UNITED STATES AIR FORCES IN EUROPE
19 Oct 2010
Note: Changes to the Reporting Instructions are made in RED.
This reporting instruction supersedes previous instruction, dated 30Sep 10
3 AF/A1RC/314-478-1617/3140/1516/6 Jan 10
USAFE AOR REPORTING INSTRUCTIONS
AS OF: 30 Sept 2010
PLEASE REVIEW THE ENTIRE DOCUMENT PRIOR TO CUTTING ORDERS
This is a living document – see below for new information
This information supersedes all documentation same subject.
NOTE: Compliance with the following instructions and requirements is mandatory for personnel deploying
to USAFE AOR in support of contingency operations regardless of PID. This is a living document and will be
modified appropriately as changes occur. These reporting instructions are intended to supplement or
enhance information contained in Air Force Instructions (AFI). Please refer to applicable AFI(s) for basic
SUMMARY OF REVISIONS: Section I, General Information: Deployment Travel Orders (CED Remarks
INSTRUCTIONS ARE IN FOUR SECTIONS
SECTION I - GENERAL INFORMATION
SECTIOIN II – SITE SPECIFIC REPORTING INSTRUCTIONS
SECTION III - POCs
SECTION IV – USAFE AOR Checklist
UNCLASSIFIED WEB SITES
3 AF/A1 PERSONNEL
CLASSIFIED WEB SITES
TABLE OF CONTENTS
CLASSIFICATION - UNCLASSIFIED
Section I - GENERAL INFORMATION
A. Eligibility Requirements
B. Funding and ESP Codes
C. Deployment/Travel Orders
D. Travel to/from/within the AOR
(1) Mode of Travel Requirements
(2) Rental Cars
(3) Passport, Visa, and Country Clearance Requirements
(4) Baggage Limitations/Excess Baggage
E. Required Documentation/Items
G. Mobility Bags
H. Cold/Wet Weather Gear
I. Duty Uniform/Uniform Items
J. Security Clearance Requirements
K. Medical/Dental/Immunization Requirements
(1) Medical Clearance
L. Required Training Prior to Departure
(1) Small Arms (M9 and M16)
(2) Chemical, Biological, Radiological, Nuclear, High-Yield Explosives (CBRNE) Defense Training
(3) Self-Aid and Buddy Care
(4) Law of Armed Conflict (LOAC)
(5) Anti-Terrorism/Force Protection
M. Personnel Readiness Function Update Requirements
N. Additional Reporting Instructions
(1) PERSCO/In processing
O. DOD Foreign Clearance Guide (FCG)
Section II – SITE SPECIFIC REQUIREMENTS AND RESTRICTIONS
SITE SPECIFIC REPORTING INSTRUCTIONS (hyper linked to another site). Please use this site to view the
specific requirements for the individual locations aside from those listed on these Reporting Instructions.
Section III – POINTS OF CONTACT
Section IV – USAFE AOR CHECKLIST
Section V – ADDITIONAL REQUIREMENTS OR RESTRICTIONS
B. Deployment of civilians and government contractors
C. Discrepancy Processing/Responses
D. Downtime (FOR USAFE PERSONNEL ONLY)
E. Early Returns/Releases Early/Late Arrivals
F. Fitness Program
G. Household Good Shipment
K. Normal Tour Completion Date
M. Prescribed Duty Day
O. Retention Beyond Tour Completion Date
P. Skill Level
Q. Tour Lengths for Individual Augmentation
R. Tour Lengths for AEF UTC Positions
T. Accountability with PERSCO
Section I - GENERAL INFORMATION
1. CLASSIFICATION: UNCLASSIFIED
2. GENERAL INFORMATION:
A. Eligibility Requirements:
Completion of the USAFE Deployment Checklist is mandatory for all personnel deploying in support of
contingency operations to USAFE AOR (regardless of PID). The checklist must be completed by member prior
to departing home station. Personnel permanently assigned within USAFE Theater who rapidly deploy or are
assigned to duties that require them to continuously deploy are required to complete the USAFE AOR checklist
once every 12 months. Immunizations, public health, and a review of current reporting instructions must be
completed NET 30 days prior to each deployment. USAFE PRFs and unit deployment managers will ensure a
copy of the completed checklist is maintained on each applicable individual.
The USAFE AOR checklist requirement is waived for personnel who process through a deployment line. Upon
completion of personnel deployment line, the IDO (or designated official) must sign a statement certifying
deploying personnel have completed all requirements on the checklist. A copy of this statement will be
maintained at home station PRF and a copy will be hand carried and delivered to the PERSCO team upon
arrival by the troop commander. IAW AFI 36-3802.
B. Funding and ESP Codes:
Deployment funding: As with all other contingency operations, funding for USAFE AOR operations will be
provided after the fact. In other words, participating units will fund all operations & maintenance (O&M)
requirements and will capture the incremental costs in the accounting system using their unit fund cites with the
appropriate ESP code. These expenses are then aggregated in the accounting system and provided to
USAFE/FM for possible reimbursement if there is reimbursement available. Once HQ USAFE/FMAO receives
reimbursement, the unit’s cash-flowing expenses are subsequently reimbursed.
4A – Balkans Deployment
7C - USAFE Rotational Deployments (IA Fills)
7C - Operation Enduring Freedom
IA - Expanded Global War on Terrorism
JA – African Operations – Presidential Determination (PD) 05-30
ZA - Operation Iraqi Freedom
Note: If TDY extends past 30 Sep, orders must reflect the current and next fiscal year.
If special expenses are not covered in orders, member should provide justification signed by supervisor or
commander upon return. PRFs will sign SF 134 authorizing expenses as order approving official. Refer all
questions to the Reporting Instructions POC listed in part III.
Members should check with their servicing financial services office prior to departure to determine entitlement
for Hazardous Duty Pay Location (HDP-l - formerly foreign duty pay), Family Separation Allowance (FSA),
Per Diem, Imminent Danger Pay (IDP), and Combat Zone Tax Relief (CZTR).
Members must deploy with their government travel card and an adequate supply of personal checks.
Members will set up an EFT accrual payment to facilitate payment of monthly government travel card balance
and/or ensure access to accrued Per Diem funds. Travel advances are not authorized in the USAFE AOR.
Home station finance offices should ensure personnel are briefed concerning the importance of EFT accrual
All PRU and base Comptrollers will ensure orders are certified by their Financial Services office or Wing
budget office and funds are obligated.
Members must file a travel voucher within 5 workdays after return to home station to prevent over payment of
Members will set up a My Pay pin in order to have access to their LES information while deployed.
The Combatant or JTF Commander determines the appropriate TDY option. If JTF commander places
personnel assigned to an operation in a regular TDY status and Per Diem rate is established at $3.50, since all
meals are provided at no cost, the Per Diem rate for interim travel days for TDY personnel within the AOR will
also be $3.50. Members must provide an AF FM 2282, Statement of Adverse Affect, to support payment of any
missed meals. The Deployed Squadron commander (or equivalent) must sign as the approval authority.
C. Deployment/Travel Orders:
CED orders are mandatory to deploy to the USAFE AOR in support of contingency operations and variations
are authorized. DD FM 1610s are not authorized for deployment in support of contingency operation in the
USAFE AOR. Each taskings will flow to the MPF Personnel Readiness Flight (PRF) with a Plan Identification
(PID) and a Unit Line Number (ULN). This information is placed on the CED order along with tour length and
other mandatory information required by the Air Force and USAFE. For those deployed longer than specified
time on the CED order, amendments are not required and should not be generated by the home PRF unless the
individual exceeds the tour length by more than 30 days. (AFI 36-3802)
NATO orders are mandatory. Refer to the foreign clearance guide for a complete listing of all NATO countries
(http://www.fcg.pentagon.mil/). Refer to AFI 65-103, PARA 2.7 for preparation of NATO orders. NATO
orders must be on a separate sheet of paper. They can’t be included on the back of the CED order.
In order to alleviate any classification concerns with orders, the PID and Operation Name will be data masked.
Do not mask deployment location information.
New operations such as spin-ups/crisis operations will be handled according to the classification guidance
provided by EUCOM/CENTCOM. Use secure means when working classified operations.
1610 orders will not be processed by the PRF.
(1) CED Main Body Section
If weapon is required document weapon type and serial # for each deployer in the body of the CED order.
Make sure that excess baggage authorization is noted in this section if applicable.
If member is taking leave enroute, ensure CED orders reflect leave enroute authorization and include: Leave
address and emergency contact phone number.
