such
notice, the Contractor shall not have either corrected such failure or, in the case of failure which
cannot be corrected in thirty (30) days, begun in good faith to correct said failure and thereafter
proceeded diligently to complete such correction, then the State may, at its option, place the
Contractor in default and the Contract shall terminate on the date specified in such notice. Failure
to perform within the time specified in the solicitation will constitute a default and may cause
cancellation of the contract. Where the State has determined the Contractor to be in default, the
State reserves the right to obtain any or all products or services covered by the contract on the
open market and to charge the contractor with cost in excess of the contract price. Until such
assessed charges have been paid, no subsequent proposal from the defaulting contractor will be
considered.

Contractor may terminate this Contract for cause based upon the failure of State to comply with
the terms and/or conditions of the Contract; provided that the Contractor shall give the State
written notice specifying the State’s failure. If within thirty (30) days after receipt of such notice,
the State shall not have either corrected such failure or, in the case of failure which cannot be
corrected in thirty (30) days, begun in good faith to correct said failure and thereafter proceeded
diligently to complete such correction, then the Contractor may, at its option, place the State in
default and the Contract shall terminate on the date specified in such notice. Failure to perform
within the time specified in the solicitation will constitute a default and may cause cancellation
of the contract.

4.2 TERMINATION FOR CONVENIENCE
State may terminate the Contract at any time without penalty by giving thirty (30) days written
notice to the Contractor of such termination or negotiating with the Contractor an effective date.
Contractor shall be entitled to payment for deliverables in progress; to the extent work has been
performed satisfactorily.




                                                  24
4.3 TERMINATION FOR NON-APPROPRIATION OF FUNDS

The continuation of this contract is contingent upon the appropriation of funds by the legislature
to fulfill the requirements of the contract by the legislature. If the legislature fails to appropriate
sufficient monies to provide for the continuation of the contract, or if such appropriation is
reduced by the veto of the Governor or by any means provided in the appropriations act of Title
39 of the Louisiana Revised Statutes of 1950 to prevent the total appropriation for the year from
exceeding revenues for that year, or for any other lawful purpose, and the effect of such
reduction is to provide insufficient monies for the continuation of the contract, the contract shall
terminate on the date of the beginning of the first fiscal year for which funds have not been
appropriated.


5.0 INDEMNIFICATION AND LIMITATION OF LIABILITY

Neither party shall be liable for any delay or failure in performance beyond its control resulting
from acts of God or force majeure. The parties shall use reasonable efforts to eliminate or
minimize the effect of such events upon performance of their respective duties under Contract.
Contractor shall be fully liable for the actions of its agents, employees, partners or subcontractors
and shall fully indemnify and hold harmless the State and its Authorized Users from suits,
actions, damages and costs of every name and description relating to personal injury and damage
to real or personal tangible property caused by Contractor, its agents, employees, partners or
subcontractors, without limitation; provided, however, that the Contractor shall not indemnify for
that portion of any claim, loss or damage arising hereunder due to the negligent act or failure to
act of the State.
Contractor will indemnify, defend and hold the State and its Authorized Users harmless, without
limitation, from and against any and all damages, expenses (including reasonable attorneys'
fees), claims, judgments, liabilities and costs which may be finally assessed against the State in
any action for infringement of a United States Letter Patent with respect to the Products
furnished, or of any copyright, trademark, trade secret or intellectual property right, provided that
the State shall give the Contractor: (i) prompt written notice of any action, claim or threat of
infringement suit, or other suit, (ii) the opportunity to take over, settle or defend such action,
claim or suit at Contractor's sole expense, and (iii) assistance in the defense of any such action at
the expense of Contractor. Where a dispute or claim arises relative to a real or anticipated
infringement, the State or its Authorized Users may require Contractor, at its sole expense, to
submit such information and documentation, including formal patent attorney opinions, as the
Commissioner of Administration shall require. The Contractor shall not be obligated to
indemnify that portion of a claim or dispute based upon: (i) Authorized User's unauthorized
modification or alteration of a Product; (ii) Authorized User's use of the Product in combination
with other products not furnished by Contractor; and (iii) Authorized User's use in other than the
specified operating conditions and environment.

In addition to the foregoing, if the use of any item(s) or part(s) thereof shall be enjoined for any
reason or if Contractor believes that it may be enjoined, Contractor shall have the right, at its
own expense and sole discretion as the Authorized User's exclusive remedy to take action in the
following order of precedence: (i) to procure for the State the right to continue using such item(s)

                                                  25
or part (s) thereof, as applicable; (ii) to modify the component so that it becomes non-infringing
equipment of at least equal quality and performance; or (iii) to replace said item(s) or part(s)
thereof, as applicable, with non-infringing components of at least equal quality and performance,
or (iv) if none of the foregoing is commercially reasonable, then provide monetary compensation
to the State up to the dollar amount of the Contract.

