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CBT 4 - Safety Equipment - Maintenance &
Records & Safety Record Folder
1
Course Format
Course is made up of this power point presentation
accompanied by the short questionnaire next to you!
We will also review the Hanseatic Safety Records
Folder (SRF) regularly throughout this course
(references to HSC are printed in brownish colour)
Please ask an agency employee to assist whenever
required.
You can advance through the presentation by hitting
the “ENTER” key with your desired speed!
You should be able to complete in 2.5 hours
2
Check on yourself
Please read the questionnaire and answer
the questions to your best knowledge
without consulting this presentation or an
instructor.
Be fair to yourself!
Complete it (not more than 8-10 minutes),
turn it around and continue here.
3
Course Contents
1. Introduction (slide 5)
2. Maintenance and Recording of Maintenance, Test
& Inspection for Life Saving Appliances (slide27)
3. Maintenance and Recording of Maintenance, Test
& Inspection for Fire Fighting Appliances (slide 59)
4. Maintenance and Recording of Maintenance, Test
& Inspection for Miscellaneous Items (slide 98)
4
1. Introduction
- References -
To assist the officers in charge of maintenance and those performing
the inspection and maintenance, the following publications have been
used as reference in the preparation of this presentation: -
HSC Safety Records Folder (Ref HSC/SER01/98 REV 00);
HSC Quality & Fleet Manuals Volume 1, 2 & 3;
HSC Operational Procedures & Contingency Plans Manual (OPCP);
SOLAS 2001 Edition;
OCIMF Vessel Inspection Questionnaire (2nd Edition 2000);
CDI Ship Inspection Report 2000 Edition with further reference to the
IBC Code & BCH Code; &
ISGOTT 23rd Edition.
! Important ! On board please consult the latest editions of above publications or documents!
5
Cross Referencing
Wherever relevant
publications are indicated -
these documents MUST be
consulted for more detailed
information;
SOLAS is in a continual
state of update and
amendment and every
effort is made by Hanseatic
to keep the SRF updated.
6
Instructions for Onboard
Maintenance
Instructions should include:
Checklist for use when carrying out the inspection;
Maintenance & repair instructions;
Schedule of periodic maintenance;
Diagram of lubrication points with recommended
lubricant;
List of replaceable spare parts;
List of sources of spare parts (authorized dealers);
Log for maintaining records of inspections &
maintenance.
7
Responsibility for Maintenance
Overall responsibility lies with
the Master;
However, the Chief Officer is
designated as the Safety
Officer onboard and he is to be
assisted by the Second
Engineer;
Actual inspection and
maintenance work may be
delegated to Junior Officers and
Ratings, provided they are
competent to carry it out.
8
Responsibility for Maintenance
Duties must only be delegated if
the Master & Chief Officer consider
the Junior Officer and/or Rating
proficient;
If required, training must be given
to any person(s) delegated to carry
out maintenance work;
However, under all circumstances,
the responsibility lies with the Chief
Officer and ultimately, the Master.
9
Maker’s Instructions
Must be available for all safety
equipment onboard the ship;
MUST always be referred to
when scheduling maintenance
and inspection;
If appropriate, can be kept in
the relevant section of the SRF
for easy reference;
Maker’s instructions and
guidance must be complied
with at all times.
10
Safety of Personnel
Crewmembers carrying out maintenance &
inspection of safety equipment MUST always
follow laid down safety procedures to prevent
accidents or injury;
Adhere to check lists where required
and carry out a risk assessment;
Communication is important, as always;
Equipment must be isolated (if required) and
warning notices posted;
When working outside the accommodation,
etc assess the weather conditions and always
use PPE and additional safety harness &
working life vest; &
Verify that task is clearly understood by
personnel and can be carried out
11
State of Readiness
Information given on
maintenance & inspection
is for guidance only;
YOU must determine the
level of maintenance
required in order to keep
the equipment in a
constant state of
readiness.
12
do not “OVER” inspect
It is NOT a requirement that
every piece of equipment
listed in the SRF is inspected
every week;
This leads to “over”
inspection and it becomes a
verification that the
equipment is in place;
Such practices DO NOT allow
sufficient time for thorough
maintenance and inspection
of the equipment.
13
do not “OVER” inspect
Many people believe it is the records that we must
maintain;
This is NOT true, records will NOT save your life!!!;
SOLAS II-2, Reg 21 & SOLAS III, Reg 20 give clear
information regarding the frequency of inspections and
readiness for use of all fire fighting and life saving
appliances;
Plan your inspections and maintenance to meet the
stated requirements and ensure that all safety
equipment is well maintained - take your time and do
the job properly.
14
Hanseatic Safety Records
Folder (SRF)
Contains details of all Safety
Equipment carried onboard
your vessel; &
Identifies the
maintenance &
inspections that are to be
carried out to the Safety
Equipment so as to meet
the requirements of
SOLAS, CDI & the OCIMF
VIQ.
15
Hanseatic Safety Records
Folder (SRF)
This is the only document
onboard for maintaining
records relating to the
safety equipment;
Safety Record .0 The latest test certificates
Folder (SRF) fety form shore side testing
centres must be kept in
Master’s File 2.0 (Minor
Certificates - Safety);
MUST be maintained on
the Bridge.
16
Initial Completion of the SRF
Indicate the number of units
carried onboard & the
number required to be
carried;
Vessel will usually carry more
than is required;
Accurate information can be
gathered from ship’s plans,
certificates & Safety
Equipment Survey
attachment to the certificate.
17
Not Applicable Sections of
the SRF
Designed for use onboard any type of vessel;
Includes requirements for equipment carried by all
ship types;
Some parts of the folder may not apply to all
vessels;
Can be removed and a notation “Not Applicable to
this ship” made against the relevant section in the
List of Contents - refer to HSC Operational Bulletin
QA/004/AW/98.
18
Entries into SRF
Entries must contain specific details
of what action or maintenance has
been taken;
Entries must also include reference
to other instruction, i.e. “checks
carried out as per maker’s
instructions section 8.5 - dogs on
access doors lubricated and
adjusted”;
Each entry must be signed by the
appropriate person carrying out the
work - if an engineer or electrician
tests the emergency lighting, they
must sign the entry.
