Project Assessment
Location Assessment date
Project Name
In
Progress/ Enter
Not Changes Complete rating-0
Measure Started Rqd /Approved to 10 Comments
business/legal documents 0 5 10
prototype/hardware/software 0 5 10
workflow/process/guidelines 0 5 10
resources in place 0 5 10
project schedule 0 5 10
milestones on track 0 5 10
risk management 0 2 5
data measurement specification 0 5 10
alignment to measures 0 2 5
stakeholder buy-in 0 2 5
sustainability plan 0 2 5
scale potential 0 2 5
Beacon program engagement 0 2 5
Total 0 47 100 0
Dashboard
Rating Range status
Strong progress/alignment 85 – 100 Green
Moderate progress/alignment 40 – 84 Green
Risk mitigation plan needed 26 - 39 Yellow
Potential fund re-allocation 0 - 25 Red
Measure Enter %
Dollar percentage spent to date 0
Rating Review Comments
Dollars spent/rating comparison
Recommended next steps
Template updated: 8/4/11
Project Assessment EXAMPLE 1 - On track
Location XYZ County Health Department
Project Name EMR Implementation
In
Progress/ Enter
Not Changes Complete rating-0
Measure Started Rqd /Approved to 10
business/legal documents 0 5 10 10
prototype/hardware/software 0 5 10 5
workflow/process/guidelines 0 5 10 5
resources in place 0 5 10 5
project schedule 0 5 10 8
milestones on track 0 5 10 4
risk management 0 2 5 2
data measurement specification 0 5 10 2
alignment to measures 0 2 5 1
stakeholder buy-in 0 2 5 5
sustainability plan 0 2 5 2
scale potential 0 2 5 0
Beacon program engagement 0 2 5 2
Total 0 47 100 51
Dashboard
Rating Range status
Strong progress/alignment 85 – 100 Green
Moderate progress/alignment 40 – 84 Green
Risk mitigation plan needed 26 - 39 Yellow
Potential fund re-allocation 0 - 25 Red
Measure Enter %
Dollar percentage spent to date 50
Rating Review Comments
Dollars spent/rating comparison On track.
Progress towards EMR implementation is steady and on track. The XYZ EMR will provide data
to the future Public Health Portal, which aligns with the Beacons’ overall goal of lowering
costs and improving quality. Due to the timing of the implementation, measures are not
Recommended next steps likely to improve during the life of the Beacon. Continue to develop risk mitigation plans.
Template updated: 8/4/11
1 - On track
Assessment date
8/9/2011
Comments
MSA and SOW complete.
Hardware & 1st module of software installed
New processes for scanning and data entry
into 1st module are in place
Jobs are posted and interviewing has begun
Project schedule is created and is being
actively managed
Slightly behind targeted milestones
Risk mitigation plan needs further
development
Initial meetings regarding data have been
established
Sets the stage for the public health portal,
but EMR itself isn't strongly aligned
Stakeholder buy-in is establishing and
working well.
Working to develop sustainability plan.
Scale potential is at the local level only.
Phone calls/emails/status updates.
omments
teady and on track. The XYZ EMR will provide data
gns with the Beacons’ overall goal of lowering
ing of the implementation, measures are not
on. Continue to develop risk mitigation plans.
Template updated: 8/4/11
Project Assessment EXAMPLE 2 - Risk mitigation rqd
Location ABC Assessment date
Project Name Illuminating Techno Solution 8/9/2011
In
Progress/ Enter
Not Changes Complete rating-0
Measure Started Rqd /Approved to 10 Comments
Have been with the legal department for 1
business/legal documents 0 5 10 1 month.
Prototype due December 1. Concerned
prototype/hardware/software 0 5 10 1 about beta-quality software.
New processes have been discussed, but are
workflow/process/guidelines 0 5 10 2 not yet agreed upon or documented.
PM has not been hired yet. Other positions
resources in place 0 5 10 5 have been filled.
project schedule 0 5 10 2 Project schedule is very high level.
milestones on track 0 5 10 0 Milestones have not been established yet.
Risks have been discussed with BLT, but not
risk management 0 2 5 1 documentated or mitigated.
data measurement specification 0 5 10 1 Initial discussions have begun.
alignment to measures 0 2 5 3 Measures align to reducing ED admissions.
Stakeholder buy-in exists on paper, but isn't
stakeholder buy-in 0 2 5 2 backup up by action.
Sustainability risk is low - equipment will be
owned, new process will be established,
sustainability plan 0 2 5 2 minimum ongoing maintenance fees.
Will scale outside of this location if vendor
scale potential 0 2 5 4 issues can be resolved.
Beacon program engagement 0 2 5 2 Regular status meetings are needed.
Total 0 47 100 26
Dashboard
Rating Range status
Strong progress/alignment 85 – 100 Green
Moderate progress/alignment 40 – 84 Green
Risk mitigation plan needed 26 - 39 Yellow
Potential fund re-allocation 0 - 25 Red
Measure Enter %
Dollar percentage spent to date 10
Rating Review Comments
Dollars spent/rating comparison Low dollars spent is reflective of ratings above related to slow project progress.
Template updated: 8/4/11
Review status in detail at next BEC meeting. Recommended actions to maintain funding: 1.
Set legal deadline. 2. Complete project schedule by xx/xx/xx. 3. Complete risk mitigation
Recommended next steps plan by xx/xx/xx. 4. Establish weekly status meetings including BLT contact.
Template updated: 8/4/11