For all other claims against the Contractor where liability is not otherwise set forth in the
Contract as being "without limitation", and regardless of the basis on which the claim is made,
Contractor's liability for direct damages, shall be the greater of $100,000, the dollar amount of
the Contract, or two (2) times the charges rendered by the Contractor under the Contract. Unless
otherwise specifically enumerated herein, neither party shall be liable to the other for special,
indirect or consequential damages, including lost data or records (unless the Contractor is
required to back-up the data or records as part of the work plan), even if the party has been
advised of the possibility of such damages. Neither party shall be liable for lost profits, lost
revenue or lost institutional operating savings. The State and Authorized User may, in addition to
other remedies available to them at law or equity and upon notice to the Contractor, retain such
monies from amounts due Contractor, or may proceed against the performance and payment
bond, if any, as may be necessary to satisfy any claim for damages, penalties, costs and the like
asserted by or against them.

6.0 CONTRACT CONTROVERSIES

Any claim or controversy arising out of the contract shall be resolved by the provisions of
Louisiana Revised Statutes 39:1524-26.

7.0 FUND USE

Contractor agrees not to use contract proceeds to urge any elector to vote for or against any
candidate or proposition on an election ballot nor shall such funds be used to lobby for or against
any proposition or matter having the effect of law being considered by the Louisiana Legislature
or any local governing authority. This provision shall not prevent the normal dissemination of
factual information relative to a proposition on any election ballot or a proposition or matter
having the effect of law being considered by the Louisiana Legislature or any local governing
authority.

Contractor and all Subcontractors shall certify that they have complied with the Byrd Anti-
Lobbying Amendment (31 U.S.C. 1352) and that it will not and has not used Federal
appropriated funds to pay any person or organization for influencing or attempting to influence
an officer or employee of any agency, a member of Congress, officer or employee of Congress,
or an employee of a member of Congress in connection with obtaining any Federal contract,
grant or any other award covered by 31 U.S.C. 1352. Contractor and each Subcontractor shall
also disclose any lobbying with non-Federal funds that takes place in connection with obtaining
any Federal award.




                                                26
8.0 ASSIGNMENT

No contractor shall assign any interest in this contract by assignment, transfer, or novation,
without prior written consent of the State. This provision shall not be construed to prohibit the
contractor from assigning to a bank, trust company, or other financial institution any money due
or to become due from approved contracts without such prior written consent. Notice of any such
assignment or transfer shall be furnished promptly to the State.


9.0 RIGHT TO AUDIT

The DRU, the State of Louisiana Legislative Auditor, the U.S. Department of Housing and
Urban Development, federal auditors and the Division of Administration (“DOA”), or others so
designated by the DOA or the DRU, shall have the option to audit and/or inspect all accounts
directly pertaining to the Contract for a period of five (5) years from the date of the closeout of
this Contract. Records shall be made available during normal working hours for this purpose.

10.0 CONTRACT MODIFICATION

No amendment or variation of the terms of this Contract shall be valid unless made in writing,
signed by the parties and approved as required by law. No oral understanding or contract not
incorporated in the contract is binding on any of the parties.

11.0 CONFIDENTIALITY OF DATA

All financial, statistical, personal, technical and other data and information relating to the State's
operation and made available to the contractor in order to carry out this contract, or which
become available to the contractor in carrying out this contract, shall be protected by the
contractor from unauthorized use and disclosure through the observance of the same or more
effective procedural requirements as are applicable to the State. The identification of all such
confidential data and information as well as the State's procedural requirements for protection of
such data and information from unauthorized use and disclosure shall be provided by the State in
writing to the contractor. If the methods and procedures employed by the contractor for the
protection of the contractor's data and information are deemed by the State to be adequate for the
protection of the State's confidential information, such methods and procedures may be used,
with the written consent of the State, to carry out the intent of this paragraph. The contractor
shall not be required under the provisions of the paragraph to keep confidential any data or
information which is or becomes publicly available, is already rightfully in the contractor's
possession, is independently developed by the contractor outside the scope of the contract, or is
rightfully obtained from third parties.

All of the reports, information, data, et cetera, prepared or assembled by Contractor under this
Contract are confidential and Contractor agrees that they shall not be made available to any
individual or organization without the prior written approval of the DRU. This does not extend
to information that was obtained from the public domain such as public agencies or sources of
information available to the general public.

                                                 27
Under no circumstance shall the Contractor discuss and/or release information concerning this
project without prior express written approval of DRU.

12.0 SUBCONTRACTORS

The Contractor may, with prior written permission from the State, enter into subcontracts with
third parties for the performance of any part of the Contractor’s duties and obligations. In no
event shall the existence of a subcontract operate to release or reduce the liability of neither the
Contractor nor the Subcontractor to the State and/or State Agency for any breach in the
performance of the Contractor's or Subcontractor duties.