(2) CED Remarks Section
If professional electronic equipment (i.e., computers/ Printers) is hand carried by member, description, model
number and serial number for each detachable component must be on CED orders to expedite customs
Joint Line Number (JLN): Ensure the JLN is placed on the CED order in the remarks section. Follow this
format for JLN: (54184).” An Air Force ULN is considered joint if the second character of the ULN contains
(V, W, X, Y, or Z). If the ULN contains one of these characters, check the line remarks and/or the base line
(ULN detail) in DCAPES for the JLN. Contact 3 AF/A1RO Readiness Operations for JLN if not listed (478-
Line remarks: These are coded remarks applying to specific positions on the DRMD specifying a needed
requirement(s) an individual must meet to fill a position. A listing of line remarks can be found on the AEF
The home station commander is responsible for ensuring selected individual(s) meet all qualifications. If a line
remark cannot be met locally, the unit commander or deployment manager must elevate this issue through their
home station PRF to the deployed PERSCO team. Only the deployed site commander can waive DRMD
requirements, including line remarks.
(3) Incidental Expenses: Military members TDY to USAFE utilizing Overseas Contingency Operation (OCO)
accounting classifications (Emergency and Special Program (ESP) codes (e.g. 7C and ZA)) and lodged on
military installations will receive the “on base” incidental expense of $3.50. $3.50 must be stated on the orders
for it to be paid. Orders that do not state $3.50 will be paid the local incidental rate IAW the JFTR U4151,
Section D, para 1. Members lodged off base will receive the local incidental expense. The Approving Official
for OCO-funded orders is the EUCOM Combatant Commander. Incidental expense rates are published on the
per diem website at http://defensetravel.dod.mil/perdiem/.
(4) Unit funded TDY orders for members TDY to USAFE should state the OCONUS incidental rate of $3.50
when lodged on base if the Approving Official determines this amount to be adequate. Orders that do not state
$3.50 or members lodged off base will receive the local incidental expense.
(5) Meals and lodging: Meal availability is the same for officers and enlisted. See part II, specific reporting
instructions, for the applicable options at each location. It is mandatory for all orders to indicate a meal option
(9A, 9B, 9C, or 9D) and a lodging option (9E, 9F, or 9G).
9A. "Government meals are available and directed." This option applies to locations at which all three
meals (breakfast, lunch, and dinner) are available in a government mess, and members are directed to
utilize these meals. (This is the default meal rate for the USAFE AOR. All orders must state this
option is in effect unless specifically stated otherwise in part II of this message.)
9B. "Partial government meals are available and directed." This option applies to locations at which either
one or two meals are not available in a government mess. Personnel under this meal option are entitled to
the Proportional Meals Per Deim Rate IAW http://www.defensetravel.dod.mil/perdiem/; members will pay
for meals consumed. A/O 12 Jan 2010, Proportional Meals Per Diem Rate for Ramstein is $59 per day.
9C. "Government meals are not available or directed." This option applies to locations where all three
meals are not available in a government mess. Personnel under this meal option are entitled to the Local
Meals Full Per Diem Rate IAW http://www.defensetravel.dod.mil/perdiem/; members will pay for meals
consumed. A/O 12 Jan 2010, Local Meals Per Diem Rate for Ramstein is $106 per day.
9D. "Government meals available and directed at no cost to the member." This option applies to locations
where all meals are provided at no cost to the deployed member. Personnel under this meal option will
consume all meals in a government mess and will not be required to pay for meals consume; members are
entitled to the On-Base Incidental Per Diem Rate IAW http://www.defensetravel.dod.mil/perdiem/.
9E. "Government lodging is available and directed." This option applies to locations which on-base
lodging and/or commercial contract quarters are available. Costs are paid by the member and reimbursed.
Member must make lodging reservations at least 30 days prior to departure from home station.
If government lodging is not available, obtain a non-availability statement from the lodging office prior to
seeking off-base quarters. Members who have a non-availability statement are entitled to full Per Diem
(option 9C) and amendments to orders are not required. Personnel under this lodging option will be on
base and will be required to pay for the billet; members are entitled full reimbursement of government
9F. "Government lodging is not available or directed." This option applies to locations where government
lodging does not exist. Personnel under this lodging option will be billeted off base and will be required to
pay for billet; members are entitled up to the Maximum Lodging Rate IAW
9G. "Government lodging is available and directed at no cost to the member." This option applies to
locations where government quarters are provided (such as tent city or contingency quarters) and members
are not required to pay for their use. Personnel under this lodging option will be on base and will not be
required to pay for the billet.
D. Travel to/from/within the AOR:
(1) Mode of Travel Requirements:
HQ USAF/ILTT has directed the following statement be included on all CED orders: “DOD and AF policy
prohibits members from self-procuring official travel. If you need assistance with your reservations contact the
AMC flight changes office at 1-800-851-3144 or any traffic management office for assistance."
Maximum use of MIL AIR is directed if available, however, do not delay deployment due to unavailability of
MIL. Contact local TMO for travel arrangements. Transportation by POV is authorized and is not to exceed
transportation request cost if stationed within USAFE.
Most locations have shuttle transportation; it is incumbent upon the member to check with vehicle operations
upon arrival. If shuttle transportation is not available, member must annotate POV vehicle expenditures at
deployed location (costs/mileage) on standard form (SF) 134, have SF 134 validated by deployed supervisor,
and signed by deployed site commander, the SF 134 is filed at finance with the member’s travel voucher upon
return to home station following completion of temporary duty.
(2) RENTAL VEHICLES:
Individual rental cars (at government expense) at all locations are not authorized unless specifically addressed
in part II, specific instructions for individual for individual locations, included in the line remarks for a specific
position, or have been approved by 3 AF/A1. The temporary duty status of an individual does not necessarily
justify the use of a DOD motor vehicle.
The unauthorized or willful misuse and or failure to prevent misuse of government-owned or leased vehicles is
punishable under title 31 U.S.C. section 1349. The unauthorized or willful misuse of government vehicles,
rented or leased, can be cause for disciplinary action under the provisions of the UCMJ or other administrative
procedures deemed appropriate.
Requests for use of rental vehicles not already authorized will be sent via email by the PERSCO team, stating
justification and approval by the site commander and a letter of non-availability letter from the local
transportation office to 3 AF/A1RC POC listed in part III. POC on 3 AF/A1RC staff will validate requirement
before making any irrevocable commitment with rental/lease agencies.
Local transportation offices at each deployed site are authorized short-term lease of vehicles to meet mission
needs, not to exceed command vehicle authorizations for that particular site. Rental/lease vehicle requirements
that exceed a site’s command vehicle authorizations are not authorized when mission needs have been met.
When selecting commercially rented vehicles, the lowest cost rental service that meets the mission requirements
must be used. These vehicles normally have manual transmissions: therefore is in the member’s best interest to
ensure they can operate such vehicles before arrival.
USAFE Specified Car Rental Authorizations:
1-2 persons – SUB-COMPACT vehicle
3-4 persons – COMPACT vehicle
5 persons – MID SIZE vehicle
6 persons – FULL SIZE or a MINI VAN
Groups deployed to the same duty location/unit and authorized a rental vehicle, will share the same vehicle.
Personnel stationed outside the USAFE AOR are required to have a valid International and stateside driver’s
license in order to operate a rental vehicle in the AOR prior to departure of home station.
(3) Passport, Visa & Country Clearance/Passport requirements:
Refer to foreign clearance guide for requirements https://www.fcg.pentagon.mil/fcg.cfm
Military ID card and CED orders are continuously required documents for deploying personnel in support of
contingency operations. If a passport is required, the need will be stated in the reporting instruction and/or the
(4) Baggage Limitations/Excess Baggage:
Excess baggage authorization: Personnel who deploy with cold/wet weather gear, and or “A" “B” “C-1” and or
“D-bag," are authorized excess baggage. Allowance will not exceed 3 pieces at 70lbs each. Service regulations
for MILAIR (DTR4500.9R, Ch 103-8, Para F.1a, DoD 4515.13R, Para C188.8.131.52 and AFI 24-101, Para 3.28)
establish criteria for accompanied baggage/free checkable baggage not to exceed 62 linear inches or 70 lbs for
each piece. Established free allowable check baggage for civilians airlines vary. Deploying personnel should
check with scheduled airlines for criteria. Excess baggage may be charged by the civilian airlines and is
payable on the spot by the passenger. Fees can range from $60 to $150 per bag. If member transports a weapon
(OSI, EOD and SF personnel) additional bag are authorized. Fire Protection, SF and EOD personnel are
authorized two additional pieces of excess baggage (pro gear) at 70lbs each.
E. Required Documentation/Items:
All members must bring a record of the following:
Completed USAFE Deployment Checklist
Verification of all ancillary training to include date trained
ID tags (dog tags)
Leave and Earning Statement (LES)
Fitness Score Sheet
No longer a mobility folder requirement. It is up to the deploying member if they want to bring a
copy for references.