19
SRF v Deck Log Book
Is an appendix to the Deck Log Book
and MUST be completed in INK;
Time & Type of drill must be
recorded in the Deck Log Book;
Full details of Drills, Inspections
and Maintenance of Safety
Equipment must be made in the
SRF;
Please note that the Official
Logbook must still contain
entries regarding Drills &
Inspections and Maintenance of
Safety Equipment.
20
Copying Pages
Only original pages of the
present revision of the SRF
must be used;
DO NOT make photocopies or
reproduce pages on a
computer; &
If you require additional
pages use the pages in
section 6 of the SRF or
contact HSC QMS Dept.
21
Form 67 A/B
The SRF is an “onboard” record
of the testing, inspection and
maintenance of all safety
equipment;
Under ISM 10.2, details of such
maintenance and testing must be
reported to the Company;
Form 67 A/B has been issued for
the purpose of reporting; &
Form is to be sent monthly to the
Technical Dept.
22
The SRF Section by Section
Section 1 - Introduction & Record of Revision;
Section 2 - Life Saving Appliances;
Section 3 - Fire Fighting Appliances;
Section 4 - Miscellaneous Items;
Section 5 - Records of Drills & Inspections; &
Section 6 - Spare Record Sheets.
23
1.1 Master’s Verification
Once a month, the Master
is to inspect the SRF and
ensure that all regulations
and requirements are
being met;
He must sign in the space
provided as evidence that
he accepts that the records
are a true and accurate
reflection of the status of
the equipment and the
drills carried out. 24
1.2 Safety Officer Onboard
This section is used to
identify the name of the
ship’s Safety Officer and his
time onboard;
The Safety Officer is the
Chief Officer (QM Ch 4
Addendum 01);
His duties are clearly stated
(FM Vol 3, Ch 3, Appendix 01),
reference should also be
made to the Code of Safe
Working Practices.
25
1.3 Onboard Review of
Procedures
Reviewed once during each Master’s
contract;
One review must be in October of
each year to coincide with the
annual Management Review ashore;
Any changes to onboard procedures
MUST be forwarded to the
Designated Person and reference to
this message stated here;
If no changes are required - this
must also be stated as “System
Reviewed & Satisfactory”.
26
Section 2 - Life Saving
Appliances
Lifeboats;
Rescue Boat;
Liferafts;
Lifejackets;
Lifebuoys;
Portable Radios/EPIRB/SART;
Immersion Suits/TPA;
Pyrotechnics;
SOLAS Training Manual;
Muster Lists;
Emergency Lighting;&
Safety Signs
27
2.1 - Lifeboats
SOLAS III, Reg 20.6; OCIMF 5.16
& CDI Section 10 - lifeboats and
their launching equipment must be
in good condition;
Weekly inspection of lifeboat &
davits to confirm they are ready for
use;
Falls are to be inspected to see that
wires are undamaged and that the
wire is laying correctly on the
winch drum;
Securing devices, hooks, pennants,
harbor pins, etc must be secure,
yet easily released.
28
Lifeboat - Weekly Inspection
All items on the davits are to be thoroughly checked as
part of this inspection, particular attention must be paid to
the brake cut-out (limit switches). These must be
thoroughly tested each time the boat is lowered out of its
stowed position - any deficiency must be rectified
immediately;
All grease points are to well lubricated and fall wires are to
be greased - during the routine lowering of the boat, check
that all davit sheaves are turning smoothly;
The lifeboat hull is to be inspected to verify good order;
CDI 10.28 - Markings (retro-reflective tape, identification
from above, etc.); &
The disengaging gear is to be inspected.
29
Weekly Inspection continued
A thorough external inspection is to be
made including: -
Rudder & Propeller;
All ropework (including painters if
applicable) is to be inspected to ensure
that it is secured and in good condition;
Embarkation Ladders (if applicable) -
SOLAS III Reg 11.7, CDI 10.32 -
remove canvas cover, “air” the ladder
and check condition of ropework and
steps ; &
Records of weekly inspection &
maintenance to be recorded in SRF
Section 2.1. 30
Lifeboat Monthly Inspections
SOLAS III, Reg 20.7 - monthly
inspection of each item of
lifeboat equipment is to be made
to ensure that it is in place and
in good order with particular
attention to the following:
First Aid Kit, secure & dry;
Pyrotechnics, secure & dry;
Torch operational & spare
batteries available;
Water tanks full (date last
changed);
If freefall boat - one SART must
be located inside the boat; &
Food Rations, secure & dry.
31
Monthly Inspections continued
Fuel tank(s) full;
Fire Extinguisher in good order -
recharged as required;
Electrical & Hydraulic systems in good
order;
Self contained air system fully
charged - date last serviced;
Lifeboat Compass in good order;
Oars & Crutches (if applicable);
Drain valve cap or plug + marking; &
Records of monthly inspection &
maintenance to be recorded in SRF
Section 2.1.
32
Seating Arrangements
CDI Section 10.21;
Seating positions within the
lifeboat must be clearly
marked;
For a freefall lifeboat, a
seating arrangement plan
must be posted at suitable
locations around the vessel.
33
Seat Belts
CDI Section 10.23;
Lifeboat seatbelts must be
checked and their condition
maintained;
The securing point is to be
strong;
The webbing strap is to
remain in good condition; &
The buckle is to be free to
operate smoothly.
34
Non Skid Surfaces
CDI Section 10.24;
Lifeboat surfaces on which
persons might walk must
have non skid surfaces;
This applies to both
internal & external
surfaces.
Non Skid Surface 35
Watertight Hatches
CDI Section 10.25;
Watertight hatches must be
maintained in good
condition;
Hinges & Rubber seals must
be in good condition;
Hatch must provide a good
seal with all dogs secured; &
All securing dogs must be
free to move with the open
or closed position, marked.
36
2.2 Rescue Boat
SOLAS III, Reg 14, 17, 19
3.3.6 & 7, 20, 31.2, 35 & 36;
CDI 10.48 - 10.59;
SOLAS III Reg 20.6.1 -
Weekly inspection and
maintenance as for lifeboat is
to be carried out to ensure
that Rescue boat is ready for
use;
Records of weekly inspection
& maintenance to be
recorded in SRF Section 2.2.
37
Rescue Boat Weekly Inspection
Weekly inspection and
maintenance should include: -
Engine & Propeller;
Rudder, Tiller & Towing Device;
Remote Launching Device must be
tested and reset; &
SOLAS III Reg 20.6.2 - Weekly run
engine(s) for 3 minutes and test
engaging of gear box provided the
ambient temperature is above the
minimum required for starting and
running the engine.
