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					     Pam Deegan
(The Enrollment Fairy)
Mt. San Jacinto College
  October 31, 2006
      Topics to be Covered

   Definitions
   Productivity
   Faculty Load,
   Contractual Obligations
   Scheduling Hints
   Summary
 1 Full-time Equivalent Student
 (FTES) is equal to 1 student
 enrolled in 15 semester hours.
This has nothing to do with units !

             Examples
9 hours   +   3 hours   +   3 hours = 15 hours


     For those students who
   attend less than 15 hours,
      we piece their hours
            together.
WFCH = Weekly Faculty Contact Hours
 This tells us how many hours the class meets each week.
                (Not to be confused with units!!)
 When we look at our total WFCH, we are looking at the
  size of our schedule. Each School is assigned a certain
  number of WFCH to schedule for what is called the “regular
  term”. The regular term includes Fall,
  Intersession, and Spring. Summer has its own, separate
  WFCH allotment.
 This WFCH allotment is the same as the catalog WFCH.
Example   - A Sociology class meets on
 Mondays and Wednesdays from 8-9:30.
 It therefore meets 3 hours per week.
 In the CATALOG, it states that for a
 normal 16-week semester, the class
 meets 3 hours a week. Therefore, for
 scheduling purposes, this class is 3
 WFCH. That is what you count against
 your allotment, the CATALOG hours.
What about short-term classes, ABCs,
 & overlaps? How do you count WFCH ?
 Enrollment   = the number of students in the class

 Until we know what the actual enrollments are, we use
  estimates. We utilize estimates so that we can project
  what our total enrollments will be as soon as we plan the
  schedule. As we plan our schedule, it is important to
  have chair and dean, estimate what the enrollment will
  be for each individual class. The time of day, number
  of sections, the size of the classroom, and the
  individual teaching the class all come into play.
 These enrollments always fluctuate. For
 purposes of funding, the state takes a
 “snapshot” in time at the first 20% of the
 course. This is called Census. For a full
 semester, 16-week course, this occurs Monday
 of the 3rd week.
                                                     WSCH
WSCH         = Weekly Student Contact Hours
    This tells us how many student hours we have and is the
    intermediate step in calculating FTES.
    WSCH is calculated by the following:
                 WFCH X Enrollment = WSCH
   Example - In our sociology example of 3 WFCH with 45
    students enrolled, we multiply 3 x 45 = 135 WSCH

 If   we divide this by 30 (an approximation), we obtain the
    number of FTES generated. THIS IS JUST AN
    APPROXIMATION. THE REAL FTES HAS TO DO WITH
    THE APPORTIONMENT METHOD.
      How the State of
 California Calculates FTES
 Weekly Census - Regular term length
 DSCH (Daily Student Contact Hours) -
  Short-term classes
 Positive Attendance -Classes that do not meet
  on a regular basis or open entry/open exit
 Independent Study/Work Experience -
  Non-classroom; and all On-line
  Classes
             Census Week
 These are classes that meet on a regular basis
  each week for the full semester. Students are
  counted on enrollment, not attendance, during
  census.
 The formula = Hours of enrollment x 17.5
                          525
                    DSCH
 This includes classes that meet on a regular basis
  for at least 5 days, but do not meet the full
  semester.
 Enrollment is counted on each course’s individual
  census day (20% of course).
 Summer, short-term courses, and Intersession
  are included here
 The formula =
(# of hours of enrollment/day) x (the total # of
  days the class meets) x (the number of students
  at census)
                      525
         Positive Attendance
 Actualhours of attendance are counted. Every
  525 hours counts as one FTES.
     Included are:
     Irregularly scheduled credit courses
     Open entry/open exit
     In-service academy classes
     Non-credit classes
     Apprenticeship classes
     Tutoring courses




           Formula = Contact Hours
                        525
    Positive Attendance (PA) is counted in the
  semester of the last class meeting, even if a
  majority of the class met during a previous
  semester.
 What about summer?? How do you schedule for
  it to maximize your options???
  Independent Study/work
        Experience
 One   weekly student contact hour is counted for
  each  unit   of credit in which the student is
  enrolled.
 The formula is the same as weekly classes or
  DSCH classes depending upon the length of the
  class.
 In the past, this was the kiss of death for on-
  line labs, where WFCH are different than the
  units. NEW changes to code have solved this
  problem.
Productivity
           Are We Efficient?
                   or
       The Cost of Generating FTES


 Statewide,    a measure of efficiency is WSCH/FTEF where
    WSCH is divided by the Full-time Equivalent Faculty
    (FTEF). This tells us how much of a faculty load it takes
    to generate a given WSCH.
   FTEF (Full-time Equivalent Faculty) is the portion of a
    full-time load which each particular class represents.
 Statewide    (and as a rough approximation), a WSCH/FTEF
    of 500-525 represents the point of financial breakeven
    for a college.

