Application
Manual
All about Scholarship Applications
Dare to!
2010
Content
Introduction to the Scholarship Manual 5
Paying for Education: Scholarships
10
Differences Between Full-Degree and Exchange Programs
Free Movers 12
Get Serious About Your Search
Scholarship Application
16 2
What Documents Are Needed
17
All about Must-Haves 20
Learning Agreement 22
Letter of Recommendation
Transcript 26
Motivation Letter
5 Europass Documents 27
All about Your Language Certificates 30
When and where to take English classes 39
Acceptable International Examinations 40
Acceptable Scores of Foreign Languages Where, when, how much
44
The Importance of Extracurricular Activities
Final Checklist 47
Important Addresses in Your City
48
3
50
Possible Problems and Solutions
52
How to get a Visa (most common documents you need)
55
Addresses and contact information of all relevant Embassies
56
FAQ
Additional Scholarship Resources 58
Check out www.s4wb.eu
INTRODUCTION TO THE MANUAL
This Scholarship Manual has been prepared to assist the students of the
University of .......... and all students from the Western Balkans, who
are interested in applying for a scholarship. It is a compilation of
scholarship and other financial aid information from a variety of sources.
Therefore, it serves as a quick and useful guide to the most accurate and
up-to-date scholarship information and the application process.
Furthermore, this manual was not intended to be the only source in one‘s
search for financial assistance. It will provide one with an enhanced
understanding of the scholarship process, such that one may better
navigate through the procedure of locating and applying for financial
support. This manual should help you during the basic application
procedure, but of course the International Relations Officers from your
universities will provide extended information and assistance about the
scholarship process.
4
Published by ... LEARN „HOW IT WORKS“!
Copyright c 2009 ...
Creative Commons Attribution‑Noncommercial‑No An expert is someone who knows more and more about less and less.
Derivative Works
You are free to share – to copy, distribute, display, and
NICHOLAS MURRAY BUTLER
perform the work – under the following conditions:
Attribution: You must attribute the work as
Scholarship Application Manual c 2009 This manual‘s purpose is two-fold. First of all, scholarship seekers will be
Non commercial: You may not use this work for
commercial purposes.
introduced to scholarships as a form of financial aid.
No Derivative Works: You may not alter, transform or build
upon this work. Secondly, scholarship navigators will become familiar with the
For any reuse or distribution, you must make clear to scholarship application process: the scholarship motivation essay (e.g.
others the licence terms of this work.
Design by ....
hints for writing a well written essay); how to obtain letters of
Printed and bound by .... recommendation and transcripts; a scholarship tracker and a final
This book is printed on recycled paper checklist.
Please be reminded that the International Relations Office at Your
university as well as the coordinators for international cooperation at
your faculty are available to assist you if you do not understand some
aspect of the application. Also, you may contact the scholarship holder What kind of financial support I can expect – for a period of studies,
to which you apply. for the whole studies?
It cannot be stressed enough that you must carefully read the entire That is why we`ve decided to start this manual with helping you answer
scholarship application. That is, make sure that you understand all the some of the questions on finances first: what are the main types of
steps and requirements. One way to easily get your application placed in
mobility schemes, what do the scholarship grants cover, and some basics
the ―refuse‖ pile is by not following all of the directions. After you have
carefully looked over the application it would be helpful to have a on how big are the chances to get funded...
friend, advisor and/or family member look it over as well. Have in mind
that only complete applications will be submitted to the scholarship
committee.
Types of mobility schemes
The most important resources for your scholarship search are the
Internet and, of course, the International Relations Office at your First thing you should bear in mind, and that would make your search a
university. Plan to spend a good amount of time navigating through bit easier – you can either apply within the established schemes of
various credible websites. This manual is certainly a useful tool in mobility, based on the ongoing programmes or projects, or do it on your
helping you through this process, but you must be willing to spend time own, without institution behind you to `watch your back`. In accordance
sifting through a lot of scholarship and study abroad opportunities that with that, the type of mobility you can pursue differs.
are available. For instance, the www.study-in-europe.info has a directory
a variety of universities in Europe available for foreign students. Next thing you need to know is that within established mobility schemes 5
often two main types of mobility are offered, i.e. you can go abroad
either as an exchange student or a degree student. And what is the
PAYING FOR EDUCATION: SCHOLARSHIPS difference?
You`ve already learnt from the introduction (and you`ve already known Well, the main difference is as follows:
that, actually), that `becoming mobile` is not just a simple decision,
If you are an exchange student, you are a student (officially
like: `I'm going away for a year…`, then you pack your bags and leave. It
registered in a university or other institution for higher
may be one of the most important decisions in your life. So, take a deep
education) `who temporarily lives in a foreign country and
breath, and let`s go…
attends courses or is involved in other academic activities`. This
You should know your study interests. At least in general. What is the basically means that you remain the student of your home
first thing you have to do now? Do you know what your possibilities are? university, spend some time at a university abroad, after which
What are the programmes that you can use? Can anyone help you with you come back and complete your education home. The credits
this search? Of course – one of the crucial questions is: who will pay? you earned abroad are recognised, and it is your home university
Can I get financial support from my university? From my Government? that issues the diploma, after completing the studies.
On the other hand, a degree student registers at the university Office of your university, and ask if there is a kind of ongoing
abroad and is no longer a student from the university at home. cooperation with that institution…
This means that, once you apply for a degree programme, you Also, if you are a free mover seeking for a full degree, you should
are no longer under the umbrella of your home university, even be additionally careful, since not all universities offer degree
though, within some programmes, the university from your programmes to free movers. Possibility of obtaining scholarship
country can offer you administrative support in the application by this kind of application is sometimes somewhat limited by the
procedure. You will do complete of your studies abroad, and fact that the advantage is given to those applying within
obtain a diploma from the university you studied at. established partnerships.
As it was mentioned, this kind of mobility schemes applies to students
whose home universities are members of established networks and
projects within the existing programmes (ERASMUS MUNDUS, ERASMUS What does the scholarship cover?
MUNDUS EXTERNAL COOPERATION WINDOW, CEEPUS, etc).
This is another important question, and, unfortunately, no unified answer
However, even though your faculty is not a part of a established and can be given. Of course, it depends on the type of a programme.
supported network, there is still a possibility for you to try and apply for Generally, EU supported programmes provide higher rates compared to
a scholarship. There is a third group of mobility students, so-called free those where national authorities provide funding (e.g. bilateral schemes,
movers. scholarships of foreign governments, CEEPUS programme). 6
A free mover is a student who applies for a scholarship at a EU:
university abroad individually, meaning that his home institution
is not a member of an established partnership (university ERASMUS MUNDUS programme provide fixed annual allocations,
network, project network, etc). He/she makes the application i.e. grants, which should cover tuition fee, flight tickets, and all
individually, not institutionally supported. This means (usually) other costs of stay. The allocated amount varies in accordance
that you can pick a university and see what are the chances to, with the study level (MA or PhD). This means that you are
first of all, be admitted to the preferred studies there, and, of supposed to cover all your expenses from this amount, which is
course, if there is any chance to get financial support for your considerable (currently, annual grant for EM master studies is
study. And here we can also advise you to, if there are no funds about 24 000 EUR. In addition to that, it is the EC
available to support you at that particular university, you should recommendation that annual scholarship should not exceed 5 000
still not give up. You should definitely try and check if there is a EUR).
possibility to get any kind of support from the ministry in charge ERASMUS MUNDUS – EXTERNAL COOPERATION WINDOW
of education in your country… They should be able to provide you scholarships cover fixed monthly subsistence allowance, in
with information at least… Also go to the International Relations accordance with the study level, then flight ticket, health
insurance, and tuition fee (where applicable). In practice, this
means that you will get a grant each month, which is supposed to
cover your accommodation and life costs. The rest of the costs is Well, the first thing you should know is that every kind of mobility
not your concern, but is up to the network (e.g. monthly programme has a so-called `quota` for admission. You should check it on
subsistence allowance within ongoing projects is: a case-to-case basis, most probably the information is available on-line
1000 EUR for bachelor and master students (e.g. for BASILEUS and JOINEU-SEE you can find info on the project web-
1500 EUR for PhD students sites). That, basically, implies that the funds available are not
1800 EUR for Post-doctorate students unlimited. However, the number of available grants under the
2500 EUR for Staff programmes we mentioned is big enough that you should not at all be
discouraged.