38
Rescue Boat Monthly Inspection
Monthly inspections must check the condition of: -
Waterproof Torch/Flashlight;
Searchlight;
Thermal Protective Aids; &
Other small equipment.
Weathertight stowage arrangements must also be
checked; &
Records of monthly inspection & maintenance to be
recorded in SRF under Section 2.2.
39
2.3 Liferafts
SOLAS III Reg 11, 12, 13.4, .5, & .6,
16, 19.4.2.1 & 4.3, 20, 35 & 36;
CDI Section 10.61 - 10.75;
OCIMF 5.16.2;
Weekly inspection and
maintenance to be carried out to
ensure that liferafts are ready for
use;
Records of weekly inspection &
maintenance to be recorded in
SRF Section 2.3.
40
Liferaft Weekly Inspection
Casing undamaged and seals are
intact;
Container is correctly marked;
Painter is correctly secured to
the hydrostatic release;
Hydrostatic release “weak link”
is correctly secured between the
ship and hydrostatic release or
painter;
Holding cradle is securely
attached to vessel; &
Removable handrails or chains
are free and easy to release.
41
Liferaft Monthly Inspection
SOLAS III, Reg 20.7;
CDI Section 10.72 & 10.77 & 10.78;
In addition to the weekly inspection,
once a month, the following must be
inspected and maintained: -
Condition of Embarkation ladder
ropework and steps must be checked -
remove the canvas cover and “air” the
ladder;
Liferaft operating instructions must be
displayed in the vicinity of the liferaft; &
Records of monthly inspection &
maintenance to be recorded in SRF
under section 2.3.
42
Davit Launched Liferaft
Operating Instructions
SOLAS III, Reg 9;
CDI Section 10.78;
Instructions for the use of davits
and davit launched life rafts
must be posted in the vicinity of
the liferaft embarkation area.
Remember two types of
launchable liferaft – padeye
inside or outside the casing!
Check the label and familiarize
your crew
43
2.4 Lifejackets
SOLAS III Reg 7.2, 20, 32, 35 & 36;
CDI Section 10.80;
Lifejackets need only to be inspected
and maintained monthly in order to
verify: -
they are to be located as per list,
including jackets for persons on watch
or for use at remotely located survival
craft stations;
tapes are secure; &
vessel’s name is clearly indicated.
Record of inspection and any
maintenance must be recorded under
section 2.4 of the SRF.
44
Lifejackets continued
Monthly inspection and
maintenance must also include: -
Jacket must be fitted with a whistle
and retro-reflective tape;
Self Igniting Light is fitted and
expiry date or date of last battery
change or battery expiry date is
available;
Also check for manufacturer’s name
or trade mark, class society
endorsement (if any), name or
brand of the lifejacket; &
The jacket should be marked with
the words “Person of 32 Kg or
more” in 12mm high letters.
45
Lifejackets continued
Monthly inspection and maintenance must
also include: -
Verification that the year of manufacture
is shown on the jacket - maybe together
with manufacturer’s details; &
The word “Front” is also visible on the
front part of the jacket.
The location of lifejacket storage boxes
must be identified by IMO approved
signs; &
The condition of external lifejacket
storage boxes must be verified - hinges,
rubber seals and open/close
arrangements.
46
2.5 Lifebuoys
SOLAS III Reg 7.1, 20, 32.1, 35 & 36;
CDI Section 10.83 - 10.84;
OCIMF VIQ 5.16.5;
Lifebuoys need only to be inspected and
maintained monthly in order to verify
that each lifebuoy: -
is marked with ship’s name & port of
registry;
is fitted with 4 bands of retro-reflective
tape - tape must be in good condition; &
has a grabline (of not less that 9.5mm
diameter) secured around it in 4 places -
line must be in good condition.
47
Lifebuoys continued
For those lifebuoys fitted with a
buoyant line, the line must be at
least 8mm in diameter and non
kinking;
Length of line should be not less
than twice the height which it is
stored above the waterline in the
lightest sea going condition or 30 m
whichever is greater;
It must also be resistant to
deterioration from sunlight; &
Records of maintenance &
inspection must be kept in section
2.5 of the SRF. 48
Lifebuoys with Self Igniting
Lights
For those lifebuoys fitted with a self
igniting light: -
All attachments and securing
arangements must be in good order;
Check condition of cabinet hinges and
open/close arrangements;
Battery operated lights must be
inspected monthly - watertightness &
brightness of light verified;
Date that batteries were changed must
be marked on body of the light and
recorded in the maintenance section of
Check condition of
the SRF under section 2.5.
“o” ring or seal
49
Lifebuoys with Self Activating
Light & Smoke Floats
For those lifebuoys fitted with a self Release Lever
activating light & smoke float: -
All attachments must be in good order;
Release lever must be free and easily
identified;
Weight of the lifebuoy must be at least
4 Kg and the line between the float and
the lifebuoy must be 4 m long;
Date that batteries were changed must
be marked on body of the float and
recorded in the maintenance section of
the SRF under section 2.5.
50
2.6 Portable Radios, EPIRB & Radar
Transponder
SOLAS III, Reg 6; CDI 1.4.16 - 18; OCIMF VIQ
5.16.3;
To be inspected at least monthly, follow
manufacturer’s test and maintenance instructions for
individual units;
SART can be tested during lifeboat drills - their signal
should be visible on the ship’s radar - if a freefall
lifeboat is fitted, one SART must be permanently
stored inside the boat;
Date of last battery change or battery expiry must be
shown on the exterior of the unit;
For EPIRB, inspection and maintenance must also
include hydrostatic release; &
Records of inspection, test and maintenance must be 51
kept in the SRF under section 2.6.
2.7 Immersion Suits &
Thermal Protective Aids
SOLAS III, Reg 7.3, 32.3, 35 & 36;
CDI Section 10.55;
To be inspected at least monthly;
Verify that suits are stored in the
correct location and that suits are
suitably protected from damage;
Check condition of self igniting light and
check battery expiration date; &
Records of inspection, test and
maintenance must be kept in the SRF
under section 2.7.