Immunization records (PHS form 731 and/or DD form 2766C) and/or immunization record sheet
from Air Force computerized immunization tracking application (AFCITA)
Updated deployable medical record (DD form 2766, AF form 1480A, or ANG/AFRC equivalent)
AF FM 522 (weapons qualification form, dated 19990701)
o No Weapons card is needed if member is not deploying with a weapon.
AF FM 623 (OJT records) (TSgt and below)
Completed AF FM 245
AF FM 1199 (restricted area badge, if you require access to flight line or squadron operations
Documentation validating a current quantitative gas mask fit test
2007 Information Assurance Awareness Program (IAAP) training verification (must be current
years version and within the last 12 months)
Current CAMS 593 product depicting qualifications. (Note: individuals possessing special
certifications must have the CAMS product signed by their SMO/MS)
60 days supply of personnel hygiene items
Members are not authorized to bring weapons unless required by the standard logdet for their UTC, annotated in
the ULN line remark, or the site specific information in part II of this reporting instructions. Personnel who are
required to bring weapons will deploy with their assigned weapons and ammo. Ammo will be transported in
banded crates. SF personnel will individually transport their weapons and ammo as part of their individual
equipment items and the remarks section of the CED orders. Add weapons serial numbers to the main body
section of the CED orders.
For DoD personnel transiting the United Kingdom “UK” with firearms, the following information must be
provided via facsimile to the appropriate Her Majesty’s Revenue and Customs (HMRC) location at least 72
hours prior to arrival in the UK:
Traveler’s name, date of travel, and arriving/departing flight number(s).
HM Revenue & Customs
Fax: +44 (0)2089 10 3743
HM Revenue & Customs
Fax: +44 (0)1293 62 2026
Travelers must also take the following actions prior to travel:
(a) Place a copy of official travel orders in each case being used to carry a firearm.
(b) Ensure authorization to transport firearms is clearly indicated on orders, and if possible, include the serial
number of the firearm(s) on the orders.
(c) Ensure firearms are transported in secure, hard-sided containers.
(d) Ensure containers are not marked to reflect contents.
(4) DoD personnel terminating at UK commercial airports must follow the instructions in F 2b (1) and (3)
above. In addition, travelers must ensure clearance is obtained from UK authorities to remove/transport the
firearm from the UK airport to final UK destination. This must be arranged 72 hours prior to arrival in the UK.
Gaining/home unit in the UK can assist with clearance actions.
PRF's, IDO's and TMF's will ensure individuals that must travel by commercial means meet all DoD Foreign
Clearance Guide requirements at HTTP://WWW.FCG.PENTAGON.MIL. Review all pertinent areas and pay
particular attention to weapons clearance procedures for transiting foreign commercial airport terminals.
Passengers transporting weapons must ensure commercial airlines interline the weapon with the appropriate
carrier to final destination. PRF's, IDO's and TMF's must coordinate with deployed location when deployed
members travel aboard commercial airlift to ensure country specific escort procedures for weapons to/from
commercial airports are enforced. Border Clearance violations and weapons confiscations have been on the rise
and all agencies must work to eliminate them.
Personnel who arrive at their deployed location without current weapons qualification for the duration of the
deployment may be returned to home station immediately at home unit expense per discretion of the deployed
Aircrews are authorized 9MM handguns when flying in support of contingency operations or for protection of
Air Force assets and people IAW AFI 31-207, chapter 2. Aircrews will be armed IAW applicable aircrew
instructions. Life support technicians and/or qualified ready augmentee personnel are authorized 9MM
handgun while issuing/receiving weapons under aircrew arming program.
All EOD forces reporting to USAFE AOR locations will deploy with personnel protective clothing, GUU-5 rifle
and M-9 pistol, and ammunition IAW the EOD ESL UTC. OSI agents will deploy with M-11/3 weapons, with
ammo 39 rounds for M-11 and 120 rounds of 5.5MM for M-3.
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G. Mobility bags:
Reference section 2, site specific reporting instructions, for more specific mobility bag requirements.
Individuals who deploy with mobility bags must deploy with a serviceable mask, hood, and filter, issued prior
to departure from home station. Mailing of the C-1/ (D-1) bag to or from USAFE locations is not authorized.
D-bag will be issued by home station if required. It is defined as one (1) complete aircrew Nuclear, Biological,
and Chemical (NBC) defense ensemble.
H. Cold/Wet Weather Gear
Cold weather gear is required for deployments occurring between 1 Oct and 15 Apr to any location in the
USAFE AOR. Members must deploy with the following equipment issued by home station:
Wool blanket 1 ea
Cold weather gloves 1 pr
Black watch cap 1 ea
Cold weather undershirt 2 ea
Cold weather long underpants 2 ea
Gortex jacket/pants w/cold weather liners 1 set
Cold/wet weather boots 1 pr
Cold weather brown knit sweater or sleep shirt 1 ea
I. Duty Uniform/Uniform Items:
BDUs/ABUs or flight suit as appropriate. As of 1 Jan 98, all aircrew members who fly into the CENTCOM
AOR must wear desert flight suits. Units must procure desert flight suit for aircrew members. Aircrew must
bring both desert and standard green flight suit. If desert suit cannot be procured, bring standard green flight
suit. Within USAFE AOR, desert BDUs are not authorized for wear. Standard ABUs are required.
Bush/jungle hat and home station baseball style hats with squadron insignias are not authorized.
Certain locations require that the US Flag patch be sown on the uniform. At this time, ABUs are NOT
authorized to have this patch sown on to the uniform. Please review the site specific reporting instructions for
further details. Members will NOT be given uniform allowance/ reimbursed if they do not have ABU’s before
they deploy to a location that requires the patch. Please see Section S, paragraph 8 (Uniforms) on these
instructions for details on uniform reimbursement.
J. Security clearance Requirements:
Personnel deploying to the EUCOM AOR must have a minimum of U.S. Secret clearance eligibility based on
the appropriate investigation that is either no older than 10 years or older than 10 years with a submitted
Periodic Reinvestigation (PR) that can be verified in the Joint Personnel Adjudication System (JPAS). Interim
secret clearance eligibility is acceptable if it can be verified in JPAS.
Personnel deploying to a position that requires U.S. Top Secret access must have top secret clearance eligibility
and the appropriate investigation no older than 5 years or older than 5 years with a submitted pr that can be
verified in JPAS. Interim top-secret clearance eligibility is acceptable if it can be verified in JPAS. "One time"
top-secret access may be acceptable, depending on the deployment position. However, "one time" top-secret
access is only acceptable for "collateral" top-secret and not for positions requiring access to Sensitive
Compartmented Information (SCI), Special Access Programs (SAP), or North Atlantic Treaty Organization
(NATO) cosmic top-secret.
Personnel must be trained on their responsibilities for protection of NATO classified information in accordance
with the SAF/AA memorandum, NATO update, dated 12 APR 02 to facilitate granting access to NATO
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classified information should the requirement for such access arise while deployed. Granting access to NATO
classified information to the level of clearance eligibility prior to departure is not required. Access to NATO
classified may be granted based on an interim clearance as outlined in the SAF/AA memorandum mentioned
above; however, access to all levels of NATO Atomal requires "final" security clearance eligibility based on a
current personnel security investigation as described in the paragraphs above. All security clearance eligibility
and personnel security investigative data will be verified in JPAS. USAFE does not accept security clearance
eligibility verification via travel orders.
K. Medical/Dental/Immunizations Requirements:
(1) Medical requirements:
This guidance addresses general medical requirements for deployment to any location in the USAFE AOR
(NOTE: CJCS Memo MCM-0006-02, Subject: Updated Procedures for Deployment Health Surveillance and
Readiness outlines specific guidance for “JCS-defined” deployments of ≥30 days). EUCOM’s approved Force
Health Protection requirements can be found at https://portal.eucom.mil/Pages/Default.aspx, then click on Force
Health Protection Messages.. All personnel must be assessed and determined medically and psychologically fit
for worldwide deployment. Additionally, all personnel must contact their local Public Health office (Force
Health Management section) to obtain health threat information specific to their deployment location and
mission. Unit commanders need to supply names of deploying personnel to their supporting medical treatment
facility at least 30 days prior to departure (ideally 60 days prior) to ensure (a) adequate time to evaluate each
person’s medical readiness to deploy and (b) adequate time to allow for completion of required examinations,
immunizations and medical tests.
All personnel must deploy with their deployable medical record (DD form 2766 or ANG/AFRC equivalent).