Other programmes:
What you can and should do is carefully prepare your application, taking
Bilateral programmes: usually, the sending party (meaning – your care of submitting all the required documents. The following chapters
faculty/university/government) covers the travel costs, whereas will help you go through application as smoothly as possible. After that,
the receiving party (i.e. host institution) is in charge of providing of course, be patient and wait for the results…
accommodation, covering tuition fees (actually, usually the
studying is free of charge since it is based on reciprocity), and
basic health insurance
CEEPUS programme: the sending party covers the travel
GET SERIOUS ABOUT YOUR SEARCH 7
expenses, whereas the receiving party is in charge of covering
accommodation, tuition fee and health insurance. Begin your search at least 2 months before you actually want to apply.
Scholarships of foreign governments: there is no unified practice This will leave adequate time to complete an extensive search, retrieve
as regards the type of costs these scholarships cover. They can as much detailed information as possible, and finally acquire the one you
vary from covering only tuition fees and accommodation, to want.
covering all possible types of costs. Therefore, it is highly
For all scholarships, make sure that you are eligible to apply by carefully
recommended for you to check all the details with the person in
examining the entire application.
charge of promotion and administration of these programmes at
your home You must fill out all the required application information and send out all
required documents. It cannot be emphasized enough that you must keep
N.B. If you apply as a free mover, also check thoroughly the funding track of all deadlines because applications sent out after the deadline
opportunities for your category, since they also vary!!! are not considered.
After you have completed all the application requirements, it is strongly
suggested that you make a copy of the entire application for yourself.
How big are the chances to get funded?
Please be reminded that the International Realations Officers at your
university are available to assist you if you do not understand some
aspect of the application. Also, you may contact the scholarship If you have submitted your application, you will receive an automatic
organization to which you apply. email to the address indicated in your file. This email will have your
application as PDF in attachment, and it will contain your registration
SCHOLARSHIP APPLICATION number. Please save this email.
Western Balkan students who want to participate in mobility to the EU: Academic staff can apply for a 1 month scholarship. Academic staff from
the Western Balkans who have a PhD degree can also apply for a post-
o for all Target Groups: must have the nationality of one of the doctoral scholarship (from 6 to 10 months). Academic staff from the EU
Western Balkan countries, who are partners in the project and with a PhD degree need to have obtained their PhD in the last two years
have sufficient knowledge of the language of instruction; in order to be eligible to apply for a post-doctoral scholarship.
o for undergraduate students: must have successfully completed at
least one year of studies in their home institutions; Academic staff mobility refers exclusively to training, teaching and/or
o for Target Group 1: need to be registered at a partner research activities performed by invited academic staff of partner
university in the Western Balkans. universities in host institutions which are members of the partnership.
o for Target Group 2: need to be registered at another university in
Albania, Bosnia-Herzegovina, Montenegro, Serbia, (FYRO) Academic staff comprises teaching staff or researchers from the partner
Macedonia or Kosovo (1244), or need to have a diploma from a universities, but also university administrators (rectors, administrative
university of the abovementioned countries. They will need to personnel, international relations officers etc.)
argument how this study period abroad will benefit them (and 8
their socio-economic environment) and include letters of support Academic staff must:
in their individual applications;
o for Target Group 3: candidates need to be part of a vulnerable o work in or be associated to one of the participating institutions
group (visit the following link for more details about target o have the nationality of one of the eligible countries
groups http://www.basileus.ugent.be/index.asp?p=101&a=98). o be fully integrated in the Department or Faculty of the host
institution
The application process is completely done on-line and the application
forms are available on the following Mobility assignments must be based on partnership agreements between
http://www.basileus.ugent.be/index.asp?p=108&a=96. Please read the members of the consortium. The home and host universities and the
carefully through the entire web-page and make sure you apply using the individual teachers must agree on the program of lectures to be
correct application form. After clicking on the adequate link, you will delivered by the visiting teachers, on the research activities or type of
proceed to the appropriate account set-up page. Once you have an training to be followed. The exchange can be a post-per-post exchange
account, there is no need to neither complete all fields, nor upload all or a one-way visitor flow to or from a Western Balkan country.
documents in one go: you will be able to save your data and continue
later on. After you have filled in all the required fields, a button will
appear allowing you to formally submit the application. If the button The project team recommends academic staff to first contact their
does not appear it means that you forgot to fill in a required field. Please counterpart at the host university to have their approval before applying.
carefully check your application form. However, please note that Lund University has another procedure, they
do not require letters from their professors in the application stage.
Priority will be given to mobility that: o Remember that the online application forms of all Target Group
1 students will be screened and validated by the International
o ensures that the visiting teacher's contribution will be an integral Relations Office (IRO) or the contact person of their home
part of a program of the host institution; university.
o will lead to the production of new teaching material; o Bear in mind that all full degree seeking students, i.e. those who
o will be used to consolidate and extend links between intend to obtain a diploma at the host university of their choice,
departments and faculties and to prepare for future cooperation will have to apply both online to the Basileus consortium for a
projects between home and host university (joint projects, joint scholarship, and then - if they are selected - also follow the
degrees etc); standard individual application procedure at their host
o will help strengthen the international cooperation departments university.
in the foreign universities; o You should take into account the situation in which you will be at
o will lead to progress in the application of ECTS and other systems the time the mobility would start (next academic year): if you
for recognition of studies and qualifications in the partner will graduate by then you are a Target Group 2 student. If you do
institution; not have your diploma yet, you can mention this in the
o will improve the university - enterprise cooperation; application and present it if you are selected or in any case
o will help to start up Doctoral Schools; before the mobility starts.
o will lead to the improvement of quality assurance mechanisms at
universities.
9
Please note that staff members can only obtain 1 Basileus grant: WHAT DOCUMENTS ARE NEEDED?
therefore staff members who have obtained a Basileus grant cannot
apply a second time. When applying online for a Basileus scholarship, you will be asked
for the documents mentioned further below. Make sure there is
Before applying online: an English translation provided so your file can be assessed (it is
recommended that the translation is done by a court interpreter but it is
Please make sure you filled out all required fields. Only then a submit
not necessary).
button will appear. Attention: only when you have pushed the submit
button, your application is submitted. You can find information about
whether you filled out all required fields on the top of the form. These documents should be scanned and then uploaded, preferably as a
PDF file. If however a document scan/copy consists of multiple images
for each page, please upload them compressed into one zip file.
o Make sure to read the eligibility criteria in order to define the
Target Group and mobility type you want to apply for;
o Consider contacting the department where you would like to Keep the originals of the scans/copies prepared and ready, so you can
study: this way you will obtain more information on their study provide these whenever they are required later on, in the administrative
opportunities and formalities; procedure.
o Know that for exchange students the online application form
is valid for application at both home and host institution; Be aware that the mentioned documents are those needed for the
application to the Basileus consortium, but that further documents may
be required for registration at the specific partner institution you will be o a course record transcript translated into English (which should
spending your mobility period at, once you have been selected for a be obtained from the student administration of your university);
scholarship by the consortium. o for 'degree seeking students' within Target Group 2/3: a copy of
your previous diploma, with apostille (see below).
