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HAY Job Evaluation Framework

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					Background Information
Established in 1880s, the Arts Institute at Bournemouth has been providing specialist education for well
over a century. We enjoy a strong reputation earned both nationally and internationally for providing the
creative industries with practitioners of the future. In this regard, education at AIB is seen as part of a
process and not an isolated experience. We have created a vibrant and exciting culture of learning which
can act as a springboard for career development.

The Institute takes pride on the award of the Queen’s Anniversary Prize for its outstanding work and
excellence in the fields of film, television and animation. This prestigious prize recognizes the important
part played by us in the education of media practitioners and, more generally, as an education provider
committed to high standards of achievement and relevance in our creative industries. In 2005 we were
designated as the first UK Screen Academy.

The Institute’s strength lies in the quality of the staff and resources used to support learning and creative
success. We are committed to an innovative programme practice and research. The Institute is well placed
for those who aspire to study in a modern and professionally relevant environment. The Arts Institute
comprises a series of modern, purpose built studios, workrooms and teaching areas linked by attractive
landscaped courtyards and gardens.

The nature of the creative industries encourage some students who leave us to become freelance artists or
designers. Others find permanent employment within a diverse range of companies, some of which are
represented in this impressive list: Sega Europe , Walt Disney Feature Animations, Warner Bros, Foster
and Partners, Hot Animation, Hallmark Cards, British Broadcasting Corporation, Carlton Television, Sky
Television and Norman Foster Associates.

Our Size
With 2,000 full time and 500 part time students, the Arts Institute has created a personal and friendly
learning environment.

Small year groups ensure more individually focused teaching, with students able to get the attention and
support they need.

Location
In the county of Dorset, the Institute is situated at Wallisdown, between Bournemouth and Poole on the
South Coast of England. Dorset is a county of outstanding natural beauty, providing a unique location for
creative work. It boasts miles of sandy beaches, the rolling Purbeck Hills, Poole Harbour and, further
afield, the historic county town of Dorchester, the heart of Hardy country.

Arts Institute students always talk fondly of life here in Bournemouth. With a large cosmopolitan student
population, the town has one of the most vibrant club scenes outside London.

London is less than two hours away and is easily reached by regular train and coach services or via good
motorway links. Paris, Brussels and Amsterdam are within the same journey time using scheduled services
from Bournemouth and Southampton international airports. There are regular crossings to the Continent
from Poole and Southampton.

The Enterprise Pavilion
The Arts Institute at Bournemouth and the South West Regional Development Agency (SWRDA) have
collaborated on a major project to encourage new businesses in the creative industries.

Construction on the £3.3 million project is complete. It provides two incubator units in 15,000 sq ft of
serviced office accommodation and incorporates training, exhibition and meeting areas. Among the high-
tech benefits on offer are full broadband connectivity and use of an associated Facilities House providing
access to industry-standard equipment such as post-production facilities for digital media.




                                                                                AD532 Administrator (ASQ)
The Enterprise Pavilion provides a high-profile example of the contribution that specialist institutions make
to economic and cultural wealth, providing not only job creation but improving graduate retention rates in
the area – an issue of key importance to developing the South West region’s economy.

The Library
The Library offers excellent resources to support staff and students at the Institute with 45000 books, 300
journals, 900 DVDs and a large collection of off air recordings. Recent reconfiguration within the Library
has resulted in the establishment of a staff and postgraduate reading room where staff can study and
research. The teaching and learning book and journal collection is located here.

One of the key aims of the Library Strategic Plan is to support staff in their teaching, research and
scholarship. Subject Librarians are allocated to individual courses. They provide information to assist staff
in choosing Library resources for their course, as well as supporting staff undertaking research ,
scholarship and qualifications through the inter library loans service and through identification of useful
and relevant resources.

Employment with the AIB
The working environment promotes an air of creativity with a modern campus. On-site facilities include a
well-stocked Library, an Arts Bar and Café, a Gallery and the Institute’s Design Museum. The atmosphere
is friendly and welcoming, with a sense of unity.

