Section 20600 Business 20Facilities 20 20Food 20Service

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					           Business, Facilities And Food Service
                        Section 600


Policy Number                   Policy Title

     600                        Fiscal Management Goals

     601                        Signing of Contracts

     602                        Annual Operating Budget

     603                        Budget Funds

     604                        Budget Implementation

     605                        Additional Appropriations

     606                        Temporary Loans

     607                        Aid Programs and Gifts

     608                        Investment of Surplus Funds

     609                        Building Rentals and Service
                                Charges

     610                        Board of Finance

*    611                       Disposition of School Buildings

     612                        Bonded Employees

     613                        Bond Sales

     614                        Fiscal Accounting and
                                Reporting

     615                        Financial Reports and
                                Statements

*    616                        Property Control

     617                        Insurance

*    618                        Purchasing Authority
Policy Number   Policy Title

     619        Purchase Quotations

*    620        Purchase Orders

     621        Petty Cash

     622        Vendor Relations

     623        Payroll Reporting

     624        Payroll Deductions

*    625        Expense Reimbursements

*    626        Extracurricular
                Accounts – Cash Reports

*    627        Property Disposal

     628        Accident Injury

     629        Fire Drills

     630        Emergency School Closings

     631        Buildings and Grounds
                Management

*    632        Building Security

*    633(A)     Keys to Buildings/Electronic
                Entry Cards
*    633(B)     Separation From Employment

*    634        Bomb Threats

*    635        Snow Removal

     636        Mail and Delivery Service

     637        Telephone - Long Distance

     638        Water/Energy Conservation

     639        Sale of Corporation Materials
    Policy Number                  Policy Title

         640                       Food Service

    *    641                       Free and Reduced Price Lunches

    *    642                       Publication of Lunch Menus

         643                       Vending Machines/Selling Foods

         644                       No Policy

    *    645                       Playground Equipment Safety

    *    646                       Authorized Use of School
                                   Owned Material and Equipment

    *    647                       Smoke Free Property

    *    648                       Naming School Facilities

    *    649                       Retirement and/or Changes in
                                   the Use of School Facilities

         650                       Drug-Free Workplace

    *    651                       Tuberculosis Screening Policy

    *    652                       Explosions

         653                       Disposition of Obsolete
                                   Textbooks (not adopted)

         654                       Pest Control Policy   (not adopted)


         655                       United States Flag

         656                       Dedication of New Facilities




* Denotes Policy and Administrative Procedure
                                                                 600


               Business, Facilities and Food Service
                             Policy 600
                      Fiscal Management Goals


The quantity and quality of learning programs are directly dependent
on the funding provided and the management of those funds.         It
follows that achievement of the corporation's purposes can best be
achieved through effective, efficient fiscal management. Further,
the Board recognizes the important trust it has been given with the
responsibility of managing a large amount of public resources. As
trustee of local, state and federal funds allocated for use in public
education, the Board will be vigilant in fulfilling its
responsibility to see that these funds are used for achievement of
the purposes to which they are allocated.

In the corporation's fiscal management, the Board seeks to achieve
the following goals:

To engage in thorough advance planning, with broad-based staff and
community involvement, in order to develop budgets and to guide
expenditures so as to achieve the greatest educational returns and
the greatest contributions to the educational program in relation
to dollars expended.

To establish levels of funding which will provide high quality
education for the corporation's students.

To use the best available techniques for budget development and
management.

To provide timely and appropriate information to all staff with
fiscal management responsibilities.

To establish maximum efficiency procedures for accounting,
reporting, business, purchasing and delivery, payroll, payment of
vendors and contractors and all other areas of fiscal management.




Reference Source:    Resolution H-93-43

Adopted:   June 28, 1994
                                                                 601


              Business, Facilities and Food Service
                            Policy 601
                       Signing of Contracts

The President and Secretary of the Board of School Trustees of the
Gary Community School Corporation have the power and authority under
IC 20-5-3-8 to sign contracts and thereby officially commit the Board
of School Trustees and the Gary Community School Corporation to the
terms thereunder, providing such contracts have been approved by the
majority of the members of the Board of School Trustees.

It is desired by the Board of School Trustees to delegate a portion
of the above-mentioned power and authority under certain
circumstances, as a matter of practicality.

The Board of School Trustees delegates the power and authority to
the superintendent (or to the superintendent's delegate, if he/she
chooses to name with regard to specific items) to sign contracts
pertaining to the following, providing they have been first approved
by the majority of the members of the Board of School Trustees as
provided under IC 20-5-3-8:

     1.   Employee-employer individual contracts.

     2.   Purchase orders relating to the acquiring or leasing of
          goods and services, including equipment and vehicles.

     3.   Contracts other than purchase orders relating to the
          acquiring or leasing of goods and services, including
          equipment and vehicles, except for those having to do with
          construction, maintenance, architectural or engineering
          services.

     4.   The Board authorizes the superintendent to issue purchase
          orders up to a maximum of $5,000 each for instructional
          materials and up to $1,000 each for all other purchase
          orders and contracts up to a maximum of $500. They shall
          be brought to the Board at its next regular meeting or the
          immediate following one for ratification.


                            Page 1 of 2
                                                                 601


     5.    All other purchase orders and contracts other than the
           exceptions in paragraph #4 must have prior approval of a
           majority of the Board of School Trustees.

     6.    In case of emergency, the superintendent or his/her
           approved designee must request a variance from this
           resolution in writing stating reasons for same from the
           Board President and his/her approval authorizing the
           variance must be in writing and brought immediately to the
           next regular meeting of the Board of School Trustees for
           ratification by a majority of the Board.

Nothing contained in this policy should be construed to authorize
the violation of bidding requirements/procedures for the State of
Indiana or to imply prior board approval of any act or act of the
superintendent, his/her staff or the President of the Board of School
Trustees. The superintendent must give written designation of who
should sign contracts on his/her behalf.        Two signatures are
required with the lowest level of signature of approval from the
executive director. No individual(s) and/or entity can receive more
than $500 within a ninety (90) day period, as a result of the
superintendent authority set out in paragraph #4, without prior
approval of a majority of the Board of School Trustees.




Reference Source:    IC 20-5-3-8
                     Board Policy 103
                     Resolution H-93-43

Adopted:   June 28, 1994

                            Page 2 of 2

                                                                 602

               Business, Facilities and Food Service
                             Policy 602
                      Annual Operating Budget


School budgets are the basis for the establishment of tax rates and
expenditure appropriations by the Board. Budgets are the legal
documents, which describe programs to be conducted during a given
period of time.    Budgets are the operational plans, stated in
financial terms, for the conduct of all programs in the School
Corporation.

The annual budget process is an important function of the Board and
administration.     It should serve as a means to improve
communications within the school organization and with the residents
of the school community.

Budgets and program appropriations shall be developed by the
administration and recommended to the Board for all applicable funds
within the procedures established by the State Board of Tax
Commissioners.




Reference Source:    IC 20-5-12-1
                     Accounting Manual - State Board of Accounts
                     Board Policies 100, 500 and 501

Adopted:   June 28, 1994



                                                                603

               Business, Facilities and Food Service
                            Policy 603
                           Budget Funds


A fund represents moneys set aside for specific activities of this
School Corporation. A fund constitutes a complete accounting entity
and all financial transactions, both receipts and disbursements, are
recorded in the fund to which they pertain. Tax levies, subject to
limitations, may be established for the General, Debt Service,
Capital Projects Fund, Special Education, Pre-School and
Transportation Fund. A Construction Fund and other Special Funds
may be established.

Pursuant to Indiana law, the budget year shall be from January 1 to
December 31.

The treasurer shall be the official custodian of all funds of the
corporation and shall be responsible for safeguarding and accounting
for all such funds.




Reference Source:    IC 21-2-4-2
                     IC 21-1-6-1
                     IC 21-2-11.5-1 through IC 21-1-11.5-4
                     IC 21-1-11-1
                     Accounting Manual State Board of Accounts

Adopted:   June 28, 1994


                                                                 604

               Business, Facilities and Food Service
                             Policy 604
                       Budget Implementation


The Board places the responsibility for administering approved
budgets with the superintendent.

All actions of the superintendent or his/her delegated personnel in
executing the programs and activities as set forth in the budgets
are authorized subject to continuous review by the Board and limited
to the following provisions:

1.   All expenditure of funds for the employment and assignment of
     personnel meet the legal requirements of the State of Indiana
     and adopted board policies.

2.   All expenditures so authorized are contained and should be fully
     funded within the program line item as adopted by the Board.

3.   Complete listing of expenditures for supplies, materials and
     services are presented periodically for board approval at their
     regular board meetings.

4.   All purchases are made in accordance with the requirements of
     the State of Indiana and adopted board policy.

5.   All budget actions are consistent with Indiana laws and with
     policies of the School Corporation.

6.   Appropriate financial reports are given to the Board monthly
     and as needed for board planning and control purposes.




Reference Source:    IC 20-5-2-2 (13)
                     IC 20-5-3-1

Adopted:   June 28, 1994


                                                                 605

               Business, Facilities and Food Service
                             Policy 605
                     Additional Appropriations


On or before January 1 of each year, after the budget and tax levies
have been approved by the State Board of Tax Commissioners, the Board
will allot the total appropriated for each program to the expenditure
accounts within that program area.          Disbursements from any
expenditure account during the budget year are limited to the
allotment made for that expenditure account unless additional
appropriations are obtained or re-allotments are made.

The Board must meet and determine that they desire to appropriate
for the expenditure of more money than was appropriated in the annual
budget. When this condition has been determined, notice will be
given to taxpayers according to statute.




Reference Source:    Opinion NO. 11 Indiana Attorney General
                     Accounting Manual - State Board of Accounts

Adopted:   June 28, 1994



                                                                 606
               Business, Facilities and Food Service
                             Policy 606
                          Temporary Loans


All temporary loans must be authorized by the Board and the amount
must be specified as well as the fund or funds for the benefit of
which the loan is to be made. The amount of the principal maturing
on or before June 30 for any fund shall not exceed eighty percent
(80%) of the amount of taxes estimated to be collected for and
distributed to such fund at the June distribution of taxes; and the
amount of the principal of temporary loans maturing after June 30
and on or before December 31 shall not exceed eighty percent (80%)
of the amount of taxes estimated to be collected for and distributed
to such fund at the December distribution of taxes. The principal
and interest of such loans are payable according to statute.




Reference Source:    Tax Anticipation Warrants
                     IC 20-5-4-8
                     Accounting Manual - State Board of Accounts

Adopted:   June 28, 1994



                                                                607

               Business, Facilities and Food Service
                            Policy 607
                      Aid Programs and Gifts


The Board will consider participating in any aid programs, which may
or may not be channeled through the State of Indiana or Federal
government. If any program or gifts are approved by the Board,
assurances must be provided that the rights and authority which the
Board now has are not divested. Such moneys so received for specific
purposes, and any earnings thereon, may be disbursed without
appropriation.




Reference Source:    IC 21-2-11-6

Adopted:   June 28, 1994




                                                                608

               Business, Facilities and Food Service
                             Policy 608
                    Investment of Surplus Funds


Whenever there occurs a cash balance in any active fund which, though
allocated to a specific use, is temporarily not needed, it is the
policy of the Board that such a balance will be invested temporarily
to the best advantage of the corporation in such securities as are
permitted by law.

To insure that interim deposits will not remain idle, the Board will
pass an annual resolution authorizing their investment by the
treasurer.




Reference Source:    IC 21-1-8-1
                     Accounting Manual - State Board of Accounts

Adopted:   June 28, 1994


                                                                 609

               Business, Facilities and Food Service
                            Policy 609
               Building Rentals and Service Charges


The Board desires to cooperate with other agencies and community
organizations by making available school facilities or services when
so doing will not be in conflict with the educational program. To
this end, all schedules of rental and service charges will be kept
as low as possible, considering operation and maintenance costs.

Service fees and rental charges shall be evaluated annually by the
treasurer and a report presented to the Board.

Board Policy 206 implementing procedures shall apply to all building
rentals.




Reference Source:    IC 20-5-2-2 (6)
                     Board Policy 206

Adopted:   June 28, 1994


                                                                610

               Business, Facilities and Food Service
                             Policy 610
                           Board of Finance


The Board shall meet annually after the first Monday and on or before
the last day of January and organize by the election from their
membership of a president and a secretary, which shall be called a
Board of Finance. The Board of Finance will designate one (1) or
more depositories for corporation funds so long as such depositories
are located within School Corporation boundaries. The contract for
depositories shall not exceed a two (2) year period and shall be
determined by the Board of Finance at a meeting held on the third
(3rd) Monday in February of each odd numbered year.




Reference Source:    IC 5-13-7-6
                     Accounting Manual - State Board of Accounts

Adopted:   June 28, 1994




                                                                 611

               Business, Facilities and Food Service
                             Policy 611
                  Disposition of School Buildings
From time to time, the Board will determine that certain buildings
are no longer needed or school purposes and decide to close the
building.

The buildings may be of use to other community groups. Prior to
demolishing a building, the Board will consider proposals by
for-profit or not-for-profit organizations to utilize closed
buildings.

If no proposals are received, the Board will take steps to dispose
of the buildings pursuant to the accompanying procedures.




Adopted:   December 17, 1996




                                                              611
                          Administrative Procedure
                               See Policy 611
                      Disposition of School Buildings


When the Board declares a building closed and no longer needed for school
purposes, the Board will then make a final determination regarding the
disposition of the building. By resolution, the Board will declare the
building no longer needed for school purposes.

Within ninety days after close, the Assistant Superintendent for Support
Services will make a recommendation to the administrative cabinet and
fashion a recommendation to demolish, sell, exchange, lease or donate
all or part of the right, title and interest of the district in and to
such real property to any qualified person or entity, private, for profit,
not-for-profit corporation or organization.

The Corporate Insurance and Real Estate Office will publish, in at least
three (3) papers, notice of disposition of school property after the Board
decides to close the building. The notice will advise persons interested
whom to contact for further information.          The notice will state
explicitly that if no responses are received within one hundred eighty
(180) days of the notice, a recommendation will be made to demolish the
building.

All statutory requirements will be met before disposal of property.


SALE, LEASE, DONATE OR EXCHANGE

Requests to buy, lease, exchange or have the property donated should be
forwarded to the Manager of Corporate Insurance & Real Estate, who will
send the requester the necessary information regarding the Gary Community
School Corporation‟s written procedures. After the required materials
are received from the requester, the Manager of Corporate Insurance &
Real Estate will confer with the In House Counsel, and the Assistant
Superintendent for Support Services to

                              Page 1 of 4

                                                                      611


determine whether the requester has met all of the requirements. The
requester‟s information and a brief summary along with a recommendation
from the Assistant Superintendent for Support Services, will be prepared
and presented to the Superintendent for review.

The Superintendent will review the requests and recommendation for
disposal of the school buildings and will make recommendations to the
appropriate board committee for the disposition of the building.

If the recommendation is for the sale, lease, exchange or donation of
the building, The Assistant Superintendent for Support Services and the
Assistant Superintendent for Curriculum and Instruction along with the
appropriate staff will review the proposals based on the following
criteria:

    1.   District benefit to students and the School Corporation.
    2.   Evidence of financial ability to meet day to day operational
         costs such as utilities and routine maintenance, as well as
         major repairs, such as to roofs and boilers.
    3.   Evidence that the requester has the financial resources to make
         any environmental or hazardous material remediation and will
         hold the Gary Community School Corporation harmless for any
         actions resulting from the disposal of said materials.
    4.   A determination that the requester does not plan to operate
         programs in competition with the School Corporation for
         funding.

The Buildings, Grounds and Maintenance Committee will review the request,
tentatively approve the request, request additional information or
reject the request. If the committee tentatively approves the request,
it is turned over to the In House Counsel for further processing. The
In House Counsel will prepare the appropriate documents for the sale,
lease, donation or exchange and resubmit the final proposal to the
Buildings, Grounds and Maintenance Committee.       When the Buildings,
Grounds and Maintenance Committee completes its deliberations, the
request will be submitted to the Board for action.

                                Page 2 of 4


                                                                 611



DEMOLITION


If the building is to be demolished, the following procedure and timeline
will be followed by the Buildings, Grounds and Maintenance Department.

    1.    As soon as the building is closed, the Buildings, Grounds and
          Maintenance Department will evaluate building fixtures and
          equipment for salvage. The salvage list will be forwarded to
          Property Control for disposition.          Building equipment,
          boilers, roof top air conditioners, unit air conditioners,
          univents, bells, clocks, intercoms, fire alarms, etc. will be
          inventoried, and warehoused by Buildings, Grounds and
          Maintenance. All salvage operations must be completed prior to
          the start of demolition. Removal of any salvageable piece of
          equipment, signage, masonry or structural item or any other
          appurtenance of historical significance shall be identified and
          removed before or during the demolition process as appropriate.
    2.    Ninety to one hundred twenty (90-120) days after a building has
          been closed, a specification for the demolition of the building
          is to be completed (unless the building is sold, donated,
          exchanged or leased). At the end of the one hundred eighty
          (180) days (plus any review authorized by the Board) each bid
          specification will be returned to the Board for approvals before
          dissemination.
    3.    The specifications for demolition must include all abatement
          and/or   removal    of   hazardous/regulated     material   (A/C
          refrigerant, regulated substances, etc.), must be properly
          filed with the necessary agencies and copies filed with
          Buildings, Grounds and Maintenance.
    4.    Bids will be awarded and the building demolished.            All
          published notices will be in accordance with applicable law.
    5.    Following building demolition, the land will be returned to a
          level state.