13.0 DISCRIMINATION AND COMPLIANCE PROVISIONS

Contractor and its sub-contractors shall abide by the requirements of the following as applicable:
Title VI of the Civil Rights Act of 1964 and Title VII of the Civil Rights Act of 1964, as
amended by the Equal Employment Opportunity Act of 1972; Federal Executive Order 11246 as
amended; the Rehabilitation Act of 1973, as amended; the Vietnam Era Veteran’s Readjustment
Assistance Act of 1974; Title IX of the Education Amendments of 1972; the Age Discrimination
Act of 1975; the Fair Housing Act of 1968 as amended; the Housing and Community
Development Act of 1974; the requirements of the Americans with Disabilities Act of 1990; 41
CFR 60-4 et seq.; 41 CFR 60-1.4; 41 CFR 60-1.8; 24 CFR Part 35; the Flood Disaster Protection
Act of 1973; and Federal Labor Standards Provisions (form HUD-4010), as well as all applicable
provisions not mentioned are deemed inserted herein.

Contractor and its sub-contractors shall not discriminate unlawfully in its employment practices,
and will perform its obligations under this Contract without regard to race, color, religion, sex,
national origin, veteran status, political affiliation, or disabilities.

Any act of unlawful discrimination committed by Contractor or its sub-contractors, or failure to
comply with these statutory obligations when applicable shall be grounds for termination of this
Contract or other enforcement action.

14.0 GENERAL COMPLIANCE

The contractor will agree with all applicable Federal, state, and local laws and all applicable
Office of Management and Budget Circulars (http://www.whitehouse.gov/omb/circulars/)


15.0 FINANCIAL MANAGEMENT

Contractor shall agree to comply with 48 CFR § 31 and agree to adhere to the accounting
principles and procedures required therein, utilize adequate internal controls, and maintain
necessary source documentation for all costs incurred. The contractor is responsible for having
all subcontractors comply with 48 CFR § 31 and agree to adhere the accounting principles and
procedures required therein, utilize adequate internal controls, and maintain necessary source
documentation for all costs incurred.

                                                28
Contractor shall administer its program in conformance with OMB Circulars A-87 Cost
Principles for State and Local Government as applicable. These principles shall be applied for all
costs incurred whether charged on a direct or indirect basis. The contractor is responsible for
having all subcontractors and project sponsors administer their programs in conformance with
OMB Circulars A-87 Cost Principles for State and Local Government as applicable. These
principles shall be applied for all costs incurred whether charged on a direct or indirect basis.

16.0 DRUG-FREE WORKPLACE REQUIREMENT

Contractor hereby certifies that it shall provide a drug-free workplace in compliance with the
Drug-Free Workplace Act of 1988, as amended, and with 24 CFR part 21. Further, there shall be
a provision mandating compliance with the Drug-Free Workplace Act of 1988, as amended, in
any contracts executed by and between Contractor and any third parties using funds under this
Contract in accordance with 48 FAR part 23.500, et seq, and 48 CFR part 52..223-6.


17.0 PROHIBITED ACTIVITY

Contractors are prohibited from using funds provided herein or personnel employed in the
administration of the program for: political activities, inherently religious activities, lobbying,
political patronage, and nepotism activities. The contractor is responsible for ensuring that all
subcontractors understand and comply with the prohibitions from using funds provided herein or
personnel employed in the administration of the program for political activities, inherently
religious activities, lobbying, political patronage, and nepotism activities.

18.0 COVENANTS AGAINST CONTINGENT FEES AND CONFLICTS OF INTEREST

Contractor shall warrant that no person or other organization has been employed or retained to
solicit or secure this Contract upon contract or understanding for a commission, percentage,
brokerage, or contingent fee. For breach or violation of this warrant, the DRU shall have the
right to annul this Contract without liability or, in its discretion, to deduct from the Contract or
otherwise recover the full amount of such commission, percentage, brokerage or contingent fee,
or to seek such other remedies as legally may be available.

No member, officer, or employee of Contractor, or agents, contractor, member of the governing
body of Contractor or the locality in which the program is situated, or other public official who
exercises or has exercised any functions or responsibilities with respect to this Contract during
his or her tenure, shall have any interest, direct or indirect, in any contract or subcontract, or the
proceeds thereof, for work to be performed in connection with the Contract or in any activity or
benefit, which is part of this Contract.




                                                 29
19.0 SECTION 3 COMPLIANCE IN PROVISION OF TRAINING, EMPLOYMENT
AND BUSINESS OPPORTUNITIES

The work to be performed under this Contract shall be subject to the requirements of section 3 of
the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3).
The purpose of section 3 is to ensure that employment and other economic opportunities
generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the
greatest extent feasible, be directed to low- and very low-income persons, particularly persons
who are recipients of HUD assistance for housing.