Also, your home IRO may require proof of your registration at a particular
Faculty of your University. In the Western Balkan countries, an 'apostille' (international legislation)
for your diploma can be obtained at the following instances – check,
For Academic staff: however, first with your host university to make sure:
o a passport-type picture of yourself; Albania: Office of Authentications of the Consular Department of the
o a copy of your passport or other official national identification Ministry of Foreign Affairs
proof;
o copies of your previous academic degree(s) Bosnia-Herzegovina: Courts of First Instance of Bosnia and Herzegovina,
o at least one recommendation letter from your home institution, Municipal Courts of the Federation of Bosnia and Herzegovina, Basic
signed by a superior (dean, head of department), originally Courts of Republika Srpska, Basic Court of Brcko District of Bosnia and
written or translated into English (preferably in PDF-form); Herzegovina.
o a recommendation letter of the contact person at the host
university (not required for Lund University!) - signed and (FYRO)Macedonia: the Ministry of Justice and all 27 First Instance Courts
stamped. in the Republic of Macedonia. 10
For students (BA - MA - Doctorate – Post-Doctorate): Montenegro: The courts of first instance of Montenegro: Basic Court of
Bar, Berane, Bijelo
o a passport-type picture of yourself; Polje, Danilovgrad, Žabljak, Kolašin, Kotor, Nikšic, Plav, Pljevlja, Podgori
o a copy of your passport or other official national identification ca, Rožaje, Ulcinj, Herceg Novi, Cetinje. *
proof;
o at least one signed recommendation letter signed by a professor * The president of the Court is authorized to certify the authenticity of
and/or supervisor (preferably in PDF), written in English or a non- the documents or the person who is authorized by the President of the
English language original, accompanied by a translation into Court with the seal "Apostille". The Ministry of Justice may also issue
English; If you are going to apply as an exchange student, we Apostilles for the public documents issued by the authorities in the
specifically ask for a letter written by an academic who is district of every Court of First Instance in Montenegro if the necessary
directly involved with the course or research program you are conditions are fulfilled, i.e. when the Ministry's database has a sample of
currently attending at your home institution. In this case, the the signature and stamp which the public document bears.
letter should contain information on the program (courses) you
would normally attend at your home institution, if you would not Serbia: Ministry of Justice of Serbia
be attending an academic mobility . period abroad;
o a copy of any language certificate you may have obtained to
support your language skills;
2. Formularët e aplikimit për studentët TG1 dhe personelin academik do
të konfirmohen online nga Zyra e Marrëdhënieve Ndërkombëtare ose
KRITERET E PËRZGJEDHJES personi i kontaktit i universitetit përcjellës.
Kandidati duhet të përmbushë të gjitha kriteret teknike si ato të 3. Universiteti/universitetet tek të cilat keni aplikuar ka/kanë fjalën e
kombësisë. fundit në vendimin për tu pranuar. Grupi i Menaxhimit të Universitetit
pasi konsultohet me fakultetet harton listën e renditur të aplikantëve.
Përzgjedhja akademike bazohet në faktorët e mëposhtëm: Lista përfundimtare përpilohet nga koordinatori dhe miratohet nga
konsorciumi.
o Merita akademike
4. Sekretariati i Basileus-it do të njoftojë të gjithë aplikantët me e-mail
o Aftësia gjuhësore për të ndjekur kurset, për të mësuar /bërë
(të përzgjedhurit, rezervë dhe të papranuarit). Pas kësaj universiteti
kërkime në universitetin pritës
pritës do të jetë përgjegjës për hapat e mëtejshëm të mobilitetit dhe
o Mobilitet në projekte kontaktet me studentin. Ata gjithashtu dërgojnë ftesë.
o Motivimi (është e rëndësishme të mos lihet kjo fushë bosh kur 5. Lista përfundimtare që përmban të gjitha grantet e përzgjedhura do
aplikohet online sepse mund të jetë faktor përcaktues për të të dërgohet në Education Adiovisual and Culture Executive Agency
përfituar bursë ose jo) (EACEA) dhe do të përmbajë një listë rezervë. 11
Në rast të dosjeve me cilësi të njëjtë, prioritet do t'i jepet: 6. Të gjithë studentët dhe anëtarët e stafit do të fillojnë studimet e tyre
jashtë para një date të përcaktuar, e cila do të njoftohet në letrën e
o Barazisë gjinore përzgjedhjes.
o Nivelit të përndjekjes (për Target Group 3)
LETRA E MOTIVIMIT
PROCESI I PËRZGJEDHJES
1. Të gjithë aplikantët duhet të plotësojnë online formularin e aplikimit. Letra e Motivimit është një pjesë e rëndësishme e aplikimit tuaj për të
Do të pranohen vetëm formularët e aplikimit të plotësuar komplet. Ju përfituar bursë.
rekomandojmë të tregoni më shumë se një universitet pritës (atje ku
është e mundur) në mënyrë që të keni më shumë shanse për të përfituar Ajo duhet t'ju prezantojë ju në mënyrën më të mirë, për të bindur
një bursë. Kandidatët marrin një konfirmim elektronik me formularin e komisionin që t'ju përzgjedhë ju për një burse/program
aplikimit në format PDF.
Nuk ka ndonjë formë standarde për strukturën e saj (sipër CV) por disa LETRA E REKOMANDIMIT
aspekte janë të këshillueshme:
Letra e Motivimit nuk duhet të jetë më e gjatë se një faqe në
format A4 Letra e Rekomandimit shkruhet nga profesorë, eprorët tuaj ose persona
Ajo duhet të jetë e saktë, parashikuese, e shkruar në një mënyrë të rëndësishëm që ju njohin ju me një dëshirë për të paraqitur
të kuptueshme dhe logjike
kapacitetet tuaja në përputhje me kushtet e programit/bursës për të cilin
Ajo duhet të jetë personale, të paraqisë kush jeni ju, çfarë mund
të bëni dhe çfarë dëshironi (vini në dukje arsyen pse ju aplikoni po aplikoni. Kjo letër duhet të ndihmojë komisionin përzgjedhës t'ju
për atë bursë/program, si ju mund të përfitoni nga ajo zgjedhë ju.
bursë/program por gjithashtu si ju mund të jepni kontribut për
një program të caktuar, si ju do të përdorni njohuritë e Shpeshherë, Letra e Rekomandimit duhet shkruar në fletë speciale në
fituara...); përpiquni të lidhni rregullat e institucionit tek i cili po formularin e aplikimit. Në qoftë se nuk është rast i tillë, letra e
dërgoni këtë letër me rregullat tuaja
rekomandimit duhet printuar në memorandum e
Bashkë me theksimin e kualifikimit profesional që përfitoni dhe
që po kërkoni nga programi për të cilin po aplikoni, ju duhet të universitetit/institucionit/organizatës/kompanisë të personit që ju
prezantoni veten tuaj si racional, optimist dhe si person të rekomandon ju.
motivuar i cili është i etur për të mësuar dhe përmirësuar
njohuritë e tij. Ka dy situata të mundshme që mund të ndodhin kur ju i kërkoni dikujt
t'ju rekomandojë juve: 12
Aspekti kryesor i Letrës së Motivimit është aftësia juaj. Ju mund të Situata A – ai person ju kërkon juve të shkruani letrën e rekomandimit
cilësoni çfarë ju studioni, si mund të përputhet me programin për të cilin për veten tuaj dhe ai/ajo vetëm do ta nënshkruajë atë (për të eleminuar
po aplikoni. Përpiquni të paraqisni veten tuaj si personin e vetëm, që situatat jo të këndshme – asnjëherë mos sugjeroni këtë zgjidhje)
përputhet me atë që komisioni kërkon në një program/për bursë.
Situata B – ai persondo do ta shkruajë letrën e rekomandimit vetë.
Në Situatën A bëni kujdes:
Mos harroni se letra juaj e motivimit do të jetë njëra midis qindrave,
kështu që kushtojini kohë për ta shkruar. Ju mund të shkruani versionin - të jeni të saktë me emrin titullin dhe pozicionin e personit që ju
rekomandon juve. Gjithashtu mos harroni të vendosni
fillestar, pastaj pas disa ditësh të shkruani një tjetër, i krahasoni ato dhe
informacionet e tij/saj të kontaktit në rastin kur financuesit e
shkruani versionin përfundimar më të mirë. programit/bursës duan ta kontaktojnë atë
- përmendni prej sa kohësh ai person ju njeh, çfarë lloj
marrëdhëniesh bashkëpunimi keni me të (student-profesor,
punoni në projekt të përbashkët...)