                                 Page 3 of 4

                                                                       611

RECLAMATION, EJECTMENT AND POSSESSION

The Board is concerned with their possibility of allowing an organization,
institution or agency to take control of a school building and the property
later becoming an eyesore. Therefore, the following procedures shall be
in effect if the property is not properly maintained:

    1.    After thirty (30) days of neglect, a 1st Notice of Default will
          be sent by certified mail to the owner of the building.
    2.    Sixty (60) days after the first notice has been sent, if the
           property continues to be an eyesore, a 2nd Notice of Default will
           be sent by certified mail to the owner of the building. After
           the 2nd Notice, the district will initiate eviction proceedings.
    3.     Once legal proceedings are concluded, a 3rd Notice will be sent
           to the owner informing him of eviction from the property. The
           Board may, at its option, demolish the building after eviction.
    4.     If the property is not occupied for sixty (60) days, this will
           constitute abandonment, and the property will revert to the
           district and the board may authorize demolition of the building.

Items one through four (1-4) above will be part of the written Agreement
between the Board and the organization. Additionally, included in the
Agreement, will be a clause that the property must be used for the purpose
included in the proposal or it will revert to the Gary Community School
Corporation.




Amended: September 5, 2002
Procedures Only

Adopted:   September 10, 2002


                                Page 4 of 4


                                                                        612

                    Business, Facilities and Food Service
                                  Policy 612
                               Bonded Employees


    Each school year, commencing July 1, the Board will approve the amount
    of bond for the treasurers if such is appointed. All bonds will be
    made payable to the State of Indiana and shall be filed and recorded
    in the office of the county recorder. The bond must be written by
    an insurance company licensed to do business in the State of Indiana.
Reference Source:    IC 20-5-3-1 and 4
                     Accounting Manual - State Board of Accounts

Adopted:   June 28, 1994

                                                                   613

               Business, Facilities and Food Service
                             Policy 613
                             Bond Sales


The Board will consider for approval the sale of bonds when conditions
warrant such as construction or additions to buildings or the general
improvement of real estate. Purchase of property, equipment and
vehicles such as school buses may also warrant the authorization of
the Board for a bond sale.

In all cases of a bond sale, the Board will require a formal resolution
for such action and a petition signed by not less than fifty (50)
owners of taxable real estate in the School Corporation. Other
requirements will be a published notice to taxpayers and a
thirty-(30) day remonstrance period after the public notice. The
Board will always seek approval from the proper state agencies for
the final appropriation of the bond sale.
Reference Source:    IC 20-5-4-1 to 10
                     Accounting Manual - State Board of Accounts

Adopted:   June 28, 1994



                                                               614

               Business, Facilities and Food Service
                             Policy 614
                  Fiscal Accounting and Reporting


The treasurer shall be responsible for receiving and properly
accounting for all funds of the corporation. The chart of accounts
and the system of fund and appropriation accounting is prescribed
by the State Board of Accounts. Indiana legislators, through the
General Assembly, have mandated the implementation of a unified
accounting whose format is controlled by the Indiana Commission on
General Education and the State Board of Accounts.
Reference Source:    IC 20-1-1.5 to 5

Adopted:   June 28, 1994



                                                               615

               Business, Facilities and Food Service
                             Policy 615
                  Financial Reports and Statements


The Board shall receive monthly financial statements showing the
financial condition of the School Corporation as of the last day of
the preceding month.
Reference Source:    IC 20-5-2-2
                     Board Policy 603

Adopted:   June 28, 1994


                                                          616

              Business, Facilities and Food Services
                            Policy 616
     Theft/Conversion of Goods and Services and False Claims

Property

The Board expects the administration to maintain accurate and updated
inventories of all equipment, textbooks and furniture in the school
system. This is useful in establishing corporate needs and may be
used as a reference when theft, loss, damage, burglary or fires occur
in the buildings or on school property.

If the above subject acts are committed by a student or students and
the principal knows the identity of the students, the principal shall
initiate disciplinary proceedings in accordance with Indiana law and
board policy. The superintendent is also authorized to initiate
criminal or civil proceedings when appropriate.
If the above subject acts are committed by staff and the names are
known either through investigation or through other information, the
Board authorizes the superintendent or designee to determine whether
the matter should be referred for criminal or civil processing.

Theft/Conversion of Goods and Services

The Board also expects the administration to maintain accurate
financial records in all areas of operation.

If the State Board of Accounts, from an audit, discovers the loss,
the Board authorizes the superintendent to recommend appropriate
disciplinary action for the employee.
Upon completion of the investigation, the superintendent, the
investigating security officer, the board attorney and the executive
director of human resources shall review the documentation and the
superintendent will make a recommendation to the Board regarding
disciplinary action, should the results indicate disciplinary action
is warranted.

False Claims

The Board believes the employees should receive pay for work/services
rendered. However, employees who submit a pay claim for services
rendered or time spent and who have not
                                                                  616



actually rendered the service or given the time to the district have
submitted a false claim. The Board considers this act unauthorized
control over the corporation‟s time and a theft/conversion of the
district‟s time and money.
Reference Source:   IC 20-5-2-2 (14) (17)
               Board Policy 103

Adopted:      June 28, 1994
Readopted:    November 8, 1994
Amended:      May 9, 2000


                                                                616
                      Administrative Procedure
                           See Policy 616
                          Property Control

 I.   Definitions

      Designee is defined as any appropriate administrator (i.e., if
      an incident occurs in a school, the appropriate administrator
      is the principal).

      Reporting person is defined as the person who discovers the
      mischief, theft, burglary or fire and reports it to the
      appropriate administrator.    Reporting person is the same
      person who signs off on the report forwarded to the office of
      Business    Services,   Corporate    Insurance/Real    Estate
      Administrator.

      Mischief as defined in I.C. 35-43-1-2 is a person who
      recklessly, knowingly or intentionally damages property of
      another without the person's consent or damages a school
      building. The term replaces the term vandalism.
      Theft as defined in I.C. 35-43-4-2 is a person who knowingly
      or intentionally exerts unauthorized control over property of
      another person with intent to deprive the other person of any
      part of its value or use; or receives, retains or disposes of
      the property of another person that has been the subject of
      theft.

      Burglary as defined in I.C. 35-43-2-1 is a person who breaks
      and enters a building or structure of another person with intent
      to commit a felony.

      The above crimes are not all-inclusive and are further defined
      in I.C. 35-43.


II.   Administrative Reporting

      In order to expedite the process of reporting mischief, theft,
      burglary or fire, staff shall follow the procedures as outlined
      below:


                             Page 1 of 5

                                                                  616


      1.   When the damage is such that immediate attention is
           necessary, the maintenance department is to be called and
           informed so that appropriate action can be taken.

      2.   Incidents shall be reported immediately to the Security
           Office by a telephone call.       Prompt reporting of
           occurrences will aid in retrieving stolen goods and/or
           apprehending the culprit.

      3.   The above steps shall be followed immediately by sending
           a fully completed and typed mischief, theft, burglary and
           fire report to the office of Business Services, Corporate
           Insurance/Real Estate Administrator (See attachment A).


III. Dissemination

      Once a fully completed mischief, theft, burglary and fire report
      has    been   received   by   Business    Services,    Corporate
      Insurance/Real Estate Administrator, the report shall be
      disseminated to all departments deemed appropriate by that
      department. A complete list shall be maintained in the office
      and updated as necessary.


IV.   Disciplinary Action (Title XX & Reimbursement From Students)

      When a student(s) is caught in the act of damaging or stealing
      school property, the principal shall follow the procedures as
      outlined below:

      1.   The principal shall immediately report the incident to the
           Student Discipline Office, using the appropriate form to
           initiate Title XX procedures.

      2.   In order to assess the cost of damages, the principal shall
           contact:


                             Page 2 of 5



                                                                  616

           A.   The Director of Buildings, Grounds and Maintenance
                to determine the cost of the property damage
                sustained as a result of the incident.

                               and/or

           B.   The Manager of Property Accountability to determine
                the cost of replacing and/or repairing any equipment
                damaged or stolen.

      3.   When Title XX charges are brought against the student(s),
           the principal shall be responsible for collecting
           restitution for the damage or theft as provided in the
           Title XX order.

           All payments shall be made at the school. Cash will not
           be accepted.    Checks and money orders shall be made
           payable to the Gary Community School Corporation.


V.    A.   Insurance Settlements
      Upon receipt of appropriate reports from Student Discipline,
      Security, Maintenance and the Principal, the office of Business
      Services, Corporate Insurance/Real Estate Administrator will
      proceed to contact the offending party and their insurance
      carrier for settlement.

      Within thirty (30) days, if no progress is made toward
      settlement, the matter shall be forwarded to the Legal Services
      Department for disposition.

      B.      Reimbursement - Criminal & Civil Court / Non-Students

      If criminal charges are brought against an individual, the
      appropriate administrator shall request as part of the remedy
      that the culprit makes restitution to the School Corporation
      for damage or theft of school property.


                               Page 3 of 5




                                                                   616

VI.   Staff

When the loss of property or goods and services is the result of a
State Board of Accounts audit exception, the employee will be
required to reimburse the district. The employee shall be
disciplined; up to and including termination. The matter may also
be pursued in a civil or criminal court.

      A Theft/Conversion/False Claims

      If the loss occurs due to theft or conversion by the employee,
      the discovering person shall report in the following order:

              [1] The discovering person shall at once notify his/her
                  immediate     supervisor/building administrator and
                  forward a written report within 24 hours;
              [2] The immediate supervisor/building supervisor shall
                  immediately notify the superintendent; and
              [3] The superintendent shall notify security, the cluster
                  executive directors, and the executive director of
                  business services.
     If the discovery is made on a Friday or day before a holiday,
     the report shall be submitted the next business day.

     When the loss of property or goods and services is due to theft,
     or conversion, the superintendent shall authorize the security
     department   to   conduct    an  investigation.       Once   the
     investigation is completed the superintendent shall review the
     documentation and then if it is determined a theft/conversion
     has occurred, the superintendent shall forward the matter to
     the prosecutor.     The superintendent shall also recommend
     termination to the Board.

              B.    Negligence

      If the loss is due to the employee‟s negligence, the employee
      shall be disciplined and   reimburse the district for the lost
      property.


                           Page 4 of 5


                                                                 616



       Failure to respond to either verbal or written requests for
       reimbursement may result in a recommendation for termination
       and the corporation filing a civil complaint against the
       employee.


Employees who have supervisory responsibilities that include
oversight of cash, property and financial records or transactions
will be disciplined when these areas/items evidence deliberate or
negligent discrepancies. Oversight includes direct responsibilities
or supervision of employees who are responsible for these areas.
     Adopted:         June 28, 1994
     Amended:         November 8, 1994
     Amended:         May 9, 2000



                                  Page 5 of 5

                                                                      616A

                GARY COMMUNITY SCHOOL CORPORATION
       REPORT ON DAMAGE, MISCHIEF, THEFT, BURGLARY OR FIRE
                           (Circle One)

       DAMAGE          MISCHIEF          THEFT   BURGLARY    FIRE

This report shall be carefully completed and returned no later than

twenty-four (24) hours after discovery to the office of Business

Services, Corporate Insurance/Real Estate Administrator.

Location of Property _____________________________________________

Floor __________________Room No. _________________________________

When discovered?

_________________________________________________

________________________________________________________________

__

Discovered by whom?
_____________________________________________

Time and date ____________________________________________________

Was the incident reported to the Police?                    YES____________________

NO______________________

Was the incident reported to the Fire Department? YES____ NO _____

If yes, who called the Fire Department?___________________________

What time did engines arrive? ____________________________________

Was there evidence of forceful entry?                 YES__________ NO___________

Was this break-in and/or fire detected by the alarm system?

________________________________________________________________

__

Was there damage?        YES ____________           NO _________________


                           Continue on reverse side

                                                                                      616A



Please list all missing and/or damaged articles.                      Give as much of
the following information as possible.                    Use additional sheets if
necessary.


         Item            Gary
     Description   Inventory Tag No.   Make/Brand   Model No.   Serial No.   Date Acquired   Purchase Cost*
*Estimated if unknown. USE THE PIMS-02 FORM TO DELETE ITEMS FROM YOUR
INVENTORY. CHECK YOUR BUILDING INVENTORY COMPUTER PRINTOUT FOR
THIS INFORMATION.

List other damage done: _____________________________________________________________

________________________________________________________________
__

________________________________________________________________
__



                                          _________________________________
                                           Reporting Person


                                          _________________________________
                                           Principal/Administrator


                                          _________________________________
                                           Date


Form Revised: February 6, 1991



                                                                                    616B

                               Administrative Procedure
                                    See Policy 616
                          Property Inventory and Management


                                  OPERATING PROCEDURES

     It will be the responsibility of the Property Inventory Management
     Office to maintain an accurate and up-to-date inventory.       New
     acquisitions, deletions, transfers, thefts, and damages will need
     to be recorded to keep the inventory current.

     Background     Procedures      for   Acquisitions      -   New    Property     Items
     Received:
(1)   The Central Equipment Committee screens building and
      department requests for equipment and furniture. Their
      selections are forwarded to the superintendent for
      approval.   Approved items are then ordered by the
      Purchasing Department.

(2)   New equipment is bid out to interested parties. The bid
      describes the item and indicates who is requesting
      equipment. Non-bid equipment may be requisitioned by the
      individual school/department.

(3)   A purchase order is issued, and this document is used for
      ordering the new equipment.

(4)   General Procedures:

      a.   Purchasing will send a copy of the purchase order to
           the school.     The Property Control Office will
           receive the orange copy of the purchase order.
      b.   Each school will be given a supply of tags to keep
           on hand, and they will be responsible for tagging all
           new equipment costing $50.00 or more.        All new
           equipment/furniture is automatically classified as
           "Good".



                       Page 1 of 10

                                                            616B


      c.   The school will complete and send a copy of the
           original PIMS-01 form to the Property Control Office
           when the equipment/furniture is received.        Since
           these items are new acquisitions, information will
           be available to the school for all data elements on
           the PIMS-01 form except claim number and vendor
           number.   The Property Control Office will record
           this information on the form before sending it to Data
           Processing for data entry. The information for the
           new acquisition may be obtained from the following
           documents:

           1.   Tag Number - from tag that is attached to new
                equipment.
2.   Category Code - refer to code book. If there
     is not a description in the directory which
     adequately describes the equipment/furniture,
     contact the Property Control Office to obtain
     a new code number.

3.   Item Description - refer to purchase order.

4.   Manufacturer Brand Name - should be listed on
     machinery and on purchase order. Use both as
     reference.

5.   Manufacturer Model Number - should be listed on
     machinery or on purchase order. Use both as
     reference.   If the number is not available,
     write "N.A" in this block of boxes on the PIMS-01
     form.

6.   Manufacturer Serial Number - should be listed
     on machinery and on purchase order. Use both
     as reference. If the number is not available,
     write "N.A." in this block of boxes on the PIMS
     -01 form.

7.   Condition - if new equipment, it should be
     classified good.

            Page 2 of 10

                                                 616B



8.   Location of Property - record the two (2) digit
     building code contained in the "Location Code
     Listing" for identifying the building where the
     equipment/furniture is located.      Record the
     one (1) digit code number to designate the floor
     the equipment/furniture is located.       Record
     the room number where the equipment/furniture
     is located.

9.   Date of Acquisition - the date to be recorded
     for the acquisition of new equipment is the date
     used on the receiving copy of the purchase
     order.
    10.   Cost of Acquisition - see purchase order.

    11.   Account Number - see purchase order. The budget
          number which identifies the source of funding
          used to purchase the equipment/ furniture is the
          account number.

    12.   Percent Distribution - account number will show
          the amount of funding from various funds.

    13.   Account Number - leave these boxes blank -- will
          be completed by the Property Control Office.

    14.   Percent Distribution - leave these boxes blank
          -- will be completed by the Property Control
          Office.

    15.   Purchase Order Number - see purchase order.

    16.   Claim Number - leave these boxes blank -- will
          be completed by the Property Control Office.


                 Page 3 of 10

                                                      616B


    17.   Vendor Number - leave these boxes blank -- will
          be completed by the Property Control Office.

    18.   Funding Source - a five (5) digit code used to
          identify   the   source    used   to   purchase
          equipment/furniture.      Refer to item #11
          (account number) and obtain the last three (3)
          digits which will be the funding source number.
          Refer to (Appendix #7) with that number to
          identify the name of the funding source.