The parties to this Contract shall agree to comply with HUD's regulations in 24 CFR part 135,
which implement section 3. As evidenced by their execution of this Contract, the parties to this
Contract certify that they are under no contractual or other impediment that would prevent them
from complying with the part 135 regulations.

Contractor agrees to send to each labor organization or representative of workers with which
Contractor has a collective bargaining agreement or other understanding, if any, a notice
advising the labor organization or workers' representative of Contractor's commitments under
this section 3 clause, and will post copies of the notice in conspicuous places at the work site
where both employees and applicants for training and employment positions can see the notice.
The notice shall describe the section 3 preference, shall set forth minimum number and job titles
subject to hire, availability of apprenticeship and training positions, the qualifications for each,
and the name and location of the person(s) taking applications for each of the positions, and the
anticipated date the work shall begin.

Contractor agrees to include this section 3 clause in every contract and/or subcontract subject to
compliance with regulations in 24 CFR part 135, and shall agree to take appropriate action, as
provided in an applicable provision of the contract or subcontract or in this section 3 clause,
upon a finding that any Sub-contractor is in violation of the regulations in 24 CFR part 135.
Contractor’s Sub-contractors will not subcontract with any subcontractors where such Sub-
contractor has notice or knowledge that the subcontractor has been found in violation of the
regulations in 24 CFR part 135.

Contractor certifies that any vacant employment positions, including training positions, that are
filled (1) after such Contractor is selected but before the Contract is executed, and (2) with
persons other than those to whom the regulations of 24 CFR part 135 require employment
opportunities to be directed, were not filled to circumvent such Contractor’s obligations under 24
CFR part 135.

Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination
of this Contract for default, and debarment or suspension from future HUD assisted contracts.

With respect to work performed in connection with section 3 covered Indian housing assistance,
section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e)
also applies to the work to be performed under this Contract. Section 7(b) requires that to the
greatest extent feasible (i) preference and opportunities for training and employment shall be

                                                30
given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to
Indian organizations and Indian-owned Economic Enterprises. Contractor’s contracts that are
subject to the provisions of section 3 and section 7(b) agree to comply with section 3 to the
maximum extent feasible, but not in derogation of compliance with section 7(b).

20.0 CLEAN AIR ACT, CLEAN WATER ACT AND OTHER REQUIREMENTS
Contractor agrees to comply with all applicable standards, orders, or requirements issued under
section 306 of the Clean Air Act (42 U.S.C. 1857 (h)), section 508 of the Clean Water Act (33
U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40
CFR part 15).

21.0 OWNERSHIP OF DOCUMENTS AND STATE FURNISHED RESOURCES

All records, reports, documents, or other material or data, including electronic data, related to
this Contract and/or obtained or prepared by Contractor, and all repositories and databases
compiled or used, regardless of the source of information included therein, in connection with
performance of the Services contracted for herein shall become the property of the DRU, and
shall, upon request, be returned by Contractor to the DRU at termination or expiration of this
Contract. Cost incurred by Contractor to compile and transfer information for return to the DRU
shall be billed on a time and materials basis, subject to the maximum amount of this Contract.
Software and other materials owned by Contractor prior to the date of this Contract and not
related to this Contract shall be and remain the property of Contractor.

The DRU will provide specific project information to Contractor necessary to complete Services
described herein. All records, reports, documents and other material delivered or transmitted to
Contractor by the DRU shall remain the property of the DRU and shall be returned by Contractor
to the DRU, upon request, at termination, expiration or suspension of this Contract

22.0 SECTION 109 OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF
1974

No person in the United States shall on the grounds of race, color, national origin, or sex be
excluded from participation in, be denied the benefits of, or be subjected to discrimination under
any program or activity funded in whole or in part with funds made available under Section 109
of Title I of the Housing and Community Development Act of 1974. Section 109 further
provides that discrimination on the basis of age under the Age Discrimination Act of 1975 or
with respect to an otherwise qualified handicapped individual as provided in Section 504 of the
Rehabilitation Act of 1973, as amended, is prohibited.




23.0 INSURANCE

Insurance shall be placed with insurers with an A.M. Best’s rating of no less than A-VI. This
rating requirement shall be waived for Worker’s Compensation coverage only.
                                               31
Contractor's Insurance: The Contractor shall not commence work under this contract until he has
obtained all insurance required herein. Certificates of Insurance, fully executed by officers of the
Insurance Company written or countersigned by an authorized Louisiana state agency, shall be
filed with the State of Louisiana for approval. The Contractor shall not allow any subcontractor
to commence work on his subcontract until all similar insurance required for the subcontractor
has been obtained and approved. If so requested, the Contractor shall also submit copies of
insurance policies for inspection and approval of the State of Louisiana before work is
commenced. Said policies shall not hereafter be canceled, permitted to expire, or be changed
without thirty (30) days notice in advance to the State of Louisiana and consented to by the State
of Louisiana in writing and the policies shall so provide.

