Central & East Yorks
Wing
Basic Adult Staff Induction
Course (BASIC)
COURSE OBJECTIVES
To give potential and newly appointed Instructor
Cadets and Adult Staff of the Air Training Corps
(ATC) an insight and training into:
The structure of the Air Cadet Organisation (ACO).
Their responsibilities as a supervisor and legal
adult.
Basic administrative requirements.
Conditions of service as Instructors and Adult
Staff.
OUR VISION
To ensure that the Air Cadet Organisation
(ACO) continues to flourish and to remain
true to the ideals laid down in its Royal
Warrant, particularly the provision of
adequate aviation and other challenging
activities to enable it to attract and retain
membership and thereby provide example
and leadership for today‟s youth
OUR MISSION
To be a modern, dynamic, sustainable
air-minded youth organisation of choice
that offers fun and challenging
opportunities.
AIMS OF THE CORPS
The ATC was formed on the 5th Feb 1941
by Royal Warrant and has three aims:
• To promote and encourage among
young people a practical interest in
aviation and the RAF
• To provide training which will be useful
in both Service and Civilian life
• To foster the spirit of adventure and to
develop the qualities of leadership and
good citizenship
TYPICAL AIR CADETS
CASH BUDGET BY COMMODITY OF
APPROXIMATELY £22M
RAF Pay
Civilian Pay
VR(T) Pay
11.6%
23.6% 19.1%
16.7% 22.0%
T&S &
Allowances
Propman
3.1% 4.0%
Misc Exp
Fuels & Utilities
RAF AND ATC
ORGANISATION
Structure Of The RAF
Senior Officers
•Secretary of State for Defence – Rt Hon Bob Ainsworth MP
•Chief of Defence Staff – Air Chief Marshal Jock Stirup
•Chief of Air Staff – Air Chief Marshal Glenn Torpy
•Commander in Chief Air Command – Air Chief Marshal Chris Moran
•Deputy Commander in Chief Operations – Air Marshal Iain McNicoll
•Deputy Commander in Chief Personnel – Air Marshal Simon Bryant
•Air Officer Commanding 22 Group – Air Vice Marshal Barry North
RAF SUPPORT FOR ACO
• The RAF holds the ACO in high regard and has
issued a “Vision for support of the ACO”,
summarised as follows:
• To support the ATC at a strength of up to 40,000
cadets and the CCF up to 10,000 cadets.
• The provision of essential permanent staffs and
associated pay and allowances.
• The provision of a range of activities include
flying experience, gliding, shooting, aviation-
orientated syllabus, visits and many more.
Structure of the Corps
Air Force Board
Chaplains F & GP
Committee Air Cadet Council Committee Trustees
C in C CPTC/AMP ACCSG
AOT TGDA AOC Air Cadets
Comdt AC 27 Volunteer Gliding Schools
Regional Regional
Chaplains 6 Regions Councils
Wing Wing
Chaplains 36 Wings Committees
Squadron Squadron
Chaplains 930 Squadrons Committees
Det Flts up to 93
RAF Personnel
Flying Branch Officer 4,204
Ground Branch Officer 6,496
Non-Commissioned Aircrew 1,320
Ground Trades 40,395
Overall Total 52,415
ATC and CCF Personnel
Cadets 42,682
Staff
VR(T) 3,423
Warrant Officers/SNCO staff 1,163
Civilian Instructors 4,198
Total Adult Staff 8,784
Civilian Committees 5,000
Overall Total 56,466
1 Jan 05 Figures
ATC Regions
SCOTLAND &
N IRELAND
(HQ HMS Caledonia, Rosyth)
NORTH HQ Air Cadets
(RAF
Linton-on-
RAF Cranwell
Ouse)
WALES
& CENTRAL &
WEST EAST
(RAF Cosford) (RAF Brampton)
LONDON
SOUTH WEST & SOUTH EAST
(Devizes)) (RAF Northolt)
Wings Within North Region
North Region
Gp Capt Middleton
RAF Linton on Ouse
Cumbria & North Durham & East Cheshire South & West
Central & East East Lancashire
Lancashire Northumberland & South Yorkshire
Yorkshire Wing Wing
Wing Wing Manchester Wing Wing
STRUCTURE OF THE
CORPS (continued)
Unit Location Officer I/C
Air Command RAF High Wycombe Air Chief Marshal
Training Group Defence RAF High Wycombe Air Vice-Marshal
Agency
Commandant Air Cadets HQAC RAF Cranwell Air Cdre ..............
Stewart
HQ …………….. Region …………………. Ouse
RAF Linton on Gp Capt ..................
North Middleton
Your Wing............
Central & East Yorkshire Wing ............................... Ouse
RAF Linton on Wg Cdr …………..
Wiggins
Squadron ………………….. Flt Lt ……………..