If there are multiple items on a purchase order, the school
will complete a PIMS-01 form for each item of
equipment/furniture costing fifty dollars ($50.00) or
more when it is received by the school. The school will
retain the original form and send a copy of each form to
the Property Control Office for processing. The school
will not have access to information for two (2) data
elements on the PIMS-01 form. These elements, #14 claim
          number and #15 vendor number, will be left blank by the
          school and the Property Control Office will record the
          information before sending the forms to Data Processing
          for data entry. If freight charges are listed on the
          purchase order, they will be included in the cost of each
          new acquisition.

          d.     Partial payment of purchase orders - if a purchase
                 order lists multiple equipment/furniture items
                 costing fifty dollars ($50.00) or more and only a
                 partial shipment has been received, and if the school
                 wishes to process partial payment, the school will
                 complete a PIMS-01 form for each property item
                 received    (Data     elements "claim number" and
                 "vendor   number" will be left blank). The school
                 will retain the original form and send a copy of each
                 form to the Property Control Office for processing.
                 The partial purchase order payment request will be
                 sent to the Purchasing Department.

                             Page 4 of 10


                                                                 616B


                 When the remaining items are received by the school,
                 the school will complete and send a copy of the
                 PIMS-01 to the Property Control Office for processing
                 and purchase order to the Purchasing Department. If
                 freight charges are listed on the purchase order,
                 they will be included in the cost of each new
                 acquisition.

                 *** IT IS EXTREMELY IMPORTANT THAT THESE FORMS BE
                 COMPLETED WITH A HIGH DEGREE OF ACCURACY. EACH FORM
                 WILL BE CAREFULLY REVIEWED FOR ERRORS BY THE PROPERTY
                 CONTROL OFFICE BEFORE SENDING THEM TO DATA
                 PROCESSING. IF THESE FORMS ARE INCORRECT OR ARE NOT
                 COMPLETED ACCORDING TO PROCEDURES, THEY WILL BE
                 RETURNED TO THE SCHOOL/DEPARTMENT FOR CORRECTION.


               ASSETS ACQUIRED WITHOUT A PURCHASE ORDER

Equipment may be acquired and added to the asset inventory by other
procedures. Equipment may be added through a gift or donation from
an individual or organization, such as, the PTA, etc., or it may be
authorized to be purchased from extracurricular funds.

These transactions will not be processed through the normal control
system, which consists of a purchase order being typed and
distributed to the various locations.


                ANOTHER METHOD OF ACQUIRING ASSETS:


Central Distribution Center

There will be occasions when the Purchasing Department or the
Audio-Visual Department will purchase equipment or furniture as
in-stock property for the warehouse. This property will be classified
as in-stock property items. Schools may requisition these items as
they are needed.


                            Page 5 of 10



                                                                616B

For these items, we will use the following procedures:

     (1)   The Purchasing Department or the Audio-Visual Department
           may order new equipment or furniture as in-stock property.
           They will follow the regular procedures for ordering new
           property items.

     (2)   When a school or department needs property items from the
           Purchasing or Audio-Visual Departments' in-stock property
           inventory, they will send an in-stock requisition to the
           department involved requesting the items.      They will
           indicate on the requisition that these items are to be
           taken from the in-stock property inventory.

     (3)   The department involved will complete a PIMS-02 transfer
           form for the items requisitioned from the in-stock
           property inventory. They will retain the original copy
           for their files and send a copy to the Property Control
           Office for processing.

     (4)   The Property Control Office will review the PIMS-02 forms
          for accuracy and completeness of information. If they are
          not accurate or complete, they will be returned to the
          department where it originated for correction.

    (5)   When the transfer form PIMS-02 is correct, the Property
          Control Office will contact the school/department to
          determine the exact location for the items in the building.
          This information will be recorded on the PIMS-02 form
          before forwarding the form to Data Processing for data
          entry.

    (6)   When the Data Processing Department has completed the data
          entry, they will return the transfer form PIMS-02 to the
          Property Control Office for filing.       They will also
          provide the department involved, the school involved, and
          the Property Control Office with a Summary Transaction
          Verification Report.



                           Page 6 of 10

                                                                616B


                       OPERATING PROCEDURES


            PROCEDURES FOR TRANSFER OF PROPERTY ITEMS


Responsibilities:

All   property  moved   from  one   school/location  to   another
school/location must be recorded.        This includes property
transferred permanently to another location as well as items
temporarily (three (3) weeks or less) loaned to another school or
department.

Procedures for Permanent Transfers:

    (1)   The school where the property is presently located will
          initiate the transfer by completing the PIMS-02 form.
          They will check to be sure each item is tagged. If it
          is not, they will tag the item and complete a PIMS-01
          form and send a copy of it to the Property Control Office
          for processing.
     (2)   When the property transfer is completed, the Maintenance
           Department will return the copy of the transfer form with
           signatures of the sending and receiving principals to the
           Property Control Office for action.

     (3)   When Data Processing has completed the data entry, they
           will return the PIMS-02 form to the Property Control Office
           for filing. Data Processing will also provide the schools
           involved and the Property Control Office with a Move
           Transaction Verification Report.

Procedures For Temporary Transfers:

     (1)   Property items loaned by a school or department to another
           school or department temporarily (three (3) weeks or less)
           shall be recorded by the "loaner" school by completing a
           copy of the Transfer Form (PIMS-02).


                            Page 7 of 10

                                                                 616B


     (2)   The Property Control Office will arrange for a truck from
           the Maintenance Department to pick up and deliver the items
           to the "borrower" school. They will also pick
     (3)   up and return the items to the "loaner" school according
           to dates requested by the "loaner" school.

     (3)   If the schools involved should decide to change the
           transfer from a temporary transfer to a permanent
           transfer, they will follow the procedure outlined for a
           permanent transfer listed previously.

                        SALVAGE OR DELETIONS

When a property item is no longer in good working condition but can
be salvaged for parts, we shall use the following procedure:

     (1)   Upon   receiving    a   written    request    from   the
           school/department, the Property Control Office will make
           an on site inspection of the furniture or equipment and
           determine if the item should be classified as salvage or
           should be deleted from the school/department inventory.
           The Property Control Office may request that the
           Audio-Visual Department make an on site inspection of
           audio-visual equipment.      The Audio-Visual Department
           will determine if the item should be classified as salvage
           or deleted from the school/department inventory and submit
           the report to the Property Control Office.

     (2)   The Property Control Office will arrange for the
           Maintenance Department to transport the item classified
           as "scrap" to the Purchasing Department or Audio-Visual
           Department for use as spare parts. For property items
           that are classified "to be deleted," the Business Services
           Office will be given data to use for preparing a resolution
           for approval by the Board of School Trustees, to authorize
           the Maintenance Department to junk the item.


                            Page 8 of 10




                THEFT, FIRE, VANDALISM, OR BURGLARY

Procedure:

     (1)   For items missing due to theft, fire, vandalism, or
           burglary, the school will complete a PIMS-02 form
           immediately and send a copy of this form to the Property
           Control Office.   The school will retain the original
           PIMS-02 form for their records.

     (2)   Schools, who have lost property items due to theft, fire,
           vandalism, or burglary, may apply for replacement of these
           items. The principal should make a written request to the
           Business Office requesting that the item be replaced from
           the "Property Replacement Fund".     The Business Office
           will review the request and approve or disapprove the
           request.

The property control manual contains specific procedures to be
followed and list all forms to be executed when involved in our
property inventory and management system. Please contact the office
of property inventory and management for information, forms or
written procedures concerning the additional components of our
property inventory and management program.
     1.    Repair and Replacement Fund
     2.    Property Control Office Day to Day Responsibilities
     3.    Responsibilities of Administrators
     4.    Responsibilities of Custodian/Teacher
     5.    Yearly Updates
     6.    Guidelines for Tagging

                           THEFT RECOVERY

There will be occasions when property items are stolen from a building
and later recovered by the police department or School City security.
These items must be returned to the building where the theft occurred.



                                   Page 9 of 10


                                                                 616B

Procedures for Theft Items That Are Recovered and Still in Good
Working Condition:

     (1)   The theft items, which are recovered, will be returned to
           the building where the theft occurred.

     (2)   If the item is in good working condition and has not been
           deleted from the inventory, the school office will notify
           the Property Control Office in writing that the item has
           been recovered and will remain in the school inventory.

     (3)   If the theft item has been deleted from the school
           inventory, the school office will complete a PIMS-02 form
           for the item. They will retain the original for their
           files and send a copy to the Property Control Office for
           processing. The school office will check the item to see
           if the inventory tag is still on it. If the tag is missing,
           they will re-tag the item and indicate on the PIMS-01 form
           that it is a replacement tag.

     (4)   The Property Control Office will check the PIMS-01 and
           PIMS-02 forms for accuracy and completeness of
           information. If the forms are not acceptable, they will
           be returned to the school for correction. If the form is
           acceptable, it will be forwarded to Data Processing for
           data entry.
     (5)   When Data Processing has completed the data entry, they
           will return the PIMS-01 and PIMS-02 forms to the Property
           Control Office for filing. Data Processing will also
           forward a copy of the "Property Inventory Transaction
           Report" to the Property Control Office and the school
           involved.

     (6)   If any of the theft property items are damaged beyond
           repair but could be salvaged for parts, we will follow the
           procedures outlined in this manual for salvage items (See
           Section "Salvage or Deletions" in this manual).


Adopted:   June 28, 1994

                           Page 10 of 10


                                                                 617



               Business, Facilities and Food Service
                             Policy 617
                              Insurance



The Board will provide insurance against liability, risk, accident
or loss related to any school property, school contract or school
related activity, fire and extended coverage and other insurable risk
relating to property owned, leased or held by the School Corporation.

Insurance will be provided for employees as approved by the Board.
Reference Source:     IC 20-5-2-2 (14)

Adopted:   June 28, 1994
                                                                      618

                Business, Facilities and Food Service
                              Policy 618
              Public Purchasing/Public Works Authority


The Board shall abide by the “Public Purchases” law, found in IC 5-22 that
governs the purchase of supplies and services except current utility
services. Purchasing shall include buying, procuring, renting, leasing
or otherwise acquiring supplies and services.

The Board shall abide by the “Public Works” law, found in IC 36-12 that
governs the contracting for public works projects.

                               DEFINITIONS

“City of Gary” – the Gary Community School Corporation limits.

“Gary Based Business” – A Gary Based Business is defined as a working
facility maintaining a daily business operation with staffing located in
the City of Gary and having a majority of the employees as residents of
the City of Gary.

“Supplies” are defined as any property, inclusive of equipment, goods and
materials.

“Services” means the furnishing of labor, time or effort by a person, not
involving the delivery of specific supplies other than printed documents
or other items that are merely incidental to the required performance.

“Public Works” is defined as the construction, reconstruction, alteration
or renovation of a public building, airport facility, highway, street,
bridge, sewer, drain or other structure or improvement that is paid for
out of a public fund or out of a special assessment. The term also includes
any public work leased by a political subdivision under a lease containing
an option to purchase.

The purchasing agency is the Gary Community School Corporation and is
defined as the governmental body authorized to enter into contracts.

The purchasing agent is defined as the individual authorized by the
purchasing agency to act as an agent for the purchasing agency in the
administration of the duties of the purchasing agency.

The director of purchasing shall act as the purchasing agent and maintain
all records in accordance with state statute. The purchasing agent shall
prepare, issue revise, monitor and maintain the use of specifications,
advertise proposals, open bids, evaluate and recommend the awarding of
contracts for the purchase of supplies and services under IC 5-22-5-2.

The Board of School Trustees authorize the purchasing agent to utilize the
procedures in Indiana Statute to govern purchasing of supplies and services
and for public works projects per Indiana Code 5-22 and Indiana Code
36-1-12.

All vendors must meet certification requirements of the Gary Community
School Corporation.

The Board of School Trustees shall take final action and approve or ratify
all purchases at its regularly scheduled meetings. Purchases and Public
Works projects that are determined to be an emergency by the superintendent
shall be ratified by the Board of School Trustees.

All purchases without a purchase order will be classified as unauthorized.
Any school employee who acquires supplies and services from a vendor without
the use of a purchase order must pay the entire cost of such goods and
services from personal resources. The superintendent must approve
exceptions.

The adoption of this policy and the accompanying procedures shall take
precedence over all previously approved policies and resolutions
addressing purchasing authority.

When purchasing services, the Board of School Trustees will determine which
method, if any, to utilize.
Reference Source:     IC 5-22 et seq.
                      IC 36-1-12 et seq.


Adopted:              June 28, 1994
Amended:              September 18 1998
Amended/Re-adopted:   November 12, 2002
Amended/Re-adopted:   November 23, 2004
Amended/Re-adopted:   March 9, 2010


                        Administrative Procedure
                             See Policy 618
                Public Purchasing/Public Works Authority


               BUSINESS DIRECTORY/RECORD KEEPING/TRAINING

The purchasing agent will be responsible for designing a system to provide
general classification for all categories of supplies and services in the
Purchasing System.

The compliance officer will be responsible for developing a Gary based
business certification form.

The purchasing agent will be responsible for preparing a listing with
classifications and categories to be used with the vendor certification
forms and the Gary Based Business Directory. The form shall identify a
sampling of supplies and/or services offered by the registrant. The form
shall also require residence information. All currently listed Gary based
businesses will be mailed the form for completion.

If the form is not completed and returned, the purchasing agent will use
the data in the current system and send a notice after 30 days. If no
response, the purchasing agent will deactivate the vendor.

A computer generated directory listing of all Gary based businesses by
category will be developed and printed.

The purchasing agent and other members of the administrative staff shall
conduct seminars on the purchasing procedures annually.

Each school/office will have access to the directory via the RDS System
Service Request. Hard copies are available upon request.
                        SPECIAL PURCHASE METHODS

Special purchasing methods are defined as those purchases that are
exceptions and do not fall within the applicable purchasing statutory
requirements. They are found in IC 5-22-10.

All special purchases must be reviewed and approved by the board attorney
and the purchasing agent before being processed to the superintendent. The
Board shall approve all special purchases.

                          RATIFICATION PROCESS

The ratification process is defined as follows: The school or department
may issue the purchase order and obtain the goods or services up to the
approved limits.    The Board shall ratify the purchase order upon
presentation.
                       CONTRACTS/PURCHASE ORDERS

The Board authorizes the superintendent to issue purchase orders up to a
maximum of $500 each for supplies and services. The superintendent and
schools are authorized to issue contracts up to $500 each.

They shall be brought to the Board for ratification.

All other purchase orders and contracts other than the exceptions listed
above shall have prior approval of a majority of the Board of School
Trustees.

The purchasing agent will monitor purchases and procurements to ensure that
procedures are followed.

                                 PREFERENCE

A Gary Based Business preference in all instances for non-bid purchases
is from $1 - $50,000 is 10% and from $50,000 - $150,000 is 5%.

                             COMPETITIVE PRICING

Each school/department is obligated to obtain the most competitive price
for purchases.

Purchases shall be divided into two (2) major categories: NON BID AND BID
purchases. They are divided as follows:

NON BID PURCHASES - INFORMAL QUOTATIONS

           SMALL PURCHASES

Purchases $1 - $50,000 - Staff may purchase supplies per the following
procedure and order.
     School warehouse
     Two quotes Gary Based Business Directory
     10% Local vendor preference

Notes: If not purchased in the Gary Based Business Directory, then it shall
be noted in the "Notes" section of the requisition.

All quote requests and responses shall be sent and received by fax or email
with a time and date stamp.

FORMAL QUOTATIONS

           LARGE PURCHASES

Purchases $50,000 - $150,000 The originator of a purchase must notify the
purchasing agent. The purchasing agent and the user department head must
develop written specifications and solicit three (3) quotes. A copy of
the written specifications must be mailed or faxed not less than seven (7)
days before the time fixed for receiving quotes. The following procedure
must be followed:

  1. Director of the relevant department must develop written
     specification and solicit 3 quotes from suppliers known to deal in
     the line or class of supplies/services.
  2. Two quotes Gary based business one quote from the open market
  3. 5% Gary Based Business preference will be applied

All specifications are to be reviewed by the board attorney, purchasing
agent and appropriate administrator and processed through the appropriate
board committee(s) before being advertised. Purchase orders under this
section shall not be released without board approval.

Notes:   If not purchased from a business in the Gary Based Business
Directory, then it shall be noted in the "Notes" section of the requisition.


BID PURCHASES/ PUBLIC BID OFFERINGS

Purchases $150,000 or greater shall be governed by the public purchasing
statutes.

All specifications are to be reviewed by the board attorney, purchasing
agent and appropriate administrator and processed through the appropriate
board committee(s) before being advertised.

The initial solicitations will be placed in the local newspapers.

The bid packet will be mailed to all Gary based businesses offering the
proposed supplies or services. All other businesses will be mailed a
packet upon request. Documentation of these requests will be on file in
the purchasing office.
The bids shall be opened publicly and read aloud at the time and place
designated in the notice and not before.

After a satisfactory bid is received, the Board shall award a contract to
the lowest most responsible and responsive bidder for each line or class
of materials required. The Board reserves the right to reject any bid for
any reason at any time.