- letra duhet të japë informacion rreth njohurive tuaja, aftësive, Një ECTS Learning Agreement është hartuar për një semestër ose një vit
aktiviteteve, punës së zakonshme, karakteristikat personale studimesh dhe duhet të nënshkruhet nga institucioni përcjellës,
institucioni pritës dhe studenti
- paragrafi i fundit duhet të përmbajë bindjen se ju jeni personi i
duhur për bursën/programin për të cilin po aplikoni. Nënshkruesit në emër të dy institucioneve duhet të jenë në pozicion
formal të autoritetit që i lejon ata të përfaqësojnë institucionin. Per
- Mos harroni të vendosni datën
institucionin pritës, detyrimi është të regjistrojë studentin që vjen në
njësinë/modulin e kursit të planifikuar dhe të sigurojë aktivitetet
- Përdorni fonte standarte 10-12.
mësimore të kërkuara; për institucionin dërgues, është të bëjë njohjen e
- Paraqitjani letrën e rekomandimit personit në emër të të cilit ju krediteve të fituara në institucionin tjetër
e shkruat atë, kështu që ai/ajo kanë mundësinë ta lexojnë atë
Një studenti nuk do t'i kërkohet të negociojë njohjen akademike me
anëtarët e stafit akademik në mënyrë individuale. Marrëveshja e
Studimit, së bashku me Listën e Vlerësimit, është hartuar për të
Në Situatën B mos harroni të mëposhtmet: garantuar njohjen e plotë të programit të studimit të ndjekur në
institucionin pritës.
- Informoni personin qe po shkruan letrën e rekomandimit për ju
rreth bursës/programit për të cilin po aplikoni, për kualifikimet Një program studimi mund të duhet të modifikohet pas arritjes së 13
dhe aftësitë tuaja studentit që lëviz. Në këtë rast, Marrëveshja e Studimit duhet të
- Shpjegoni çfarë duhet theksuar në letrën e rekomandimit dhe si amendohet sa më shpejt të jetë e mundur dhe miratohet nga të tri palët:
Zakonisht, jeni ju që dërgoni letrën e rekomandimit bashkë me
institucioni përcjellës, institucioni pritës dhe studenti
dokumentat e tjerë të aplikimit, por disa herë mund të jetë rasti që
personi që ju rekomandon e dërgon atë. Mos harroni ta shënoni këtë në Vetëm në këtë mënyrë njohja e periudhës së studimeve mund të
thirrjen për aplikim vazhdojë të jetë plotësisht e garantuar.
MARRËVESHJE STUDIMI
Një model standart i Marrëveshjes së Studimit mund të gjendet në faqen
e mëposhtme web: www.ec.europa.eu/education-lifelong-learning-
Marrëveshja e Studimit përmban listën e njësive të kurseve ose moduleve
policy/doc48_en.htm.
ose të komponenteve të tjera të edukimit që studenti ka planifikuar të
ndjekë në institucionin tjetër, së bashku me kodet numerike dhe kreditet Institucionet mund të zgjedhin dhe të përshtasin formën standart (duke
ECTS korresponuese shtuar logot e tyre dhe informacionet specifike), por ato mund të
pranojnë që ajo përmban të gjithë elementët dhe mund ta përdorin për
aq kohë sa kërkohet.
Institucionet mund të zgjedhin të adoptojnë formën standart (duke
shtuar logot e tyre dhe informacione specifike), por ato mund të
LISTA E NOTAVE pranojnë që ajo përmban të gjithë elementët dhe mund ta përdorin për
aq kohë sa kërkohet.
Shumë institucione prodhojnë Listën e Notave për çdo student në fund të
çdo semestri ose viti. Ky është një dokument i rëndësishëm për studentin
dhe institucionin. Ai siguron se studentët kanë një regjistrim të pastër
dhe të përditësuar të progresit të tyre, komponentet edukative që kanë
kryer, numrin e krediteve ECTS që kanë siguruar dhe notat që ata kanë
marë. Lista e Notave shërben si një çertifikim në format të pranuar. Ai
është një dokument formal i rëndësishëm, i cili ofron një evidencë të
progresit dhe njohjes.
Për studentët lëvizës, institucioni dërgues së pari lëshon Listën e Notave
dhe e dërgon atë në institucionin pritës për secilin student që dërgon,
përpara nisjes, për të dhënë informacion rreth componenteve edukative
14
të përfunduara tashmë, nivelin e tyre dhe rezultatet e arritura. Në
mënyrë të ngjashme, institucioni pritës lëshon një tjetër Listë Notash për
secilin student që ka ardhur dhe e dërgon atë në institucionin që e ka
dërguar në fund të periudhës së studimeve, në mënyrë që të çertifikojë
formalisht punën e përfunduar, creditet e fituara, dhe vlerësimet e
marra gjatë periudhës së mobilitetit.
Përderisa Lista e Notave është dokument jetësor për regjistrimin e
progresit të të gjithë studentëve dhe njohjen e procesit të mësimit,
është shumë e rëndësishme të përcaktohet kush është përgjegjës për DOKUMENTE EUROPASS
prodhimin e tij, si ai lëshohet dhe dërgohet.
Çfarë është Europass?
Një model standard për Listën e Notave mund të gjendet në website-in e
mëposhtëm: Në qoftë se ju planifikoni të studioni jashtë, është e rëndësishme të jeni
të aftë të bëni kuptueshme qartë njohuritë dhe kompetencat tuaja.
www.ec.europa.eu/education-lifelong-learning-policy/doc48_en.htm.
Europass është përcaktuar me Vendimin Nr. 2241/2004/EC të Parlamentit
dh Këshillit të Europës të datës 15 Dhjetor 2004 me qëllimin për të bërë
të lehtë për ju të merrni eksperiencë jashtë dhe ta dokumentoni atë në
një mënyrë të kuptueshme dhe të kontaktueshme.
Si të nxjerrim këto dokumente?
Europass është aktualisht një ndihmë në dokumentimin e njohurive dhe
eksperiencës. Ai përbëhet nga pesë dokumenta:
Europass Curriculum Vitae (CV) Europass Curriculum Vitae dhe Europass Language Passport janë
Europass Language Passport të dyja të nxjerra dhe krijuara nga përdoruesi vetë.
Europass Mobility Europass Mobility është zakonisht e nxjerrë nga organizatat e
Europass Certificate Supplement përfshira (organizatat dërguese dhe pritëse).
Europass Diploma Supplement Europass Certificate Supplement është lëshuar nga autoritetet që
japin çertifikatën origjinale
Diploma Supplement jepet bashkëngjitur me diplomën ose
Secili dokument ka një strukturë të standartizuar dhe është e gradën të cilës i aplikohet dhe lëshohet nga universitetet,
kuptueshme në gjithë Europën. universitetet e shkencave të aplikuara dhe akademitë.
Bazuar në Vendimin Europass, vendet e mëposhtme janë pjesëmarrëse në
iniciativës Europass:
15
27 vendet anëtare të Bashkimit Europian
Vendet FTA/EEA Islanda, Liechtenshteini dhe Norvegjia
Turkey .
Dokumentet Europass janë të vlefshme për përdorim nga gjithë shtetasit
që kanë qendrën e jetës së tyre, edukimin/trainimin ose punën në një
nga vendet pjesëmarrëse në Iniciativën Europass. Europass është
përqëndruara tek personat, trainuesit, studentët në edukimin e nivelit të
lartë, individët që marrin pjesë vullnetarisht në iniciativë, trainuesit dhe Vështrim i përgjithshëm i dokumenteve Europass
edukatorët, punëkërkuesit dhe të punësuarit.
EUROPASS CURRICULUM VITAE (CV)
Europass mund të jetë e vlefshme në gjetjen e një vendi ose pune në
Europass CV është e standartizuar në gjithë Europën. Ajo ju lejon juve të
shtëpi ose jashtë ose në aplikimin për edukimin Europian dhe programet
paraqisni edukimin/trainimin tuaj, eksperiencën në punë, gjuhën dhe
e trainimit. Ai gjithashtu ndihmon punëmarrësit të gjykojnë kualifikimet
aftësitë e tjera në mënyrë të qartë dhe të hollësishme.
e aplikantëve më me qartësi.