The deployable medical record must include the following documentation:
Allergies (medication or other)
PHA date (must remain current throughout the deployment)
Occupational health examination date (if applicable; must remain current throughout the deployment)
DNA, blood type + Rh factor, G6PD, sickledex, HIV
Special duty qualifications (if applicable)
Corrective lens prescription (if applicable)
Dental exam date (must be dental class I or II)
DD Form 2766C (AFCITA computerized immunization record; may also bring PHS 731 (yellow shot
record), but must match DD Form 2766C)
All flyers and special operations duty personnel must have a current AF Form 1042 included with the DD Form
Personnel must also deploy with the following:
Adequate supply of prescription medications to accommodate anticipated tour length plus 30 days
Required medical equipment (glasses, hearing aids, etc)
Required occupational health personal protective equipment (respiratory and hearing protection, etc).
Personal protection from insects/arthropods based on home station medical threat risk assessment (DEET
for use on skin NSN 6840-01-284-3982, permethrin for uniforms NSN 6840-01-278-1336 or 6840-01-345-
0237 and bed nets). NOTE: these items are NOT medically supplied items, but rather are unit
funded/procured, though they are required based on medical threat assessment.
Antimalarial medication (required for some USAFE locations; review current NCMI assessment
determined by local Public Health/Force Health Management)
(2) Immunization Requirements:
For ALL deployers:
Hepatitis A (completed 2 shot series)
Tetanus-diphtheria (current within 10 years)
Polio (once as an adult)
Influenza (current annual vaccination)
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***NOTE*** COMMANDERS SHOULD ENSURE ALL PERSONNEL ARE AWARE OF AVIAN INFLUENZA
AND THE POTENTIAL FOR PANDEMIC INFLUENZA OUTBREAKS. ENSURE EVERYONE RECEIVES
THEIR ANNUAL FLU SHOT. AVOID CONTACT WITH POULTRY AND WILD BIRDS. AVOID POULTRY
FARMS AND BIRD MARKETS. PRACTICE SAFE FOOD HANDLING PRACTICES AND ENSURE ALL
POULTRY PRODUCTS FOR CONSUMPTION IS THOROUGHLY COOKED. EMPHASIZE HANDWASHING
AND COUGH/SNEEZE ETIQUETTE TO AVOID INFECTION.
For SPECIFIC deployers (these requirements should be assessed by Public Health/Force Health Management (or
equivalent such as IDMT) to determine when to apply:
Typhoid (required for many areas in eastern Europe; review current NCMI assessment)
Meningococcal (review current NCMI assessment)
Anthrax (IAW current DoD and service specific policy)
Smallpox (IAW current DoD and service specific policy)
Rabies (for occupationally “at risk” personnel limited applicability)
Pneumococcal (for asplenic personnel)
Note: being on INH prophylaxis (alone) should not disqualify members from deploying.
Members deploying for contingency operations with a requirement to bring C-1 bag and/or D-1 bag must bulk
ship Antidote Treatment Nerve Agent Auto injectors (three per deploying individual), ciprofloxin 500mg tabs
(sixty each per deploying individual), Pyridostigmine Bromide (PB) tablets (two 18 or 21 tablet blister pack per
deploying individual), CANA auto injectors (one each per deploying individual), and M291 Skin
Decontaminating Kit or Reactive Skin Decontamination Lotion (one each per deploying individual) with the
deploying unit. If individuals are deploying without a troop commander they should be issued these items and
they should be placed in checked baggage if flying commercial so there isn’t an issue of sharp materials in
carry-on luggage. Turn biological/chemical antidotes into the medical unit at the deployed location upon arrival.
If no medical unit is attached, items should be turned into the unit command section for accountability and
Upon return from deployment all personnel with required medical follow-up or who have medical concerns
related to their deployment must report to their local medical treatment facility. HQ USAFE Force Health
Protection POC is HQ USAFE/SGPM, e-mail: firstname.lastname@example.org, Comm: 00-49-6371-476757, DSN:
314-480-6757, STU-III 314-480-4210.
L. Required Training Prior to Departure:
IAW AFI 36-2226, Chapter 5, All personnel identified by name by their commander to fill a deployment
tasking to a combat zone in time of war or a designated hostile fire area (actually deploying, not merely subject
to deployment) will complete live-fire qualification training on all individual weapons (e.g. rifle, carbine,
handgun, grenade launcher, shotgun, submachine gun, automatic rifle, etc.) identified for the deployment within
120 days (180 days for crew-served weapons) of the date they final out-process their home station for
deployment. This qualification will be valid for 12 months or the entire duration of the deployment, regardless
of length. The weapon training requirement will be identified on the individual’s deployment orders. Students
must present a deployment tasking letter signed by their unit commander when reporting for training. Proof of
qualification (signed AF IMT 522 hard copy or electronically produced/signed Security Forces Management
Information System AF IMT 522) is required at the deployed location.”
Due to more frequent and advanced training, Group A personnel who have successfully completed live-fire
qualification training, wearing ICE, within 180 days of deployment final out-processing are considered
deployment weapons qualified and do not require any additional qualification training. However, these
individuals must complete live-fire zero with the weapons and sights (optics) they will take on the deployment,
prior to leaving home station.
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Individuals who regularly deploy to hostile fire areas multiple times during a 12-month period are not required
to complete qualification training prior to each deployment. If the individual has completed live-fire
qualification wearing ICE during the previous 12-month period and they must deploy again, after returning to
their home station, they will be considered deployment qualified. Unit commanders are responsible for ensuring
their personnel do not abuse this policy by using it as a way to circumvent the intent of ensuring Airmen are
prepared for combat.
Aircrew personnel who will not perform any ground combat duties at the deployed location or use ICE are
exempt from this requirement. If they have an aircrew arming requirement, their live-fire qualification must be
current before deployment departure.
(2) Chemical, Biological, Radiological, Nuclear, High-Yield Explosives (CBRNE) Defense Training
Airmen assigned to Low Threat Areas (LTA), Medium Threat Areas (MTA), or High Threat Areas (HTA) and
postured in standard deployable UTCs receive CBRNE Defense Training Course skills every 20 months.
Airmen assigned to LTAs and postured in non-standard UTCs receive CBRNE Defense Course skills via just-
in-time training once they are tasked to deploy.
Airmen deploying to an MTA or HTA must be current in CBRNE defense at the time of departure and receive
local conditions training when they arrive at the TDY or deployment location. If an individual’s CBRNE
defense qualification expires during the TDY or deployment, their qualification date extends through the TDY
or deployment. They must complete all levels of required education and training within 60 days of their return
to home station.
(3) Self-Aid and Buddy Care:
Self-Aid and buddy care training is required every 2 years and must be current throughout the deployment.
(4) Law of Armed Conflict (LOAC):
Annual law of armed conflict training must be current. Training can be taken by CBT online at ADLS Website.
(5) Anti-Terrorism/Force Protection:
Force protection: IAW AFI 10-245. Commanders will ensure all personnel receive Force Protection Level 1
training within six months of deployment.
All personnel require all pre-deployment force protection training prescribed below. No exceptions are made
because of grade or position.
Antiterrorism/Force Protection (AT/FP): CDRUSEUCOM has FP responsibility for all forces within the
USEUCOM AOR. Supporting combatant commanders and/or military departments ensure all forces deployed
are aware of the threat levels and FP conditions set by CDRUSEUCOM throughout the USEUCOM AOR.
Currently USEUCOM is in FORCE PROTECTION CONDITION BRAVO. Supporting combatant
commanders and/or military departments will ensure forces complete required predeployment training,
including AT training, as directed by USEUCOM FP OPORD 08-01. CDRUSEUCOM will ensure deployed
forces receive appropriate level of terrorist awareness training upon arrival and, as required, throughout the
length of deployment in the AOR. Deployment of these personnel to high-threat areas for transnational
terrorism is certified to be necessary for mission accomplishment. Ensure FP measures include provision for
contractors that are involved in the operation. Access to CDRUSEUCOM OPORD 08-01 FRAGO 1, Force
Protection briefings, blue dart immediate threat warning messages, predeployment requirements, and force
protection guidance can be found on USEUCOM/EPOC-AT Secret Internet Protocol Router Network
(SIPRNET) homepage at the following address: http:www.eucom.smil.mil/epoc/at/opord/opord.html
Service Level 1, Force Protection Program of Instruction, includes protection measures for DOD personnel,
approach to individual protective measures and travel security. IAW AFI 10-245, Commanders will ensure
training requirements are met.
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Note: Under no circumstance will an individual depart home station without completing required Level 1 force
protection training and receiving a country specific threat briefing from a local OSI detachment prior to
M. PERSONNEL READINESS FUNCTION PROCESSING REQUIREMENTS:
The PERSCO team requires the names of replacements at least 60 days prior to the DRI IAW AFI 10-215.
Updating duty status codes (DSC): Individuals deployed in-place (remain at home station) can be given credit
for high deployment days if they are required to live away from their permanent on/off base residence. These
individuals must be updated with a DS code 20. Individuals who remain at their permanent residence (on/off
base) will not have their DSC changed to 20. Update DCAPES with the member’s SSAN as filling that ULN
on the individual. Do not flow the PDS transaction. The member’s commander’s support staff (CSS) must
update their DSC as 14 (not present for duty/other) in MILPDS. Member will still receive tempo credit and will
be shown not present for duty for accountability purposes.