All checks of unsuccessful bidders shall be returned upon selection of the
successful bidder. Checks of successful bidders shall be held until
delivery or until completion of the contract.

The Board may, as an alternative to advertising for new bids, extend beyond
the contractual period a contract let under the provisions of this law.

If no acceptable bid is received, the purchasing agent will notify the
Board. The Board may take any of the following actions:

           o   The Board may reject all bids.
           o   The Board may authorize the purchasing agent to re-advertise
               in other media.
           o   The Board may authorize the purchasing agent to solicit
               quotes under the Intermediate Purchases procedure.

                               BID OPENINGS

Bids not following approved purchasing procedures will be rejected.

All bids are publicly opened on the designated date, time and place. A
committee consisting of at least two (2) of the following administrators:
Director of Purchasing, Compliance Officer, Director of Buildings, Grounds
and Maintenance and the board attorney. A recording secretary shall attend
all meetings. The board attorney or attorney designee shall conduct all
bid openings.

All bid documents will be evaluated pursuant to IC 5-22-7. The director
of purchasing shall review and make recommendations based on the bid
conditions and specifications. The board attorney, the Compliance officer
and the department requesting the special purchase will review all bids.

When a bid or line items on a bid are recommended for disqualification,
a statement that outlines the reason(s) for the disqualification must be
included in the bid report submitted by the administrative staff.

The Board of School Trustees makes the final determination concerning all
bids during a public board meeting.

                         PUBLIC WORKS PROCEDURES

Local Participation Requirements (Public Works)
The Gary Community School Corporation does not discriminate in employment
because of race, color, religion, sex, age, handicap, ancestry, or national
origin. It is the policy of the Gary Community School Corporation to
foster, promote, and encourage Gary business enterprises and to promote
local employment.      In addition, the Corporation encourages full
participation of all Gary citizens, partnerships, companies and
corporations within the boundaries of the Gary Community School Corporation
service area. This policy of promoting Gary businesses shall apply to
contractors, subcontractors or bidders holding or seeking public contracts
with the School Corporation. This policy is also aimed at encouraging the
establishment of Gary business enterprises and promoting employment of the
local workforce. In addition, the Gary Community School Corporation
promotes incremental bonding and other appropriate strategies designed to
assist Gary businesses and to increase local employment opportunities.

The following provisions shall apply to all construction projects for which
public bidding is required:

A.   GARY BASED BUSINESS REQUIREMENTS

     1.    The Board shall require successful bidders to contract with
           qualified and responsible Gary businesses in the amount of 50%
           of contracted dollars.

     2.    Bidders must show how they can meet the requirement of 50% of
           the total cost of the contractor‟s work as stipulated in the
           bid proposal.

     3.    The successful    bidders   are   encouraged   to   include   local
           subcontractors.

     4.    In order to determine the contribution of each bidder toward
           meeting requirements, each bidder shall state in his proposal
           the name of each Gary business. The bidder shall state the work
           to be performed and the total amount of money to be expended.
     5.    Assurances submitted by the bidder to satisfy Gary business
           enterprise requirements shall become a contractual obligation
           of the awarded contractor.

B.   WORK FORCE REQUIREMENTS (Diversity Assurance)

     1.    The resident workforce of the successful contractor shall
           reflect the racial, ethnic and gender composition of the city
           of Gary.    The resident work force requirement shall be
           proportionately   distributed    among   the    various   job
           classifications; i.e. laborers, carpenters, electricians, and
           professional services used by the contractor on the project.

     2.    Seventy-two (72) hours prior to commencement of the Work, the
           Contractor shall tender to the Owner the list of workers with
           names and addresses. Said list shall be updated periodically
           by the Contractor in order to account for workers actually
           performing the Work.

      3.   Where deficiencies are found, the successful contractor shall
           recruit perspective employees for appropriate training and/or
           an apprenticeship program. The Gary Community School
           Corporation recognizes Indiana as a right to work state in the
           hiring of perspective employees and supports state approved
           prevailing wages.


      4.   Contractors will work in collaboration with the Gary
           Community School Corporation in developing training programs
           fostering student preparedness for future work in the
           construction trades; i.e. shadowing, mentoring, internships,
           pre-apprenticeship, etc.

C.    FAILURE TO COMPLY WITH REQUIREMENTS

      Failure on the part of any contractor or subcontractor to comply with
      the requirements of this policy will subject the non-complying party
      (ies) to the following sanctions:

      1.   Gary Community School Corporation may reject the bidder as
           non-responsive.

      2.   Withholding of contract payments until it is determined and
           certified by the Compliance Officer that the non-complying
           party or parties are in compliance.

      3.   Termination of the contract because of default.

D.    MONITORING AND IMPLEMENTATION

The Compliance Officer in his/her enforcement of this policy, shall
monitor, conduct review and initiate reports to the Superintendent/Board
concerning compliance of contractors with their local participation
commitments and recommend sanctions for failure to comply.

15.   Change orders issued to add, delete or alter the original contract
      become addendums and must be approved and signed by the board and the
      contractor. If a licensed architect or engineer is assigned to the
      project, the change order must be prepared by that person. No change
      orders may be issued before commencement of the project except through
      a declaration of emergency by the board with the proper documentation.
      Total change orders issued that increase the scope of the project may
      not exceed twenty percent (20%) of the amount of the original project.

16.   Change orders issued due to circumstances that could not reasonably
      be foreseen do not increase the scope of the project. All change
      orders must be directly related to the original project.        Any
      additional units of materials needed that were in the original
      contract must be shown at the same cost in the change order.
17.   The procurement of services of architects, engineers, and land
      surveyors should conform to the provisions in IC 5-16-11.1.

18.   Emergency provisions provide for a waiver of the notice requirements
      only after a declaration of emergency, duly recorded in the board
      minutes, and pertaining to only those professional services related
      to the emergency. A school corporation may make all contracts for
      professional services based on competence and qualifications for the
      types of services to be performed and negotiate compensation that the
      Board determines to be reasonable.

19.   All contracts for public works projects shall be void if they are not
      let in accordance with IC 36-12.

Public works projects shall be awarded in the following fashion.

Whenever a public works project is estimated to be under $100,000.00, the
administration may recommend the work be performed by Gary Community School
Corporation staff. Before performance by means of its own workforce, the
Gary Community School Corporation must have a group of employees on its
staff who are capable of performing the construction, maintenance, and
repair of applicable work.

Whenever a public works project is estimated to cost less than $100,000.00
and current staff is not recommended to perform the duties, the following
procedures will be implemented:

NON BID PUBLIC WORKS

    SMALL QUOTES

Purchases $1 - $25,000- Staff may obtain estimates per the following
procedure and order. Three quotes required.

   Two quotes Gary based business and one from outside
   10% Local vendor preference will be applied

Notes: If not purchased in the Gary Based Business Directory, then it shall
be noted in the "Notes" section of the requisition.

Whenever a public works project is estimated to cost from $25,000 to
$50,000, the Board shall proceed under the following provisions:

1   Obtain a minimum of three (3) quotes from a company listed in the Gary
    Based Business Directory – if three (3) quotes not available, then
2   Obtain the additional quotes needed from the vendor list prepared by the
    purchasing agent.    If the required number of quotes are still not
    available, then
3   Obtain as many quotes as needed from the open market to reach the required
    number of three (3) quotes needed in this category.
The notice must be mailed not less than seven (7) days before the time fixed
for receiving quotes. The Board may not require a person to submit a quote
before the meeting at which quotes are to be received. The meeting for
receiving quotes must be open to the public. All quotes received shall
be opened publicly and read aloud at the time and place designated and not
before.

The Board may reject all quotes. If the Board rejects all quotes, the Board
may negotiate and enter into agreements for the work without inviting or
receiving additional quotes if the Board establishes in writing the reasons
for rejecting the quotes.

If the services are not available from the list of Gary and non-Gary based
business, it shall be noted and the Board informed.

If the required number of quotes from all sources is not available, the
purchasing agent shall recommend those lowest most responsible and
responsive from quotes obtained. Staff must include information regarding
their quotes in the “Notes” section of their requisition.

Projects are not to proceed without Board approval.

                                    BIDS

Whenever a public work project is estimated to exceed fifty thousand dollars
($50,000), the Board shall prepare general plans and specifications
describing the kind of public work required, but shall also avoid
specifications which might unduly limit competition.          The plans and
specifications shall be filed in a reasonable accessible place to the
public, which shall be specified in the required notice. The Board shall
publish the notice in accordance with IC 5-3-1 calling for sealed proposals
for the public work needed. The notice must specify the place where the
plans and specifications are on file and the date fixed for receiving the
bids. The period of time between the first page publication and the date
of receiving bids shall be not less than seven (7) days.

A nominal fee may be imposed on the requesting party for dissemination of
some bid packets and specification (including but not limited to
blueprints, cad drawings etc.).

The following requirements are also in effect:

1        If the cost of the project is one hundred thousand dollars
    $100,000.00 or more, the Board shall require the bidder to submit a
    financial statement, statement of experience, his/her proposed plan or
    plans for performing the public work, and the equipment that he/she has
    available for the work. The correct bid form to use is Form No. 96 as
    prescribed by the State Board of Accounts. It is to be accompanied by
    a sworn questionnaire and financial statement on Form 96A.

2   The Board shall not require a bidder to submit a bid before the meeting
     at which bids are to be received. The meeting for receiving the bids
     must be open to the public. All bids received shall be opened publicly
     and read aloud at the time and place designated and not before.

3    The Board shall award the contract to the lowest responsible and
     responsive bidder or reject all bids submitted. If the contract is
     awarded to a bidder other than the lowest responsible and responsive
     bidder, the Board must state in the minutes or memoranda, at the time
     the award is made, the factors used to justify the award. A copy of the
     minutes or memoranda shall be kept available for public inspection.

4    Public work contracts of one hundred thousand dollars ($100,000.00) or
     more may only be undertaken by the district in accordance with plans and
     specifications approved by an architect licensed under IC 25-4-1 or
     engineer licensed under IC 25-31-1. (IC 5-16-10-1)

5    Upon a declaration of emergency, the Board may contract for a public works
     project without advertising for bids if bids or quotes are invited from
     at least two (2) persons known to deal in the public work required to
     be done.

6          The small quote process shall be used in emergencies. The board
     minutes must show the declaration of emergency and the names of the
     persons invited to bid or provide quotes.

7    The Board must, within sixty (60) days after the project is completed,
     file in the office of the state building commissioner a complete set of
     final record drawings for all public work projects that cost one hundred
     thousand dollars ($100,000.00) or more.

8              The Board shall withhold a final payment to the contractor
     until the contractor has paid the subcontractors, material suppliers,
     laborers and those furnishing services.

9              A claim form must be signed by an individual from the school
     corporation who is directly responsible for the project and who can
     verify the quantity, weight or volume of a purchased item.

10             The contractor shall execute a payment bond to the school
     corporation, approved by and for the benefit of the school corporation,
     in an amount equal to the contract price. The payment bond shall be
     deposited with the board.

11           If the contract is of an amount in excess of one hundred thousand
   dollars ($100,000.00), the retainage withheld from payments to the
   contractor or contractors shall be held in escrow by an agent selected
   by mutual agreement of the contracting parties. This section also
   contains the provision that the contractor shall furnish the board with
   a performance bond equal to the contract price and specifies incremental
   bonding procedures.
12          Provisions of the Board's affirmative action policy, approved
   May 11, 1993, wage scale and anti-discrimination provisions included in
  IC 5-16-1 and IC 5-16-7 must be conformed within a contract accepted by
  the Board.




Amended   & Re-adopted:   March 9, 2010
Amended   & Re-adopted:   November 23, 2004
Amended   & Re-adopted:   November 12, 2002
Revised   9/12/02 (Adm.   Committee/Bd. Pres. Revisions)
Revised   9/13/02 (Adm.   Committee/Bd. Pres. Revisions)



                                                             619



                Business, Facilities and Food Service
                              Policy 619
                         Purchase Quotations


The Board expects the administration to seek the highest quality of
supplies, equipment or services at the most economic cost. The Board
desires that purchasing quotations be received in order to fulfill
the fiscal expectations. The Board also expects its Affirmative
Action Policy to be applied in all purchasing situations where
practical.




Reference Source: Accounting Manual - State Board of
Accounts
Board's Affirmative Action Policy
(May 11, 1993)


Adopted: June 28, 1994



                                                       620



              Business, Facilities and Food Service
Policy 620
                           Purchase Orders
The Board expects that prior to a purchase order being processed, the
        administration will secure price quotations from appropriate
        vendors. When bids are required by law, the Board further expects
        that the regulations related to the public purchases laws be
        followed.

The purchase order forms approved by the State Board of Accounts must always
        be used.




        Reference Source: IC 5-17-1

        Accounting Manual - State Board of Accounts

        Adopted: June 28, 1994


                                                                620

        Administrative Procedure
        See Policy 620
        Price Quotations

Quotations are to be required on any supplies or equipment estimated to be
        over Five Hundred Dollars ($500.00).        Be sure to consider
        transportation costs.

        REQUEST FOR QUOTATION FORM

Request for Quotation.    This is an inquiry, not an order.       Please quote
        promptly.

        To:   _____________________________________________   Date: ____________

        Address Reply to ______________________________________________________

        Reply Due By:   __________________ Delivery Required By ________________

        Item________________________________ Quantity__________________________

        Description ________________________Unit Price________ Amount _________

                               By _____________________________________________
                                              Requisitioner
         ___________________________________
Signature and Title - Vendor

Procedure:

1.      If any order of supplies or equipment is estimated to be over Five
        Hundred Dollars ($500.00), a quotation form is required.
2.      A quotation form and transmittal letter will be sent to two (2) or
        three (3) vendors who supply the item(s) you are interested in
        purchasing.

3.      Complete the quotation form as to: Date, Address Reply To, Reply Due
        By, Delivery Required By, Item, Quantity and Description before
        sending to the vendors.

4.      After quotations have been returned, tabulate the quotations on the
        Competitive Quotation Sheet and type a requisition considering the
        lowest and best quote.

                                     Page 1 of 2


                                                                             620


     5. All firms who quote shall be notified of acceptance or rejection of
        their quotation.

     6. Attach the Competitive Quotation Sheet to your requisition and submit
        to your immediate supervisor for regular processing.

     7. Exceptions to this procedure are Indiana State prices and contract
        items.




     Reference Source:       Purchasing Procedures:
                           A - Price Quotation
                              B - Purchase Requisition
                              C - Purchase Order Procedure
                              D - Bids


Adopted: June 28, 1994




                                  Page 2 of 2


                                                               621


                     Business, Facilities and Food Service
                                   Policy 621
                                   Petty Cash
The Board will support the establishment of petty cash funds for the
purpose of providing items in which it would not be practical to
secure quotations or to have purchase orders prepared. The Board
expects that an administrative procedure be established to ensure
that the intentions of this policy are fulfilled.




Reference Source: IC 21-2-5-2

Adopted: June 28, 1994



                                                                  622


          Business, Facilities and Food Service
                        Policy 622
                     Vendor Relations
        The Board authorizes the administration to give permission for sales
        representatives to submit their catalogues of products for
        purchasing consideration.




Reference Source:

        Board Policy 103

        Adopted:    June 28, 1994




                                                                     623



                       Business, Facilities and Food Service
                                     Policy 623
                                 Payroll Reporting
The Board authorizes the    superintendent to certify payrolls
and the treasurer for the   Board is authorized to issue checks
on his or her signature      in accordance with the forms and
procedures established      by the Indiana State Board of
Accounts.

Pay checks shall be distributed every other Friday except when
that day is a holiday or school is not in session, in which
case the checks will be distributed on the preceding day.
Teacher pay dates may be a part of the negotiated master
agreement.




Reference Source:Accounting Manual -State Board of Accounts
                 Teachers Collective Bargaining Agreement

Adopted: June 28, 1994



                                                                  624

                 Business, Facilities and Food Service
                               Policy 624
                            Payroll Deduction
The Board authorizes the Treasurer, upon written employee request,
to make payroll deductions for board approved annuity programs,
insurance programs, United Way contributions, professional or union
dues and other deductions for personal needs to board approved
depository banks and savings institutions.




Reference Source:         IC 20-6-18-1

Adopted:                  June 28, 1994




625


             Business, Facilities and Food Service
                           Policy 625
                     Expense Reimbursements


The Board will consider requests from the administration for staff
members to attend workshops, conferences and conventions which, are
school or job related on a selective basis. The purpose of such
leave requests will be for the improvement and maintenance of quality
educational and auxiliary services.         The Board expects the
superintendent    to    supervise   the    procedures   related    to
administration of this program.




Reference Source:   IC 20-5-2-2 (8)

Board Policy 512

Adopted: June 28, 1994




                                                                 625

                    Administrative Procedure
                         See Policy 625
                     Expense Reimbursements

                     Local Travel Procedures
Travel via automobile lasting less than a day is applicable under
this provision.      Such travel does not require overnight
accommodations or related expenses.