We actively promote staff development and offer a range of benefits including a final salary pension
scheme, reductions on course fees, use of the library and reduced gym membership.

The Institute welcomes applications from employees to undertake professional qualifications and to
participate in research and scholarly activities.

We have recently implemented a travel plan to encourage alternative methods of travel to work, including
public transport, walking, car sharing and cycling. This in turn can positively impact on both the
environment and our lifestyles.

Positive about Disability
The Arts Institute at Bournemouth positively welcomes applications from candidates with disabilities
and/or additional needs and provides equality of opportunity for all.

If you wish to discuss any additional requirements before submitting your application please contact Donna
Blanche, Equalities Co-ordinator, in complete confidence on 01202 363291 or email dblanche@aib.ac.uk.

Job Background Information
Within the Institute the Library is a central resource. It plays a proactive role in the provision of services to
support post graduate research teaching and learning.

The Library provides a high quality information service through access to physical and electronic
resources. A core role of the professional Library team is selecting resources and teaching staff and
students how to use information resources and helping staff and students to research.

The information sector is constantly changing. Subject Librarians have to keep abreast of these changes and
proactively respond to change.

The Institute is an Equal Opportunities employer, and all applications will be given equal consideration.
However, we would particularly welcome applications from groups which are currently under-represented
within the Directorate, which include men and those from ethnic minority groups.




                                                                                   AD532 Administrator (ASQ)
                                     JOB DESCRIPTION

JOB TITLE:                               ADMINISTRATOR (ACADEMIC STANDARDS AND
                                         QUALITY)

DIRECTORATE / SECTION:                   ACADEMIC SERVICES - REGISTRY

REPORTS TO (JOB TITLE):                  ASSISTANT REGISTRAR (ACADEMIC STANDARDS AND
                                         QUALITY)
JOB PURPOSE

To support the development and implementation of the Institute’s quality assurance systems, including
responding to national information requirements and liaising with validating and auditing bodies

MAIN RESPONSIBILITIES

       Acting as Secretary to one or more of the Institute’s central committees, and supporting the
        operation of any working groups or sub-committees as requested by the Chair

       Supporting the compilation and distribution of handbooks and documentation which outline
        Institute regulations, policies and procedures

       Providing administrative support to Institute procedures for approving and reviewing courses,
        including scheduling events, minuting relevant meetings and monitoring any agreed actions

       Liaising with the partner organisations that approve Institute courses and ensuring that their
        requirements are met

       Proving administrative support to the external examiner system including maintaining a register,
        monitoring receipt of reports and processing fee and expense claims

       Supporting the Institute’s preparations for external inspection/review including monitoring the
        Institute’s response to national requirements and ensuring that any follow up action is completed

       Acting as editor of documentation which is submitted by the Institute to a national educational
        website and reviewing information on a regular basis to ensure it remains current and accurate.

       Supporting the academic development of the Institute by contributing to its approach to future
        challenges (such as the development of quality management systems to support the increased HE
        student numbers, the development of postgraduate taught provision, and any future application for
        taught degree awarding powers) as appropriate

       Supporting the development of appropriate systems in line with the Institute’s expansion to ensure
        that its quality management systems continue to be effective as the academic profile develops

       Acting as first point of contact for the on-line submission of applications for research funding.




                                                                               AD532 Administrator (ASQ)
ORGANISATION CHART

                                           Academic Registrar




      Assistant Registrar (Student         Assistant Registrar (Academic          Assistant Registrar
      Records and Data)                    Standards and Quality)                 (Admissions)



      Timetabling Officer
                                             Administrator
                                             (Academic Standards and Quality)

BACKGROUND INFORMATION

The Directorate of Academic Services is responsible for all those services which directly support the
academic work of the Institute: the Library, the Student Advice Centre; the Registry; Learning Support; and
the Courses Office. The Registry, under the leadership of the Academic Registrar, is responsible the
administration of applications and admissions; maintaining student records; and operating the Institute’s
quality assurance processes.