 Our                           .
         Soc class had 135 WSCH/ 20 (the FTEF) = 675
    WSCH/FTE.
   (33 is the breakeven for a 3 hour class)
   If you build it, they will come OR we schedule for
    students. Not all schedule this way. Stories??
   Establish time blocks to maximize efficiency for
    students, teachers, and classrooms.
   Schedule according to your own Educational Master
    Plan. That is your target, your goal, of what the
    college should look like in the future.



   Have a “road map” of how you plan to achieve that
    target. I call that my Academic Master Plan (AMP).
    The AMP is a 3-year rolling plan that allows for
    planning and scheduling in small increments.
   Taxonomy
Information                    Degree Information                  Courses to be added and          year added




Sc
hoo
l     Depart.   Progr   Degr    Cert of      Cert of      Course       2006-7            2007 -8              2008-9
                                                                                 C                    C                 C
                                                                                 o                    o                 o
                                                                                 s                    s                 s
                                Achieve.     Compl.                #    WFCH     t   #       WFCH     t   #      WFCH   t



                                (state -18   (local -17
                                units        units



                                 or more)    or less)
                                        EDUCATIONAL
           ACADEMIC                       Master Plan
           Master Plan



Each year, we systemically add
  classes that will allow us to      What our college will look
achieve our Educational Master    like when we are fully built-out
             Plan                      with 50,000 students?
   Be aware of your curriculum cycle so you
    can schedule what you want, when you
    want. Know that you need to calculate
    adequate time for state, commission, and
    agency approvals.
   Know your rate of cancellations, and build
    that into your schedule. Know when to cancel
    and how to cancel. What is your practice??

   Hybrids?? 8-weekers?? Build them together
    so you don’t waste a room.

   Strive to fill in IGETC blocks. Students use
    this.
Tuesday and              1          2         3           4             5
Tuesday/                                    3            4              5
Thursday
                     1          2
                    English     Math     Arts/ Soc/Behav Phys/Bio
                                          Arts &      Social &  Physical &
Thursday English              Math
                                         Hum
                                         Humanities Science
                                                     Behavioral Science
                                                                Biological
                                                       Sciences     Sciences
8:00 - 9:30 am     Engl 101                          Econ 121     Chem 100
                                                     Soco 101     Chem 151
                                                     Psyc 101
9:30 - 11:00 am               Math 119   Musi 100    Econ 120     Biol 105
                                         Musi 109    Hist 110     Biol 106
                                         Phil 102B                Chem 100L
11:00 am-12:30pm   Engl 101   Math 150   Musi 100    Hist 110     Chem 200
                   Engl 205   Math 252   Art 100     Poli 101
                                                     Soco 101
                                                     Psyc 101
12:30 - 2:00 pm    Engl 101              Huma 102    Psyc 101     Biol 105
                   Engl 205
   Know what rooms you “rent” and understand
    “sharing” process.
   Some colleges establish
    calendar of ownership
Arts and Humanities   Business, Math, Scien      TCWI                   Public Safety
A106                  A111 (before 8am & eve)    C104                   A111 (8 am – 5 pm)
A107                  A203 (evenings)            C105                   A200 (all classrooms)
A225 (evening)
                      A227                       F101
A226 (evening)
B206
                      A228                       F106
B207                  C500 (noon thru evening)   F107
C103                  F302                       F209
D204                  I101A                      F212
D205                  I108                       ATT – S201
F301
                      I125                       ATT – S401
F303
I101B                 I126                       S5 107 (TR eve only)
I105/106              I127
I110/111              S5 102, 103,104, 107
I122                      108,109,111, 200,
I123                      202, 203, 204, 208
I124
                          209, 212, 212A
S5-105
S5-106                T402
S5-205                T403
S5-206                T404
S5-207                W246
T 401
W243
How to Predict Your FTES or
Knowing If You are Going to
       Hit Your Nut
 Some  put together a schedule or roll-over
  schedule, cross their fingers, then wait to see
  what happens. Don’t let fate determine your
  FTES fate. Plan, plan, plan
 Some let all grow the same amount, eg. “Add
  5%” (number of classes??, WFCH, FTEF,
  what??)
 Know your programs, schools, divisions and their
  differential rate of return (WFCH to FTES;
  FTEF to FTES)
Total WFCH   FTES       Total FTES
 Allotment   Factor      Target
 2005 - 6                2005 - 6



    1,772         1.1       1,950




    2,318         1.1       2,550



      611         1.0         611




    1,079        0.8          863
    5,780                   5,973
 How do you predict Positive Attendance
courses??
 Do research in which
 you look historically Class   Fall   Fall   Delta
 at FTES produced at           Census 320    “Factor”
 census vs. your 320
 report. Determine     AJ360   35     33     33/35 =
 your “factor” which                         94%
 indicates your %      AJ361   37     33     33/37 =
 retention.                                  89%
  Decision Support System
This gives us tools to make decisions:
 Before the schedule goes to bed
 For hiring processes
 For program review, etc.
 That integrate our processes
 That automatically download into our processes


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