A staff member wishing to travel locally on school-related business
must complete a Request for Professional Leave (form T-1) and submit
it to his/her immediate supervisor for approval at least fifteen (15)
days prior to the anticipated travel date. The request shall be
forwarded to the appropriate executive director/director and
responsible assistant superintendent for approval.

School people wishing to travel locally on school-related business
must complete a Request for Professional Leave (form T-1) and submit
it to his/her immediate supervisor for approval at least fifteen (15)
days prior to the anticipated travel date. The request shall be
forwarded to the appropriate executive director/director and
responsible assistant superintendent for approval. The respective
executive     director/director     and    responsible      assistant
superintendent will notify staff when requests for travel are denied
at their level, indicating the reason for denial.

Non-School people wishing to travel locally on school-related
business must complete a Request for Professional Leave (form T-1)
and submit it to his/her immediate supervisor for approval at least
fifteen (15) days prior to the anticipated travel date. The request
shall be forwarded to the appropriate director/supervisor and
appropriate assistant superintendent where applicable.           The
respective executive director/director and responsible assistant
superintendent will notify staff when requests for travel are denied
at their level, indicating the reason for denial.



                            Page 1 of 4
                                                                 625

Building principals require approval of the Executive Director only
or Title I Director, (Henry Turner).      The respective executive
director/director and responsible assistant superintendent will
notify staff when requests for travel are denied at their level,
indicating the reason for the denial. The approving administrator
is responsible for the dissemination and filing of the approved T-1
form.
If reimbursement of related expenses or substitute services are not
required, the immediate supervisor shall approve the travel and
disseminate copies of Form T-1 to the employee and Human Resources.
In addition to the dissemination list on Form T-1, the approving
administrator should disseminate the T-1 form and keep a copy for
his/her file.

Mileage at the board approved rate, registration fees, and the cost
of meals, not to exceed fifty dollars ($50.00) per day, shall be
approved   by   the   appropriate   executive   director/director.
Automobile rental is not allowed for local travel.

Reimbursement requests for local travel expenses must be submitted
on School Corporation travel claim (Travel Expense Claim Form T-2).
Actual expense receipts must be attached. Payment of claims will
be processed by the Accounting Department after review of the claim
and final approval is given by the immediate supervisor. If
expenditures exceed approved amounts for any line item or if a
different account number is used, the travel expense claim must be
approved by all those who signed the blue form.

Employees may be requested to submit an employee travel report upon
their return from the trip.

                   Non-Local Travel Procedures

Staff wishing to travel outside the city on School Corporation
business must complete a Request for Professional Leave (Form T-1),
and submit it for approval at least fifteen (15) days prior to the
trip to the immediate supervisor who will forward it to the approving
administrator and the responsible assistant superintendent are
responsible for the dissemination of the approved T-1 Form.

                            Page 2 of 4
                                                                 625


Travel outside the continental United States requiares the written
approval of the Superintendent of Schools.

Each executive director/director shall indicate the allowed
expenditures on Form T-1 and notify staff when requests for travel
are denied, indicating the reason for the denial. The appropriate
approving administrator or the responsible assistant superintendent
shall disseminate copies of the approved Form T-1 to the employee
and Human Resources.

The School Corporation shall reimburse staff for reasonable and
necessary expenditures incurred while traveling out of town on
school business. The following costs are reimbursable:
A. Travel

1.   Air travel (coach fare)
2.   Train or bus fare
3.   Personal Auto
     Mileage, at the board approved rate for travel by personal auto.
     Mileage reimbursement cannot exceed coach air fare to same
     destination.
4.   Ground transportation and parking, the cost of taxi or
     airport limo, baggage fees, tolls and parking fees are
     reimbursable.
5.   Automobile rental - prior approval require.

B.   Hotel and Motel Accommodations

     Personal telephone calls, dry cleaning and laundry charges,
     etc., are not allowed.

C.   Meals

     Meals not to exceed the total of fifty dollars ($50.00) per day.
     Exceptions for cities with a high index cost require prior
     approval. THE COST OF ALCHOLOLIC BEVERAGES, TOBACCO, CANDY,
     NEWSPAPERS, ETC., ARE NOT REIMBURSABLE!

D.   Gratuities on Meals

     Limited to fifteen percent (15%) of actual meal costs.

                            Page 3 of 4
                                                                      625

E.   Registration Fees

     Only those fees     applicable   to   a   particular   meeting   are
     reimbursable.

     Reimbursement requests for non-local travel and other travel
     expenses must be submitted on School Corporation travel expense
     claim (Form T-2). Actual expense receipts must be attached.
     Payment of claims will be processed by the Accounting Department
     after review of the claim and final approval is given by the
     immediate supervisor. If expenditures exceed approved amounts
     for any line item or if a different account number is used, the
     travel expense claim must be approved by all those who signed
     the blue form.
     Employees may be requested to submit an employee travel report
     upon their return from the leave.

F.   Tracking

It is the responsibility of the traveler to track the approval of
     the form. Under no circumstances should expenses be incurred
     until the approved blue form has been received. The traveler
     should keep copies of all documents (ie. Blue forms, receipts,
     etc.)

Failure to follow the established procedures may result in the
traveler incurring the expenses for the trip.

The approving office shall submit a copy of the blue form to the
administrator in charge of the funding source.



Adopted: June 28, 1994
Revised procedures: January 19, 1999




                            Page 4 of 4


                                                                 626



                     Business, Facilities and Food Service
                               Policy 626
                    Extracurricular Accounts - Cash Reports


The Board expects that moneys collected by school employees and by
school treasurers shall be handled with prudent business procedures.
All moneys collected shall be receipted, accounted for and directed
without delay to the proper location of deposit.

In no case shall moneys be left overnight in schools, except in safes
provided for safekeeping of valuables. Collection services are to
be provided to schools.
Reference Source:    Board Policy 103

Adopted:   June 28, 1994




                     Administrative Procedures
                             Policy 626
              Extracurricular Accounts - Cash Reports


     All extracurricular financial reports must be        reported
quarterly each school year to the Business Department.

     Procedure:

1.   A financial report must be made of all extracurricular funds.

2.   The report shall be made in detail on prescribed forms showing
     the source of all receipts, the purpose of all disbursements
     and the balance remaining in the fund of each activity.
3.   The report shall be filed in duplicate with the superintendent
     or designee before the designated day and time.




Reference Source:   Accounting Manual - State Board of Accounts

Adopted:   June 28, 1994

Readopted:   November 8, 1994


                            Page 1 of 1


                                                                  627




               Business, Facilities and Food Service
                             Policy 627
                         Property Disposal


The Board, acting on behalf of the School Corporation, has the
authority to sell or exchange any of the real or personal property
or interest therein, which in the opinion of the Board, is no longer
necessary for school purposes, or demolish or otherwise dispose of
such property if, in the opinion of the Board, it is worthless and
pay the expense of such demolition or disposition.

The Board will follow the procedure for disposal of school owned
property as outlined by I.C. 36-1-11-1 to 16.
Reference Source:    IC 20-5-2-2 (5)
                     IC 36-1-11-1

Adopted:   June 28, 1994


                                                                 627

                     Administrative Procedures
                           See Policy 627
                         Property Disposal


When the Board determines that any real or personal property is no
longer needed for school purposes or should, in the interest of the
corporation, be exchanged for other property, it may sell or exchange
such property in accordance with the provisions that follow:

Sale of Property

1.   Prior to the sale, the Board shall cause the appraisal of the
     property by two (2) professional appraisers who shall make a
     report.

2.   A notice of sale shall be published two (2) times in accordance
     with the law governing notice. The notice shall set out the
     terms and conditions of sale. The Board may permit the bidders
     to specify conditions. The notice shall state that bids will
     be received on a specified date and that the sale shall continue
     for a period not in excess of sixty (60) days or until the
     property is sold.

3.   All bids shall be available for examination by the public. Any
     bidder may raise his/her bid after the Board has given notice
     by mail to other bidders. The Board may also conduct an auction
     provided any previous bidder has been given written notice of
     the auction.
4.

5.   The Board may sell the property to the highest and best bidder
     or may reject all bids. It shall not sell property for less
     than ninety percent (90%) of the appraisal, but may order a
     reappraisal.

6.   The Board may employ a broker or auctioneer who may be paid from
     the proceeds of the sale without appropriation. The broker or
     auctioneer may not be one of the appraisers.


                             Page 1 of 2

                                                                  627


Trade-in Property

Where new property is purchased by the Board, in accordance with law
on condition that property of a similar nature owned by the School
Corporation is to be traded in or exchanged as a part of such purchase
in reduction of the price, such trade-in shall be legal without
appraisal or notice of sale.

Exchange of Property

In general, any exchange of property shall follow as nearly as
possible, the procedure for the sale of property. When the exchange
is made with another governmental body, the two (2) parties shall
jointly petition any circuit court of the county in which either of
the governmental bodies is located.         The court shall cause
appraisals to be made. The court shall enter an order, setting forth
the appraised value. There shall be no costs other than the fees
of the appraisers.

Execution of Transaction
The Board may execute warranty deeds, quit claim deeds, bills of sale,
or any other document reasonably necessary to completion of the
transaction.




Adopted:   June 28, 1994




                             Page 2 of 2


                                                                  628




               Business, Facilities and Food Service
                                Policy 628
                             Accident Injury



Any employee who is accidentally injured on the school premises
during any authorized school activity and the treatment requires more
than normal first aid, shall report the injury to the immediate
supervisor within twenty-four (24) hours.

The Board expects the administration to maintain current and accurate
records of all employee accidents which result in personal injury.
Reference Source:    Indiana Occupational Health and Safety Act
                     1974 Workers Compensation Reports
                     Board Policy 411

Adopted:   June 28, 1994




                                                                  629


               Business, Facilities and Food Service
                                Policy 629
                               Fire Drills



The Board requires that at least one (1) fire drill be held during
each month that school is in session in each of the corporation
schools. The Board also expects that each employee will cooperate
with the fire department authorities at both local and state levels
and that there shall be quarterly fire drills in non-school
buildings.

It is the intent of this policy that only the building administrator
shall have the authority to conduct fire drills and each
administrator shall note and report the fire drills as required by
law.

The Board expects the administration to develop a uniform corporation
wide fire drill procedure to implement this policy.
Reference Source:    Board Policy 216

Adopted:   June 28, 1994




                                                               630




               Business, Facilities and Food Service
                                Policy 630
                        Emergency School Closings




If, in the event that schools are closed by order of the Board or
superintendent because of inclement weather, health problems or
other causes in which school cannot be conducted through no fault
of the teacher, teachers are not required to be in attendance and
will be paid. If schools are, however, closed for some other good
cause, teachers will report to work for assignment by their
principal. It remains the teachers' responsibility to listen to the
local radio or television stations for information concerning the
closing of schools. All administrative staff is expected to report
to work for assignment. Classified staff members are expected to
work as per agreement. The Board authorizes the superintendent to
use judgment in the best interest of the students and staff members
in unusual circumstances.




Reference Source:    IC 20-6.1-5-9

Adopted:   June 28, 1994




                                                                631

               Business, Facilities and Food Service
                             Policy 631
                  Buildings and Grounds Management



The Board expects that all school properties shall be maintained in
good physical condition. They shall be safe, clean, sanitary and
as comfortable and convenient as the facilities will permit or as
the use requires. The Board will make provisions to ensure that the
Buildings, Grounds and Maintenance department is properly staffed
and equipped to perform all normal custodial, building and grounds
maintenance and preventive maintenance.

The Board expects the principal to supervise the custodial staff
members and report all conditions which cannot be corrected at the
building level to the Director of Buildings, Grounds and Maintenance
in accordance with approved procedures.
Reference Source:    IC 20-5-2-2

Adopted:   June 28, 1994




                                                                 632




               Business, Facilities and Food Service
                                Policy 632
                            Building Security



The Board expects that school property will be protected by the
establishment    of   reasonable    security   provisions    by   the
administration.    Access to school buildings outside of regular
school hours shall be limited to personnel whose work requires it.
When building facilities are used by community groups, it is expected
that the administration will ensure appropriate security measures.
Reference Source:    IC 20-5-2-2 (17)
                     Board Policy 206

Adopted:   June 28, 1994




                                                               632



                           Administrative Procedure
                                   See Policy 632
                                 Building Security



When a building custodian is on duty, he is responsible to secure
the building. Building principals may deviate from such schedules
so long as they designate others to be responsible for building
security.

Procedure:

1.   Buildings are normally secured at the end of the day,
     custodian's work schedule or at a specific time when custodial
     schedules overlap.

2.   The suggested time for securing each building will be the
     responsibility of the building principal.
3.    Employees are to be instructed to close and lock windows, turn
      off lights and lock classroom doors as required before leaving
      for the day.

4.    Employees leaving the building after the custodian has gone off
      duty and secured the building are to check lights and doors
      before leaving. It is suggested specific doors be used by
      employees working late.    Employees must also engage alarm
      system.
5.
6.    Exterior door keys are generally not authorized for the teaching
      staff; however, the building principal may find it necessary
      to issue a specific door key to coaches and other personnel
      having special assignments. Keys should be used for entry only
      and doors should not be left unlocked while the building is being
      used.



                             Page 1 of 2
                                                                   632

7.    Building areas authorized for after hour activities are
      generally opened and secured by a member of the custodial staff.
      Any deviation from this procedure is to be authorized by the
      building principal who is responsible to see that the building
      is secured.

8.    Central Office administrators who enter buildings after hours
      are responsible for the security of the building.

9.    Protective devices designed to be used as safeguards against
      illegal entry shall be installed when appropriate to the
      individual situation.

10.   Building security services, specific procedures for alarm
      systems and other facilitating precautions are to be published
      annually in the corporation's security manual.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.




Adopted:   June 28, 1994

                               Page 2 of 2




                                                              633(A)



                  Business, Facilities and Food Service
                              Policy 633(A)
                Keys to Buildings/Electronic Entry Cards

In order to ensure adequate building security, the Board expects that
an adequate key control system be established which will limit access
to authorized personnel and will safeguard against the potential of
entry by keys/electronic entry card(s)in the possession of
unauthorized persons.

Locks are not to be re-keyed without written authorization from the
Assistant Superintendent of Curriculum and Instruction. Locks are
not to be changed without written authorization from the Assistant
Superintendent of Curriculum and Instruction.
Reference Source:      IC 20-5-2-2 (17)
                       Board Policy 636
                       Executive Order, January 10, 2005
                       (Procedure for Abandonment/Corrective
                        Disciplinary Action)




Adopted:   June 28, 1994

Amended/Readopted: April 26,2005



                                                                    633(A)



                         Administrative Procedure
                             See Policy 633(A)
                Keys to Buildings/Electronic Entry Card(s)



All school door keys/electronic entry card(s) shall be issued to authorized
personnel as follows:

1. Building entry keys and master keys will be authorized by the Assistant
   Superintendent Curriculum Instruction, and assisted by the Security
   Officer. In the absence of the Assistant Superintendent Curriculum
   Instruction, the Chief Financial Officer or the Assistant to the
   Superintendent (in this order) will have authority to authorize keys in
   emergency situations.

2. All employees authorized to receive building entry keys/electronic entry
   card(s) must sign a statement of key responsibility. Key responsibility
   statements will be kept on file in the office of the Administrator in
   Charge, with a copy on file in the office of the Assistant Superintendent
   Curriculum Instruction and locksmith. Copies to mailed immediately.
3.
4. A record of key numbers/electronic entry card numbers and individuals
   in receipt of keys will be maintained in the administrator's office, the
   office of the Assistant Superintendent of Curriculum and Instruction and
     the locksmith. Failure to do so will be cause to pursue legal action.

     Keys/Electronic Entry Card(s) must be returned to the immediate
     supervisor under the following circumstances:

       a. When the employee resigns, retires or is terminated.
       b. When the employee is granted a board approved leave, (short or long
          term), for any reason.
       c. When the employee is absent for more than five (5) days.
       d. Work stoppage
       e. When district facilities are permanently closed.

     Items must be returned at the close of the last scheduled work day.



                                  Page 1 of 4




                                                                      633(A)


4.    When an employee returns a key/electronic entry card(s), a receipt
      will be issued to confirm the return. Copies of receipts to be sent
      to the Assistant Superintendent of Curriculum and Instruction and the
      locksmith.

5.    If   an   administrator   requests   extra    keys/electronic   entry
      card(s), the request must be submitted in writing to the Assistant
      Superintendent of Curriculum and Instruction specifying the reason(s)
      for the additional key(s)/electronic entry card(s).

6.    Spare keys/electronic entry card(s) will not be available. They will
      be made in the numbers authorized at the time of approval.

7.     Any employee found duplicating keys/electronic entry card(s) will be
       subject    to   immediate    disciplinary   action.       Duplicate
       keys/electronic entry card(s) are to be confiscated by the
       administrator in charge.