Compensation Insurance: Before any work is commenced, the Contractor shall maintain during
the life of the contract, Workers’ Compensation Insurance for all of the Contractor’s employees
employed at the site of the project. In case any work is sublet, the Contractor shall require the
subcontractor similarly to provide Workers’ Compensation Insurance for all the latter’s
employees, unless such employees are covered by the protection afforded by the Contractor. In
case any class of employees engaged in work under the contract at the site of the project is not
protected under the Workers’ Compensation Statute, the Contractor shall provide for any such
employees, and shall further provide or cause any and all subcontractors to provide Employer’s
Liability Insurance for the protection of such employees not protected by the Workers’
Compensation Statute.

Commercial General Liability Insurance: The Contractor shall maintain during the life of the
Contract such Commercial General Liability Insurance which shall protect him, the State, and
any subcontractor during the performance of work covered by the contract from claims or
damages for personal injury, including accidental death, as well as for claims for property
damages, which may arise from operations under the contract, whether such operations be by
himself or by a subcontractor, or by anyone directly or indirectly employed by either or them, or
in such a manner as to impose liability to the State. Such insurance shall name the State as
additional insured for claims arising from or as the result of the operations of the Contactor or his
subcontractors. In the absence of specific regulations, the amount of coverage shall be as
follows: Commercial General Liability Insurance, including bodily injury, property damage and
contractual liability, with combined single limits of $1,000,000.

Insurance Covering Special Hazards: Special hazards as determined by the State shall be covered
by rider or riders in the Commercial General Liability Insurance Policy or policies herein
elsewhere required to be furnished by the Contractor, or by separate policies of insurance in the
amounts as defined in any Special Conditions of the contract included therewith.

Licensed and Non-Licensed Motor Vehicles: The Contractor shall maintain during the life of the
contract, Automobile Liability Insurance in an amount not less than combined single limits of
$1,000,000 per occurrence for bodily injury/property damage. Such insurance shall cover the use
of any non-licensed motor vehicles engaged in operations within the terms of the contract on the
site of the work to be performed there under, unless such coverage is included in insurance
elsewhere specified.

                                                 32
Subcontractor’s Insurance: The Contractor shall require that any and all subcontractors, which
are not protected under the Contractor’s own insurance policies, take and maintain insurance of
the same nature and in the same amounts as required of the Contractor.

24.0 ENERGY EFFICIENCY

Contractor shall recognize mandatory standards and policies relating to energy efficiency, which
are contained in the State Energy Conservation Plan issued in compliance with the Energy Policy
and Conservation Act to the extent applicable to Contractor and its Subcontractors. The DRU
will provide such standards and policies to Contractor as a pre-condition of this stipulation.


25.0 APPLICABLE LAW, REMEDIES AND VENUE

This Contract shall be governed by and construed in accordance with the laws of Louisiana. Any
claim or controversy arising out of this Contract shall be resolved under the processes set forth in
La. R.S. 39:1524-1526. Exclusive venue and jurisdiction shall be vested in the Nineteenth
Judicial District Court, Parish of East Baton Rouge, State of Louisiana



26.0 CODE OF ETHICS

The contractor acknowledges that Chapter 15 of Title 42 of the Louisiana Revised Statutes (R.S.
42:1101 et. seq., Code of Governmental Ethics) applies to the Contracting Party in the Performance
of services called for in this contract. The contractor agrees to immediately notify the state if
potential violations of the Code of Governmental Ethics arise at any time during the term of this
contract.



27.0 SEVERABILITY

The terms and provisions of this Contract are severable. Unless the primary purpose of this
Contract would be frustrated, the invalidity or unenforceability of any term or condition of this
Contract shall not affect the validity or enforceability of any other term or provision of this
Contract. The Parties intend and request that any judicial or administrative authority that may
deem any provision invalid, reform the provision, if possible, consistent with the intent and
purposes of this Contract, and if such a provision cannot be reformed, enforce this Contract as set
forth herein in the absence of such provision.


28.0 DELAY OR OMISSION

No delay or omission in the exercise or enforcement of any right or remedy accruing to a Party
under this Contract shall impair such right or remedy or be construed as a waiver of any breach

                                                33
theretofore or thereafter occurring. The waiver of any condition or the breach of any term,
covenant, or condition herein or therein contained shall not be deemed to be a waiver of any
other condition or of any subsequent breach of the same or any other term, covenant or condition
herein or therein contained.