Ju duhet ta përdorni atë sepse: ju lejon të vlerësoni aftësitë e fituara brenda dhe jashtë klasës
(p.sh. të fituara nga bashkëveprimi me persona në punë ose gjatë
ka një strukturë të standartizuar Europiane të pranuar dhe trainimeve, pushimeve të rregullta në një zonë të caktuar).
aplikuar në 31 shtete;
ju ndihmon të përfshini të gjithë aspektet thelbësore në CV;
ju mundëson të transmetoni të gjithë kualifikimet tuaja në një
format sistematik, kronologjik dhe fleksibël; dhe
rregullon dokumentacionin për aftësitë jozyrtare të fituara, p.sh.
aftësi të tilla si organizative, artistike dhe shoqërore. EUROPASS MOBILITY
Ky dokument është një mjet për regjistrimin e periudhave të organizuara
që ju keni harxhuar në një vend tjetër Europian për qëllime mësimi dhe
EUROPASS LANGUAGE PASSPORT
trainimi.
Në rastet kur ju kërkohet të tregoni aftësitë tuaja në gjuhët e huaja, ju Përdorimi i tij është i hapur për të gjithë, pavarësisht nga mosha, niveli i
mund të jeni të pasigurtë për kategorizimin e njohurive tuaja. edukimit ose statusi në punë.
Me Europass Language Passport ju keni një dokument të standartizuar Eksperienca e mobilitetit monitorohet nga dy organizatat pertnere, e 16
Europian që ju lejon ju të përshkruani të gjitha aftësitë e gjuhës së huaj para në vendin e origjinës dhe e dyta në vendin pritës. Të dy partnerët
dhe të gjitha kompetencat që keni fituar. pranojnë propozimin, përmbajtjen dhe kohëzgjatjen; një kujdestar
përcaktohet në vendin pritës. Partnerët mund të jenë universitete,
Ju nxirrni Europass Language Passport vetë në bazë të rrjetës së vetë- shkolla, qendra trainimi, kompani, OJQ, etj.
vlerësimit me gjashtë shkallë nivelesh të 'Common European Framework
Për të përdorur Europass Mobility, ju duhet të plotësoni disa kërkesa
of Reference for Languages' . Në të ju mund të regjistroni të gjitha
bazë:
aftësitë tuaja të gjuhës në detaje.
Periudhën e organizuar të kohës së kaluar jashtë për qëllime
Europass Language Passport
mësimi ose trainimi;
Periudha e mësipërme duhet të kalohet në një nga 31 vendet
prdor një standart me gjashtë shkallë nivelesh të kompetencave Europiane pjesëmarrëse;
të pranuar dhe aplikuar në Europë; Marrëveshje e shkruar midis organizatave pritëse dhe dërguese
ju lejon të transmetoni aftësitë në gjuhë në mënyrë të plotë të (në përmbajtje, objektiva, dhe kohëzgjatje të exsperiencës
pranueshme, në një mënyrë të saktë dhe të besueshme; jashtë);
dallon qartë aftësitë produktive (në të folur dhe në të shkruar) Monitoruesit në organizatat partnere, të treguar me emër
dhe aftësitë perceptuese (në të lexuar dhe në të dëgjuar); dhe
Europass Mobility: të aftësive dhe kompetencave që aplikanti ka fituar në kurset e trainimit
të tij/saj
mbulon gjithë fushat e edukimit dhe të trainimit;
përdor një strukturë të standartizuar Europiane, të pranuar dhe
aplikuar në 31 vende; Europass Certificate Supplement – Suplementi Europass
mbulon jo vetëm kualifikimet profesionale të akredituara por
gjithashtu edhe aftësitë e fituara në mënyrë informale, p.sh. nuk zëvendëson çertifikatën origjinale
aftësitë sociale dhe organizacionale;
ju lejon të tregoni kreditet e fituara në kurse dhe veprimtari të nuk garanton njohjen formale të çertifikatës në një vend tjetër.
tjera edukuese duke përdorur sistemin ECTS;
ndihmon personat që kërkojnë punësim në dokumentimin e
eksperiencës së tyre jashtë; Europass Certificate Supplement lëshohet nga autoritetet që japin
ndihmon punëdhënësit të kenë një tablo të qartë të aftësive dhe certifikatën profesionale origjinale:
kompetencave që aplikantët kanë fituar jashtë dhe të vlerësojnë
cilësinë e tyre në mënyrë më efektive; dhe
hap rrugë për mobilitete profesionale në Europë. disa vende kanë krijuar Inventarin Kombëtar të Suplementit
Europass
në rast të kundërt, kontaktoni Qendrën e Referencës Kombëtare
në vendin tuaj për të gjetur ku mund të pajiseni me Europass 17
Ku mund të sigurohet kjo?
Certificate Supplement (në gjuhën tuaj ose në një gjuhë tjetër).
Ju lutem kontaktoni organizatën që ju dërgon jashtë dhe ju kërkoni atyrë
të kontaktojnë qendrën e tyre kombëtare Europass.
EUROPASS CERTIFICATE SUPPLEMENT
Europass Certificate Supplement është një përshkrim shtesë i menduar EUROPASS DIPLOMA SUPPLEMENT
të shoqërojë çertifikatën profesionale të edukimit apo trainimit të cilës i
kushtohet. Ajo mund të sigurojë informacion më të saktë rreth aftësive
të fituara dhe rëndësisë që kanë rezultatet. Suplementi ndihmon Europass Diploma Supplement përmban informacione të hollësishme
institucionet/organizatat/punëdhënësit potencialë të krijojnë një tablo rreth diplomës së arsimit të lartë të fituar nga mbajtësi.
Ky dokument është i vlefshëm për universitetet, universitetet e studimeve të organizuara ose trainimeve jashtë, ai nuk përbën
shkencave të aplikuara dhe akademitë. avantazh për kualifikimin profesional.
Ju nuk keni për të përdorur të 5 dokumentat. Ju mund të
përdorni secilin prej pesë dokumenteve ose veç e veç ose në çdo
Diploma Supplement: kombinim.
Përdorimi i Europass është gjithnjë fakultativ
Europass nuk kushton, të gjithë dokumentat janë të vlefshme
nuk zëvendëson diplomën ose titullin origjinal
pa pagesë. Ju mund ta plotësoni atë vetë ose ta shkarkoni nga
interneti
nuk është një sistem që garanton njohjen e diplomës apo të
titullit.
Më shumë informacion për dokumentat Europass mund të gjeni në:
Megjithatë, ajo siguron një përshkrim të standartizuar dhe të qartë të
programit të studimit dhe përmbajtjes së tij. www.europass.cedefop.europa.eu
Diploma Supplement
është një përshkrim i qartë i krahasueshëm ndërkombëtarisht i
programit të studimit të paraqitur. 18
përmban informacion të standartizuar për sistemin e arsimit të
lartë në përgjithësi për të lehtësuar krahasimin.
bën më të lehtë arritjen e njohjes akademike dhe profesionale
përpiqet përkrahë mobilitetet, bën më tërheqës përvetësimin e
kualifikimit për studentët e nivelit të tretë, dhe lehtëson
mundësinë e edukimit dhe të të mësuarit gjatë gjithë jetës.
KUJTONI:
Pjesët e Europass nuk janë dokumente zyrtare. Europass është
një portofol i përdorur për regjistrimin e aftësive dhe
kualifikimeve të fituara në shkollë, universitet, ose gjatë
PROVIME NDËRKOMBËTARE TË PRANUARA
Testi TOEFL® - Test of English as a Foreign Language™
Testoni...
... Anglishten
Nëqoftëse ju planifikoni të studioni jashtë, testi TOEFL është një nga
IELTS (International English Language Testing System ) testet që mund t‘ju çojë kudo. Në fakt, më shumë institucione pranojnë
rezultatin e testit TOEFL sesa teste të tjera në botë — më shumë se
IELTS është i pranishëm në dy forma tesimi: 7,000 kolegje, universitete dhe agjensi të licensuara në mbi 130
Trainim Akademik ose i Përgjithshëm. Të gjithë kandidatët kanë të vende, për saktësi. Shih University Directory (PDF) (tek www.toefl.org)
njëjtat module për Dëgjimin dhe Të folurin por të dryshme për Leximin
dhe Shkrimin. Dëgjimi, Leximi dhe Shkrimi kryhen në të njëjtën ditë. Në Testi TOEFL Paper-based Test (PBT) ka 3 pjesë plus një test 30-minuta
varësi nga qendra e testimit, testi për të folurën mund të ofrohet në të me shkrim, TWE® (Test of Written English™), i cili kërkohet për secilin
njëjtën ditë ose deri në një javë para ose pas pjesëve të tjera. që kryen paper-based test.