8.     Loss or theft of a key(s)/electronic entry card(s) must be reported
       immediately by telephone after being missed or stolen to the offices
       of Security and the Assistant Superintendent of Curriculum and
       Instruction. A follow-up report must be submitted noting - the date,
       time,   location,   identification    of  keys    lost/stolen,   and
       circumstances of the loss/theft. Failure to immediately report loss
       or theft will be grounds for negligence and/or misconduct charges
       which may result in disciplinary action, including possible
       suspension or termination of employment.
9.    In cases where negligence has been established as the cause for lost
      or stolen keys, the employee will be responsible to pay for any and
      all costs of the re-keying (Re-keying includes recombinating cores
      and issuing new keys).        Failure to pay may be considered
      insubordination and subject to disciplinary action.

10.   In most instances, entry keys/electronic entry card(s) are to be
      issued only to administrative and rated custodial personnel.

11.   Master keys and keys to computer labs will only be issued to the
      administrator in charge and staff designated by the administrator
      using the computer labs. Keys to AV storage rooms and other security
      areas are to be issued only to the principal and teacher in charge
      and are not to be carried o the employees' person when not being used.
      Other keys are to be locked in a secure location when not needed.



                                Page 2 of 4




                                                                     633(A)


12.   In school buildings, activity sponsors - with approval of the
      principal and office of Security - will be permitted temporary and
      limited use of entry door keys/electronic entry card(s).      This
      applies only to full-time employees.
13.
14.   Keys/electronic entry card(s) are NOT to be loaned to students or
      other employees.
15.
                                Page 3 of 4
                                                                     633(A)

        STATEMENT OF KEY/ELECTRONIC ENTRY CARD(S) RESPONSIBILITY

This signed statement assures the Gary Community School Corporation that
I accept responsibility for maintaining the required security of the
key/electronic     entry    card(s)     issued     for    entry     into
_______________________________.

Security requirements:

   The key/electronic entry card(s) will not be duplicated.
   The key/electronic entry card(s) will not be loaned to any other
    employee.
   The key/electronic entry card(s) will be kept securely in my possession.
    It is clearly understood that a lost key may make it necessary to re-key
    a building.
   Loss or theft of the key/electronic entry card(s) will be immediately
    reported in writing specifically noting date, time, location and
    circumstances of loss or theft.
   Upon reassignment to another position, the key/electronic entry card(s)
    will be returned immediately to the office of the Assistant
    Superintendent Curriculum Instruction.

I understand that violation of these key(s)/electronic entry card(s)
security requirements could be cause for serious disciplinary action,
including dismissal.

                             Key Nos.______________ accepted.
                                     ______________
                                     ______________
                                    ______________

                                  Date   _______________________

                            Signature    _______________________

  _____________________________
    Administrator's Signature

DRL:vg
cc: Principal/Administrator's Office
     Assistant Superintendent Curriculum Instruction
     Locksmith/Maintenance

                                   Page 4 of 4




                                                                   633(B)



               Business, Facilities and Food Service
                            Policy 633(B)
                     Separation From Employment



When a person separates from employment with the Gary Community
School Corporation, either through resignation, retirement, leave
(short term or extended) or termination, all Gary Community School
Corporation property is to be returned to the employee's immediate
supervisor or designee at the close of the last scheduled work day.

Gary Community School Corporation property is defined as anything
purchased with district dollars. These include but are not limited
to funds from grants and dollars from the annual budget. Items
purchased with personal dollars not accepted by board resolution are
considered personal property and should be removed.

Failure to return district property shall be cause to pursue legal
action against the employee.

The attached procedures shall govern the implementation of this
policy.
Reference Source:      Policy 633(A)
                       Executive Order: January 10, 2005
                       (Procedure for Abandonment/Corrective
                       Disciplinary Action)


Adopted:                April 26, 2005
                                                           633(B)

                         Administrative Procedure
                              Policy 633(B)
                         Separation From Employment

                       CHECK-OUT SHEET
Employee Name, Address, Telephone Number


ITEMS                                          YES    NO          NOT
                                                               ASSIGNED
KEYS




PRINTER,LAPTOP & ACCESSORIES/CORDS/CARRYING
CASE
CELLULAR PHONE
FAX MACHINE
FILE CABINETS
CREDIT CARD(S)
FILES




IDENTIFICATION BADGE
PARKING PLACARDS
ANSWERING MACHINE
OTHER ITEMS




CC:   HUMAN RESOURCES
      PAYROLL                         _____________________________________________
      PROPERTY CONTROL                BUILDING PRINCIPAL/IMMEDIATE SUPERVISOR

                                      ____________________________________________
DATE: ________________                                 EMPLOYEE


                                       ___________________________________________
                                                       DEPARTMENT

NOTE: If property is damaged, use reverse side to describe special
conditions and how restitution (if necessary) will occur.
                                                                                634


                         Business, Facilities and Food Service
                                       Policy 634
                                      Bomb Threats



When a building facility is threatened to be damaged by an individual,
the Board expects the administration to implement the appropriate
procedure to deal with such threats, which may endanger life and
property.
Reference Source:     IC 20-5-2-2 (17)

Adopted:   June 28, 1994


                                                                 634



                      Administrative Procedure
                           See Policy 634
                            Bomb Threats


   The building principal is to be notified immediately of any bomb
    threats received by the school. The principal is to designate a
    person to take charge in times of emergency when he/she is absent
    from the building.

   Procedure:

   The principal may, upon receiving a bomb threat, utilize the
    following procedures to clear the building and to notify proper
    authorities.

   Clear the building of all students and staff by sounding the fire
    alarm.

   The principal or his/her designated representative is to notify
    the Gary Police Department and the Coordinator of Security.

   The principal will notify the superintendent's office.
Students:

   Students are to be taken at least fifty (50) yards from the
    building.

   Teachers are to supervise students as they exit the building and
    on the school grounds until such time permission is given to
    re-enter the building.

Search:

   Searches are to be made by the authority of the Gary Police and
    Fire Departments.



                             Page 2 of 2
                                                                634

   Administrative, security and custodial employees may assist the
    authorities.

   The decision to return to the building will be based upon the
    combined judgment of law enforcement and school officials.

   The building principal will be notified when students and staff
    may return to the building, or will be given instructions
    appropriate to the situation.

   Do not transmit messages by utilizing two-way radios because
    electronic missions from them may cause detonations.



























Adopted:   June 28, 2994


                               Page 2 of 2


                                                              634


                           Administrative Procedure
                                See Policy 634
                                  Bomb Threat


SCHOOL NAME ____________________________________________________
            ____________________________________________________
                             Address

By what means was the bomb threat reported:
________________________________________________________________
________________________________________________________________
____
At what time did this incident take place?
________________________________________________________________
__

Description of person or caller's voice?
(Female, male, young, old, accent, tone of voice)
________________________________________________________________
__
________________________________________________________________
__
________________________________________________________________
__

What was reported by this person?
________________________________________________________________
__
________________________________________________________________
__

Where was the bomb at the time of the call?
________________________________________________________________
__

When was the bomb going to explode?
________________________________________________________________
__
________________________________________________________________
__

What kind of bomb was it?
________________________________________________________________
_
________________________________________________________________
_

ADDITIONAL INFORMATION, STATEMENTS OR WITNESSES
________________________________________________________________
_
________________________________________________________________
_

Date: ____________ Reported by: ___________________ (Form SS-13)




              Business, Facilities and Food Service
                              Policy 635
                             Snow Removal




After a winter snowstorm, the Board expects that each building
supervisor will take action to ensure that the snow is removed as
expeditiously as possible in order to provide clear walks, driveways
and to keep fire lanes open for the safety of students and staff
members and patrons.




Reference Source:    IC 20-5-2-2 (17)

Adopted:   June 28, 1994

                                                              635A




                     Administrative Procedure
                             See Policy 635
                              Snow Removal



Snow removal is the responsibility of the custodial or maintenance
staff and will generally be initiated without specific notification
by the principal. However, the building principal is to supervise
conditions at his or her building and direct or advise the appropriate
person of the service needed.

Procedure:

   The building custodian is responsible for snow removal from walks
    and entrance areas near buildings and is to clear other areas as
    directed by the principal or as per duty schedule.

   Generally, the maintenance staff will provide snow removal
    services for school drives and parking areas.      Where large
    equipment is available, the building custodian will be required
    to assist the maintenance.

   When time is a factor, limited areas will be cleared on the initial
    run so schools may open on time. Cleanup activities will follow
    as soon as all schools have been partially cleared.




Adopted:    June 28, 1994




                                                                  635B



                            Administrative Procedure
                                    See Policy 635
                                     Snow Removal
                                 (Maintenance Policy)
     I.    Policy Statement                             Page 1

     II.   Responsibility of Director of Buildings/          Page
     1
           Grounds and Supervisor of Maintenance

     III. Teamster Foreman Responsibility               Page 2

     IV.   Drivers Responsibility                       Page 2

      V.   Teamster Mechanic Responsibility             Page 3

     VI.   Custodial Operations Responsibility               Page
     5
              Snow Removal Emergency Equipment         Page 5
              Log Report                               Page 6




                                Page 1 of 8



                                                                 635B



I.   Policy Statement

It is the responsibility of the Gary Community School Corporation
Maintenance Department and Operations Department to assure that all
buildings are accessible to building personnel during inclement
weather.
In times of very inclement weather, the superintendent of schools
may declare a no school day. Unless it is stated that all employees
to include maintenance and operations are not to report, it is
expected that said personnel will report for work. To avoid
unnecessary overtime, three (3) plans have been set to be implemented
according to snowfall.


2)   TWO (2) TO FOUR (4) INCHES: Six (6) snow removal vehicles and
one dump truck with blade will start at 12:00 A.M. (midnight) to
remove snow from all schools. The critical areas will be serviced
first and followed by the route sheets.

3)   OVER FOUR (4) INCHES OF SNOW, BLIZZARD OR HEAVY SNOW: A minimum
of eight (8) snow removal vehicles and one (1) dump truck. Removal
will start immediately cleaning critical areas first.

                The   Supervisor  of   Maintenance  will   request
                 assistance from the teamsters warehouse personnel.

                The Foreman of Teamsters will request the use of snow
                 removal vehicles from Lew Wallace, the Career Center,
                 Roosevelt, West Side and Wirt.

4)   ICY CONDITIONS: The salt spreader will be dispatched regardless
of the amount of snowfall to service critical areas as assigned by
the teamster foreman.


II. Responsibility of Director       of   Buildings   and   Grounds   and
Supervisor of Maintenance



                             Page 2 of 8
                                                                      635B

During inclement weather, there will be a steady watch of prevailing
weather conditions which exist. It will be monitored through the
U.S. Weather Bureau, Emergency Weather Radio, Radio and Television
reports and visually.

The director or supervisor will determine the amount of personnel
needed to remove snow as per prevailing weather conditions.

The supervisor will assure that all equipment is in working condition
prior to the beginning of inclement weather.

The supervisor will monitor snow removal while in process getting
updated information from the teamster foreman as required.

III. Teamster Foreman Responsibilities

The teamster foreman will monitor all employees removing snow. The
foreman will distribute a snow removal plan to each person and assure
its completion.

The foreman will assure that the snow removal team is supplied with
required equipment, such as an emergency telephone listing, two-way
radio, emergency equipment, route plan, etc.

The foreman will also remove snow as required and alternate personnel
to other routes as they complete their original assignment.

The foreman will assure that all mechanical problems that arise
during snow removal are corrected prior to the next removal.

The foreman will make a report of any accidents that occur during
snow removal to the Supervisor of Maintenance immediately after the
removal is completed.

It is the foreman's duty to report any abandon vehicles on school
property to security for removal.

It is the foreman's task to assure that the drivers comply with their
duties as described in this policy and other duties assigned by the
Director of Buildings and Grounds or the Supervisor of Maintenance.

                             Page 3 of 8

                                                                 635B


IV.   Drivers Responsibilities

The driver will be responsible for having a snow route plan, two-way
radio, emergency equipment, emergency telephone list, and a snow
removal log sheet.

The driver will be responsible for fueling the vehicle before
starting a route and after completion of snow removal. Each time
you are fueling a vehicle you are responsible for checking the vehicle
lighting system, all fluids such as oil, coolant, hydraulic fluid,
etc. If any discrepancies occur, you are to notify the mechanic for
service. At the end of the snow shift, you are to submit a vehicle
defect list to the foreman.

You will maintain contact with the foreman as to your progress, and
upon completion of snow route will call for reassignment to another
route.

V.    Teamster Mechanic Responsibilities

It is the responsibility of the mechanic to service all defective
items on snow equipment to assure a safe and functional operation.

The mechanic will assure that there is sufficient parts to do minor
repairs to keep snow removal vehicles in use. After snow removal,
the mechanic will perform all necessary repairs to assure vehicle
is ready for the next snow.

The mechanic will be prepared with tools and parts to assist in
on-side repairs as deemed necessary by the teamster foreman. There
will also be available a list of towing services to call if it becomes
mandatory for their service.

The mechanic will remove snow when not performing repairs. The areas
assigned will be in close proximity of the maintenance buildings.

VI.   Custodial Operations Responsibilities

Snow removal by custodial staff is supervised in the individual
school building by the head custodian and on a city-wide basis by
Manager of Custodial Operations and Field Supervisor of Custodians

                             Page 4 of 8
                                                                 635B


respectively. The entire operation is under the direction of the
Director of Buildings, Grounds and Maintenance.

Custodians will remove snow on sidewalks, fire exits, sun shades,
univent fresh air intakes, entrances, stairs, and other areas
adjacent to the buildings. Personnel are equipped with snow plows,
snow blowers, and various hand equipment. At the high schools,
custodians also have a pick up truck with a snow blade that can be
used to remove snow from sidewalks. Following is a plan of action
that is used to organize, direct and control the snow removal
operation.
1.   Advance preparations for snow removal begin in the early fall
with the issuance of a memorandum to all head custodians and
principals by the Manager of Custodial Operations directing them to
begin checking out all of their power equipment, salt supplies,
gasoline, oil and snow shovels.

2.   Emergency telephone numbers were up-dated and re-issued to head
custodians and supervisory personnel so as to avoid any problems when
necessary emergency contacts need to be made.

3.   When the first snow falls amounting to two (2) inches or more,
head custodians are authorized to call out additional personnel on
an overtime basis for snow removal. This policy is covered in union
regulations.

4.   When school is dismissed due to heavy snow, all custodians are
requested and encouraged to report for work so that snow removal
operations can begin as soon as possible. Our major concern is to
plan for classes to resume as soon as possible after the snowstorm.
Those custodians unable to report for work must choose one (1) of
the three (3) alternatives on the "Snow Day Policy".

5.   After a snow fall, the Operations Department must coordinate
all special events held at any school building, such as basketball
games, so that parking lots may be cleared of snow in advance of the
event for the parking of cars.


                            Page 5 of 8



                                                                635B


6.   The Operations Department Supervisors are in regular contact
with head custodians both prior to and during snow removal
operations. While snow is being removed, the supervisors are making
the rounds from school to school in order to check on progress and
offer advice and directions whenever necessary. The supervisors
also are in two-way radio contact with both the Supervisor of
Maintenance and the Director of Buildings, Grounds and Maintenance
to inform them of any problems or needed services.

7.   During snow removal operations, the equipment mechanics are
placed on standby to service any malfunctioning equipment. If a
custodian needs service, he merely calls the two-way radio base
station or the maintenance office; the operator in turn notifies the
Supervisor of Maintenance who arranges for the equipment to be
serviced either at the school or repair shop. The equipment is
returned as soon as repairs are completed.

8.   In the event of a manpower shortage, it may become necessary
to call out substitute employees to assist in shoveling snow.

9.   During times of very inclement weather, the superintendent
might declare a no workday for custodians. This usually occurs when
the safety and well being of our employees is in question. The
supervisors must then contact all head custodians at their homes by
telephone in order to communicate snow removal plans.


                  Snow Removal Emergency Equipment

1    gallon of anti-freeze                  1   whisk broom

2    quarts of 10W oil                      2   cans of Heet

1    set of booster battery cables          1   pair of pliers

1    screw driver                           1   hammer

2    flares                                 1   snow scrapper

1    flashlight                                 1    fire
extinguisher


                              Page 6 of 8
                                                                 635B



The above items are to be kept in the snow removal vehicle while on
duty. These items are to be returned at the end of the snow removal
shift. The driver will make sure the vehicle is equipped with a tow
chain, full tank of gas, the engine oil is filled to the proper level,
the anti-freeze is filled to the level, the hydraulic level for the
plow is filled to the proper level and shovel will be kept on the
vehicle. The driver will be assigned a radio.
                               Page 7 of 8



                                                                 635B


                  GARY COMMUNITY SCHOOL CORPORATION
                        MAINTENANCE DEPARTMENT
                        SNOW REMOVAL LOG REPORT

Location   Date      Time-In   Time-Out   Complete   Driver   Remarks
                                          Yes   No
                            Page 8 of 8

                                                                636


              Business, Facilities and Food Service
                            Policy 636
                    Mail and Delivery Service


The Board shall authorize that a mail service system be maintained
within the district in order that in-district communications and
communications from outside sources may be delivered to the intended
recipient in the most practical way.

The use of intercommunications mail facilities and personnel for the
distribution of materials and communications shall be restricted
mainly to those materials and communications that further the
educational purposes of the district. The superintendent may, by
regulation, authorize certain exceptions without defeating the
intent of this policy.