29.0 ELIGIBILITY STATUS

Contractor, and each tier of Subcontractors, shall certify that it is not on the List of Parties
Excluded from Federal Procurement or Non-procurement Programs promulgated in accordance
with E.O.s 12549 and 12689, “Debarment and Suspension,” as set forth at 24 CFR part 24.



30.0 ENTIRE AGREEMENT CLAUSE

This Contract, together with the RFP and addenda issued thereto by the State, the proposal
submitted by the Contractor in response to the State's RFP, and any exhibits specifically
incorporated herein by reference, constitute the entire agreement between the parties with respect
to the subject matter.



31.0 ORDER OF PRECEDENCE

This Contract shall, to the extent possible, be construed to give effect to all of its provisions;
however, where provisions are in conflict, first priority shall be given to the provisions of the
Contract, excluding the Request for Proposals, its amendments and the Proposal; second priority
shall be given to the provisions of the Request for Proposals and its amendments; and third
priority shall be given to the provisions of the Proposal.


32.0 LEGAL AUTHORITY

Contractor assures and guarantees that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, giving the Contractor legal
authority to enter into this Contract, receive funds, authorized by this Contract and to perform the
services the Contractor is obligated to perform under this Contract.


33.0 COPYRIGHT

No materials, to include but not limited to reports, maps, or documents produced as a result of
this Contract, in whole or in part, shall be available to Contractor for copyright purposes. Any
such material produced as a result of this Contract that might be subject to copyright shall be the
property of the State and all such rights shall belong to the State.



                                                34
34.0 NO AUTHORSHIP PRESUMPTIONS

Each of the Parties has had an opportunity to negotiate the language of this Contract in
consultation with legal counsel prior to its execution. No presumption shall arise or adverse
inference be drawn by virtue of authorship, and each Party hereby waives the benefit of any rule
of law that might otherwise be applicable in connection with the interpretation of this Contract,
including but not limited to any rule of law to the effect that any provision of this Contract shall
be interpreted or construed against the Party that (or whose counsel) drafted that provision. The
rule of no authorship presumption set forth in this paragraph is equally applicable to any Person
that becomes a Party by reason of assignment and/or assumption of this Contract and any
successor to a signatory Party.

35.0 NO PERSONAL LIABILITY OF INDIVIDUAL REPRESENTATIVES

No covenant or agreement contained in this Contract shall be deemed to be the covenant or
agreement of any official, trustee, officer, agent or employee of any corporate Party in his
individual capacity, and neither the officers of any Party nor any official executing this Contract
shall be liable personally with respect to this Contract or be subject to any personal liability or
accountability under this Contract by reason of the execution and delivery of this Contract.




36.0 LEGAL AUTHORITY

Contractor assures and guarantees that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, giving the Contractor legal
authority to enter into this Agreement, receive funds, authorized by this Agreement and to
perform the services the Contractor is obligated to perform under this Agreement.


37.0 PUBLIC COMMUNICATIONS

Contractor shall not issue any public communications regarding the Program and Contractor’s
activities under this Agreement without the prior consent of the OCD.



38.0 SAFETY

Contractor shall exercise proper precaution at all times for the protection of persons and property
and shall be responsible for all damages or property, either on or off the worksite, which occur as
a result of its performance of the work. The safety provisions of applicable laws and building
and construction codes, in addition to specific safety and health regulations described by 29 CFR



                                                35
1926, shall be observed and Contractor shall take or cause to be taken such additional safety and
health measures as Contractor may determine to be reasonably necessary.


39.0 PROVISION REQUIRED BY LAW DEEMED INSERTED

Each and every provision of law and clause required by law to be inserted in this Agreement
shall be deemed to be inserted herein and the Agreement shall be read and enforced as though it
were included herein, and if through mistake or otherwise any such provision is not inserted, or
is not correctly inserted, then upon the request of either Party the Agreement shall forthwith be
amended to make such insertion or correction.

40.0 NOTICES

Any notice required or permitted to be given under or in connection with this Contract shall be in
writing and shall be either hand-delivered or mailed, postage prepaid by first-class mail,
registered or certified, return receipt requested, or delivered by private, commercial carrier,
express mail, such as Federal Express, or sent by, telecopy or other similar form of rapid
transmission confirmed by written confirmation mailed (postage prepaid by first-class mail,
registered or certified, return receipt requested or private, commercial carrier, express mail, such
as Federal Express) at substantially the same time as such rapid transmission. All such
communications shall be transmitted to the address or numbers set forth below, or such other
address or numbers as may be hereafter designated by a Party in written notice to the other Party
compliant with this Section.