Formati Akademik është për ata që duan të studiojnë ose trainohen në
një Universitet ose Institucion të Arsimit të Lartë apo të mëtejshëm 19
anglishtfolës. Pranimi në programet e deridiplomimit apo pasdiplomimit
bazohet në rezultatet e testimit Akademik.
Seksioni Limiti Kohor Nr.i Pyetjeve
IELTS përdor një sistem pikësh me 9-nivele për të matur dhe raportuar Listening Comprehension 30-40 minuta 50
rezultatet e testimit në mënyrë të qëndrueshme. Ju merrni vlerësimin
përkatës për Dëgjimin, Leximin, Shkrimin dhe Te folurën dhe një Structure and Written Expression 25 minuta 40
Rezultat të përgjithshëm në shkallët nga një në nëntë.
Reading Comprehension 55 minuta 50
Nuk ka kalues apo ngelës në IELTS. Rezultatet jepen në sistemin 9
gradësh. Çdo institucion ose organizatë arsimore vendos nivelin e vet te Writing (Test of Written English) 30 minuta 1 çështje
rezultatit IELTS për të plotësuar kërkesat individuale. Për të gjetur më
shumë, kërkoni IELTS GlobaRecognition System (në www.ielts.org) për
organizatat specifike dhe rezultatet.
Për datat e provimeve në vendin tuaj shihni në: www.ielts.org
You can also review sample test questions (at www.toefl.com) to become
more familiar with how the TOEFL iBT is structured and formatted and
Structura e provimit TOEFL iBT (internet based test) what type of content it contains.
Testing
Section Description Time Questions Score Scale Cambridge ESOL exams:
3-5 passages from academic Cambridge ESOL (English for Speakers of Other Languages) is the part of
texts; approximately 700 the University of Cambridge that provides qualifications for learners of
words long; 12-14 questions 60-100 36-70 English. The exams are well known for their high quality assessment of
Reading per passage. minutes questions 0-30 real English, as used in everyday work, study and leisure situations.
4-6 lectures, some with First Certificate in English (FCE) is an exam for people who can use
classroom discussion; each 3- everyday written and spoken English at an upper-intermediate level. It is
5 minutes long; 6 questions an ideal exam for people who want to use English for work or study
each. 2-3 conversations; purposes.
each 3 minutes long; 5 60-90 34-51
Listening questions each. minutes questions 0-30 20
10
Certificate in Advanced English (CAE) is an exam for advanced users of
Break - minutes - -
English. This exam is aimed at people who can use written and spoken
English for most professional and social purposes. It is widely recognised
2 tasks to express an opinion 0-4 points
for work or study purposes.
on a familiar topic; 4 tasks converted to
to speak based on what is 20 0-30 score
Certificate of Proficiency in English (CPE) is Cambridge ESOL's most
Speaking read and listened to. minutes 6 tasks scale
advanced exam. It is aimed at people who use English for professional or
1 task to write based on 0-5 points
study purposes.
what is read and listened to; converted to
1 task to support an opinion 50 0-30 score You can take Cambridge ESOL exams at authorised centres all over the
Writing on a topic. minutes 2 tasks scale world. There are over 2000 centres in 130 countries. You can find the
centres in your country at www.cambridgeesol.org! When you have
Total found a centre, they will be able to give you more detailed
score - - - 0-120 administrative information about your chosen exam, such as dates and
costs. They will also be able to help you if there are any special
circumstances, for example if you have a disability.
... French … German
TEF is a test of French language knowledge and is valid for one The TestDaF
year. It is the only test recognized in Canada by the immigration
authorities and when applying to a French university! Anyone who wants to study at a German university must demonstrate
TCF is a test of French language knowledge and is valid for two sufficient language skills. This proof can be provided by the TestDaF. In
years. general, sufficient TestDaf level for admission is 4. The TestDaF is
DELF/DALF- DELF (Diplôme d'études en langue française) and offered in more than 80 countries in officially authorized test centers.
DALF (Diplôme approfondi en langue française) are official More at www.testdaf.de! Candidates can take the examination in their
diplomas of the French Ministry of Education. They enable those home country.
who are learning French to make their knowledge of the language
official. The test results are mapped in all four parts of an examination of three
More at www.ciep.fr levels:
...Spanish
DELE- Diploma de Espanol como Lengua Extranjera TestDaF Level 4 (TDN 4)
TestDaF-Level 5 (TDN 5) 21
You can take the DELE test or preparatory courses at any Cervantes
Institute in the World. The price depends on the language level and the
Anyone who is just beginning to learn the language, should postpone the
country where the exam is being taken.
enrollment for a while, first and improve his knowledge of German. For
DELE diploma is an official document of international character issued by more information about the necessary language skills check out the
Cervantes Institute in the name of Spanish Ministry of Education, Social TestDaf placement test at www.testdaf.de.
Policy and Sport.
There are different levels- A1, B1 (beginner), B2 (intermediate), C2
(advanced)
If you wish to check your knowledge of Spanish go to
http://ave.cervantes.es/#prueba. For materials needed to prepare for
the test go to http://diplomas.cervantes.es/candidatos/recursos.jsp
For any additional information go to www.cervantes.es
The TestDaF comprises four parts:
Qualification / Certificate Score accepted
Part of the test Tasks IELTS (International English Band 6 overall
Language
Reading 3 reading texts with a total of 30 items
Duration: 60 min Testing System) Academic test
Listening 3 listening texts with a total of 25 items TOEFL (Test of English as a
Duration: approx 40 min Foreign Language)
Writing 1 task to write internet-based test iBT
Duration: 60 min 79-80
paper-based test PBT
550 + TWE 4.5
Oral Expression 7 Powers to Speak
Note: the PBT must also include a
Duration: about 35 minutes (including
TWE (Test of Written English)
instructions)
certificate 22
Cambridge ESOL (English for
Further information about this test as well as location of test centers
and dates can be found at www.testdaf.de! Speakers of Other Languages):
Certificate of Proficiency in
English CPE Pass
ACCEPTABLE SCORES OF FOREIGN LANGUAGES Pass
Certificate of Advanced English
ENGLISH REQUIREMENTS CAE
A
These are the most commonly required levels of English language First Certificate in English FCE
Higher level
competence when applying to study abroad.
Certificate of English Language
Higher level
***But please note that you should check the accepted score for the Skills CELS
particular institution you are applying for at the abovementioned
Business English Certificate BEC
internet sites!
How to prepare?
Another way to quickly improve your English is to attend a residential
school in an English-speaking country. Check this website for some
• Take an English course options: http://www.englishuk.com. You can live with a British family
during your study, which gives extra opportunity to practice and
To increase English skills to a level suitable for academic study, you are
accelerates your learning even more.
strongly advised to undertake an intensive English course at an official
language school.
Depending on your starting level, this may be for 3-12 months part-time • Practice and Prepare For Tests
or 1-3 months full-time. Choose a language school which offers courses
leading to a specific (and recognised!) qualification, such as IELTS, In addition to language-school courses, many books and CDs are available
TOEFL, Cambridge ESOL, etc. for self-study and to practice for tests. If these are difficult to find in
your country, you can order them from an internet bookstore, such as
If there are no suitable language schools in your area, you might consider www.amazon.com
following an online course. If you search internet, you can find hundreds
of options. Again, look for an organisation which offers courses leading to Also, don‘t forget that the publishers of English course books often
real qualifications, and check if the organisation providing the online provide extra support and resources on their websites which are linked to 23
courses is accredited by independent, external standard-setting specific books, offering online practice materials, exercises, etc. For
agencies, for example: ITTA (International TESOL accrediting authority) example:
or IADL (International Association of Distance Learning). Some
suggestions: www.cambridge.org/elt
• Lingua Edge. An accredited, high-quality language school. www.longman.com
http://www.linguaedge.com/language-courses
• SelfAccess. A good value-for-money option which offers specific exam-
training courses for IELTS and TOEFL certificates.
http://www.selfaccess.com/
• Myngle. Another good option, offering one-to-one tuition using Skype.
http://myngle.com
HOW TO GET YOUR VISA Student Visa
Students that travel to Schengen countries for study related purpose
What is a visa? have to apply for a long term/type D visa. Once the candidates have
received an official confirmation from the consortium that they have
Visa is an endorsement made in a passport that allows the holder to been accepted, they should obtain a visa in their home countries via the
enter a specific country and stay there for a certain period of time. embassies of their host country.