52
2.8 Bridge Pyrotechnics &
Line Throwing Appliances
SOLAS III, Reg 6, 18, 19, 20, 35 & 36;
CDI Section 10.90 - 93; OCIMF 5.16.6;
Line Throwing Appliances & 12
Parachute Flares and Hand flares - to
be inspected monthly;
Verify that units are stored in the
correct location and suitably protected
from damage;
Check expiration date of projectiles and
igniters (shown on unit casing); &
Records of inspection and maintenance
must be kept in the SRF under section
2.8.
53
2.9 SOLAS Training Manuals,
Muster Lists & SOLAS Certificates
SOLAS III, Reg 35; CDI SIR 1.2.2; OCIMF VIQ 5.15;
SOLAS Training Manual - to be inspected quarterly to
ensure that all information is up to date and ship specific;
SOLAS III, Reg 8 & 37; CDI Section 7.47; OCIMF 5.1.9;
Fleet Manual Vol 1, Chapter 3, Section 9.1
Muster Lists - to be updated immediately after every crew
change;
Must contain all information required by SOLAS; &
Must give full name & rank of crewmember and be signed
by present Master.
54
SOLAS Training Manuals, Muster
Lists & SOLAS Certificates
SOLAS I, Reg 16; Fleet Manual Vol 1, Chapter 3, Section 2.5
Certified copies of ALL SOLAS certificates must be posted in
the accommodation: -
Cargo Ship Safety Construction Certificate;
Cargo Ship Safety Equipment Certificate;
Cargo Ship Safety Radio Certificate;
International Loadline Certificate;
IOPP; &
ISM DoC & SMC.
Records of inspection and amendment must be kept in the
SRF under section 2.9.
55
2.10 Embarkation Deck
Emergency Lighting
SOLAS II, Reg 43 & SOLAS III, Reg 11.4 &
16.7; CDI 10.79;
Emergency Embarkation Lighting is to be
tested at each Abandon Ship Drill;
Inspect and test all emergency lighting and
ensure that it functions from the emergency
power source;
If maintenance is required on “gas tight”
fittings, ensure appropriate precautions are
taken and power supply is isolated until
fitting is secure; &
Records of inspection and maintenance
must be kept in the SRF under section 2.10.
56
2.10 Safety Signs
SOLAS II-2, Reg 28.1.10 & III,
Reg 11.5; CDI 10.96; OCIMF
VIQ 5.1.9;
To be inspected monthly and if
necessary, luminescence
verified;
Inspect condition of emergency
exit signs and ensure that they
“glow in the dark”;
If not, they must be replaced.
Records of inspection and
maintenance must be kept in
the SRF under section 2.10.
57
Take a break, before you carry on! 10 minutes.
58
Section 3 - Fire Fighting
Appliances
Fire/Foam Hydrants;
Fire/Foam Hoses & Nozzles;
Fire/Foam Isolation Valves;
Portable Extinguishers;
Fixed Dry Powder System;
Fixed CO2 System;
Fixed Foam System;
Fixed Halon System;
Cargo Hold Sprinkler System; &
Deck Water Spray Systems.
59
Section 3 - Fire Fighting
Appliances (cont)
Fireman’s Outfits;
Paint Locker Extinguishing
System;
Portable Foam Equipment;
International Shore Connection; &
Fire Control Plans.
60
3.1/3.3 - Fire/Foam Hydrants
SOLAS II-2, Reg 4 & 21; CDI SIR 9.24;
OCIMF VIQ 5.9.2;
Quarterly inspection of fire hydrants to
confirm they are in good condition &
ready for use;
Check condition of rubber washers -
correctly fitted and not perished;
Any leaks must be repaired;
Protective caps must be fitted when not
in use; &
If coupling has a spring clip
arrangement - must be inspected and
lubricated to maintain good order.
61
3.2/3.4 - Fire/Foam Main,
Hoses & Nozzles
SOLAS II-2, Reg 4, 21 & 61.7,
FM Vol 2, Ch 4; CDI SIR 9.23, 9.26 -
9.29; OCIMF VIQ 5.9.2;
Each hose and hose box is to be
marked with identification number
corresponding to ID number in SRF;
Quarterly inspection & testing of
hoses- ensure that hoses are in
correct location; &
Verify condition of hose box - hinges
and open/close arrangements.
62
Fire/Foam Main, Hoses & Nozzles
A Fire Box contains a workable
nozzle, a fire hose and a spanner
(in some cases the spanner might
be located close to the hydrant)
If hose couplings have spring clip
retainers, ensure these are
lubricated, free to operate and
undamaged; &
Condition of securing bands must
also be inspected.
63
Hose Couplings
Quarterly inspection of fire
hoses must also verify
condition of hose couplings;
Rubber seals must be
inspected to ensure they are
fitted correctly and have not
become brittle; &
In most cases, lubrication
need NOT be applied to the
couplings.
64
Fire Hose - Pressure Test
Refer FM Vol 2, Ch 4, Section 6.3 vii, Paragraph 91.25-20( 4);
To be carried out ANNUALLY - Test to working pressure of
the system but not less than 100 psi;
Fire pump running and one valve (anchor wash) or hydrant
open to release fire main pressure;
THIS IS A 2 MAN JOB - One man to control the nozzle, one
man to control the hydrant;
Hydrant and nozzle both open - once hydrant full open, nozzle
to be closed gradually - check hose and couplings for leaks;
Close hydrant & drain hose - if OK, leave to dry and place in
hose box. If damaged, replace with spare. Make notation in
SRF.
65
Fire Hose - Miscellaneous
Fire hoses/nozzles are provided as
per ship’s Safety Plans;
Such fire hoses are NOT to be
used for taking fresh water or
washing down decks or cargo
holds;
This will dramatically shorten the
useful life of a fire hose;
Condemned, old or only hoses
specifically provided for this
purpose MUST be used; &
Hoses used for fresh water or
washing down, MUST be marked
accordingly.
66
Nozzles
Should also be numbered and
stored at the appropriate
location;
Quarterly inspection must
also verify condition of
nozzles;
For Jet/Spray type nozzles -
must be free to move and
lubricated if necessary; &
Rubber seals must be
inspected to ensure they are
fitted correctly and have not
become brittle.
67
3.5 - Isolation Valves
SOLAS II-2, Reg 4, Section 6.3 & 21;
CDI SIR 9.25; OCIMF VIQ 5.9.4;
Quarterly inspection of isolation
valves to confirm they are in good
condition & ready for use;
Valves should be lightly lubricated,
turned the full length of the spindle
and reset to their normal operating
position;
Spindle to be lightly lubricated again.