Detached Flight ………………….. Fg Off /Plt Off ( or WO)
CHAIN OF COMMAND
OC Wing
Squadron Leader (WSO)
Flight Lieutenant (WSO)
OC Squadron
Squadron Staff
WING HQ STAFF STRUCTURE
OC C&E Yorks Wg
Wg Cdr S Wiggins
Wing
Wing President Wing Chaplain
Executive Officer
Wing Staff Officers
Wg Cdr R Kidd Rev M Bowman
Sqn Ldr A Collings
Sqn Ldr J Ayre
Sqn Ldr D Walker
Sqn Ldr B Mennell
Wing Administrative Sqn Ldr G McElroy
Wing Chairman
Officer Flt Lt K Button
Sqn Ldr J Quinn Flt Lt P Curtis
Mrs C Wright Flt Lt A Hanrahan
Wing Administrative
Wing Treasurer
Assistant
Mr R Love
Ms M Dowling
Voluntary Civilian Full Time Civil Service RAFVR(T) Officers Voluntary Civilian
VR(T) WING STAFF
FUNCTION
The main function of Wing Staff is to
– Ensure compliance with RAF and ATC
Regulations
– Maintain uniformity of function in the Wing
– Organise and deliver course training for
cadets and staff
– Support Sqn Cdrs/Sqn staff when required
SQUADRON STRUCTURE
Civilian Committee Commanding Officer President
Warrant Officer/
Chaplain
SNCO Staff
Adjutant
Officers
Civilian Instructors
Inventory Holder Training Officer Media Relations Officer
Sports Officer Shooting Officer DEA Officer Adventure Training Officer
COMMISSIONED RANKS
Pilot Officer Group Captain
VR
T
Flying Officer
VR
T
Flight Lieutenant
VR Air Commodore
T
Squadron Leader
VR
T
Wing Commander
VR
T
Cap Badge
ADULT NCO STRUCTURE
Sergeant
Flight Sergeant
Warrant Officer
NON COMMISSIONED
RANKS
Adult Warrant Officer
No1 Sleeve Epaulette Cap Badge
SNCO Staff
ATC ATC
CIVILIAN INSTRUCTORS
CADET RANKS
Cadet Corporal Cadet Sergeant
Cadet Cap Badge
Cadet Flight Sergeant Cadet Warrant Officer
ADULT STAFF
RESPONSIBILITIES
RESPONSIBILITIES AS A
SUPERVISOR AND LEGAL ADULT
This phase of the Course will cover:
• Duty of Care – Child protection
• Harassment
• Equality and Diversity
• The Corps drug policy
• Health and Safety
DUTY OF CARE
• There are two aspects of Duty of Care
– Moral
– Legislative
• The ACO takes both seriously
• Note that Duty of Care applies to both
yourself and colleagues, not just to
Cadets
AGES OF RESPONSIBILITY
Age 10
• In England, Wales and Northern Ireland, you are criminally responsible at 10
years old. That means that you are legally responsible for your actions. Any
criminal behaviour will be dealt with by the courts.
Age 12
• Legally you can buy a pet. However some shops can legally have a policy of not
selling animals to persons under 16 years of age.
Age 13
• You are legally allowed to work up to five hours a day on Saturdays or during
the school holidays.
AGES OF RESPONSIBILITY
Age 16
• You can legally have heterosexual or homosexual or gay sex in the UK
(including Northern Ireland from 2 February 2009).
• You can choose your own GP, and can sign a medical consent form.
• You can get married if you have the consent of one parent.
• If you are gay, the minimum legal age for registering a civil partnership in
England and Wales is16 but written consent may be needed for anyone under
18. In Scotland you can register a civil partnership aged 16 and you don‟t need
any written consent.
• You can get a full-time job.
• You can join the Armed Forces, but you won't be able to go on active service
until you are 18.
• You can get a license to drive a moped.
• You can drink wine, beer or cider with a meal in a restaurant.
• You can leave home with your parents' consent, or without it if you are leaving
an abusive or neglectful situation.
AGES OF RESPONSIBILITY
Age 17
• You can give blood.
• You can get a street trading license.
• You can leave home without your parents' consent.
Age 18
• You can legally have gay sex in Jersey and Guernsey.
• You can get married without your parents' consent.
Any age
• You can visit a doctor or adviser to talk about a pregnancy related issue, such
as contraception or abortion, and anything that you say should be private and
confidential, even if you're below the age of consent. Check first whether what
you say will be confidential with the medical person concerned.
• You can make a complaint if you think you're being discriminated against
because of race, colour, ethnic origin, sexuality. You can also make an official
complaint against the police.
„In Loco Parentis‟
The Latin term “In loco parentis” means, in a
UK legal context: “in place of the parent.”
Meaning –
For the time that the cadet is in the charge
of the instructor, he/she owes a duty to take
the same reasonable care of the cadet that a
reasonable parent would in those
circumstances
NEED TO KNOW PRINCIPLE
• Pivotal to assisting any child with
a sensitive welfare problem is
adhering to the Need to Know
principle, which is:
• Others only Need to Know if
they are empowered or skilled to
assist the child with their problem.
WHAT ADVICE IS AVAILABLE?
• Child Protection Guide issued by HQ Air Cadets.
• Sqn OC – BUT not if it is so sensitive under the “Need to
Know” principle.
