Dick Gregg

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GROUND RULES R. FINANCIAL MANAGEMENT SERVICE 1. The designated facilitator drives the discussion about the Detailed Release Requirements and Business Rules during the Define Phase. 2. The designated facilitator keeps technical decisions off the table during the Define Phase. 3. The designated facilitator conducts verbal checkpoints to ensure that the Define Phase is on track. 4. The FMS Project Manager with appropriate parties involved should quickly escalate disputes that cannot be resolved during any phase of the project. For the Define Phase, the Business Functional Lead is the key decision maker. If the group cannot reach a consensus on a Detailed Release Requirement or Business Rule, the Business Functional Lead is responsible for the final decision based on the Define Teams recommendations. If this is not possible, the Executive Sponsor/Customer determines the outcome. 5. Representatives from the Development Staff may ask questions during the Define Phase to clarify information they need for technical reasons. They may also express limited concern about the Release Requirements if it appears the Release Requirements are going to be more than can be designed and developed. 6. During the Define Phase, only one person addresses the group at a time. Avoid side bar discussions – all questions and comments are valuable. Template Version 2, Updated 07/24/2008 Page 1 of 1

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