To the DRU:

Richard Gray
State of Louisiana
Division of Administration
Office of Community Development
P.O. Box 94095
Baton Rouge, Louisiana 70804-9095
               Facsimile: 225-219-9605

To Contractor:
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________




                                                36
THUS DONE AND SIGNED on the date(s) noted below:


______________________________          ______________________________
  CONTRACTOR’S SIGNATURE                      STATE’S SIGNATURE

______________________________          ______________________________
DATE                                    DATE




                                         37
                              ATTACHMENT IV
              Disaster Recovery Program Descriptions and Amounts
 * Please note that the numbers in this document are subject to Legislative and HUD Approval
                                   and are subject to change.

                                   Katrina/Rita Programs
                                      Housing Programs

Homeowner’s Assistance ($9.97 billion) - To compensate homeowners whose homes sustained
severe or major damage due to Hurricanes Katrina and Rita.
Small Rental Property ($866 million) -The Small Property Rental Program will provide
incentives to owners of small buildings (1-4 units) to accept rental rates affordable to low to
moderate income households. The program will affect an estimated 18,000 rental housing units.
Supportive Services ($72,730,000) -To provide supportive services for approximately 3,000
supportive housing units. The supportive housing units will serve individuals and families with
disabilities.
LIHTC-CDBG Piggyback ($581,046,000) - To combine the resources of Gulf Opportunity
Zone Tax Credits, CDBG Piggyback funding, available HOME funds, Section 8 housing
vouchers, and leveraged private investments to generate between 18,000 and 33,000 of new or
restored rental units. The program will support the development of mixed income communities
and ensure the restoration of rental housing in the most heavily impacted parishes.
Homeless Housing Facilities ($25,900,000) - To immediately restore homeless shelter capacity
in hurricane impacted areas and provide permanent supportive housing and assistance to address
increased risks and demands related to homelessness.
Housing Development Loan Fund ($16,570,000) - To provide seed funding for a contractor or
state agency to establish one or more loan funds that offer acquisition and predevelopment
financing on flexible terms to developers of the most critically needed housing.
Land Assembly Operations ($2,070,000) - To provide seed money to acquire multiple
properties in good locations for replacement housing and “package” them for sale or grant to
maximize further affordable housing development.
Support to Faith and Community Based Programs ($2,070,000) - To strengthen community
nonprofits and faith institutions already providing housing recovery services.
Building Code Enforcement ($11,390,000) – To alleviate a major impediment to housing
development: the lack of building, electrical and plumbing inspectors and permit processing
staff. This program will fund at least 60 field inspectors and plan reviewers, as well as a limited
number of support staff and it will sponsor additional training opportunities for inspectors,
engineers and architects.




                                   Infrastructure Programs

Local Government Infrastructure ($474.7 million) – To provide $200 million for FEMA-
ineligible repairs to K-12 schools in the most heavily impacted parishes, and to provide the 25%
                                                 38
match for local HMGP grants, to provide the 10% match for NRCS grants, and to fund the
FEMA-ineligible repairs to the Lower Cameron Hospital. (Congress has eliminated the need for
10% match of Public Assistance grants, so other funds previously allocated to this program will
be reallocated to other recovery needs.)
State Infrastructure – This program has been eliminated. (Congress eliminated the PA match
requirement and the Louisiana legislature appropriated state funds to pay for FEMA-ineligible
repair costs of state buildings.)
Primary and Secondary Education Infrastructure Program ($200 million) - To provide
funding for FEMA-ineligible repairs and improvements to schools in the most heavily
impacted school districts in the state.
Entergy New Orleans ($200 million) – To defray gas and electric utility system repair costs in
an effort to mitigate rate increases that would otherwise be passed on to New Orleans gas and
electric utility ratepayers.
Long-Term Community Recovery ($700 million) - To provide funding for implementation of
local long-term recovery plans in the most heavily impacted areas of the state.
Private Non-Profit Infrastructure – This program has been eliminated. (Congress has
eliminated the need for 10% PA match, so funds previously allocated to this program have been
reallocated to other recovery needs.)
Medical Center of Louisiana – New Orleans – This program has been eliminated. (The
Louisiana legislature appropriated state funds to begin acquisition and construction activities.)
Fisheries Infrastructure ($19 million) – To provide funding for repair/enhancement of coastal
fisheries infrastructure.
                            Economic Development Programs

Louisiana Bridge Loan ($46 million) - To provide temporary six-month working capital loan
guarantees to owners of small businesses (less than 100 employees).
Small Firm Loan and Grant ($180 million) - To provide targeted assistance to small firms
(less than 50 employees) that are deemed to have a chance to survive, contribute to the economy,
and maintain and create jobs. Funds would support low-cost loans on flexible terms or small
grants to reimburse for operating expenses and technical assistance to support the firms receiving
the financial support.
Small Firm Technical Assistance ($9.5 million) - To provide technical assistance to small
firms, including nonprofits that have been adversely affected by the hurricanes and/or provide
assistance to entrepreneurs or individuals seeking to start a new firm that would be located in the
impacted area.
Louisiana Tourism Marketing ($28.5 million) – To provide resources to conduct a national
campaign and other initiatives designed to bring out-of-state travelers back to the New Orleans
region, Southeast and Southwest Louisiana.
Recovery Workforce Training ($38 million) - To provide grants to workforce providers to
implement sector based work force training programs to train and place workers into jobs within
businesses involved in the six identified recovery sectors.
Research Commercialization and Educational Enhancement ($28,500,000) – To provide
funding to retain and rebuild the research and educational capacity of the affected areas by
developing a strategic plan and a pilot program based on the strategic plan.