Political materials shall not be distributed through the school mail
system unless received through the United States mail.




Reference Source:    IC 20-5-2-2 (17)

Adopted:   June 28, 1994


                                                                637

                      Business and Facilities
                             Policy 637
                     Telephone - Long Distance


Long distance telephone calls by employees are authorized by the
Board so long as the immediate supervisor has determined that such
calls are required for the purpose of fulfilling the job functions.
Personal long distance calls are not authorized as a legal
expenditure by the Board.
Reference Source:    IC 20-5-2-2 (17)

Adopted:   June 28, 1994
                                                                 638


               Business, Facilities and Food Service
                             Policy 638
                     Water/Energy Conservation


It is board policy to conserve water and energy whenever and wherever
possible.    The superintendent is authorized to direct staff to
develop specific guidelines for water and energy conservation at
building sites.     Areas of health and safety are to be primary
considerations in these plans.
Reference Source:    IC 20-5-2-2 (17)

Adopted:   June 28, 1994




                                                               639

               Business, Facilities and Food Service
                             Policy 639
                   Sale of Corporation Materials


The Board authorizes the administration to sell at reasonable costs
limited amounts of corporation prepared materials produced in the
Graphic Arts department. The intent of this policy is to share
corporation produced materials with other interested parties at no
additional expense to this School Corporation.
The superintendent is authorized to develop procedures for this
service.




Reference Source:    IC 20-5-2-2 (5)

Adopted:   June 28, 1994
                                                                  640


               Business, Facilities and Food Service
                             Policy 640
                            Food Service


The Board expects that a lunch program shall be provided in all
schools under the supervision of the Director of Food Services.

A meal pattern lunch will be made available to all students and staff.
For those students who cannot afford to pay for a meal pattern lunch
and whose parent's income is below a predetermined level, the option
of either a free or reduced price lunch shall be offered.
The Board shall approve the prices established for school lunches
and authorizes the participation in the National School Lunch
Program.




Reference Source:    IC 20-5-2-2 (10)
                     National School Lunch Program Guidelines

Adopted:   June 28, 1994




                                                                 641

               Business, Facilities and Food Service
                             Policy 641
                   Free and Reduced Price Lunches


The Board believes that all children in the corporation shall be
eligible to receive proper nourishment. In accordance with the
guidelines established by the National School Lunch Program and the
Board, no child shall be denied a free lunch or other food when a
teacher or administrator believes the child is improperly nourished
simply because the parent or guardian has not made proper application
for the child's lunch.
The Board expects the administration to establish a procedure
describing the criteria for selecting children who are eligible for
a free or reduced lunch price.




Reference Source: IC 20-5-2-2 (10)
                  National School Lunch Program Guidelines, 1980

Adopted:   June 28, 1994




                                                                 641

                     Administrative Procedure
                          See Policy 641
                  Free and Reduced Price Lunches


In selecting children to receive free and reduced price meals,
consideration will be given to children from families (a) with income
below that established yearly by state; (b) eligible to receive any
form of public assistance or certified to participate in the
government donated commodities or food stamp programs; or (c) unable
to pay the full price in the judgment of officials designated to
determine eligibility.
In making individual determinations and in providing the free or
reduced price meals, every effort shall be made to avoid overt
identification to the peers of children receiving such meals. No
child shall be required to work for a free or reduced price lunch.

Procedure:

1.   Application forms shall be available to parents or guardians
     of children who may request free or reduced price meals, and
     a file of applications and authorizations shall be maintained.

2.   The superintendent shall authorize the maintenance of a system
     of collecting payments from paying children and accounting for
     free and reduced price meals in a manner which will protect the
     anonymity of children receiving free or reduced price meals.




Adopted:   June 28, 1994


                            Page 1 of 1




                                                                642


               Business, Facilities and Food Service
                             Policy 642
                     Publication of Lunch Menus


The Board expects the food service department to publish all school
food lunch menus in local newspapers and to make known to the public
choices of menu items on a weekly basis.
Reference Source:    IC 20-5-2-2 (10)

Adopted:   June 28, 1994




                                                              642


                     Administrative Procedure
                          See Policy 642
                    Publication of Lunch Menus


Procedure:

1.   A copy of the weekly menu release is sent to each elementary
     and secondary principal. The menu may be posted in the school
     or printed in the school bulletin if the principal desires to
     do so.

2.   Local newspapers and radios should receive copies of weekly
     menus for public service announcements.
Adopted:   June 28, 1994




                            Page 1 of 1



                                                                643



               Business, Facilities and Food Service
                             Policy 643
                   Vending Machines/Selling Foods




The Board prohibits the use of vending machines and sales of
non-cafeteria foods and snacks in the schools or on school property
during the students' scheduled instruction day, including hours that
school breakfasts are served through the end of the day.
However, vending machines operated by the food service department
and located in the cafeteria may be used during the time lunches are
being served as long as the items are in compliance with USDA
guidelines for competitive foods.

Vending machines and sales of non-cafeteria foods and other snacks
may occur before and after the instructional day.




Adopted: September 22, 1998

Reference Source:    Board Policies 103 and 225

Adopted:   June 28, 1994




                                                                644

                           NO POLICY
Deleted: September 22, 1998


                                                               645

              Business, Facilities and Food Service
                            Policy 645
                   Playground Equipment Safety


The Board expects that all playground equipment be maintained in a
safe and proper working condition.

Regular inspection of this equipment shall be conducted by building
personnel, and unsafe areas or conditions reported and closed down
until the equipment is restored to normal safety standards.
Reference Source:    A Handbook for Public Playground Safety, Vol.
                     I and II
                     U.S. Consumer Produce Safety Commission

Adopted:   June 28, 1994

                                                                  645

                      Administrative Procedure
                           See Policy 645
                    Playground Equipment Safety

Purpose:

In order to provide a process for the regular and continual inspection
of the playground equipment and play areas to ensure they are in a
safe condition, the following procedure will be implemented.

Procedure:


1.   The Monthly Inspection

     Each month a designated custodian will inspect the playground
     equipment and adjacent play areas.      The custodian should
     complete the Playground Equipment Safety Inspection Report and
     forward it to the principal's office for review and filing.


2.   Interim Inspection

     Should the principal be informed either verbally or in writing
     by staff or students that a piece of playground equipment is
     malfunctioning or in an unsafe condition, the principal should
     investigate and, if necessary, take immediate action to direct
     the repair of that piece of equipment, or take that piece out
     of service until repairs are complete.


3.   Follow-up

     If, as a result of an inspection (interim or monthly), a piece
     of equipment is found to be in an unsafe condition, the following
     steps should be taken:

     a.   If a minor problem exists, the custodian should attempt
          to repair or adjust the equipment.


                            Page 1 of 2
                                                                  645

     b.   If the equipment cannot be repaired, the broken part should
          be removed or the equipment taken out of service. The
          principal or designee should be informed so that he/she
          can inform the playground supervisors of the situation.

     c.   If the equipment or a part of the equipment is removed or
          taken out of service, the custodian should fill out a
          Work/Repair Order and submit it to the principal who will
          forward it to the Director of Buildings, Grounds and
          Maintenance.

     d.   If the equipment is an immediate hazard, it should be
          removed or deactivated at once.
Adopted:   June 28, 1994

                             Page 2 of 2




                                                                  646

              Business, Facilities and Food Service
                            Policy 646
      Authorized Use of School Owned Material and Equipment


The Board of School Trustees frequently receives requests from
community organizations and other governmental agencies that want
to borrow various pieces of equipment. However, it is in the best
interest of the students that all school equipment be used only for
school purposes and by school personnel.

School equipment may be used by outside groups in conjunction with
the rental or use of school facilities. However, such equipment
shall be used only on school property and operated by authorized
persons/personnel.

The Board of School Trustees will permit school equipment to be loaned
to staff members.     Proper controls will be established in the
accompanying procedures to assure the borrower's responsibility for
all such equipment.




Reference Source:     IC 20-5-2

Adopted:   June 28, 1994


                                                                 646

                     Administrative Procedure
                          See Policy 646
      Authorized Use of School Owned Material and Equipment


The use of Gary Community School Corporation equipment for personal
use is prohibited. Equipment may only be loaned for instructional,
instructional support purposes or when district needs necessitate.
Those items include but are not limited to typewriters, computers,
projectors, video camera recorders, cameras, etc. School equipment
such as sewing machines, laundry equipment, shop tools, lawn mowers,
etc., are not covered by this policy and procedures and shall not
be loaned to any employee, student or outside person or agency.

Persons borrowing equipment shall complete an application form and
submit it to the administrator in charge at least twenty-four (24)
hours in advance. The principal, his/her designee or appropriate
administrator will approve or disapprove the request.

Upon return of the equipment, the administrator in charge or designee
will inspect it for damage. If damaged, the person will be held
responsible for the repair or replacement.

Deductions

The borrowing employee authorizes the Gary Community School
Corporation to deduct an amount to be determined by the Gary Community
School Corporation from their bi-weekly earnings if the equipment
is not returned or returned in a damaged condition.

Exceptions

Any exceptions to the policy and procedures must be done with the
approval of the Assistant Superintendent for Educational Quality or
the Assistant Superintendent of Fiscal Integrity.



Adopted:     June 28, 1994

Readopted:     July 9, 1996

                              Page 1 of 2
                                                                  646

                  GARY COMMUNITY SCHOOL CORPORATION

                    (Use of School Equipment Form)

Name ____________________________________________________________

Date ____________________________________________________________

Date(s) Requested: From __________________ To ___________________

Address _________________________________________________________

Equipment/ancillary materials to be borrowed and approximate value

(itemize) _______________________________________________________

________________________________________________________________

_

Make & Model No., Control Property No. and Serial No. ___________
________________________________________________________________

_

Purpose of Borrowing Equipment __________________________________

________________________________________________________________

_

Liability Insurance (Firm & Certificate No.) ____________________

________________________________________________________________

_

It is the responsibility of the person receiving the equipment to
return all material on the next scheduled school day. Any other
arrangements must be made with the approval of the building principal
or administrator in charge.

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *

I hereby certify that the above equipment was returned on time and
in good working order.


_______________________________
                                    Principal/Designee or
                                    Administrator in Charge

                             Page 2 of 2
                                                                  647

               Business, Facilities and Food Service
                             Policy 647
                        Smoke Free Property


The Gary Board of School Trustees believes in the concept of a healthy
environment. Therefore, effective September 1, 1994, all School
Corporation property is declared, Smoke Free. There is to be no
smoking in or on Gary Community School Corporation property by
students, staff or visitors.

All corporation buildings, vehicles, grounds and facilities are to
be posted in a manner that will reflect this policy.
Reference Source:       IC 20-5-2-2 (17)
                        Board Policy 103

Adopted:   June 28, 1994

Readopted:      November 8, 1994
                                                            647

                         Administrative Procedure
                              See Policy 647
                   Smoke Free Buildings and Facilities


All Gary Community School Corporation property is to be posted
immediately with No Smoking signs. Property is defined to mean:
Buildings, Grounds, Facilities, Vehicles and Equipment.

    Employees Are Not To:

           I.      Smoke in buildings and facilities.
           II.   Leave their work locations to smoke, except during
                 authorized break-periods.

     Administrators/Supervisors Are Not To:

            I.   Allow visitors to violate the Board's No-Smoking
                 Policy.

           II.   Allow employees to violate the Board's No-Smoking
                 Policy.

        III.     Allow students to violate the Board's No-Smoking
                 Policy.

Employees and students charged with violating the Board's No-Smoking
Policy shall be disciplined and afforded Due Process in accordance
with Board Policy and Collective Bargaining Agreements.




Adopted:    March 28, 1995


                              Page 1 of 1




                                                                648


                 Business, Facilities and Food Service
                               Policy 648
                        Naming School Facilities



It is the general policy of the Board to name or rename school
facilities.
Reference Source:    Board Policies 103 (18) and 204

Adopted:   December 21, 1994




                                                                648


                     Administrative Procedure
                           See Policy 648
                       Naming New Facilities


The general procedure for selecting a name for a new school shall
be as follows:

    a.     The Board shall appoint a committee composed of two (2)
           citizens from the immediate community to be served by the
           particular school; one (1) representative from the
           American Federation of Teachers, Local #4, the president
           of the Gary Council of Parent-Teacher Associations, two
           (2) student representatives from the area to be served by
           the school and the principal and/or designee.

     b.    The school-naming committee shall notify the public and
           solicit names for consideration and then present a list
           of not less than three (3) names, no more than five (5)
           names, to the superintendent. The superintendent will
           submit the committee's report to the Board with his/her
           recommendation.

     c.    The Board shall, within ninety (90) days, make the final
           selection of the name from the list of names submitted by
           the committee after considering the recommendation of the
           Superintendent.

     During this period, regular Board agendas will note that
     Board action is pending on the recommendation.

     Verbal notice will also be given at each Board meeting to alert
     the public that the Board is considering and will take final
     action on the recommendation at the end of the ninety (90) day
     period.



Adopted:   December 21, 1994


                               Page 1 of 1

                                                                649

              Business, Facilities and Food Service
                            Policy 649
    Retirement and/or Changes in the Use of School Facilities


The Board is responsible for assessing the need for or the use of
school facilities.

Once a facility is identified by the superintendent as no longer
needed for education purposes, an appropriate recommendation shall
be made by the superintendent to the Board.
Reference Source:    Board Policy 103 (18)

Adopted:   December 21, 1994
                                                                 649

                      Administrative Procedure
                           See Policy 649
                      Retirement of Facilities

When it is determined that a facility should be closed, alternatives
to closing the facility are to be considered.

These may include:

     a.    Changing boundaries of other attendance zones to increase
           enrollment of facility considered for closing.

     b.    Shifting of programs from one building to another to cause
          greater space utilization.

     c.   Housing of new program(s) in building under consideration
          to cause increased space utilization.

     d.   Housing of    satellite   administrative   or   supervisory
          offices.

Factors that will be examined when considering a school for closing
include the following:

     a.   Enrollment and program

          (1)   Enrollment size in relation to that needed to provide
                quality of educational programs and services.

          (2)   Enrollment projections indicative of continued small
                pupil   population,   taking   into   account   both
                neighborhood pupils and others.

          (3)   Effect upon programs for pupils in all schools
                affected by the closing.

          (4)   Relationship to integration efforts.

          (5)   Proximity of the school to community resources.

          (6)   Extent to which displaced student population can be
                accommodated in contiguous or other attendance
                zones.

                            Page 1 of 4

                                                                  649


          Community considerations

          (1)   Total community attitudes toward reducing the number
                of attendance units and reducing costs, i.e., whether
                additional funds will be provided to allow for
                underutilized buildings to be kept open.

          (2)   Hardships and/or benefits to parents and/or children
                resulting from closure; distance from where students
                reside to schools where assignment would be made.

          (3)   Effect upon the neighborhood in the event of closure.
c (c)       Building characteristics

      (1)   Age and condition of building, including whether or
            not buildings are energy efficient.

      (2)   Adequacy of building for programs; existence of a
            multipurpose room and/or other special areas;
            feasibility of replacement or additions, if needed.

      (3)   Suitability of the building for other uses.

      (4)   Capacity of buildings in adjacent attendance areas;
            space to house additional students.

(d)   Environmental factors

      (1)   Adequacy of the building in terms of student health
            and safety.

      (2)   Frequency of vandalism and amount of damage.



                        Page 2 of 4




                                                           649
      (3)   Location and size of site.

      (4)   Traffic hazards and/or serious deterrents       to
            learning in the surrounding community.

e.    Financial considerations
      (1)   Staffing requirements or reductions.

      (2)   Food service and pupil transportation requirements
            and related expenses or savings resulting from
            closure.

      (3)   Comparative per pupil operating costs related to
            status quo.

      (4)   Value of property for other uses.
          (5)   Savings which might accrue by reducing the number of
                attendance units.
     f.   Relationship to long-range planning efforts
          (1)   Comprehensive planning of the school district, other
                governmental bodies and planning agencies and
                private interests.

          (2)   Need to use property for other purposes.

          (3)   Current and projected land use resulting in changes
                in residential and commercial patterns.
Parents and other school patrons will be involved early in
discussions pertaining to possible school closings and program
relocation.
Use may be made of outside consultants when considering school
closings.
An orderly procedure, including the provision of information to all
who will be affected, will be used when closing a school. Parents
will be informed in advance regarding recommendations and possible
Board action.



                            Page 3 of 4


                                                                649



Boundaries will be realigned when a school is to be closed, taking
into account distances from other schools, traffic patterns,
building capacities, enrollments, and programs.
Time will be provided for adequate preparation for closing and
reassignment of students and staff members.
Alternate uses of the building or disposition of the property will
be considered in light of current and projected needs.
Reference Source: Board Policy 103 (18)

Adopted:   December 21, 1994




                                                                 650

              Business, Facilities and Food Service
                            Policy 650
                       Drug-Free Workplace


The Gary Board of School Trustees has a strong commitment to comply
with the federal Drug-Free Workplace Act of 1988 and will apply its
provisions to all employees of the Gary Community School Corporation.
Therefore:

     The manufacture, distribution, dispensation, possession,
     sale or use of illegal drugs or alcohol on corporation
     property, including parking lots and grounds or offices,
     or in property owned, operated, or leased vehicles, or
     anything under the control of the school system is strictly
     prohibited.