68
Fixed Fire Fighting System -
Isolation Valves
SOLAS II-2, Reg 4, Section 6.3 & 21; CDI SIR 9.25;
OCIMF VIQ 5.9.4;
Quarterly inspection of isolation valves to confirm they
are in good condition & ready for use;
Should be easily identified by color or number - marking
to be renewed if required;
Valve numbers must always correspond to operating
instructions;
Valves should be lightly lubricated, turned the full length
of the spindle and reset to their normal operating
position;
Spindle to be lightly lubricated again.
69
3.6 - Portable Extinguishers
SOLAS II-2, Reg 6 & 21;
CDI SIR 9.36 - 9.42; OCIMF VIQ 5.9.5;
FM Vol 2, Chapter 4.6
All portable extinguishers to be
individually numbered and entered into
SRF;
Monthly inspection of portable
extinguishers to confirm they are in
good condition, correctly color coded,
stored in their mounting brackets &
ready for use; &
Spare charges and refills must be
available and inventory recorded.
70
Portable Extinguishers
Quarterly inspection of portable
extinguishers to check: -
Activation & delivery devices in
good order;
Water level verified;
Liquid foam level to verify (if
possible); &
Open up casing top, inspect,
remove and weigh CO2 charges -
full and empty weight is stamped
on neck of CO2 cartridge.
71
Portable Extinguishers
Quarterly inspection of portable
extinguishers to check: -
Carbon Dioxide extinguishers -
take off bracket and weigh;
If showing less than 90% of
specified weight - extinguisher to
be replaced and shore based
servicing arranged; &
Dry Powder extinguishers must
be removed from bracket and
shaken in order to “fluff up”
powder.
72
E/Room Dry Powder
Extinguishers
Quarterly inspection of portable
extinguishers to check: -
Activation & delivery devices in
good order;
Every 6 months - pressure of
activation cylinder to be verified;
Dry Powder extinguishers must
be opened and the powder
“fluffed up”.
73
3.7 - Fixed Dry Powder Systems
SOLAS II-2, Reg 6 & 21;
CDI SIR 9.55 - 9.59; OCIMF VIQ 5.9.10;
Quarterly inspection to check: -
All valves to be clearly numbered and
corresponding to operating instructions;
Valves tested (where possible) for ease
of operation - DO NOT activate N2
cylinders; &
Pressures of pilot & activation bottles to
be verified; &
Every 6 months, open up tank and fluff
up powder.
74
Fixed Dry Powder Systems
Quarterly inspection of hoses &
nozzles to check: -
Nozzles are in good condition;
Free to open and close;
Lubricated as required; &
Strongly connected to discharge
hose.
75
Fixed Dry Powder Systems
Quarterly inspection of hoses &
nozzles to check: -
Hose box hinges and securing
arrangements are in good
condition;
Rubber seals are in good
condition to prevent water
ingress;
Hoses are in good condition - no
splits, cuts or tears; &
No damage due to kinking or
incorrect stowage. 76
Fixed Dry Powder - Monitors
Quarterly inspection of monitors to check: -
Unit is lubricated and free to turn;
Test monitor and remote activation points where
feasible - refer maker’s instructions.
77
3.8 - Fixed CO2 Systems
SOLAS II-2, Reg 5 & 21; CDI SIR 9.33 -
9.35; OCIMF VIQ 5.9.10;
Provided for E/Room, Cargo Pump Room,
Cargo Holds or a combination of any or all of
these areas;
Monthly inspection to verify that all CO2
cylinders are secure - check the securing
arrangements for each cylinder;
Check activation mechanism and confirm that
links to each bank of cylinders are in good
condition;
Operating instructions are clearly posted; &
If room is locked - key(s) must be readily
accessible close to the door - lock must be
lubricated and easy to operate. 78
Fixed CO2 Systems
Quarterly inspection to check: -
All valves are clearly numbered and corresponding to
operating instructions; &
Alarms tested in the spaces being protected. Alarms must
be tested in an organized manner, with warnings issued to
advise all personnel - combine test with E/Room fire drill
for onboard training; &
Every 6 months - fixed piping is to be “blown through”
with compressed air. Visual inspection must be made to
ensure that all fixed piping is clear and free from blockage
or damage. Follow maker’s instructions.
79
3.9 - Fixed Foam Systems
SOLAS II-2, Reg 8, 9, 21 & 61; CDI SIR 9.47 - 9.54;
OCIMF VIQ 5.9.10;
Provided for E/Room, Boiler Room, Cargo Pump Room,
Main Deck or a combination of any or all of these areas;
Quarterly inspection to check that: -
All valves, hydrants, nozzles, etc are located and
maintained as per previous instructions;
Nozzles are clean and free from obstruction; &
Foam pumps/metering pumps are tested - can be part of a
Manifold Fire Drill, used as a Foam System demonstration
for applicable crew members.
80
Foam Sample Analysis
A sample of the foam concentrate is to be sent ashore for
analysis ANNUALLY; &
Certificate of this test must be maintained in the SRF.
81
3.10 - Fixed Halon Systems
SOLAS II-2, Reg 5.3 & 21; CDI SIR 9.33 - 9.35;
OCIMF VIQ 5.9.10;
Provided for E/Room, Cargo Pump Room and Cargo Spaces
intended solely for carriage of vehicles which are not
carrying any cargo;
Quarterly inspection to check that: -
All cylinders and activation mechanisms are in good
condition - follow maker’s instructions; &
Alarms tested in the spaces being protected. Alarms must
be tested in an organized manner, with warnings issued to
advise all personnel - combine test with fire drill for
onboard training.
82
3.11 - Cargo Hold
Sprinkler Systems
SOLAS II-2, Reg 21 & 53;
Quarterly inspection to check that: -
Hose couplings and valves are lubricated and in
satisfactory condition;
Each time a cargo hold is empty, make a visual inspection
of the sprinkler nozzles; &
Test the system ANNUALLY whilst the holds are empty -
incorporate the test into a fire drill and use for crew
training/familiarization.
83
3.12 - Deck Water Spray Systems
SOLAS II-2, Reg 21 & 54 Section
2.1.3; CDI SIR 9.60 - 9.64; &
OCIMF VIQ 16.15.1
Quarterly inspection to check that
pipelines, couplings, valves and
spray heads are secure and in good
condition;
Lubricate as necessary; &
Ensure that activation points are
clearly marked.
