"NC 02916 OSP 481 ASSISTANT SECRETARY - COMMERCE"
NC 02916 OSP 4/81 ASSISTANT SECRETARY - COMMERCE This is high-level staff advisory and consultative work, providing technical input and analysis into managerial level decisions to be made by the Secretary and Deputy Secretary. Position carries authority similar to a chief of staff, and may provide direction to division managers, or coordinate division actions, to assure the policy or specific decisions of the Secretary or Deputy Secretary is carried out as directed. The nature of the position is that special assignments, or onetime projects, not feasible to be assigned to any particular division, may be carried out by the employee in this position. Position is staffed directly to the Deputy Director. I. DIFFICULTY OF WORK: Variety and Scope - Assignments can be in any area of responsibility of the Department of Commerce, related to any agency goal. Work assignments include technical and policy overview of division operations; special non-recurring assignments conducted at the request of the Secretary or Deputy Secretary, and a consultative advisory role in departmental policy decisions. Intricacy - Assignments vary in difficulty but generally are characterized by situations which require considerable analysis to determine the nature of a problem or task, and consideration of several alternatives to determine which is in the best interest of the Department. Subject Matter Complexity - A broad knowledge of agency operations, administrative management, and public communication is required. High level technical analysis in specialized areas such as engineering, economics, or accounting is performed by staff within the divisions. Guidelines - Written guidelines for most assignments are not available. Objectives are determined by the Secretary or Deputy Secretary, and the employee determines the relevant factors and selects the best course of action consistent with departmental policy. II. RESPONSIBILITY: Nature of Instructions - The purpose of the assignment is received with the general results desired, or the policy of the department provided. Employee determines the best approach, and when it is necessary, to report back to or seek assistance from the Secretary or Deputy Secretary. Nature of Review - Work is reviewed based upon success in achieving goals set forth at time the assignments were made. The advisory consultative role is of a nature that decisions or opinions of the employee are discussed directly with the Secretary or Deputy Secretary. In this respect, work may receive immediate review, but generally advice provided cannot be fully evaluated until the management decision is made, implemented, and the consequences evaluated. Scope of Decisions - Decisions can have direct impact on any division within the department. Some decisions have impact that extends to a segment of the public or the State as a whole. Consequence of Decisions - Decisions relating to energy or economic development may have substantial impact or awareness on the part of the general public. Most decisions have an impact on agency wide or division operations. NC 02916 OSP 4/81 III. INTERPERSONAL COMMUNICATIONS: Scope of Contacts - Work involves contact with all departmental divisions in a variety of specialized fields. Contacts external to the department frequently involve high level managers and government officials. Nature and Purpose - Internal departmental contacts are for the purpose of directing or influencing the course of division activities consistent with departmental policy. External contacts are generally for the purposes of explaining departmental actions or facilitating the interaction of high level government or public officials while they must conduct business with the department. IV. OTHER WORK DEMANDS: Work Conditions - Work is performed in a general office environment. Hazards - There is no exposure to hazards. V. RECRUITMENT STANDARDS: Knowledges, Skills, and Abilities - Thorough knowledge of the principles and practices of public administration. Considerable knowledge of the industrial and financial sectors of the State, and of public utilities and energy regulation. Ability to technically and administratively overview the operation of the Department for compliance with management objectives. Ability to provide technical support to the Secretary or Deputy Secretary in the managerial decision-making process. Ability to communicate effectively, to express the opinion of the Department, and to respond to inquiries from the public or press. Minimum Education and Experience - Graduation from a four-year college or university with a degree in business administration, personnel management, or communications, and six years of administrative experience, with at least two years in a high staff or management level role; or an equivalent combination of education and experience. A master's degree in one of the above fields may be substituted for one year of the general experience.