In instances where units deploy “en-masse” the Personnel Deployment Function (PDF)/Personnel Readiness
Function (PRF) will provide the troop commander with 2 copies of orders with complete SSANs, completed AF
FM 245s for each individual and a copy of the letter verifying that all members have completed the
requirements listed in the USAFE AOR Deployment Checklist.
NOTE: Information about waivers has been relocated under Section U. in this instruction.
N. ADDITIONAL INFORMATION:
Documentation of occupational safety and health training as prescribed by AFI 91-301, AF Form 55’s (or a
computer generated product.)
Note: This requirement does not apply to commanders, functional managers, supervisors, and staff members
whose work environment is primarily a low risk, administrative area. This form will serve as proof of training
for critical safety training requirements such as lock-out/tag-out, Hazcom, confined spaces and supervisor safety
training. This does not alleviate the requirement for work-center/location specific training at the deployed
location. However, it does serve as a baseline for deployed supervisors to build on as necessary.
Any and all PPE normally required in the performance of normally assigned duties.
Note: Certain safety equipment is pre-positioned; however, the logistics of outfitting each location with the
same items found at main operating bases is unfeasible. Therefore, prudent planning necessitates that workers
call ahead if they are in doubt and deploy with the required equipment when shortfalls exist.
Reference site-specific reporting instructions and 401AEG web site listed above for a list of locations and
(2) PERSCO In-processing:
LOCATIONS WITH PERSCO:
All personnel must report (in-process) the base PERSCO team upon arrival to deployed location. If
members arrive at any locations en-route to their final deployed location and remain for 24 hrs members
must in-process PERSCO as a transient.
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LOCATIONS WITHOUT PERSCO:
Members who arrive at a location without a PERSCO Team will contact the PERSCO Team stated on the CED
orders or Reporting Instruction the day they arrive into their AOR. When traveling in a group, the deployed
commander or Team Chief will report for everyone to PERSCO. Compliance with this regulation is
Contact deployed PERSCO 7-10 days prior to projected departure to schedule return travel reservations. If
member is taking leave enroute (authorized on CED orders), they will need to work with the Home base TMO.
Home base TMO will not provide travel arrangements to/from authorized leave locations.
O. DOD Foreign Clearance Guide (FCG):
For comments or questions on FCG content or needed changes, contact the DoD Executive Agent at
email@example.com or on SIPRNET at firstname.lastname@example.org. Please include your contact information.
Address comments or questions concerning this website to EFCG@saic.com.
Section II – SPECIFIC SITE REQUIREMENTS AND RESTRICTIONS
(SEE AEFC WEBSITE FOR USAFE GLOCS)
Section III - POINTS OF CONTACT
SECTION 3 – POINTS OF CONTACT
We intend to maintain the most current and complete instructions possible. All personnel are highly
encouraged to contact USAFE AOR Reporting Instructions POCs with questions, suggestions, and corrections
to these instructions.
USAFE AOR REPORTING INSTRUCTIONS POC: 3 AF/A1RC, DSN 314-478-1617/3140/1615, EMAIL:
3 AF CENTRAL SITE: DSN 314-478-1617/3140/1615, EMAIL:
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Section IV - USAFE AREA OF OPERATIONS
INDIVIDUAL DEPLOYMENT TDY OUTPROCESSING CHECKLIST
(Completion is mandatory for all personnel deploying in support of USAFE controlled operations)
1. ____________________________________________ is processing for a contingency TDY to
________________ with a date required in-place (DRI) of _____________. Estimated length of TDY is
___________ days. PRF received this tasking on: _______________. Member was notified: _______________
Member is filling: ULN___________ Line Number________ Required AFSC____________
Line Remarks: (Annotate clear text, next to each code.)
2. This checklist covers the mandatory deployment out-processing which must be completed prior to your
departure. You must complete all out-processing actions and acquire all mandatory items listed below prior to your
final out-processing briefing. If you have any questions, contact the Personnel Readiness Function (PRF) at
extension ___________ for further guidance. The original copy of this form will be hand carried by the
member to the deployed PERSCO team.
3. USAFE Reporting Instructions: Review of the applicable reporting instructions must be completed immediately
upon notification of tasking at the following web site address:
3 AF/A1 web sites.
Date of Reporting Instructions: ____________ Date Review Completed: ______________
4. Personnel Readiness Flight (PRF) is located in building ________ and Duty Phone is __________.
Special Orders: CED orders will be completed approximately 15 days prior to departure. You must return your
completed tasking letter (provided by your Unit Deployment Manager), and dental/medical clearance paperwork to
PRF before orders will be issued.
5. Passport/VISA: Member ( ) DOES ( ) DOES NOT require a passport/Visa.
If a passport or visa is required, PRF will ensure member is immediately scheduled for a passport appointment upon
notification of deployment. PRFs are responsible for tracking completion of all passport requirements for deploying
personnel. (Joint Federal Travel Regulation and AFI 10-215)
PERSONNEL READINESS FLIGHT REPRESENTATIVE'S INITIALS/DATE
6. Dental/Medical Clearance (Bldg _____ Duty Phone __________): Member must be world wide qualified by
the medical and dental clinic to deploy. Ensure your Deployable Medical Record (DD FM 2766) and Immunization
Record (DD FM 2766C) is obtained for final out processing (to include dental class I or II and date of last
exam*). Hand-carried to final out-processing appointment and to deployed location. (AFI 47-101)
*Note: Dental Clearance/Immunizations must extend through duration of deployment.
MEDICAL RECORDS REPRESENTATIVE INITIALS/DATE _______________________
DENTAL CLINIC REPRESENTATIVE INITIALS/DATE ___________________________
7. Immunization Clinic (Bldg _____ Duty Phone __________): Contact the Immunization Clinic to obtain the
necessary immunizations IAW AFJI 48-110: (TAKE MEDICAL AND SHOT RECORDS) Hand-carry
immunization record (DD FM 2766C) to deployed location.
IMMUNIZATIONS REPRESENTATIVE INITIALS/DATE _____________________
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8. Public Health (Bldg _____ Duty Phone __________): Contact Public Health to attend required medical threat
briefing. Individuals must complete pre-deployment health surveillance requirements in accordance with CJCS
Memo MCM-0006-02 for “JCS-defined” deployments of ≥30 days. Immediately upon return from deployment,
personnel must go to Public Health to initiate all required medical follow-ups outlined in CJCS Memo MCM-0006-
PUBLIC HEALTH REPRESENTATIVE INITIALS/DATE _____________________
9. Base Legal, (Bldg _____ Duty Phone __________): Base Legal will provide information on rules of
engagement, Law of Armed Conflict (LOAC) (AFI 51-104), Human Rights Training, power of attorneys, wills, and
responsibilities of single parents/join spouse/military couples.
BASE LEGAL REPRESENTATIVE INITIALS/DATE _____________________
LOAC Training was completed on: ________________
10. Commander's Support Staff: Member is required to out-process their unit orderly room. Member has been
briefed on the procedures required to out-process their unit.
a. TESTING: CSS personnel or unit WAPs Monitor must verify that the member is not testing during the TDY
period. If eligible, testing must be accomplished prior to departure. (Applies to Enlisted Personnel Only) (AFI 36-
b. RETAINABILITY: Member must have sufficient retainability to last the duration of the TDY.
1. If scheduled to reenlist while deployed, appropriate action must be completed prior to deployment.
DOS/ETS: ____________ (AFI 36-2110)
2. If an approved CJR expiration date will occur while deployed the reenlistment documentation must be
prepared and hand carried to the AOR.
CJR Expiration DATE: _____________ Documentation completed on: ________________
c. OPR/EPR REQUIREMENTS: CSS personnel initials one of the following:
__________ (a) No report required. Member is cleared to deploy.
__________ (b) Member will report to the CSS prior to departure to ensure required report(s) has/have been
accomplished. (AFI 36-2402 & 36-2403)
d. DEROS Option (for personnel stationed overseas): Member ( ) has ( ) has not been briefed on the DEROS
Election option program. (AFI 36-2110)
e Member's AF Form 357, Family Care Program ( ) is ( ) is not up to date ( ) Not applicable (AFI 36-2908)
f. Member ( ) will ( ) will not be within 60 days of retirement upon completion of TDY.
g. Member ( ) will ( ) will not PCS within 30 days from the TDY completion date.
h. Self-Aid/Buddy Care: Member must have Self-Aid/Buddy Care training before departing
TDY, IAW AFI 36-2238. ____________________________ (Completion date of training)
i. Ensure member's DD Form 93, vRED, and SGLI reflects current information. Ensure member possesses a
Common Access Card (CAC) ID card with an expiration date of at least 30 days past (active duty personnel) the
tour length stipulated on the DRMD or tasking message and knows their PIN. Ensure ID tags (with “AF” after the
SSAN) are current. If members need to update their CAC ID card, SGLI or ID tags, please ensure they visit the
appropriate MPF work center. Religions preferences stated on vRED must correspond with ID tags.