Test the system at EACH DRILL
and verify that spray heads are free
from obstruction- use for crew
training/familiarization.
84
3.13 - Fireman’s Outfits
SOLAS II-2, Reg 17 & 21;
CDI SIR 9.8 - 9.14;
OCIMF VIQ 5.9.6;
Location must be clearly marked by SOLAS
label!
Consists of: -
Suit of Protective Clothing;
Boots & Gloves;
A rigid helmet;
Safety Lamp;
An Axe with insulated handle;
Fireproof line; &
Self Contained Breathing Apparatus.
85
Fireman’s Outfits
Monthly inspections must include:
Inspection of all pieces of equipment to ensure that
outfits are ready for immediate use;
Safety lamp - test for brightness, replace batteries as
required;
BA Set - inspection of mask (faceplate and rubber
material), securing straps, harness and waistband,
demand valve and low pressure whistle are to be tested
and satisfactory;
If any problems are discovered, BA set is to be
immediately removed from service until repairs are
completed. 86
Fireman’s Outfits
BA sets should be stored in
two widely separate locations,
each location must be clearly marked;
Individual units must be stored in readily accessible
condition to enable any user to “don” the set in
minimum time;
BA set inspection including verification of all cylinder
pressures (in use & spares); &
Each BA cylinder must have been pressure tested within
the last 6 years - date stamped on neck of bottle and
recorded in SRF.
87
Fireman’s Outfits
All BA cylinders must be
numbered, individual
pressures recorded and
any alarming reduction
in pressure must be
considered as leakage
and cylinder sent ashore
for repair; &
Leaking cylinders must
stored away from spare
cylinders for use and
marked accordingly.
88
3.14 - Paint Locker
Extinguishing System
SOLAS II-2, Reg 18.7 & 21;
CDI SIR 9.67; OCIMF VIQ
Activation Valve must be clearly
marked;
Quarterly inspection of operating
valve - ensure lubricated and free to
turn;
Inspect internal sprinkler heads,
ensure they are not blocked.
For fixed gas type - activation alarm
must also be tested.
89
3.15 - Portable Foam
Applicator
SOLAS II-2, Reg 6.4 & 21;
CDI SIR 9.36; OCIMF VIQ 5.9.5;
Consists of: -
Portable tank containing 20 litre of
foam making liquid;
Fire Hose;
Air-Foam nozzle, inductor type; &
One spare 20 litre tank.
90
Portable Foam Applicator
Inspect MONTHLY to verify that: -
All parts are complete and in good
condition;
Check hose for heat degeneration, &
that coupling rubber seals and bindings
are not damaged; &
Foam liquid containers are full.
Pressure test fire hose ANNUALLY as
per section 3.2;
Foam making liquid will have an expiry
date - ensure that it is marked on each
container and in the SRF.
91
3.16 - International Shore
Connection
SOLAS II-2, Reg 19 & 21;
CDI SIR 9.30 - 9.31;
OCIMF VIQ 5.9.9;
This equipment must NEVER
be used for routine ship’s
activities or connecting to
shore based water supply
during repair periods;
It is supplied SOLELY to
connect the shore based
emergency services to the
ship’s fire main.
92
International Shore Connection
Inspected MONTHLY to
ensure that: -
Rubber seal is in good
condition and fitted correctly;
Connection is complete,
including gasket, nuts, bolts
and washers; &
Properly secured in its
designated place with clearly
identifiable markings.
93
3.17 - Fire Control Plans
SOLAS II-2, Reg 20 & 21; CDI SIR 9.1 - 9.7; OCIMF 5.1.8;
Fire Control Plan must be posted within the accommodation
detailing the location of all fire fighting appliances and other
fire control measures;
IMO standard symbols must be used to identify the various
pieces of equipment;
Additionally, all instructions concerning maintenance and
operation of all firefighting equipment are to be kept under
ONE cover, readily available and in an accessible position;
The SRF is the ideal place to keep operation and maintenance
instructions - if upon inclusion of maker’s instructions the
folder is too bulky - it can be split into different sections in
different folders.
94
Fire Control Plans
ISGOTT 4.7;
A duplicate plan is to be stored in a
watertight container, located outside of
the accommodation for assistance of the
shorebased fire fighting personnel;
Container should include: -
General Arrangement Plan indicating
location of all fire fighting appliances and
other fire control measures;
Copy of the present load/discharge plan
including stability information; &
A copy of the very latest crewlist.
95
Fire Control Plans
Ensure that container is inspected
MONTHLY to ensure that: -
Contents are dry and in good readable
condition;
Open/Close arrangements are free and
easy to operate - lubricate if necessary; &
Ensure that information is maintained up
to date at all times - each time info is
updated, it must be recorded in the SRF.
96
Take a break, before you carry on! 10 minutes.
97
Section 4 - Miscellaneous
Items
General Alarm System;
Fixed Fire Detection System;
Cargo Hold Smoke/Fire Detection
System;
Fixed Sensor Gas Detection
System;
Remote Trips/Shut Offs
Lifeboat Engine;
Emergency Power Supplies;
Fire Pumps; &
Watertight & Fire
Doors/Emergency Escapes.
98
Section 4 - Miscellaneous
Items
Breathing Air Compressor;
Oxygen Resuscitation Equipment;
Vents/Fire Dampers;
Gas Tanker Additional Rqmnts;
Chemical Tanker Additional
Requirements;
Signaling Lamp;
Safety Training Videos;
Personal Protective Equipment; &
Miscellaneous Alarms.
99
4.1 - General Alarm System
SOLAS II-2, Reg 13 & 21;
CDI SIR 9.45 - 9.46; OCIMF 5.11;
If possible, General Alarm activation
points must be tested on a rotation
basis;
The general alarm should be
activated from a different location at
each drill;
The SRF record should state which
activation point was tested;
The alarm bells or sirens must also
be inspected and it must be
confirmed that each unit is in good
working order.
100
4.2 - Fixed Fire Detection
System
SOLAS II-2, Reg 13, 14 & 21;
CDI 9.43 - 9.44; OCIMF 5.11.1;
Weekly, one detector head/sensor from each zone is to
be tested;
Ensure that within 3 months, ALL detectors/sensors in
the entire system have been tested;
C/O & C/E to draw up a plan and designate person(s)
responsible for carrying out tests;
Each weekly test need not be recorded - only the
completion of the system test schedule & system
maintenance need be recorded in the SRF. 101
4.3 - Cargo Hold Smoke/
Fire Detection System
SOLAS II-2, Reg 53;
System is to be tested on a monthly
basis and must be continuously
running when cargo is being carried
in the holds;
For routine maintenance - refer to
maker’s instructions; &
Open ended detector lines must be
blown through with compressed air
once every 6 months.