     As a condition of continued employment with the School
     Corporation, employees shall comply with said prohibition
     and shall inform the Executive Director of Human Resources
     within five (5) days of their conviction for violating any
     state or federal criminal drug law by an action committed
     in the workplace.

     When notified of convictions, the superintendent or
     his/her designee shall notify the appropriate federal
     agency within ten (10) days. Within thirty (30) days of
     receiving such notice of a conviction and pursuant to state
     law   and    applicable     contractual    sections,    the
     superintendent or his/her designee shall proceed with
     action against any employee who unlawfully manufactures,
     distributes, and/or dispenses, possess, uses or is under
     the influence of an illegal controlled substance in the
     workplace.    Such action shall be under termination
     provisions or may, at the Board's discretion, require
     employees to satisfactorily complete a program of
     substance abuse or rehabilitation.



                            Page 1 of 2


                                                                   650



     The superintendent or his/her designee shall make a good
     faith effort to continue to maintain a drug-free
     workplace.    Any false or untrue information on the
     application for employment with the Gary Community School
     Corporation regarding conviction, unlawful manufacture,
     distribution, dispensation, possession or use of a
     controlled substance shall be grounds for termination or
     rejection of the application.

All employees operating corporation equipment, driving corporation
owned or leased vehicles, handling chemicals or supplies may be
required to take drug testing at any mandatory physical examination
period, or whenever there is reasonable cause to believe that the
employee is using alcohol and/or illegally using a controlled
substance or following a reported accident involving corporation
owned or leased vehicles or equipment.

     Information concerning drug-free awareness shall be
     provided to all employees concerning this policy, the
     dangers and penalties for such abuse and the availability
     of drug counseling and rehabilitation programs.

     A copy of this policy shall be provided to all employees.
     All drug testing shall be at the corporation's expense.




Reference Source:    Drug-Free Workplace Act of 1988
                     Board Policy 103

Adopted:   September 27, 1994



                            Page 2 of 2


                                                                 651

              Business, Facilities and Food Service
                            Policy 651
                  Tuberculosis Screening Policy


All persons leasing space in a Gary Community School Corporation
building will be required to produce documented evidence of being
tested for tuberculosis prior to occupancy of the facility.

Current tenants must show proof of testing or follow-up if a previous
test was positive within a previous twelve (12) month period.

If a tenant or their employees are found to have tuberculosis that
person will not be permitted to enter the premises unless a medical
clearance is submitted.
This must occur on an annual basis.




Reference Source:

Adopted:   November 26, 1996



                                                                  651

                      Administrative Procedure
                           See Policy 651
                       Tuberculosis Screening

All tenants are expected to comply with the screening policy.
Failure to comply with board policy will be considered breach of the
lease and will be considered grounds for termination of the lease.

Tenants must show proof of testing or follow-up if a previous test
was positive within a previous twelve (12) month period.

All documentation must be submitted to the Health Services Department
for the Gary Community School Corporation.          If the required
documentation is not received within twenty (20) working days after
the beginning of the lease term, health services will forward a letter
to the legal department indicating non-compliance with board policy,
who   will   be   responsible    for   initiating   the   appropriate
recommendation for termination of the lease.
Tuberculosis information will be input from the health services
department on computer screen E02.

Data will be reviewed on a quarterly basis with a report prepared
and submitted to the Board and the Gary Health Department for
discussion.




Reference Source:

Adopted:   November 26, 1996


                               Page 1 of 1


                                                                  652



               Business, Facilities and Food Service
                             Policy 652
                             Explosions


The Board will take every possible measure to protect students and
staff from injury in the event of an explosion from explosive devices.
Reference Source:

Adopted:   January 28, 1997

Readopted:      February 25, 1997

                                                                 652



                        Administrative Procedure
                             See Policy 652
                               Explosions


In the event of an explosion from an explosive device, the following
course of action will be taken:

     1.    The principal and/or administrator will immediately call:

           a)     911

           b)     Gary Community School Corporation Security

           c)     Immediate supervisor.

     2.    A determination will be made if there are injuries.
     3.    Injured persons will be sent to the nurse for further
           examination. If serious, paramedics will be called.

     4.    The scene of the explosion will be secured and all evidence
           protected from tampering until police, fire and bomb units
           arrive.

     5.    A serious incident report shall be completed and forwarded
           to the appropriate person within twenty-four (24) hours
           of the incident.




Reference Source:

Adopted:   January 28, 1997

Readopted:   February 25, 1997


                              Page 1 of 1
                                                                  653


                              Business
                             Policy 653
                 Disposition of Obsolete Textbooks


The Board believes that textbooks no longer used continue to be an
invaluable asset to the community.

Per Indiana statute, obsolete textbooks, upon a declaration by the
Board, will be made available in the following manner; sale,
exchange, transfer or donation.
Reference:   I.C. 20-10.1-10-3

Adopted:



                                                                 654


               Business, Facilities and Food Service
                             Policy 654
                        Pest Control Policy

The School Corporation is committed to providing students a safe
environment. It seeks to prevent children from being exposed to pests
and pesticides. While pesticides protect children from pests that
may be found in the school and its surrounding grounds, under some
circumstances they may pose a hazard to children. Therefore, pest
control practices may involve a variety of chemical and non-chemical
methods that are designed to control pests effectively while
minimizing potential pesticide exposure to children.

The corporation will:

     1.    Inform annually parents and staff members of the
           corporation‟s pest control policy.
     2.    Provide the name and phone number of the person to contact
           for information regarding pest.
     3.    Provide notice of all pesticide applications to school
           nurses.
     4.    Maintain written record for at least one school year of
           any pesticide applications.

The corporation will provide notice at least two [school] days prior
to the date and time the pesticide application is to occur. The notice
will include the date and time of the pesticide application, the
general area where the pesticide is to be applied and the telephone
number to contact for more information.

In case of emergency pesticide applications because of immediate
threat to the public health, the school shall give written notice
as soon as possible.

The Superintendent shall prepare and disseminate regulations for the
implementation of this policy.

Reference Source:    ISBA; Board Policy 904

First Reading:

Adopted:



                                                                  655

               Business, Facilities and Food Service
                             Policy 655
                         United States Flag

The flag of the United States is the symbol of our nation. Various
laws and Executive Orders have been written to govern the use of the
flag and to insure a proper respect for the Stars and Stripes. These
laws and orders dictate the composition, size, times, places and
manners of display of the flag. Customs have also decreed certain
observances in regard to its use. The use and display of the US flag
by civilians, civilian groups, and organizations are governed by
Federal laws. Each state also has State laws that apply to the US
flag.

Certain days have been designated at the Executive level when the
flag will be flown from sunrise to sunset at half-staff. Examples
are Veterans Day and Memorial Day. Additionally, the President may
also direct the US flag to be flown at half-staff for various periods
due to special circumstances, such as the death of a high ranking
government or military individual, or an event leading to the death
of number of military personnel.       The governors also have the
authority to direct flags to be flown at half-staff for „serious and
proper‟ events warranting such honor.

It is also the desire of the Gary Community School Corporation to
recognize dedicated service to the Gary Community School Corporation
upon their death,    (retired or active) employees and or Board
members. Consequently, the Board authorizes the flag to be flown at
half-staff in recognition of Board members, staff and students as
outlined in the accompanying procedures.




Reference Source:    I.C. 20-10.1-2-6
                     36 USC 173 et. seq.

Adopted:             May 28,2002



                                                                 655
                     Administrative Procedures
                           See Policy 655
                         United States Flag

The Gary Community School Corporation shall purchase a United States
flag, size four by six feet, for each school under its supervision.

If weather conditions permit, it is required that the United States
flag be displayed at every school and building operated by the Gary
Community School Corporation on every day school is in session. If
the flag is not displayed outdoors for any reason, it shall be
displayed in the principal room or assembly hall.

FLYING THE FLAG AT HALF-STAFF

When it is to be flown at half-staff, the flag should be raised to
the peak for an instant and then lowered to the half-staff position.
The flag is in a half-staff position when it is in any position below
the top of the staff. Generally, the flag should be half way between
the top of the pole and the foot. The flag should be raised again
to the top of the staff before it is lowered for the day.

The United States flag is to be flown at half-staff at the following
times:

   For thirty days after the death of a President or former President
    of the United States;

   For ten days after the death of a Vice President, Chief Justice
    or retired Chief Justice or the Speaker of the House of
    Representatives.

   From the day of death until burial of an Associate Justice of the
    Supreme Court, a member of the Cabinet, a former Vice President,
    the Secretaries of the Armed Forces, or the governor of a state,
    territory or possession;

   On the day of death and following day for a United States Senator
    or Representative.


                             Page 1 of 2




                                                                  655


   In the event of death of other officials, former officials or
    foreign dignitaries, the flag is to be displayed at half-staff
    according to presidential instructions, or in accordance with
    recognized customs or practices not inconsistent with law.

In the case of Gary Community School Corporation administrator,
teacher or staff member, the superintendent may direct that flags
be flown at half-staff when appropriate, where they are flown and
for how long the flag will be flown at half-staff.

The following are instances in which the flag is to be lowered to
half-staff for Gary Community School Corporation staff and students.
The list is not all inclusive and may be modified by the Board or
their designee as appropriate.

   For forty or more years of service, the flag may be lowered at the
    Service Center building on the day of the funeral.

   For retired or active Superintendent or Board member on the day
    of the funeral.
   For long term staff who have served in one building during their
    entire career, the flag may be lowered at that building on the day
    of the funeral.

   For retired or active teacher, staff or a student at that building
    on the day of the funeral.

All requests for lowering the flag to half-staff shall be made to
the Superintendent.

The above referenced guidelines shall be applicable for the Indiana
State flag.




                             Page 2 of 2




                                                                  656


               Business, Facilities and Food Services
                             Policy 656
                    Dedication of New Facilities



The Board of School Trustees recognizes the benefits in public
relations from giving the public the opportunity to tour a new or
renovated building or facility after its completion. Such a tour
opportunity is enhanced by a ceremony of dedication including short
remarks by the President of the Board of School Trustees or his
designee, the superintendent, the building principal, and others as
named by the Board. The Board, along with the superintendent, will
determine the program on such an occasion, including such features
as participation of student body representatives, parents‟ groups
and community persons.
Reference Source:

Adopted:   September 11, 2001


                                                               657


              Business, Facilities and Food Service
                            Policy 657
                         Wellness Policy


The Board of School Trustees promotes healthy eating habits and
physical activity through education, advocacy and community
partnerships. In compliance with state and federal law, the Board
prohibits the selling or serving of non-cafeteria food items in the
schools or on school property during the student‟s scheduled
instruction day. Further, the Board will not permit the use of
vending machines for students which dispense food or drink during
the period of time that school lunches are being served.
Reference Sources:   Section 204 of Federal Public Law 108-265 – June
                     30, 2004
                     Senate Enrolled Act No. 111



Adopted:   June 27, 2006



                                                                 657
                     Administrative Procedure
                           See Police 657
                          Wellness Policy

NUTRITION EDUCATION
   1 The nutrition section of the current health text book and health
     science resource materials must be included in the curriculum.
   2 The staff responsible for nutrition education will be
     adequately prepared and participate regularly in professional
     development activities to effectively deliver an accurate
     nutrition education program as planned.         Preparation and
     professional development activities will provide basic
     knowledge of nutrition, combined with skill practice in
     program-specific activities and instructional techniques and
     strategies designed to promote healthy eating habits.
   3 All schools will be enrolled as Team Nutrition Schools. The
     cafeteria manager will serve as the team nutrition leader and
     will coordinate nutrition activities with the principal.
   4 All schools will implement a minimum of three (3) team nutrition
     activities per school year.
   5 Nutrition education will involve sharing information with
     families and the broader community to positively impact
     students and the health of the community.
   6 The school district will provide information to families that
     encourage them to teach their children about health and
     nutrition and to provide nutritious meals for their families.

FOOD AND BEVERAGE SALES
   1 The Board will not permit the use of vending machines for
     students which dispense food or drink during the period of time
     that school lunches are being served.
   2 The Board prohibits the selling of non-cafeteria food items in
     the schools or on school property during the student‟s scheduled
     instruction day.
   3 Foods, beverages, snacks and ice creams served or sold on school
     property must be USDA compliant. Any and all “foods of minimal
     nutritional value” (FMNV) as defined by 7 CFR 210.11(2) are
     prohibited from being served or sold anywhere a reimbursable
     meal is served, sold and/or eaten.            Foods of minimal
     nutritional value as defined by USDA include carbonated
     beverages, water ices, chewing gum, hard candies, jellies and
     gums, marshmallow candies, fondant, licorice, spun candy and
     candy coated popcorn.

                             Page 1 of 4
                                                                 657

  1 Food and beverages sold or served on school grounds or at
    school-sponsored events during the normal school day shall meet
    the Dietary Guidelines for Americans and other nutrition
    standard as set forth in IC 20-26-9-19 ©. See attachment A.
    This includes:
          A.   a la carte offerings in the food service program;
          B.   food and beverage choices in vending machines,
               meal-period kiosks
          C.   food and beverages sold as part of school-sponsored
               fundraising activities.
          D.   refreshments served at student parties, celebrations
               and meetings.
  2 Elementary school students shall not have access to any foods
    or beverages of minimal nutritional value sold in vending
    machines and/or school stores.
  3 All foods and beverages sold must comply with the Indiana
    Calcium Purchasing Preference Law Code IC 5-22-15-24.
  4 A committee should be convened to conduct annual reviews of
    policy   compliance.    The   committee   shall   consist    of
    representation from school board, administration, food
    service, parents, students and community.
  5 The food service manager should organize meeting dates to occur
    on a monthly basis for the first year.
  6 All vending contracts will be centrally negotiated and monies
  receipted to the district office.     The district‟s Internal
  Auditor will monitor this process.

PHYSICAL ACTIVITY
  A.   Recommendations for Physical Activity
       1.   Elementary schools will provide structured daily
            recess periods of at least 20 minutes.
       2.   Middle and high schools shall offer intramural
            programs during lunch hours that meet the needs and
            interest of all students, including those who are not
            athletically gifted and those with special health
            care needs. (i.e. yoga club, dance club, walking
            clubs, basketball, track etc.)
       3.   Schools will be encouraged to provide community
            access to encourage students and community members
            to use the school‟s physical activity facilities
            outside of the normal school day.

                         Page 2 of 4
                                                             657


       4.   Schools should encourage parents and community
            members to institute programs that support physical
            activity, such as a walk to school program, walking
            clubs etc.
       5.   Extended periods of inactivity (periods of two or
            more hours) are discouraged.
       6.   Prohibit the use of physical activity as punishment,
            the withholding of participation in physical
            education class as punishment or the use of physical
            education class time to complete assignments from
            other classes.
                                    Page 3 of 4

                                                                                      657


                         GARY COMMUNITY SCHOOL CORPORATION
                          DIETARY GUIDELINES FOR AMERICANS

ATTACHMENT A

Nutrition Standards        These criteria focus on decreasing fat and added sugar, increasing
                           nutrient density, and moderating portion size. Better choices
                           should be offered at all times. The following list includes items
                           that meet the Indiana definition of a “better choice”.



Approved Beverages            Milk (12 oz. or smaller)
                                 2% skim, non-fat
Of the beverages                 1% chocolate
                                    strawberry
offered at least 50%
                              100% fruit juice (Snapple 100% juice, Everfresh 100% juice,
must be from this list           Dole 100% juice, Very Fine, etc)
                              Juice (12 oz or smaller)
                              Water (16.9 oz bottle or smaller)
                              Gatorade (12 oz or smaller)
                              50% fruit juice drinks (8 oz or smaller)



Better Choice Foods:          Fresh Fruit
For Vending, Ala Carte &      Fresh fruit salad
Concessions                   Fresh vegetables
                              Pudding
Of the foods offered 50%      Teddy grahams (1.25 oz bag or smaller)
of them must be from          Animal crackers (.75 oz bag)
                              Rice Krispie treats (1.3 oz size)
this list.   Nutri grain bars (1.3 oz size)
             Pop tarts (1.6 – 1.8 oz size)
                   Chex snack mix (1.75 oz bag)
                   Baked cool rant Doritos (1.375 oz bag)
                   Baked nacho cheese Doritos (1.375 oz bag)
                   Baked BBQ potato chips (1.125)
                   Baked original potato chips (1.125 oz bag)
                   Pretzels (1 oz bag or smaller)
                   Combos cheddar pretzels (1.8 oz bag)
                   Yogurt (8 0z or smaller)
                   Frozen juice treats (made with fruit . . .4-12 oz
                size)
                   Rich‟s fresh baked cinnamon roll (2.25 oz size)
                   Nachos (2 oz chips, 2 oz cheese, 2 oz chili)
                   Bosco cheese stix w/marinara sauce




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