• If nobody within the Corps is allegedly involved, the Unit
Commander will only need to know that a cadet has a
serious welfare problem, but not the details. Why?
• Because unknown to you, the OC may be connected with
the family.
• If the problem does involve a cadet, member of staff or
anyone directly connected with the Corps, then the OC
and Wing Staff must be advised without delay.
WHAT ADVICE IS AVAILABLE?
(continued)
• Depending on the nature of the problem, you could
always contact one of the many very helpful
“helplines” listed in telephone directories.
• Your Wing Staff Officer.
• Your Wing Administrative Officer.
• Squadron Chaplain (Padre)
– Provision of „guidance & leadership in moral,
spiritual and community matters‟
• Civilian Welfare Committee
– Only for the provision of finance & welfare
amenities
CARING FOR YOUNG
PEOPLE
• „The ACO principles of Good Practice for the protection
of those in their care from sexual and other forms of
abuse‟ (ACAI No 214 Para 9)
• „The Code of Practice serves to protect young people
from abuse of trust; to help the ACO deal properly with
false, malicious or mistaken allegations of abuse of
trust and offers safeguards to protect those maliciously,
falsely or mistakenly suspected or accused‟. (ACAI No
214 Para 10)
Child Abuse – What is it?
PHYSICAL SEXUAL
Where a child‟s body is Where adults use children
hurt or injured to satisfy sexual desires;
deliberately other children can also
be abusers
EMOTIONAL
Where children are deprived NEGLECT
of love, may be continually A persistent failure to meet
shamed & taunted. Given a child‟s physical and / or
Responsibility beyond psychological
their years. needs
SYMPTOMS OF ABUSE
• Changes in behaviour
• Unexplained money / gifts
• Suffering continual physical ailments
• Secretive
• Injuries of multiple or mixed type with
inappropriate history
• Appearance
• Interaction with parents
• Inappropriate parental reaction
• What child says
CHILD ABUSE-MUST DO!
• Stop & listen immediately
• Be caring and always state that you believe
them – see Child Protection Guide
• Always have another appropriate person with
you when you speak to the cadet – see Child
Protection Guide
• Make contemporary notes
• Refer to „police‟ or „social services‟ – see
Child Protection Guide for the appropriate
agency
CHILD ABUSE-MUST NOT DO!
• Never promise to keep a secret
• Never pass on details to anybody who does not
Need to Know
• Never attempt to investigate or question
• Never ignore any allegation
• Never question detail – you do not Need to
Know
• Never contact a cadet/parents if the allegation is
against you. Inform your OC immediately
• Never “talk” to the media, refer them to the
appropriate authority
Your Duty!
• You have a duty to report a complaint or
allegation to a competent authority as
both a member of the ACO and as a
citizen
• Whatever you do must be in the best
interests of the cadet, not of the ACO or
any other organisation or individual
Child Protection Unit
Responsibilities
…. „ All child protection investigations
where the alleged offender is entrusted
with the care of the child at the time of
that alleged offence (e.g., baby-sitter,
school teacher, youth worker)
HARASSMENT
HARASSMENT
„The ACO position is clear and unequivocal:
Discrimination, harassment or bullying is
unacceptable and will not be tolerated. All
personnel are to respect and act in accordance
with this policy‟
Failure to comply will result in formal
disciplinary or administrative action
HARASSMENT
• Racial Harassment
• Sexual Harassment
• Bullying
• Any „Harassment‟
– unlawful & may be criminal offence.
EQUALITY AND DIVERSITY
IN THE ACO
THE AIMS
• To attract, retain and develop high
calibre personnel
• To improve existing employment
practices
• To make the best possible use of its
existing and potential volunteers
• To avoid unlawful discrimination
and harassment
EQUALITY AND DIVERSITY
LEGISLATION
• The ACO has both a direct liability to abide by
all relevant equality and diversity legislation
and an obligation to ensure that all personnel
act in accordance with these laws
• In the ACO discrimination on grounds of sex,
race, religion, ethnic origin or marital status is
forbidden, unless permitted by exemptions in
law
POLICY STATEMENT
The ACO wholeheartedly supports the
principle of equality and diversity in employment
and opposes all forms of discrimination, on the
grounds of sexual orientation, gender, race,
religious belief, ethnic origin, marital status or
age. Every possible step will be taken to ensure
that individuals, whether adult staff or cadets,
are treated equally.
(ACP 20B AI No 203)
POLICY CONT‟D
In addition, there is a wish to promote
equality of opportunity:
• Between persons with a disability and persons
without
• Between persons of different religious belief, age,
marital status, sexual orientation or gender activity
• Between persons with dependants and persons
without
• Between males and females generally
RACE RELATIONS ACT
Section 71 Race Relations Act 1976 (As
amended by Race Relations (Amendment) Act
2000) requires the ACO, in carrying out its
function, to have regard to the need to:
• Eliminate unlawful racial discrimination
• Promote equality of opportunity
• Promote good relations between persons of
different racial groups
RESPONSIBILITY FOR
IMPLEMENTATION
Individual responsibility
– To yourself
– To others
• Vicarious Responsibility/Vicarious Liability
Access to Redress
– Complaints
– Informal
– Formal
– Malicious/Vexatious allegations
HOW MIGHT WE
DISCRIMINATE?