102
4.4 - Fixed Sensor Gas
Detection System
SOLAS II-2, Reg 13-1, ISGOTT 7.8, 8.2, 18.5 & OCIMF
VIQ 5.12;
Usually fitted on tankers and maybe of the combustible
element or infra red type;
The equipment must be in operation at all times whilst
the vessel is in service;
For full system maintenance, refer to maker’s
instructions; &
It is not necessary to record the zero and span test
results in the SRF, these should be recorded on HSC
Form 70 - Calibration Records.
103
Fixed Sensor Gas Detection System
Zeroing & Spanning of the system must be carried out
as per the following schedule: -
Zero Test - Mechanical Weekly
Zero Test - Nitrogen Daily
Span Test Weekly & prior to commencing
cargo operations.
104
4.5 - Remote Trips/Shut Offs
Maybe electrically,
mechanically, pneumatically or
hydraulically activated;
ALL remote trips and shut off
devices are to be tested on a
QUARTERLY basis;
Testing must be carefully
planned and with the full
knowledge and agreement of
all parties concerned; &
For further details, refer to
maker’s instructions.
105
Remote Trips/Shut Offs
Entries into the SRF are only
required to show the actual
date that any inspection or
maintenance work was carried
out;
The actual result of testing
each individual trip or shut off
must be recorded elsewhere,
i.e. cargo log book, engine log
book or QMS forms.
106
4.6 Lifeboat Engines
SOLAS III, Reg 20.6
CDI Section 10, item 20;
OCIMF VIQ 5.16.1;
Lifeboat engine operating instructions are
to be legible and mounted in a
conspicuous place;
Weekly run engine(s) for 10 minutes
and test engaging of gear box unless
operation without the propeller
submerged will cause damage - in which
case refer to maker’s instructions.
CDI 10.29 - Ensure that batteries &
battery charging system are in good
condition.
107
Lifeboat Engines
An engineer must conduct a
thorough inspection of the
lifeboat engines, reversing gear
etc on a MONTHLY basis;
Routine maintenance as per
maker’s instructions must also
be carried out at this time; &
This is to include checks on oil
and fuel levels.
SRF records must be in detail, all
tests and maintenance carried
out on the lifeboat engines.
108
Testing in the Water
SOLAS III, Reg 19, 3.3.3; CDI 10.30/31; OCIMF 5.17.1;
Davit Launched lifeboat shall be launched and
manoeuvred in the water at least once every 3 months
during an abandon ship drill;
SOLAS III, Reg 19, 3.3.4;
Free Fall lifeboat can be lowered into the water every 3
months, provided that it is free fall launched once every
6 months
The Fire Protection System is to be tested when any
lifeboat is waterborne; &
Records of each launching must be recorded in the SRF
Section 5.4.
109
4.7 - Emergency Power
Supplies
SOLAS II-1 Part D, Reg 43;
OCIMF VIQ 12.6.2 - 12.6.5;
The emergency source of electrical
power (generator or batteries) is
to be tested on a weekly basis; &
Weekly checks must also include
oil levels and verification that the
fuel tank is full.
Emergency generator maintenance
must be carried out as per maker’s
instructions and details recorded in
the SRF.
110
4.8 - Fire Pumps
SOLAS II-2 Reg 4; CDI SIR 9.18 - 9.22;
OCIMF VIQ 5.9.2;
The main and emergency fire pumps are
to be test run on a weekly basis; &
Test must ensure that 2 jets of water
can be maintained, one from the bridge
wing and one from the foc’sle;
All valves must be clearly labeled and
correspond to the posted starting
instructions.
Fire Pump maintenance must be carried
out as per maker’s instructions and
details recorded in the SRF. 111
4.9 - Watertight Doors/Fire
Doors/Emergency Escapes
SOLAS II-1 Reg 24;
All watertight doors, fire doors &
emergency escapes must be kept clear
of obstructions at all times;
Watertight doors are to be tested on a
weekly basis from both remote and
local operating positions; &
Internal fire doors must be inspected
and tested to ensure they close
properly including doors that are held
open magnetically.
All dates of testing, and details of
maintenance done must be recorded.
112
4.10 - Breathing Apparatus
Compressor
CDI SIR 9.15 - 9.17;
OCIMF 15.13.3 & 16.14.2;
A log of the running hours is
to be maintained at the
compressor;
For maintenance - refer to
maker’s manual; &
Details of equipment
maintenance and servicing
are to be recorded in the SRF.
113
4.11 - Oxygen Resuscitation
Equipment
OCIMF VIQ 5.16.7;
Inspect unit monthly;
Verify that cylinders in use and
spares are full and that empty
bottles are re-charged ashore as
soon as possible; &
Ensure that all required
components are kept within the
unit and the unit is maintained in
a clean and hygienic condition.
Details of recharging or unit
maintenance must be recorded in
the SRF.
114
4.12 - Vents & Fire Flaps
OCIMF VIQ 5.10 - All vents, flaps and
dampers etc are to be regularly inspected
and operated - a good routine must be
established to ensure none are omitted;
They must be greased/lubricated, rubber
seals inspected & replaced as necessary;
All dogs, clips, operating handles, wires,
etc are to be well maintained;
Open & Closed markings must be clearly
visible as an indicator to identify which
position the vent is in; &
Vent type doors must be kept free of
obstructions. 115
4.13 - Gas Tanker
Additional Requirements
OCIMF VIQ Chapter 16;
Contained in IMO publication “Code
for the Construction & Equipment
of Ships Carrying Liquefied Gases
in Bulk”;
Additional requirements include
fireman’s outfits, gas masks,
escape sets, showers and eye
washes, deck water spray systems
and ESD’s etc; &
Actual requirements depend upon
ship type, age of vessel & cargoes
carried - consult the Code.
116
Gas Tanker Additional
Requirements
The SRF must contain details of
all additional equipment carried
or fitted;
It’s location and activation point
(if relevant); &
Details of maintenance and test
must also be recorded in the
SRF; &
Under the IGC Code - PPE and
BA sets are to tested by an
expert annually.