The postholder will be responsible for supporting the Assistant Registrar (Academic Standards and Quality)
in the efficient operation of the quality assurance systems, including those supporting the Institute’s
committee system; validation & review; annual course review; external examining; and external reviews of
the Institute. He/she will liaise with the Institute’s validating bodies and will advise on best practice across
the sector, developing internal processes as appropriate.

The postholder has no line management or budgetary responsibility.

QUALIFICATIONS/SKILLS/KNOWLEDGE/EXPERIENCE

            Honours degree or equivalent (essential)
            An interest in, and commitment to, higher education (essential)
            Excellent administration and secretarial skills, including use of MS Word (essential)
            Minute taking skills an advantage, but training will be given
            High levels of accuracy and attention to detail
            Experience of working as an administrator in a busy and varied role (desirable)
            Excellent written and oral communication skills (essential)
            Excellent interpersonal skills (essential)
            Excellent organisation and time management skills (essential)
            Commitment to personal and professional development (essential)
            Self-motivation and self-management (essential)




                                                                                 AD532 Administrator (ASQ)
CONTACTS

The main internal contacts will be course teams who are preparing for validation and periodic review;
implementing the annual course review process; or seeking new external examiners. They will also include
members of committees and working groups.

The main external contacts will be officers from the accrediting body, the University College for the
Creative Arts at Canterbury, Epsom, Farnham, Maidstone and Rochester; and other colleagues in similar
roles across the sector.



CHALLENGES

The postholder will need to ensure that the quality assurance arrangements of the Institute take due account
of the requirements of best practice nationally, while being appropriate to the scale and nature of the Arts
Institute. This will on occasion include translating national practice to the Institute context.

The postholder will be responsible for supporting a diverse range of quality assurance processes, which will
include coordinating the work of one or two central committees, and any associated working groups,
alongside the other work of the team, some of which is unpredictable and may originate from external
developments. The postholder needs to be sufficiently organised, and flexible, to deal with these competing
priorities.

A key challenge for the postholder is to work within a specialist institution which is justifiably proud of its
vocational mission, and its success in creating employable graduates. Academic staff may question the
value of quality assurance systems which might be seen as bureaucratic exercises, and the postholder has to
work within this context in providing explanation, advice and guidance to ensure that academic teams are
able to engage fully with the academic quality assurance and enhancement process.




Additional Information Relating to the Post

Salary
The starting salary will be £16,653 per annum.

Hours of work
You will be expected to work such hours as are reasonably necessary for the proper performance of your
duties and responsibilities, the normal working week being one of 37 hours, to be worked Monday to
Friday. You may from time to time, by agreement, be required to work on a Saturday or a Sunday, in which
case you will be given time off in lieu during your normal working week.

Annual Leave
You will be entitled to receive your normal remuneration for all Bank and Public Holidays normally
observed in England and Wales and to a further 25 working days holiday in each holiday year (being the
period from the 1st December 2006 to 30th November 2007). You may be required to use up to 5 working
days of your holiday entitlement on days when the Corporation’s activities are suspended in the interests of
efficiency.

References & Medical Checks
This appointment is subject to satisfactory references and medical report.




                                                                                AD532 Administrator (ASQ)
Pensions
All business employees are automatically members of the Local Government Superannuation Scheme
(LGSS) subject to its terms and conditions from time to time in force. The LGSS is contracted out of the
State Earnings Related Pension Scheme. It follows that if you choose to participate in it a contracting out
certificate under the Social Security Pensions Act 1975 will be in force in respect of your employment.
Should you choose not to join the LGSS you must participate in the State pension scheme or take out a
personal pension.

Application Procedure
The closing date for all completed applications is 4pm on 22 February 2007.

Please return the completed application and monitoring form to: Human Resource Department, The Arts
Institute at Bournemouth, Wallisdown, Poole, Dorset, BH12 5HH




                                                                              AD532 Administrator (ASQ)

				
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