Countries that do not belong to the European Economic Area (EEA) have
to obtain a ‗Schengen Visa‘ to enter EEA Countries. The countries that The consortium will provide a full insurance coverage to the student and
have signed the Schengen Visa Scheme are: staff participating in the project. For Basileus students Basileus
Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Secretariat arranges this. Target Group 1 students should communicate
Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, this to their home IRO and Target Group 2 students directly to the
Luxembourg, Malta, The Netherlands, Norway, Poland, Portugal, Basileus Secretariat.
Slovakia, Slovenia, Spain, Sweden and Switzerland.
A Schengen visa issued by any of the Schengen countries is relevant to It is very important to start the visa procedure on time. Therefore, we
all Schengen countries and gives entitlement to travel in all Schengen would strongly suggest you to contact the embassy of your host country
countries. as soon as you get confirmation that you have been accepted. You will
receive an invitation letter from your host university which will make
What type of Schengen visa should I apply for? your visa application process easier.
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The types of visas are based on the purpose of travel or stay: The embassies will receive a list from your host university so they will be
There are four types of visas: informed that you will come. If you have to present a travel ticket at
Type A: It is an airport transit visa; it allows you to pass through the your appointment communicate this to you home IRO if you belong to
international transit area of airports with no access to the Schengen Target group 1, if you are target Group 2 students contact directly the
space. Basileus Secretariat.
Type B: It is a transit visa; this visa allows you to pass through Schengen
area on your way to non-Schengen country, it can be valid for up to 5 For a student visa you will in general need the following documents:
days A passport, valid for at least one more year
Type C: It is a short stay visa; this visa allows you to travel freely within Two visa application forms and two recent passport size pictures
the Schengen countries up to a maximum of 90 days in any six month An invitation letter – you will receive one from the project and
period your host university
Type D: It is a long stay or a national visa; it allows you to stay more than A certificate of good conduct (or the local equivalent of this
three months, for purpose of studying, working, retire, etc. Schengen document) if you are over 21 dating from no more than six
participating states, in accordance with their own national legislation, months prior to the date of application and covering the previous
can issue this type of visa to travellers allowing transit from a non- five years.
Schengen nation to their country within five days of issuance. The A pledge of financial support for students, this will be indicated
traveller may travel to other Schengen nations only after obtaining a in the invitation letter
residence permit after arrival in the initial destination country (or A travel/health insurance, contact your IRO
obtaining a different visa).
A travel ticket, contact your IRO Visa fees
Some embassies, e.g. Belgium, requires a medical certificate
obtained from the doctor designated by their embassy or You will have to pay a fee in order to cover the administrative costs,
consulate (see list on the website the embassy) prices are determined by embassies and are same for all Schengen
countries, although the visa fees is currently set to EUR 60.00, there are
some exceptions to the rule, and the fee is lower or even waived in some
All of the documents you provide must be original. cases.
For all further questions contact the authorised person at the
International relations Office of both, your host and home university.
Countries which pay lower Schengen visa fee:
If you wish to study abroad for longer than three months you will have to
obtain a residence permit, the instructions for this will be provided after Russia,
your arrival by the host university. Moldova,
Ukraine,
Further information on requested documents can be found on the Serbia,
followings links: the former Yugoslav Republic of Macedonia,
Belgian embassy - www.diplomatie.be Bosnia and Herzegovina,
French embassy - http://fr.embassyinformation.com Montenegro,
Swedish embassy - www.swedenabroad.com Albania
German embassy – http://de.embassyinformation.com 25
Italian embassy - http://it.embassyinformation.com Note: if your visa is refused the fees will not be refunded, and this
Slovenia embassy - http://si.embassyinformation.com payment does not give you any guarantee nor right that the visa will be
Bulgarian embassy - http://bg.embassyinformation.com granted.
Croatian embassy - http://hr.embassyinformation.com
Before you start with the application process make sure that you have all
required documents, many embassies have online portal where you can Embassy information
find blank application form and details of the application process. You
will have to book an appointment, you should be able to do this calling a Information on embassies and its addresses can be found on the following
phone number, and then you go to the embassy/consulate of your links:
destination Schengen state with all of the appropriate documents and a http://projectvisa.com/; http://embassyinformation.com/;
completed application. Make your application well in advance. Only
complete application files will be examined.
FAQ ABOUT VISA
What is a visa invitation or confirmation?
Where to apply for a Schengen Visa?
Visa invitations/confirmations are documents, often directly approved by
You need to apply at the embassy/consulate of particular country, the Foreign Ministry of the country to be visited, that authorises a
usually at the embassy/consulate of your main destination. If you are particular traveller to visit that country. They typically state the dates
visiting several countries you will need to apply at the embassy of the and cities you are visiting, the name of a hosting organisation, as well as
country you are spending the most time in or of the country you will an "official" reference number and seal of approval.
enter first.
How long will my application take? Can I travel out of the Schengen area and back in again vith my visa?
It depends on the embassy you submit your application. In some cases If you have a single entry visa you cannot travel between the Schengen
the visa application procedure may take a long time so you should submit and non-Schengen countries. Once you are outside of Schengen zone you
your application as early as possible. Visas can take anywhere from one can not return again.
day to ten weeks to obtain. If the visa is valid for multiple entries, it allows you to travel freely
within the Schengen countries. 26
Do I need a Schengen visa?
What should I do if my passport and visa get lost or stolen?
Unless you are a resident of one of the Schengen countries you need a
Schengen visa. You must report the theft or loss to the police, who will draw up a
statement. You should then apply to your country's embassy for a new
Do I have to make an appointment? passport.
Yes, you will need an appointment before going to the embassy. It should Useful tipps
be made via the telephone.
Keep a copy of your application form and any document you send with it
Is it compulsory that one applies in person? Process time can vary, be sure to apply well in advance. Do not engage
the consular officer in an argument, be friendly and courteous. Try to
Yes, everyone has to apply in person, not by email, fax or similar. organize your documents neatly and logically.
If I have received visas in the past, do I have to submit a full set of
documents when applying for a new visa for another trip?
Yes, you have to submit all the necessary documents again and the
documents have to be the recent one.
How To "Read" Schengen Visas
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1. Valid For
Indicates the countries for which the visa is valid. May list only one
country or "Etats Schengen" which indicates the visa is valid for all
Schengen countries.
2. From
Indicates the date on which the visa becomes valid. To the right is the
date on which the visa is no longer valid.
3. Number of Entries
Indicates how many times the visa holder may enter the Schengen area.
4. Issued In
Indicates where the visa was issued.
5. On
The date on which the visa was issued.
6. Type of Visa
Indicates the visa type.
7. Names
Indicates the name of the applicant.
EXTRACURRICULAR ACTIVITIES familiarity. If a student enjoys outdoor activities, he or she may want to
look into archery clubs, horseback riding or other sports.
If a student enjoys reading he or she may also enjoy literary clubs,
Extracurricular activities can empower students to make their own
writing clubs or journalism activities. Extracurricular activities are also a
decisions and help them gain vital experience and skills to lead them on
good way to learn appreciation for new and different activities. A
the path to their future.
student who would ordinarily choose football or baseball might think
about exposing themselves to archery or bird watching. Choosing
The Facts
something outside a student's comfort zone widens horizons and expands
knowledge. Being open to new avenues by joining the newspaper staff,
Students involved in extracurricular activities are more likely to become
the computer club or the decorative painter's club will expose students
leaders, more willing to complete tasks, more willing to voice opinions,
to new people and new ideas.
and more likely to graduate from high school and have more annual
incomes. Extracurricular activities are also a good way to explore social,
What Activities Are Available?
political, and career interests.