COMMANDER'S SUPPORT STAFF REPRESENTATIVE INITIALS/DATE _____________________
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11. Weapons Training (Bldg _____ Duty Phone __________): IAW AFIs 36-2226 and 36-2227, member must be
current on weapons qualification for overseas areas. This must be completed prior to member's departure. Member
( ) M9 qualified ( ) M16 qualified
WEAPONS Training Completion Date: _____________________
WEAPONS TRAINING REPRESENTATIVE INITIALS/DATE _____________________
12. Biological Warfare/Chemical Warfare (Bldg _____ Duty Phone __________): Member must be proficient in
biological warfare/chemical warfare and in individual Nuclear Biological Chemical (NBC) Defense Survival skills,
IAW AFI 32-4001.
Training Completion Date: ______________________
BIOLOGICAL WARFARE/CHEMICAL WARFARE REPRESENTATIVE/DATE _____________________
13. Unit Deployment Manager (UDM)/Mobility NCO/Base Supply (Bldg _____ Duty Phone ________):
Member has been provided a list of all required equipment on his/her orders. Each unit's UDM/Mobility NCO
obtains the necessary equipment for each individual. If the UDM/Mobility NCO does not have the capability to
obtain the equipment, then he/she coordinates with base supply for assistance. (AFI 23-110, Vol 2, Part 2)
UNIT DEPLOYMENT MANAGER/MOBILITY NCO INITIALS/DATE ____________________
14. Family Support Center (Bldg _____ Duty Phone __________): If your TDY is 30 days or longer, you must
make an Individual and Family Readiness appointment at the Family Support Center upon receipt of this checklist.
Spouses are highly encouraged to attend, if possible. Call for an appointment.
FAMILY SUPPORT REPRESENTATIVE INITIALS/DATE _____________________
15. Education Office (Bldg _____ Duty Phone __________): If enrolled in off-duty education, report to the
education office to complete all necessary actions. (AFI 36-2306)
EDUCATION OFFICE REPRESENTATIVE INITIAL/DATE: _____________________
16. Office of Special Investigation, (Bldg _____ Duty Phone __________) Contact OSI to determine necessity and
availability of Travel Briefing for high-threat countries. If the need is determined, OSI will identify times to attend
threat briefing and anti-terrorism training, IAW AFI 10-245. Mandatory for all overseas deployments: All members
deploying in support of a contingency operation, must be issued JS Guide 5260 "Service Member's Personal
Protection Guide; A Self Help Handbook to Combating Terrorism", and OCJS PC 5260, "Anti-Terrorism Individual
Protective Measures" folding wallet card, which must be hand carried at all times.
OSI REPRESENTATIVE INITIALS/DATE _____________________
17. Finance, Bldg __________, Duty Phone_______________: Member must report to home station finance office
for a briefing on current entitlements, start/stop allotments as required, establish home mailing of their LES and set
up advance pay accruals via EFT. Cash advance travel pay will not normally be paid at the deployed locations;
members are required to deploy with sufficient personal checks and their government charge card. (Joint Federal
Travel Regulation (JFTR) and DFAS-DEM 7073-I thru V)
FINANCE CUSTOMER SERVICE REPRESENTATIVE INITIALS/DATE____________________
MEMBER' SIGNATURE/DATE ____________________________________
18. I certify this member meets all line remarks, is qualified, has completed entire checklist, has all the necessary
items and required training for this deployment, and was officially notified of this deployment on ___________.
UNIT CC'S OR SQUADRON SECTION CC'S
SIGNATURE & DATE
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19. PRF Final Out-processing: (One duty day prior to departure)
Member is required to bring the following items to final out processing appointment:
NOTE: Items with "*" will be provided by PRF during final out processing.
Items with "**" need not be brought to PRF for final out processing.
Date of final out processing: _________________
Medical/Dental Clearance Letter
Passport/VISA (if required)
Metal ID Tags (Dog Tags) (Must have "AF" after SSAN)
Government/State/International Driver's License (If Applicable)
Geneva Convention Card (all Chaplains & Medical personnel)
Small Arms Marksmanship Card (AF Form 522) or Computerized Training RIP
OJT Records (E-6 and below), CDC Materials if in upgrade training
Deployable Medical Record (AF Form 1480 or DD Form 2766)
Mobility bags ** (If required)
Certification of Quantitative Gas Mask Fit Test (n/a if deploying to UK and Spain)
Minimum of 15 copies of orders
Eyeglasses (spare pair and CWD inserts)
Prescription Medication (deploy w/enough for duration of TDY + 30 days) **
Valid Common Access Card (CAC) ID
Ensure CAC ID Card is valid thru deployment
Ensure member knows PIN and has Public Key Infrastructure (PKI) capability on CAC ID (If not, member
must visit MPF for reissue prior to deployment).
AF Form 1199, Restricted Area Badge (if applicable)
Personnel Accountability Kit (PAK) *
Airline Tickets (or copy of flight itinerary)
Completed copy of AF Form 245 (Employment Locator Card)
Information Assurance Awareness Program (IAAP) Training Certificate
I have been briefed on all processing requirements and have completed all actions as listed above. I certify that I
have completed all out processing actions and have all the mandatory equipment, training, and supply items. I
understand it is my responsibility to ensure these mandatory items are packed/hand carried to the deployment
location with me. I also understand that I must hand carry the original copy of this checklist and turn it in to the
deployed PERSCO upon arrival.
MEMBERS' SIGNATURE AND DATE: ___________________________________
SIGNATURE OF PRF REPRESENTATIVE AND DATE: ______________________________
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Section V – ADDITIONAL REQUIREMENTS OR RESTRICTIONS
1. Stringent approval criteria apply; special recognition must be reserved for the most deserving
individuals. Individuals on rotational TDY deployments/contingency operations rarely earn a
decoration for outstanding achievement. Recognition of duty performance during contingency
operations should be properly considered by the home station unit commander when individuals PCS
or PCA. This is essential to ensure the program remains credible and continues to foster morale,
incentive, and esprit de corps as intended.
2. Supervisors (at the deployed location) forward a citation and cover letter recommending the
individual for the award to the deployed commander. The deployed commander evaluates the
approval criteria and either approves/disapproves/downgrades the award or forwards it to the home
station unit commander for final determination.
B. DEPLOYMENT OF CIVILIANS AND GOVERNMENT CONTRACTORS
1. Civilians: Basic mobility/deployment guidelines for civilians can be found in DoDI 1400.32, DoD
Civilian Workforce Contingency and Emergency Planning Guidelines and Procedures. The Air Force
is committed to using civilians to support contingency operations and to pay them what they are
entitled under current DoD pay entitlements. These are numerous and include overtime and holiday
pay to local differential pay. The civilian must be assigned a deployed supervisor, the same as a
military person. The deployed supervisor is responsible for day-to-day supervision of the employee
and must coordinate closely with the civilian's home supervisor to provide days/hours worked each pay
period for timely payment. Payroll information must not be held until the end of the civilian's tour.
The home unit is responsible for all financial obligations associated with deploying a civilian and must
budget accordingly. If BDUs are required for wear, the civilian employee’s parent organization is
responsible for issuance or authorization to purchase. Authorization to purchase will be included on
the TDY orders. The only reason the USAF can refuse a DoD civilian employee is the same as a
military member, i.e., doesn't meet qualifications to perform the job.
2. All civilians must comply with the Foreign Clearance Guide "Passports/Visas." This guide is
available at the Base Passport Office or http://www.fcg.pentagon.mil/
3. Contractors: Secretary of the Air Force (SAF)/Acquisitions (AQ)/Administrative Assistant (AA)
Msg 221437Z Sep 99, Subject: Letter of Identification (LOI) for Official Travel of Government
Contractor Employees changed the administrative requirements for deploying government contractors.
Applicable changes were also made to the JTR. JTR changes may be found at
http://www.dtic.mil/perdiem/ . All government contractor travel changes were effective 1 Oct 99.
Basic mobility/deployment guidelines for Contractors can also be found in DoDI 3020.37,
Continuation of Essential DoD Contractor Services during Crises.
4. The use of invitational travel orders (ITOs) and CED orders is no longer authorized for government
contractor travel. The Letter of Introduction (LOI) (Contractor Travel) is the only document that may
be issued to a contractor; however, it cannot be used to fund government travel. The local contract
administrator is responsible for completing the LOI. Travel costs must be included in the contract.
