"Missouri Emergency Response Information Plan (ERIP) Overview"
Protecting our Colleges and Universities The Homeland Security Challenge Paul Fennewald, Coordinator, Missouri Office of Homeland Security Brad Spicer, President, SafePlans, LLC Robert B. Stein, Ph.D., Commissioner, Missouri Department of Higher Education Crisis at Our Colleges and Universities is Inevitable Crisis at Our Colleges and Universities is Inevitable It is inevitable that more crises will occur on college campuses that will result in harm to human life. All of us can and should take the necessary steps to lessen the likelihood that another crisis will happen, and when it does, to reduce the extent of damage that occurs. We have a collective responsibility to not sit idly by waiting for the next emergency to strike. Preventing Harm Involves • Planning • Preparation • Response • Recovery Planning • All Hazards • Consistency and Connectivity • Clear Delineation of Roles & Responsibilities • Imagine the Unimaginable • Best Practices and Subject Matter Experts Preparation • Priority Set by Campus Leaders • Community Connectivity and Ownership • Practice/Training • Identification of Vulnerabilities • Cross Campus Communication Key Constituent Groups • Institutional Senior Administration • Students, Faculty, and all Institutional Staff • First Responders: – Law Enforcement – Fire – Emergency Management • Other Community Stakeholders: – Mental Health – Public Health – Hospitals – Others Response • No Longer a Dress Rehearsal • Rely on Memory for Basics • Clear and Concise Plan of Action • Communication and Rumor Control • Fall-Back Plans Recovery • A Community Process • Beyond Standard Questions and Answers • Mental Health Needs • Outlets for Group Expressions • Business Resumption Missouri as a Case Study • Emphasis on: - Consistency - Connectivity - Communication - Sustainability as a Priority - Funding Consistency • 60+ Higher Education Institutions • 540+ K-12 Public School Districts • Institutional Autonomy • Public - Private Issues • Plan Update Issues • Staff Familiarization and Review of Issues Connectivity • Challenge of engaging community-based first responders in the emergency planning process • Challenge of obtaining and keeping current copies of everyone’s plan • Challenge of incorporating emerging best practices Missouri’s Approach: Seamless and Unified Higher Education MO Alert Best Practices Safety Network Toolkit/Rubric Initiatives HES Curriculum Development K12 HSAC Safety and Security Conference Education Sector Website Development and Mental Health First Maintenance Aid Training ERIP History of Missouri’s Focus on Higher Education • 2007 - Governor formed Task Force on Campus Security in aftermath of Virginia Tech shootings: - Tasked to identify best practices and provide recommendations for making Missouri’s campuses as safe as possible - Reported to governor in August 2007 34 Recommendations Around Six Major Themes • Six Guiding Principles: – Coordinated planning will ensure preparation for all future crises – A one size fits all approach will not work – There is no quick fix – Financial resources, while necessary, are limited – The entire campus and surrounding community have a role to play – Plans must balance security against function and privacy Homeland Security Higher Education Subcommittee • Initial meeting February 2008; meet every two months • 25 members: departments of Health and Senior Services, Higher Education, Mental Health, and Public Safety; state emergency management, fire safety, law enforcement, mental health, and information technology professionals; higher education sector representatives; and Coordinator of Homeland Security (ex-officio) • Commissioner of Higher Education chairs and reports at each HSAC meeting • Student Advisory Council What We Have Learned From Three Surveys 2007 and 2008 - college and universities 2009 - community-based agencies • Almost all campuses have some planning in place • Communication remains the #1 challenge • Involvement of local responder community is still a challenge Homeland Security Higher Education Subcommittee Overarching Goals • Support Institutions’ Creation of a Safe Environment • Resource Development • Communication and Outreach • Legislative Initiatives • Research • Curriculum Development Homeland Security Higher Education Subcommittee Progress and Next Steps • Campus Safety and Security Website - Campus Law Enforcement - Communications - Curriculum Development - Information Technology - Legislative Action - Mental Health - Notification - Planning Progress and Next Steps (continued) • Missouri Alert Network (MAN) • Examination of Best Practices and Development of Missouri-Grown Best Practices Toolkit/Rubric • Mental Health First Aid Training Progress and Next Steps (continued) • 3rd Annual Coordinated Conference on School and College Safety and Security - higher education track - plenary session • HES Student Advisory Council • Modification of ERIP System to better serve higher education institutions Emergency Response Information Portal ERIP • Secure, web-based preparedness solution • MERIS Integration • Core Components: – Emergency Plans – Tactical Site Mapping – Online Staff Training Web-Based Emergency Plans • Campus and Building Level Plans • Customizable • Revision Tracking • Efficient to Update • Consistent Formats • Based on Best Practices Emergency Plan Challenges • Time • Learning New Technology • Formatting Limitations • Difficult to Integrate With City/County EOP’s Online Training (ERIP Academy) • Full Learning Management System • Courses Based on Best Practices • Train the Plan Online Training Challenges • Training Usage Limited - training programs are implemented after planning • Not Accustomed to Requiring Staff Training in Emergency Readiness • Time • Lack of Confidence in Program Tactical Site Mapping • Allows campus to complete tactical site mapping • Exterior and interior (building level) mapping • Secure online access and PDF download Interior Site Mapping Site Mapping Challenges • Time • Learning new technology • Benefits not understood Resources • Higher Education Committee of the Homeland Security Advisory Council http://campussecurity.missouri.org/ • Missouri Office of Homeland Security http://www.dps.mo.gov/HomelandSecurity/index.htm • SafePlans, LLC http://www.safeplans.com/ Questions and Answers