Activities can be found by checking with school counselors, reading the
Gain Experience through Extracurricular Activities
club section of the local newspaper, calling the Chamber of Commerce, 28
asking other students what activities they are involved in and checking
Extracurricular activities help students gain experience in a variety of
with area churches. Information on volunteer activities can often be
areas that will enhance their future. Through participation in sports,
obtained from community service organizations or teachers. Teachers
students learn cooperation, teamwork and time management. By serving
can be a wealth of information concerning work-study programs,
as an officer in an organization, students learn responsibility, problem
internships and summer jobs; all of which help students build their
solving and communication. Extracurricular activities can also help
resume and gain valuable experience in their career field.
students discover hidden talents, meet people they might otherwise not
encounter, and learn about things outside their own environment.
If a student has already chosen a career path, extracurricular activities
can help pave the way. If he or she is interested in teaching science,
How to Choose an Activity
being an officer in the science club or entering the local science fair can
show commitment. Community service at a nearby pharmacy or
But which activities should a student choose? Should they choose
volunteering at a lab at a nearby hospital or plant can also give
activities that use talents they already possess and meet people with
experience in the chosen field and can be included on a resume.
similar talents, or should they choose something new and different and
meet people who possess different opinions and skills? Some students are
comfortable with growth while others will feel more comfortable with
Ask Questions Benefits of Extracurricular Activities
Club advisors can be excellent resources for letters of recommendation.
It‘s important to inquire about the organization.
Is there a cost involved? Many academic and non-academic scholarship programs consider
Will participants be asked to raise money? involvement in extracurricular activities in the selection process
How often does the organization meet?
Are evenings and weekends involved? Many scholarship programs reward leadership experience, and
Are outside activities required? holding offices in high school clubs is an excellent way to
How many hours will the organization‘s activities entail? demonstrate leadership
Many scholarship programs require students to write essays
Checking school and work schedules should also be done before joining
demonstrating their interest in a particular field. What better way to
any organization. Extracurricular activities are important, but they demonstrate that you are dedicated to pursuing a career in computer
shouldn't take up all of a student's time outside the school day. There science than to discuss your membership in your high school
should still be time for homework, chores, relaxing, and spending time computer club?
with friends and family. A combination of all these are an important part
The advisor for each of the high school clubs in which you hold a
of a healthy lifestyle.
membership may be able to help you identify scholarship opportunities
based on your extracurricular activities. A scholarship search that
Extracurricular activities should complement a student's life, not 29
matches students with scholarship programs based on their activities can
complicate it. When students are involved in too many activities or in an
be an excellent resource for locating hard-to-find scholarships based on
activity that takes up too much time, students will become stressed and
extracurricular activity participation.
grades and family relationships begin to suffer. Students should be
careful not to overextend themselves by taking on too many activities or
Serving as an Officer of an Organization
volunteering for too many jobs or committees in an organization.
Serving as an officer of an organization can also teach a variety of skills.
Extracurricular activities can translate into scholarship opportunities Leadership and management responsibilities can be gained through
serving as President. Recorders or Secretaries gain experience in writing
Participating in extracurricular activities has many benefits for high and journalism. Treasurers gain bookkeeping and money handling
school students. Joining high school clubs is a great way to meet people experience. Each office holds valuable skills that can be used in the
who share your interests and enhance your skills. Active participation in future.
organizations such as your high school drama club, high school science
club and high school computer club can also be very beneficial when you Many students who ran for Student Body President of their school have
are searching for scholarship opportunities to help pay for college. gone on to become Chief Executive Officer of an organization or
President of their own company. Running for office also gives students
experience in campaign management, advertisement and people skills.
Some students may choose to get to know an organization better before FINAL CHECKLIST
becoming an officer. They will still have opportunities to serve on
committees or volunteer for projects throughout the year. Teamwork, The following is a checklist to help you begin your application. It is
communication and organization skills are all gained by serving on a important for students to ―get to know‖ the process of scholarship
committee or working on a club project. applications (i.e. what are the types of aid, what do certain words mean,
who should I talk to, etc). So use the following checklist to begin your
Commitment journey through the application process.
Learning to stick with an activity from start to finish is another important 1. Search for scholarships via Internet, contact the International
lesson of extracurricular activities. Once a commitment to a club, Relations Office at your University
activity or committee is made, students should hang in there even if the 2. Research all levels of funding: National, Institutional and
activity isn't quite what they expected. By learning to see activities International.
through to the end, students learn valuable lessons they will use later in 3. After you have found the „right― scholarship programme for
life. They will be less likely to drop out of school, less likely to quit a job yourself, see if you are eligible to apply
and less likely to walk away from a relationship prematurely. 4. Take care of the deadlines
5. Research the university you want to apply to and search for the
right studying field
Taking the time to get involved in extracurricular activities will benefit 6. Learn about the application process
students in a variety of ways. Time away from the school day through 7. Collect all required documents
participation in extracurricular activities can also serve as an outlet for 8. Do a spelling and grammar check of your motivation letter 30
stress and a way to build confidence and self-esteem. Students need 9. Check if your recommendations are signed
encouragement to pursue their dreams. Not only will it empower them to 10. Make sure you have all documents in English (or another required
make their own decisions, they will also be given a chance to gain vital language)
experience and skills that will lead them on the path to their future. 11. Upload them in .pdf files
12. Keep the originals, because you will need them if you get
accepted
13. Have someone to look over it once more
This is a list of major international NGOs: 14. Send your application with all required documents
15. Good luck!!!
World Organization of the Scout Movement, International Union of Young
Farmers, CARE International, Mercy Corps, Oxfam International,
Plan_International, World Vision International, Save the Children
Alliance, Food for the Hungry, Amnesty International, Caritas
International, Doctors Without Borders, International Rescue Committee,
Marie Stopes International, International POPs Elimination Network,
Compassion International, International Red Cross and Red Crescent
Movement, and HealthRight International.
ADDITIONAL SCHOLARSHIP RESOURCES www.scholarship-positions.com
Check out www.s4wb.eu www.soros.org/grants
A study initiated by the King Baudouin Foundation, 'Student mobility in www.scholarship-search.org.uk
Western Balkan countries' highlighted the key problems that exist with
www.studyabroadfunding.org
Western Balkan student mobility into EU member state and EFTA
countries. Of the students interviewed that would not consider study www.joineusee.eu
abroad, 51% cited insufficient money as a very important reason.
Similarly, even when students were considering studying abroad, 62.4% www.scholarships-links.com
answered that not finding enough money was a big problem.
http://ec.europa.eu/education
Based on these findings, the King Baudouin Foundation commissioned
SPARK to undertake research into scholarship opportunities that exist for www.sbf.admin.ch/ htm/ themen/ bildung/ stipendien/ eskas_en.html#2
Western Balkan students in EU Member States and EFTA countries. The
www.aefe.diplomatie.gouv.fr
results of this research are shaped into this scholarship database. The
scholarship database contains information on a range of scholarships for www.europeancollege.it
Western Balkan students and researchers in European Union Member 31
States and EFTA countries. www.coimbra-group.eu
The Scholarship Database is an online search engine for all Western www4.unicatt.it/ master/ mi/ swop/ Allegati/ SWOPinglese.pdf
Balkan students and researchers who would like to study in EU member
states and EFTA countries and are looking for financial aid. The www.cfiroma.org
Scholarship Database contains information on a range of scholarships for
www.unesco.org/ culture/ aschberg
Western Balkan students and researchers.
www.iie.eu/ pages/ index.php
S4wb.eu, your scholarship, your future!
www.iue.it
Here you have a list resources that can help you with your scholarship:
www.mirees.unibo.it
www.s4wb.eu
www.eui.eu/ ServicesAndAdmin/ AcademicService/
www.basileus.ugent.be
PostdoctoralFellowships/ JeanMonnetFellowships/ Index.aspx
www.daad.de
www.esteri.it/ MAE/ EN/ Ministero/ Servizi/ Stranieri/ Opportunita/
default.htm?LANG=EN
www.seeyoungleaders.org
www.uclouvain.be
www.shellscholar.org/home/index.html
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