• Direct • Segregation
• Indirect • Quotas
• Positive • Pressure
• Victimisation - • Marital
Harassment discrimination
• Stereotyping
BASIS OF DISCRIMINATION?
• Ethnic Group/Ethnicity
• Religion
• Race
– Racism
– Racial Group
• Sexuality and / or gender
AVOIDING DISCRIMINATION
• Gender Free
• Gender Fair
• Meritocracy
• Transparency
• Mutual Respect – particularly
towards younger people
IMPLICATIONS FOR CADET
TRAINING
• Be aware of gender issues
• Be aware of religious issues
• Be aware of any special needs
– Access requirements etc
• Particular learning difficulties
– Dyslexia
– Exam phobia
– Visually Impaired
– Hearing Impaired
– Autism
CORPS DRUG POLICY
• Apart from individual harm, any publicity
surrounding the misuse of drugs = serious threat
to image of Corps
• Those involved cannot be relied upon to perform
their ATC duties or conduct their lives properly
• Unacceptable in national youth organisation which
stresses individual responsibility, team work and
citizen training
• The misuse of drugs is against the law
DRUGS INVESTIGATION
• Always ensure that you have a witness before
approaching any suspect. NEVER GO SOLO
• On suspicion – staff or cadets –
– CO to report immediately to the civil police
• Confiscation of drugs –
– must be witnessed and avoid handling direct
• Automatic suspension pending investigation
• Verbal, then written report to OC Wing – without
undue delay
DRUGS INVESTIGATION
If in doubt as to what action to take:
Always consult/ask a sqn colleague,
the OC or Wing Staff.
There are also drug helplines that are
prepared to give supervisors of
children advice.
HEALTH AND SAFETY
RESPONSIBILITIES
HEALTH & SAFETY
REASONS FOR!
• MORAL – to prevent someone being
hurt
• LEGAL – Statutory and Civil Legislation
• FINANCIAL – possible Civil
Litigation/Insurance claim/Loss of
activity from syllabus
WHY HEALTH AND SAFETY ?
• You are competent in the activity.
• You've carefully thought out all the angles
• You've done it a thousand times
• It comes naturally to you
• You know what you're doing, its what you've
been trained to do your whole life
• Nothing could possibly go wrong
• Right ?
Think again!
RISK ASSESSMENT IN THE
AIR CADET ORGANISATION
WHY DO WE HAVE TO CARRY
OUT RISK ASSESSMENTS?
• The Health & Safety at Work etc Act
1974, Section 2 (and Associated
Regulations)
• JSP 375 Health and Safety Handbook
• ACP5 Health and Safety Manual
• Commandant Air Cadets Policy Pro-
active Safety Management
• Prevention of Injury (or even Death)
RISK ASSESSMENTS
• Health & Safety = Common Sense
• ACO Health & Safety Manual
ACP5
• To ensure:
– Safe place of training
– Safe equipment
– Safe activities
– Competent supervision
WHO CARRIES OUT RISK ASSESSMENT?
COMPETENT PERSON:
Qualified
Experienced
WHAT IF IT GOES PEAR
SHAPED?
If you conduct a reasonable
Risk Assessment and
something still goes wrong,
you will not be blamed if you
have acted in a reasonable
manner and to the best of
your abilities
WHAT IS THE INTENTION OF A
RISK ASSESSMENT?
To return home safely by -
• Identifying hazards
• Identifying the associated risks
• Identifying control measures (to
eliminate hazards or reduce to an
acceptable level)
DEFINITIONS
• Hazard = something that can cause
harm (eg death, illness or injury)
• Risk = the probability of exposure to a
hazard
• Controls = actions taken to minimise or
eliminate hazards or reduce risk
• Residual risk = the risks that remain
after implementing controls
REASONABLY PRACTICABLE
The BALANCE of
‘RISK against COST’
