HUMAN RESOURCES
POLICIES AND PRACTICES
SALARY SPREAD FORM
Brown offers staff whose jobs require them to work less than 12 months a year, the
opportunity to spread their pay over the full year effective with the new fiscal year, July 1.
Staff members who elect this option must complete, sign, and submit the Salary Spread Form
by June 30th to their department department’s Human Resources Coordinator, or their
supervisor, for processing by the specified date.
The Salary Spread option is only available at the beginning of the fiscal year, July 1.
AGREEMENT:
I understand that if:
I transfer to another position/department
I am promoted/demoted into another position
I go out on an unpaid leave of absence
My current position is changed to a 12 month position
I separate from Brown University prior to the end of the fiscal year
I may have been overpaid and consequently will owe Brown University for the amount
by which I have been overpaid. I agree to reimburse Brown University for any
overpayments and understand that the University will follow the guidelines outlined in
the Human Resources Employee Underpayments and Overpayments Policy # 40.033 to
correct an overpayment.
New/Update Elections to Spread Salary
( ) I authorize Brown to spread my salary over 12 months, beginning with the start of the
fiscal year, July 1 instead of the ____months I am scheduled to work.
Existing Elections to Spread Salary
( ) I wish to cancel the salary spread option, effective July 1, and elect to receive my pay
for the periods I am scheduled to work. I am scheduled to work ____months
from_____(date) to _______(date).
______________________________
Employee Name (Print or Type)
______________________________
Employee Signature
______________________________
Date
Please complete and return the signed form to your department’s Human Resources
Coordinator, or your supervisor, no later than June 30th for processing.
HR 05/08