117
4.14 - Chemical Tanker
Additional Requirements
OCIMF VIQ Chapter 15;
For ships built before 01 July 1986, contained in
IMO publication “Code for the Construction &
Equipment of Ships Carrying Dangerous Chemicals
in Bulk - BCH Code)”; or
For ships built after 01 July 1986, contained in IMO
publication “International Code for the
Construction & Equipment of Ships Carrying
Dangerous Chemicals in Bulk - IBC Code)”.
118
Chemical Tanker Additional
Requirements
Additional requirements include fireman’s
outfits, gas masks, escape sets, showers and
eye washes, deck water spray systems and
ESD’s etc; &
Actual requirements depend upon ship type,
age of vessel & cargoes carried - consult the
applicable Code;
The SRF must contain details of all additional
equipment carried or fitted;
It’s location and activation point (if relevant);
Under the IBC Code - PPE and BA sets are to
tested by an expert annually. &
Details of maintenance and test must also be
recorded in the SRF.
119
4.15 - Signalling Lamp
SOLAS V, Reg 11; OCIMF 4.1.10;
Must be available for use at all
times;
Monthly, inspect the casing and
electrical connections for condition
and tightness;
Ensure that a spare bulb is always
available.
120
4.16 - Safety Training
Videos
HSC has a rental contract with
Videotel to place 12 training
videos on board. Additional 12
Waalport training videos are
supplied!
Additionally videos maybe
placed permanently onboard by
HSC - these are normally topic
specific and remain the property
of HSC; &
The SRF must list any titles
permanently carried onboard.
121
4.17 - Personal Protective
Equipment
An up to date inventory must
be maintained for all
equipment carried;
Certain items must be
available to all personnel i.e.
safety helmets, therefore the
SRF inventory should only
indicate items in excess of
this requirement; &
Master & Safety Committee
must decide on the minimum
stock to be carried.
122
Personal Protective Equipment
The SRF contains a detailed list of the
PPE that is mandatory and
recommended for use when working
onboard - Master & Safety Committee
must refer to this when making up list of
minimum stock;
OCIMF VIQ 5.1.10 - Inspection of PPE
and inventory list must be updated
QUARTERLY and requisitions submitted
(every 4 months) to replenish
diminished stock;
Condition should be reported as new,
used or poor.
123
4.18 - Miscellaneous Alarms
Used to identify alarms onboard
that are not covered elsewhere in
the testing program;
i.e. Provision Room Alarm or
Hospital Alarm; Dead Man Alarm
Once identified, additional alarms
must be added to the list
provided - their frequency of test
& department or rank responsible
for testing must also be indicated;
&
Dates of each test must also be
maintained in the SRF.
124
Section 5 - Records of
Drills & Inspections
Weekly SOLAS inspections;
Monthly SOLAS inspections;
Emergency Situation Drill
Program;
Record of Emergency Drills;
Emergency Steering Drills; &
Oil Spill & Pollution Drills.
125
5.1 - Weekly SOLAS Inspection
SOLAS III, Reg 20.6;
CDI SIR 10.97;
Following tests & inspections must be carried out: -
All survival craft, rescue boats and launching appliances to
ensure they are ready for use;
Lifeboat engine(s) run as per SRF 4.6;
The General Alarm must be tested as per SRF 4.1; &
This is only a record of the inspection - details of any
maintenance or testing carried out on SOLAS
equipment, MUST be recorded under sections 2, 3 or 4
of the SRF.
126
5.2 - Monthly SOLAS Inspection
SOLAS III, Reg 20.7;
CDI SIR 10.98;
Following tests & inspections must be carried out: -
All Life Saving Appliances including lifeboat equipment;
Refer to HSC Form 67 A/B to assist with this inspection; &
This is only a record of the inspection - details of any
maintenance or testing carried out on SOLAS
equipment, MUST be recorded under sections 2, 3 or
4 of the SRF.
127
5.3 - Emergency Situation Drill
Program
ISM Code Section 8.2;
HSC requires that a drill covering at
least one of the emergency situations
shown in this section of the SRF is
conducted each month;
This must be in addition to drills
specified elsewhere;
Senior Officers are to make maximum
use of the OPCP Manual when planning
& preparing drill scenarios; &
Drill analysis including
recommendations must be forwarded
to HSC QMS Dept.
128
5.4 - Record of Emergency Drills
SOLAS III, Reg 19;
A record of every emergency drill
carried out onboard is to be
retained on board;
Date, Time and Type of Drill in
the Deck Logbook; &
Full details (date, description of
drill & outcome of drill etc) to be
recorded in the SRF 5.4.
129
5.5 - Emergency Steering Drills
SOLAS V, Reg 19-2;
To be carried out at intervals
not exceeding 3 months;
In Deck Logbook record date,
time and type of drill;
Full Details of Emergency
Steering Drill (persons
involved, situations simulated,
outcome, etc) to be recorded
in SRF section 5.5.
130
5.6 - Oil Spill & Pollution Drills
Drills should also include
familiarization with garbage
disposal, sewage and atmospheric
pollution regulations and related
HSC procedures and instructions;
Senior Officers should refer to the
OPCP Manual & SOPEP and/or
VRP when planning such drills;
Drills should be varied and
involve as many crewmembers as
possible.
131
Oil Spill & Pollution Drills
A record of all oil spill and pollution
drills carried out onboard are to be
retained on board;
Date & Type of drill must be
recorded in the Deck Logbook and
SOPEP;
Full details, persons involved,
outcome of drill, etc are to be
recorded in the SRF 5.6.
132
Drill Plan
Drills are carried out in accordance with
• SOLAS requirements
• ISM Code requirements
• company requirements
It is recommended
• to vary scenarios
• to interchange roles of crew member
• to repeat drills if unsatisfactory carried out
133
End of course – Safety(maintenance)
The final session has now been
completed!
Now you have had an review on different
requirements on the maintenance of your safety
equipment on board!
If there is any open or unanswered question,
please consult SOLAS or contact your agency
instructor.
With the knowledge you have now, please take
the questionnaire and check on all questions
again!
134
Finally
We hope you will find this course useful and the content
will help you to prepare for the next forthcoming audit!
If you have any comments please write them down and
send them to the HSC Crew Operation Manager!
Thanks for participating and we wish you always safe
sailings!
135
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