8 STEPS TO RISK ASSESSMENT
1. Describe the activity
2. Identify all hazards
3. Identify controls
4. Are there any residual risks?
5. Identify further controls
6. Are the residual risks acceptable?
7. Communicate and implement the
controls
8. Review the risk assessment
HAZARD IDENTIFICATION
SOME TYPICAL HAZARDS
• Slips, Trips & Falls
• Striking
• Cutting
• Crushing
• Manual Handling
• Asphyxia
• Electrocution
ANNEX A TO
ACP 5
CHAPTER 5 TO
RISK ASSESSMENT FLOW DIAGRAM ACP 5
STEP 1 (column b) - Describe the activity
STEP 2 (column c) - Identify the hazards
STEP 3 (column d) - Identify existing controls
NOTE
A Generic Risk STEP 4 (column e) - Any residual risks? NO
Assessment (GRA)
begins at this point
YES
STEP 5 (column f) Identify further controls
STEP 6 (column g) Residual risks acceptable? STEP 7 - Communicate & implement controls
CONTINUE WITH ACTIVITY
NO YES
STEP 8
Review Risk Assessment
5-A-1
AIR CADETS HEALTH AND SAFETY MANUAL ACP 5
ANNEX B TO
CHAPTER 5 TO
ACP 5
Unit: _______________________________ Activity / Exercise: ______________________________________________________
Risk Assessment Number: GENERIC RA: YES/NO (please delete as appropriate)
Relevant Publications / Pamphlets/Procedures: Assessor Related RA’s (eg Manual Handling)
_________________________
1. __________________________________
2. __________________________________ Date: ___ / ____ / ____
3. __________________________________ _________________________________
Review Date: ___ / ___ / ____
The following steps relate to the Risk Assessment Process.
Residual Residual
Risk Risk
Ser Activity Hazards Identified Existing Controls acceptable Additional Controls Acceptable
YES or NO YES or NO
(step 1) (step 2) (step 3) (step 4) (step 5) (step 6)
(a) (b) (c) (d) (e) (f) (g)
AIR CADETS HEALTH AND SAFETY MANUAL ACP 5
Details of person responsible for carrying out this Risk Assessment / Review
CONTROLS NAME (print) POST DATE SIGNATURE
Existing & Additional Controls Agreed –
Sqn Cdr, Wing, Region
Additional Controls Implemented –
Activity Commander
Unit: __123 Loamshire Squadron ATC___ Activity / Exercise: Hill Walking (Brecon
Beacons)___________
Risk Assessment Number: 123/AdTrg/001 GENERIC RA: YES / NO (please delete as appropriate)
Relevant Publications / Related RA‟s (eg Manual Handling)
Pamphlets / Procedures: Assessor: __Fg Off Smith________
1. _ACP17_________ Date of Assessment: _14 / _6_ / _02
________________________________
2. ________________
3. ________________ Review Date: _14 / _6_ / _03
The following steps relate to the Risk Assessment Process.
Ser Activity Hazards Existing Controls Residual Additional Residual
Identified Risk Controls Risk
(step 3) acceptable Acceptable
(step 1) (step 2) YES or NO (step 5) YES or NO
(step 4) (step 6)
(a) (b) (c) (d) (e) (f) (g)
Hill Walking Inclement a. Sufficient Instructors 1:5
Appendix 3 to Annex B to ACP5
1 (Brecon Beacons) Weather b.Foul Weather Clothing YES
c. Weather Forecast
d. Briefing
Hill Walking Slips, Trips, a. Correct Footwear
2 (Brecon Beacons) Falls b. First Aid Kit YES
c. Evacuation Procedures
Hill Walking Getting Lost a. Planned Routes held by base
3 (Brecon Beacons) b. Escape routes held by base
c. Maps / Compasses
d. Briefing YES
e. Adequate Map reading training
f. Communications
Initial Issue (Apr 2002) Continued over page YES / NO (delete as
appropriate)
Your task:
You are your squadron‟s adventure training
officer and are planning training at
Crowborough for the third weekend of October.
This includes:
– Navigation exercises
– Camping
– Field cooking
– Night exercise
– 11 basic cadets (3 female) + 22 mixed ability (8
Female)
– 6 staff (1 female)
•Write the risk assessment
GENERIC RISK
ASSESSMENT?
(what is it?)
• It is an outline risk assessment for a common
ACO activity.
• Located in the appropriate ACP – eg Adv Trg =
ACP17
• The ACTIVITY COMMANDER must:
– Identify the appropriate GRA
– Apply to GRA to the activity circumstances
– Identify any residual risk
– Identify any further control measures
– Communicate RA content to all concerned
KISS
• Risk Assessments
– Are common sense
– Written down
– Evidence that you have addressed the
hazards and identified appropriate controls
– Are NOT a paper exercise
– Must be communicated to all concerned
SOURCES OF ADVICE
• Today
• Chain of Command
• HQAC H&S Branch Staff
• Area H&S Advisers
• Inspections & Audits
• ACO Website
CONTACT THE H&S TEAM
Head of Health & Safety
E-mail: hqachsa@atc.raf.mod.uk
Telephone:
01400 261 201 ext: 7817
FAX:
01400 261 201 ext: 7643
ADMINISTRATIVE
RESPONSIBILITIES
ADMINISTRATIVE REQUIREMENTS
AND CONDITIONS OF SERVICE
This phase of the Course will cover:
• Regulations & Orders
• Basic administration on a sqn
• Dress rules and Discipline
• Conduct in Service messes at stations
• Conditions of Service
• Financial matters
REGULATIONS
Corps policy and directives are laid
down in 2 categories of regulations:
• Air Publications (AP) Regulations
issued by the Royal Air Force.
• Air Cadet Publications (ACP) Rules
issued by HQ Air Cadets and applying
only to the Air Cadet Organisation.
If you are not sure then ask, do not grope
along blindly in the dark.