5. The Air Force is committed to using government contractors to support contingency operations.
The contract administrator handles all compensation matters. The only reason to refuse a government
contractor is the same as a military member--the employee doesn’t meet the qualifications to perform
the job. Government contractors are not authorized to carry firearms.
6. Government contractors are not authorized medical services unless such authorization is included in
the LOI Contractor Travel. Contractors are not authorized to use government “city pairs” commercial
* NOTE: Reporting instructions for government contractors are contained in HQ USAF/DPFJ Msg,
131500Z Dec 95. All references to entitlements are no longer valid.
7. Government contractors are required to process out through the PRF. The LOI, completed by the
contract administrator, will be the only documentation verifying the contractor’s status.
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C. DISCREPANCY PROCESSING/RESPONSES
1. Discrepancy Processing: IAW AFI 10-215, all discrepancy messages will be sent within 72 hours
of member’s arrival. Follow-up on discrepancy reports must be accomplished at all levels.
2. Discrepancy Response: All discrepancy reports sent from this AOR will be answered with a return
e-mail. This e-mail should address everyone that was addressed on the original report. All responses
to PTs and/or MPFs within our AOR should info copy the 3 AF/A1RC Org box at
D. Downtime (FOR USAFE PERSONNEL ONLY)
1. Commanders will provide deployed personnel with 1 day of down time for every 6 days deployed,
up to a maximum of 14 days.
2. The remainder of the time, personnel must remain “Present for Duty” with their duty location being
at home taking care of the quality of life areas that need attention due to their lengthy deployment.
3. Should member desire to depart the local area for more than 4 days during their down time, they
must be on ordinary leave.
E. EARLY RETURNS/RELEASES and EARLY/LATE ARRIVAL/EXTENSION OF TOUR
1. Early Returns/Releases: Regardless of the tour length specified in the CED order, when personnel
are no longer needed they should be returned to home station! Only deployed site commanders have
the authority to return personnel prior to the completion of their normal tour.
2. PERSCO teams must coordinate with 3 AF/A1RC.
3. For those returned for reasons beyond their control (medical, emergency leave, etc.), substandard
duty performance or not qualified to perform the duty and there are 30 days or more remaining on the
tour, a replacement is authorized. If released for other reasons or there are less than 30 days remaining,
the home unit is not obligated to provide a replacement. In all cases, future DRIs will not be adjusted.
4. For all early returns, 3 AF/A1RC routes to the final approval authority for the return of personnel
not meeting deployment requirements and will notify the PERSCO Team of final recommendation.
The PERSCO Team must send an early release/return message to the home unit advising of the
member’s status and state if a replacement is required. Deployed site commanders, through their
PERSCO team, should determine whether the position is still a valid requirement, whether it should be
deleted, or whether the next rotation should be gapped (not filled). 3AF/A1RC will assist with this
* NOTE: IAW AFIs 10-403 and AFI 36-3802
5. Early/Late Arrival: Personnel requiring an early or late report date must send a message from the
home station’s unit commander via the home station PRF to the deployed site commander (or
responsible official) via the deployed PERSCO Team. Member cannot travel until a written response
6. Only the deployed site commander has the authority to allow personnel to arrive earlier than 7 days
prior to their DRI/RDD or after the DRI/RDD.
Approval to arrive before or after the DRI/RDD is not a DRI/RDD change.
7. Personnel arriving early must serve the normal tour plus the time arrived early.
8. Members arriving late will not be kept past their end of tour date.
9. Personnel deploying to Turkey are not authorized to arrive earlier than 72 hours prior to DRI.
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* NOTE: IAW AFI 10-401
10. Extension of Tour: Voluntary extensions, less than 120 days are not authorized if serving on an
AEF rotation. The deployed commander, through the deployed PERSCO and the chain of command,
may request the home unit commander, in writing (e.g., email), to retain the member(s) beyond the
normal tour completion date. If the home unit commander non-concurs with the request, the member
must be sent home as scheduled unless the component headquarters directorate of personnel (3 AF/A1)
coordinates an alternative solution with the affected MAJCOM, in coordination with the AEFC.
11. Personnel filling non-rotational requirements cannot be retained without approval from the
member's home station commander and the component headquarters directorate of personnel. The
deployed unit commander, through PERSCO, initiates a request (memorandum) to the home station
commander in writing (memorandum via email). When members are retained, the DRI/RDD of the
subsequent rotation will not be adjusted. The incumbent’s ETL will not be adjusted if retained for less
F. FITNESS PROGRAM
1. COMUSAFE determined that fitness program requirements including body measurements and
reporting will be suspended while deployed to the AOR.
2. Those members in the Fitness Improvement Program at home stations are responsible for their own
progress while deployed and their status will not be monitored in the AOR. However, when they
return to their home unit they will be accountable for their status.
G. HOUSEHOLD GOOD SHIPMENT
1. Upon approval from home station commanders, members are authorized shipment of household
goods per JFTR Ch 4, Part H, U4705 and U4710.
2. This entitlement is at home station unit’s expense. Under no circumstance will the use of an ESP
Code be used to ship HHGs.
(Leave AFI 36-3003 and Personnel Readiness Operations AFI 36-3802)
1. Ordinary leave is not authorized while deployed.
2. Emergency leave, should it become necessary, may be granted by the deployed commander. The
deployed commander should coordinate with the home unit commander and determine whether an
emergency leave or early return/release is more appropriate. Unless member qualifies in accordance to
AFI 36-3003 Table 3 normal emergency leave guidelines, a replacement will not be sent.
3. As long as the DRI is met, the home unit commander may grant leave en route, or upon completion
of the TDY, in conjunction with the deployment. Leave must be annotated on the CED order. If
granted after member has departed home station a message or e-mail from the members unit
authorizing the leave is sufficient and the orders do not need to be amended.
4. Before CED orders are processed and departure from home station, the home unit commander
provides the PRF a signed letter stating leave en route is authorized. The letter must include member’s
leave balance, the number of days being authorized; leave address, and emergency telephone number.
Information concerning leave not in the local area must be included in the CED orders and the PRF
will retain the letter until the member returns to home station. Finance will determine the actual
number of days charged based on the travel voucher.
5. Personnel taking leave in a foreign country. Prior to unit/cc’s approval and departure on leave to a
foreign country, a review of the following secure web links must be completed or contact your
installation/site/unit Anti-terrorism Officer for information on the latest FPCONs to determine threat
level of leave area.
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6. Travel Restrictions: (SIPR)
7. Terrorism Threat Levels: http://bubba.dia.smil.mil/ ("Country Threat Assessments") (SIPR net)
8. EUCOM FPCONS and Terrorist Threat:
http://www2.eucom.smil.mil/hq/ecsm/FPCON/FPCON.html (SIPR net)
* NOTE: IAW AFI 36-3802 and AFI 36-3003
I. LETTER OF EVALUATION (LOE) (AFI 36-2406 Chapter 4)
1. LOEs will be prepared for all personnel in support of operations in EUCOMs AOR for 30 days or
more. The LOE must be prepared by the deployed supervisor/site commander and forwarded to the
home unit commander for use in preparation of the performance report.
2. The only exception to this rule is personnel who work directly for their home station supervisor
during their deployment.
J. NORMAL TOUR COMPLETION DATE
1. The tour completion date is the date an individual should normally expect to depart the AOR. Each
individual’s tour starts on the DRI. Therefore, add to the DRI the number of days specified in the
DRMD for the tour length, plus any overlap specified in the line remarks associated with the
individual’s line number. This is the normal tour completion date.
2. Commanders may approve earlier departures, but these approvals must be in writing to PERSCO as
an early release request signed by the deployed CC and concurrence from the home unit CC with
sufficient lead-time for travel arrangements to be made.
3. The tour completion date is computed from the DRI and not the date of arrival in the AOR.
K. OVERLAP (AFI 10-401 paragraph 9.10)
1. Because of the critical need for continuity in the AOR, some DRMD positions require overlap
between the incumbent and the replacement, 7 days maximum. These positions are clearly identified
on the DRMD with a line remark code stating overlap will be served by the incumbent. This means
the person in place will serve an additional 7 days -- the normal tour length plus the overlap period and
DRI will not be moved up.
2. The authority for the incumbent to return to home station without completing the required overlap is
the deployed commander.
3. CED orders are good for a maximum of 30 days beyond the specified ETL and amendments are not
required for this additional period.
L. PRESCRIBED DUTY DAY
In accordance with AFI 38-201, the USAFE manpower standard for personnel deployed within the
AOR is a 60-hour workweek. This generally means a deployed member will work 6-day a week, 10
hours a day (use commander’s discretion)
M. RETAINABILITY (AFI 10-403 Attachment 2, AFI 10-401 and AFI 36-3802)
1. Personnel selected for deployment must have enough retainability to complete the established TDY
tour length plus 30 days. All retainability must be secure prior to departure from home station.