                                                39
                                    Gustav/Ike Programs


Parish Allocation Program ($563 million) –Allocates grant funds to local jurisdictions in
storm-affected areas to promote recovery. Grants may be spent on infrastructure, housing, or
economic development, depending on the specific needs of the local community.
Comprehensive Resiliency ($13 million) – A competitive program that provides funding for
planning and code enforcement activities that enhance resiliency of the community.
Economic Revitalization ($55 million) – Provides grants to businesses and other entities to
speed the economic recovery of affected communities.
Affordable Rental Program ($122 million) -Provides incentives for development of affordable
rental properties, as well as other housing initiatives to facilitate housing for low to moderate
income households.
Coastal Communities ($30 million) –Provides funding for projects that enhance the resiliency
of coastal communities, either through coastal restoration or coastal protection.
Homeowner Rehab Program ($5 million) – Provides funding to non-profit organizations for
rehabilitation of housing for low to moderate income households.
Agriculture ($60million) – Provides funding, through the Department of Agriculture, for farms
and farm businesses that were adversely affected by the storms.
Fishery Recovery Program ($35 million) – Provides funding for fishermen and fisheries
processors who were adversely affected by the storms.
Municipal Infrastructure Program ($35 million) –Provides funding through a competitive
process for infrastructure projects in municipalities in the storm-affected areas of the state.
Interoperable Communications Program ($17 million) –Funds the repair and enhancement of
the interoperable communications systems across the state to provide for better response and
recovery in future disasters.
State Cost Share Program ($20 million) –Provides funding to offset the match requirements of
the State due to damage to state facilities.
Economic Development Infrastructure Program ($80 million) –Provides funding for larger
economic development investments to speed the economic recovery of the storm-affected areas.




                                                40
                                      ATTACHMENT V
                                     Cost Proposal Format
Please provide hourly rates in the spaces provided below for all support staff classifications to be
provided to perform all tasks contained in the Statement of Work for the contract performance
period. The proposer’s rates shall be fully loaded and shall include all travel, living, and project
expenses. Contractor staff will be paid the hourly rate during field travel on behalf of the state
under this contract.

For each classification, the proposed hourly rate shall be multiplied by the stated weight factor to
derive a Weighted Cost for that classification. The Proposer’s Weighted Total Cost will be
computed by summing the weighted costs for both classifications. This will be the Proposer’s
Weighted Total Cost to be used in the evaluation and scoring process stated in the Cost Proposal
Selection Criteria (section 6.5 above).


   $_____________ X _____1________              =    $    ______________________
  Project Mgr’s Hourly Rate     Weight Factor              Weighted Project Manager’s Cost

   $_____________ X _____2________              =    $    _______________________
    Business Analyst’s/         Weight Factor              Weighted Analyst’s/Expert’s Cost
      Subject Matter Expert’s
      Hourly Rate
                                                         =======================

                                                         $ ____________________
                                                          Proposer’s Weighted Total Cost




                                                    41
                               ATTACHMENT VI
                       Proposed Project Staff Resume Format
Name and Title:
Current Employer:
Role on this project: (Business Process Analyst, Subject Matter Expert, Project Manager, etc.)
Availability: (Hours per week or hours per month and specify on-site or off-site hours)
Duration of Involvement: (indicate the component/phases and the estimated dates that the
                            person will be on-site)
Customer references: (Name, Title, Company Name, Address & Telephone #)

Prior Experience:

       (SPECIFIC PROJECT) EXPERIENCE – For each project referenced provide the
       information in the following format:
             Project 1:
             Project Description: (state if similar to RFP project.)
             Customer Type: (city, county, state or federal government, or corporation)
             Number of employees impacted by the project:
             Role/responsibility on project:
             Employer:
             Prime contractor or subcontractor: (Specify)
             Dates:
             Average hours per month on project:

              Project 2, 3 etc.

       OTHER experience – For each project referenced – provide the information in the
       following format:
              Project 1:
              Project Description:

              Customer Type: (city, county, state or federal government, or corporation)
              Number of employees impacted by the project:
              Role/responsibility on project:
              Employer:
              Prime contractor or subcontractor: (Specify)
              Dates:
              Average hours per month on project:

              Project 2, 3 etc.

Education, Training, Certifications:




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