AMPLIFYING REGULATIONS
QUEENS REGULATIONS
• Contains detailed instructions and
regulations by which the RAF is
organized and disciplined
• Makes special provisions for members
of the RAF in accordance with the Air
Force Act
• Allowances
• Training
• Discipline Procedures
• Dress Standards etc.
AP 1919
• Sets out the rules under which the
RAF expects the ACO to operate
• Basic Organisation of the ACO
• Describes a Unit
– Establishment
• Staff
• Resources
• Objectives
AIR FORCE LAW
• Contains the Air Force Act 1955
• Armed Forces Act 1996
• Human Rights Act 1998
• Boards of and Unit Enquiries
• Employment of the Armed Forces
in aid of the Civil Power
ACP20A
• Contains the rules and guidance
on operating the training
activities of the ACO
ACP20B
• It is “The” Admin Reference
• Contains the administration
instructions for:
– Logistics
– Personnel
– Organisation
ACP300
• Contains rules and guidance on
the management of finance
within the ACO
– Aimed primarily at Civilian Welfare
Committees (CWC)
– Specifically at CWC Treasurers
ACP17
• Contains rules and guidance on
the conduct of adventurous
activities within the ACO
– Staff Qualifications
– Permitted Activities
– Authorisations
– Wild Country Areas
ACP19
• Contains guidance in accepted
Drill and Ceremonial processes.
• This ACP should be used when
arranging formal parades and
occasions that require the use of
drill and ceremonial movements.
• Ensure that all personnel on a
Sqn have access to this ACP.
ACP5
• Contains the ACO Health and
Safety Policy and procedures
– Guidance on:
• Risk Assessments
• Responsibilities
• Safe System of Training
CORE VALUE ACPs
• All adult staff are issued with the
following ACPs/documents with which
they are to be fully conversant:
– ACP 1 - Ethos, Core Values and Standards
in the ACO
– ACP 2 - A Guide to Cultural and Religious
Diversity
– The Child Protection Guide for the ACO
ROUTINE ORDERS
• Includes information and orders
relevant to personnel serving in the
ACO.
• Published monthly and are essential
reading for all staff.
• Remember that they are orders and as
such carry executive authority.
ADMINISTRATION
Defined as the management of
business or public affairs.
Administration is not just form filling.
Sound administration underpins
everything that you do.
– It Affects us all
GOOD ADMINISTRATION
Good administration includes:
• Effective 2-way communication
• Correct and relevant paperwork
• Knowing your chain of command and
timely reporting up that chain
• Meeting deadlines for returns
• Gaining top cover
BENEFITS OF GOOD
ADMINISTRATION
• Less Grief!
• Increased awareness
• More opportunities for cadets
and you!
RESULTS OF POOR
ADMINISTRATION
Poor administration leads to:
• Inefficiency
• Poor training
• Bad image
• Frustration/Low Morale
• Lost opportunities for cadets
ADMIN
• OC Wing has ultimate responsibility for all activities in
the Wing
– At WHQ level Wing Staff Officers are responsible to OC Wg
for Organisation, Administration and Training
• Wing HQ provides:
– Full admin support and advice
– The Wing Administrative Officer(Wg Ad O) provides
professional advice on Service matters
• Estate management is the responsibility of the
Reserve Forces and Cadet Association (RFCA)
ADDITIONAL POINTS TO
PONDER
• You must have Health and Safety
arrangements iaw ACP 5
• You must have Unit Standing Security
Orders
• You must have a Unit Disaster Plan
• You must have Fire Orders iaw ACP 5
• Failure to do so may be considered
dereliction of your duty of care!
THINGS TO DO
• Get organised
• Get clear direction on your Terms of
Reference from your C.O.
• Know your unit Security Officer and disaster
plan
• Make your own notes for reference
• Know your subject
• Communicate (especially changes to plans)
• Get returns in on time
CONSENT FORM ACF13
• There are several versions of this form
as it covers both staff and cadets
• This form is required for virtually
everything and grants consent to
participate
• It also acts as Certificate of Health
• Ensure the correct version is used for
the activity and personnel
ACCIDENT FORM F492
• MUST be completed for all
accidents/incidents occurring whilst
participating in ACO activities
• Send one to hospital with the cadet (or
staff member) and bring it back completed!
• Return the F492 to unit CO without delay
• Do not delay for lack of information. Send
it to Wing within 10 days of the incident
DRESS AND DISCIPLINE
DRESS REGULATIONS
• The Dress Regulations for Officers, Warrant Officers,
SNCO Staff and Cadets are laid down in ACP20B
• Uniform in this case means exactly what it says
• However CIs should aim to dress to a similar level to the
cadets
• When cadets are in open necked shirts then CIs may
wear more relaxed dress
• When cadets wear Wedgewood Blue shirts and ties then
CIs should be more formal.
DRESS REGULATIONS
(CONTINUED)
• The wearing of Sqn, Wing or ATC Polo shirts, sweatshirts
etc is to be strongly encouraged.
• CIs may not wear any items of service uniform or DPM.
• Cadets take enormous pride in their uniform and
appearance and it is beholden upon members of staff to do
likewise. Scruffy staff in denim jeans, T shirts and trainers do
not present cadets with a good role model.