Deployment availability (DAV) code 58 is not waiverable. (Refer to AFI 36-2110, Assignments)
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2. If projected for separation, retirement, PCS assignment or formal education (e.g., ACSC, Senior NCO
Academy, etc.), members must be able to complete the entire TDY and return to their home station in
sufficient time (including leave) to complete all required outprocessing actions. This minimum, by Air
Force policy, is not less than 30 calendar days.
3. Personnel projected to reenlist during their deployment must hand-carry reenlistment documents with
them. PERSCO teams do not have access to the Military Personnel Data System (MILPDS) for
information required to complete reenlistment forms.
N. RETENTION BEYOND TOUR COMPLETION DATE (AFI 10-401 Paragraph 9.17 and 36-
1. Retention beyond a member's normal tour completion date is only authorized for three reasons:
a. To serve the overlap specified in the line remarks associated with the line number
b. For additional time, generally not to exceed 25 days, in order to cover critical positions
where replacements incur unavoidable delays and did not arrive on time.
c. For completion of overlap, no action is required as the line remark should reflect number of
2. FOR CRITICAL positions, if the replacement is delayed, the deployed site commander has the
OPTION of retaining the incumbent until the replacement arrives, maximum of 25 days (ACTIVE
DUTY PERSONNEL ONLY). If this option is exercised, the deployed CC (through PERSCO) must
inform the home unit commander by message/email as early as possible, but NLT 5 days prior to the
member’s normal tour completion. The member must be sent home as soon as the replacement arrives,
plus overlap. This option must be exercised judiciously and only as a last ditch effort to preclude
3. In other mission critical circumstances, the deployed CC (through PERSCO) may request
permission from the home unit commander (must be in writing) for approval to retain (maximum of 25
days) beyond the normal tour completion date. If home unit commander denies, the member must be
sent home as scheduled. Future DRI will not be adjusted.
4. All requests must info 3 AF/A1RC email@example.com
5. CED TDY orders will reflect the number of days shown on the DRMD. Amendments are not
required and will not be generated by home station PRF when personnel are retained for 30 days or
less beyond the normal expiration of the deployment.
Under no circumstances will an individual be retained at the same TDY location beyond the 179 day
point without Secretary of the Air Force (SAF) approval for ANG and Reserve personnel, Active Duty
personnel have a blanket waiver. (Reference AFI 10-401 Paragraph 9.17, AFI 36-3802 and AFI 36-
O. SKILL LEVEL SUBSTITUTIONS
1. (Ref- AFI 10-403, Chapter 5) Home station commanders identify personnel to fill requirements.
Enlisted are tasked based upon their Control AFSC (CAFSC) and officers are tasked based upon their
Duty AFSC (DAFSC).
2. Grade (Officers only): Unless restricted by line remarks or UTC MISCAP, a supporting home
station commander may substitute officers one grade higher or lower than required grade (0-1 to 0-5.)
3. Second and first lieutenants are considered a single grade and can substitute in a captain grade
requirement, provided they meet the intent of AFI 10-403, para 184.108.40.206.
4. Colonel (0-6) requirements require exact grade.
5. Skill Level (Enlisted only): Unless restricted by line remark or UTC MISCAP, a supporting home
station commander may substitute enlisted possessing one skill level lower than the requirement (a 5
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level resource may be tasked to fill a 7 level requirement) or two skill levels higher than the
requirement (a 7 level resource can be tasked to fill a 5 or 3 level requirement).
6. Personnel in 5 level up-grade training who have not completed their CDCs are excluded from the
substitution rule above.
7. Chief Enlisted Manager (CEM) requirements must be filled by a CEM resource.
P. TOUR LENGTHS FOR INDIVIDUAL AUGMENTATION
1. All tour lengths are specifically identified on the DRMD and on the CED order. Refer to AFI 10-
2. Aviation unit and aircrew tour lengths will vary by specific aircraft and are published in separate
correspondence through the operations community. Aviation unit and crew tour length deviations
require HQ USAFE/DO approval and should be routed through 3 AF/A1RC,
firstname.lastname@example.org, DSN 478-1617/3140/1615.
3. Each individual is expected to serve the full tour specified on the DRMD/tasking and may only be
released early by the deployed site commander. Tour lengths will not normally be “split” between
4. If a split tour is required, it must be coordinated between deployed commander and 3 AF/A1RC.
5. Personnel who cannot serve the full tour specified on the DRMD/tasking because of school
attendance, pending PCS, etc., should not be deployed. 3 AF/A1RC will not approve early returns
based on these reasons.
Q. TOUR LENGTHS FOR AEF UTC POSITIONS
1. All rotations for ECS (Expeditionary Combat Support) personnel are 179 days. Tour lengths will
average 179 days but may vary according to rotation and Global AEF Banding schedules.
2. Aircrew will normally deploy for 179-day tours. However, MAJCOMs do have the latitude to
allow split 45-day rotations in certain circumstances. This is an exception to policy of no split tours
3. ANG and AFRC aviation units deploy for 30 days and individuals must serve at least 15 days in the
AOR, per AFI 10-201.
4. “Split” tours are not authorized IAW AEF rule sets published by the Air and Space Expeditionary
Force Center (AEFC). Each individual is expected to serve the full tour and can only be released early
by the deployed commander for emergency reasons.
5. Personnel not qualified for worldwide deployment according to established AFIs will not be
deployed and will immediately be returned at unit expense with a replacement required.
6. Personnel who cannot serve the full tour because of school attendance, pending PCS, etc., will not
be deployed. USAFE does not support early returns based on these reasons and the home unit will be
held financially liable for all associated costs.
7. A small number of ECS functions (e.g., NATO, CE, Staff Commanders, OSI, Contracting, Finance,
etc.) require 179-day tour lengths due to unique mission and continuity requirements.
1. Duty uniform in the AOR is Battle Dress Uniform (BDU), Airman Battle Uniform (ABU), or Flight
Suit. Do not wear or bring a service dress uniform, unless reporting instructions state otherwise.
2. If duties require steel-toe boots or coveralls for performance of duties, member must bring them, as
they are not available for issue in the AOR.
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3. Civilian clothing, while off duty, is authorized for wear in most locations, but must be conservative
in nature. Deployed site commanders dictate civilian clothing attire.
4. Civilian clothing allowance will be identified in the line remarks for the position or in the reporting
instructions under the location’s specific information.
5. IAW COMUSAFE APECS and BDU wear policy 29 Oct 2008,
a. Airmen working in conditions that require exposure to extended periods of cold and wet conditions
may “mix and match” the ABU uniform with the Gortex cold weather garments.
b. The “mix and match” combination should be worn much like maintenance coveralls – in the
location where individuals are exposed to the cold and wet, but not for wear to and from the duty
station or elsewhere on the installation (i.e. BX, dining facility, etc.).
c. A minority of Airmen work in the conditions described above. Therefore, the “mix and match”
policy should be the exception rather than the rule.
6. Should an officer be authorized civilian clothing allowance, only members whose permanent
duty station is outside the US may receive the allowance (IAW DODFMR, VOL 7A, PARA
7. Most sites have athletic facilities, thus everyone should bring appropriate USAF physical training
8. Reimbursement of Unserviceable Uniform(s): If deployed members are required to wear the U.S.
flag patch during their deployment, they can make a claim on AF Form 659 if the uniform is no longer
serviceable upon their arrival at home station or if the uniform becomes unserviceable during the
deployment and must be replaced. This should not be done as a blanket approval, but instead on a
9. Refer to current reporting instructions for specific guidance at each location.
S. ACCOUNTABILITY WITH PERSCO
1. IAW AFI 10-215, all deployed members must in-process with PERSCO immediately upon arrival,
no later than the first duty day in the deployed area. During that time, PERSCO Teams will verify
each member brought all required documentation/items to the deployed location.
** Members who arrive to a location without a PERSCO Team will contact the PERSCO Team
stated on the CED orders/Reporting Instructions the day they arrive into their AOR. Compliance
with this regulation is mandatory…NO EXCEPTIONS.
2. If personnel are found not in compliance with reporting instructions/policy, requirements associated
with tasking, a discrepancy message will be sent to the home station PRF/unit commander.
Commanders are to respond to the discrepancy within 72 hours.
1. 3 AF/A1RC is the waiver routing to approval authority to this policy document.
2. All waiver requests must be sent to the deployed PERSCO team immediately upon identification
of need. Requests must include the following information:
g. Line Remarks
h. Justification for waiver
3. USAFE Reporting Instructions POC (3 AF/A1RC) must be informed of all policy waiver requests.
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