MILITARY DISCIPLINE
• Officers
– Subject to Air Force Law and QRs
• Adult Warrant Officers/SNCO Staff
– Subject to AP1919
• Subject to Administrative Action
• Civilian Instructors
– Subject to AP1919
• Subject to Administrative Action
• Cadets
– Subject to AP1919
• Subject to Administrative Action
CIVIL LAW
• Do not forget that you are still subject to
Civil Law
NEED FOR DISCIPLINE
• Safety
• Maintenance of Authority
• Community Living
• In simple terms, all teams
must function to set rules
RESPONSIBILITY FOR DISCIPLINE
• All staff are responsible for the maintenance of good
order
• Civilian Instructors are responsible for cadets in their
care and accept instruction from all senior ranks
• Adult NCOs are responsible for administering discipline
and maintaining standards of dress
• Officers monitor standards, manage the personnel and
drive Unit policy
DISCIPLINE BASED ON
FEAR
• Normally impossible to detect
all offenders
• How Do You Balance
Punishment to Crime?
• Requires Close Supervision all
the time
DISCIPLINE BASED ON
CONSENT
• Acceptance of higher authority
• Understand the requirement
• Fair and impartial rules
• Reasonable and courteous
• Orders and rules kept to a
minimum
REPRIMANDS
Do:
• Reprimand in private (praise in Public!)
• Give a person chance to explain first
• Reprimand promptly
• Know/be sure of the facts
• Be specific
• Allow appeals
• Advise /suggest a way of how to improve
• Reprimand once and forget it
REPRIMANDS
Don‟t:
• Use sarcasm or ridicule
• Lose your temper
• Use foul language
• Get into an argument
• Make threats you can‟t carry out
ADMINISTERING DISCIPLINE
• Ensure cadets know the required
standard
• Ensure orders are reasonable and
practical
• Do not make empty threats
• Be consistent and impartial
PERSONAL STANDARDS
• Know the rules and obey them
• Be beyond criticism
• Never abuse your rank or status
• If you are responsible to enforce
discipline, then lead by example
THE SERVICE MESS
There are 3 types of Mess:
• The Officers‟ Mess
• The Sergeants‟ Mess
• The Junior Ranks‟ Mess
ARRIVAL AND DEPARTURE
• Warn In
–Tell mess staff when you arrived
• Warn Out
–Tell them when you leave
• PAY YOUR BILL!
BASIC DO‟S AND DON‟TS
• Do read the mess rules • Don‟t ignore the military
(copy normally in your room courtesies.
or ante room) • Don‟t be over-familiar with
• Do be polite to mess staff senior officers or anyone
whose status and rank you
and all Service staff are unsure of. safety first!
• Do consider the effect of • Don‟t forget that your
your behaviour on others actions directly affect the
• Do remember you have to impression of your unit, the
work the next day Wing and Corps in the minds
of those around you, whether
• If in doubt ASK or not you are on duty.
MESS DRESS
• Standards are important. Always
ensure that you are dressed correctly,
appropriately and smartly. Check out
the mess dress code.
– Never mix blue uniform with combat kit.
• Always set a good example, create a
good impression and cadets will benefit.
• Remember that a Mess is the home of
living in members. Maintain the highest
standards at all times.
CONDITIONS OF
SERVICE
ELIGIBILITY FOR ADULT SERVICE
WITH THE ATC
Officer Service:
• British subject or a citizen of the Irish Republic; or
• Born in a country or territory which is (or was then) within
the Commonwealth or in the Irish Republic; or
• Each parent was born in a country or territory which is (or
was then) within the Commonwealth or in the Irish
Republic
SNCO/CI Service:
• Non UK nationals may apply only if they comply with a UK
residency of 5yrs for CRB requirements and obtain DVA
clearance for uniformed service
ELIGIBILITY FOR A RAFVR(T)
COMMISSION
• Aged 20 to 51 years old on appointment
• British citizen or citizen of Irish Republic, or
born in Commonwealth country etc
• Three months service with the ATC as an
AWO/SNCO, CI/CGI or CWO
• Public Servants - only provided that the grant
of commission does not interfere with official
duty
RAFVR(T) COMMISSION
• Grant of commission requires:
– Pass two interview boards
– Pass the Officers‟ Initial Course within 12 months
• Duration of Commission
– 4 years, plus up to 4-year extensions
– Retire at 55 but can be extended subject to ACO
requirements
• Retention of Commission
– Only while employed on duties with the ATC or held in
the non-effective pool
– Minimum commitment of 12 hours per month
Your Name Here
SENIOR NCO STAFF
• A volunteer aged 20 yrs and over may elect
to join the Corps as an Adult SNCO.
• Initial appointment is of Acting Adult
Sergeant.
• Probation for 1 year, during which time
should successfully complete the SNCO Staff
Initial Course (SSIC) at ATF
• Opportunity to progress to Adult Flight
Sergeant and Adult Warrant Officer as stated
on next slide:
SENIOR NCO STAFF
• After 4 years satisfactory service, on the
recommendation of the Sqn CO and
authorised by OC Wg, promoted to Adult
Flight Sergeant.
• After a further 4 years service, an Adult
Flight Sergeant may, on selection by the
Regional Commandant, be promoted to
Adult Warrant Officer.
CERTIFICATE OF
APPOINTMENT
A suitable certificate of
appointment will be issued by
the Commandant Air Cadets
when an Adult Senior NCO has
fulfilled the probationary years
service and successfully
completed the initial training
course
CIVILIAN INSTRUCTOR
ELIGIBILITY
• Must have an acceptable character and be
subject to selection by a Squadron‟s CO
• Minimum three months probation on a unit
effective from date of submission of application
to join paperwork or CRB application
• 20 years minimum age
• No upper age limit after appointment.
• Initial appointment 4 years, plus up to 4-year
extension
• Full CRB clearance required before
confirmation of appointment
Civilian Instructor Certificate
FINANCIAL MATTERS
YOUR PERSONAL
PROTECTION PLAN
Insurance
Legislation
Top Cover ATC Scheme
ATC INSURANCE
• 4 Grades of Cover
• Provides injury and sickness
cover
• Arranged annually for a fee
ATC PERSONAL INSURANCE
COVER
• Scheme A is automatic for cadets
• Staff (and Cadets over 16 in employment)
can opt to join any of the other schemes
– Cadets have to be 16+ and be in full or part time
employment
• Personal baggage and effects are not
covered within the UK
– Overseas cover is available at a premium
• Unit funds cannot be used to pay for cover
ATC INSURANCE
Benefits
Scheme A is Funded by the GP Fund and
A B C D
is for Cadets & Probationers
Death £5K £25K £30K £50K
Loss of Limb/Eye, total
£50K £25K £50K £100K
permanent disability
Temporary Total Disability
£30 £150 £175 £200
(per week)
Emergency Medical
£1K £1K £1K £1K
Expenses
Emergency Travel Expenses £1K £1K £1K £1K
2009/10 Annual Premiums Free £3.70 £5.55 £8.08
UNIT INSURANCE
MOD covers authorized cadet activities for
the ACO
Cover for property/equipment insurance is not
funded centrally through HQAC. Individual
units must ensure that adequate cover is
provided for equipment in their charge that
has been purchased from a Welfare Fund
FUNDING
Money is in 2 categories and is funded
from three main sources:
• Public Money
– From The MOD - taxpayer
• Self Funded Money (Charitable
funds)
– Cadet Subscriptions
– Unit Fundraising
PUBLIC MONEY
Public Money pays for:
– Training
– Flying and Gliding
– Uniforms
– Shooting
– Accommodation
– Administration
SELF FUNDED MONEY
Self Funded Money pays for:
– General Purpose Fund
• Controlled by Air Cadet Finance and General
Purposes Committee and pays for sport and
welfare.
– Region Fund
• Used by Region to fund Training and Equipment
– Wing Fund
• A range of Corps activities
– Squadron Fund
• Controlled by the Civilian Committee to assist with
D of E, Sport, specialist training equipment and
general cadet welfare.
PUBLIC COLLECTIONS
In uniform:
• „Battle of Britain‟ Wings Appeal
• Royal British Legion Poppy Collection
• Soldiers, Sailors & Air Force Assoc.
(SSAFA)
• ATC Welfare funds
– not street or house to house
HOME TO DUTY TRAVEL
CLAIM
• Allows staff to claim travel expenses for their
attendance at the unit
• Travel distance must be at least 2 miles
single journey to be eligible
• There is a limit to the number of claims of
eight parades per month, plus a church
parade
• There is a limit on the number of CIs who
may claim, based on unit establishment.
TRAVEL CLAIM F1771
Covers travel and subsistence that is
not covered under the term Home
to Duty:
• Flying, Gliding and Shooting
• Training Courses
• Authorised Adventure Training
PAY FORM 80
• Entitled uniformed staff may claim up to
28 days pay per annum for authorised
activities:
– Flying, Gliding, Shooting
– Annual Camps
– Courses
– Adventure Training and DEA
– At the rate for rank they hold
Wing HQ helps those who help
themselves
• Use the chain of
command
• Ask your Unit Staff first
• If in doubt, phone Wing
or your WSO
• Wing Staff at all levels
are there to help. But
do your homework first!
STAFF DEVELOPMENT
DEVELOPMENT OPPORTUNITIES
Progression Responsibilities
• Adult NCO • Adventure Training Officer
• Supply • Training Officer
• Drill
• Sports Officer
• Band
• Admin • D of E Officer
• Training • Projects
• Commissioned Officer • Shooting
• Adjutant
• Staff Officer
• Command
• Detached Flight
• Squadron
• Wing
DEVELOPMENT
OPPORTUNITIES
• Personal
– Increase and hone Skills
– Transferable Skills
– Individual Satisfaction
• General Interest
– Service Training Courses
– Skiing
– Gliding
– Adventurous Activities
– Overseas Camps
• IACE
• Nijmegen