So you want to do a presentation in the Council
Chamber?? No problem, here’s how…
Note: If you are using the laptop to conduct your presentation, either save
your presentation to a floppy disk or CD, or save it to the network
by completing Step 7 before beginning.
1. Open the cabinet to the left of the podium by unlocking the table top
(cabinet keys can be acquired from Bob Avery or Bill Stockard.) Remove
the top of this cabinet by lifting and sliding it down behind the overhead
projector (see Figure 1a below). Open the cabinet doors and slide
them back into the cabinet (Figure 1b). Remove the EPSON remote
control from the cabinet.
a b
Figure 1
Basic Setup
2. Unlock and open the slim cabinet to the left of the projector cabinet.
Turn on the power strip located on the floor inside. On the left side of
this cabinet, there are two silver switches. Push the bottom switch
upwards until the bottom of the overhead projector is level with the
tabletop. Push the top switch up to lock the shelf into place.
3. Turn on the remote control by moving the RC (remote control) On/Off
switch to the On position.
4. You will need to lower the projector screen. If you are facing the wall
opposite the projector, the switch used to lower and raise the screen is
located on the back left side of this wall. Press it all the way down to
lower the screen.
5. Open the front cover of the remote control. If your presentation requires
a video cassette or the overhead projector, press “Video” and go to Step
6. For presentations using the laptop, press “Comp 1” and proceed to
Steps 7-12.
Overhead Projector Setup
6. Lift the head of the overheard projector (Elmo) while pressing the gray
“Unlock” button until it‟s in an upright position. Next, lift Elmo’s tube
lights into an upright position. Activate Elmo by pressing one of the
“LAMP” buttons; “BASE On/Off” for viewing overhead transparencies or
“Upper On/Off” for paper displays (see Figure 2 below).
• To play video cassette tapes, press Elmo’s AV1 button and insert
video cassette into VCR. Operate VCR using it’s own remote control.
Elmo Control Panel
LAMP INPUT
UPPER BASE AV1
ON/OFF ON/OFF ON/OFF
Paper Displays Transparencies Video Figure 2
Preparing to Use the Laptop
7. If you chose not to save your presentation on a floppy or CD, you will need
to use your own personal computer to save your presentation to a special
folder on the network. This will allow you to access your presentation from
the laptop in the Council Chambers.
• From within your presentation, click on the “File Menu” and “Save As.”
• Click on the pull down menu labeled “Save In.”
• Browse down the following folders:
My Network Places
• (see picture this page)
Entire Network
Microsoft Windows Network
Ch
Chfs
Users
Cclaptop
Title your document with a name that you will remember and click
“Save.”
!!WARNING: In this folder, all users have access to open, modify, and
delete all files. Back-up your presentation on your own computer!!
Using the Laptop in the Council Chamber, 1
8. In the Council Chamber, open up the cabinet directly under the
podium and remove the laptop, mouse, and speakers (if your
presentation requires sound). Place these items on top of the podium.
9. Find the projector‟s video cable and power chord inside the cabinet (the
chords are labeled with masking tape as “Laptop Elmo Cable” and
“Laptop Power Chord”). Shift the cables up through the opening in the
top of the podium. The connections for these cables are located in the far
right corner of the laptop if you are looking at it from the back, (see Figure
3 below). Connect the power chord to the laptop. Plug the video cable
into the laptop’s video (monitor) port and tighten the screws.
Laptop Power Chord
Laptop Elmo
Cable
Figure 3
Using the Laptop, 2
10. Connect the mouse and speakers (if you require sound) into the laptop.
The mouse connection is at the back of the laptop. The speaker port is
on the right side of the laptop with a picture of headphones over it. Also
plug the speakers into the power strip inside the cabinet.
11. Open the laptop by pressing the latch on the front.
12. If you require sound, turn on the speakers using the volume dial on the
speakers. Using the projector remote control from Step 5, turn the
projector on by pressing the Power button. Secondly, turn on the
laptop by pressing the power button located at the very top of the
keyboard (see Figure 4 below).
Power
Figure 4
Using the Laptop, 3
13. Open the front cover of the 14. Log-in to the laptop:
remote control and press • User name : cclaptop
“Comp 1.” You should now • Password: cc
see the log-on screen of the
laptop being projected to the • Log on to: TOWN
wall. If not, press and hold 15. If you have saved your
the “Fn” key and hit the “F8” presentation to floppy or CD,
key until you see the log-on proceed to Step 16. If you
screen appear on both the have saved your presentation
laptop and projector screen. to the network folder
• Note : Be sure that the “cclaptop,” proceed to Step
lens cap of the projector 17.
has been removed.
Using the Laptop, 4
16. Insert your CD or floppy disk into the appropriate drive on the laptop
(see Figure 5 below). Double click on “My Computer” and open the floppy
or CD icon. Open up your presentation and you should be ready to go!
After presenting, see Step 18.
Figure 5
17. To access the presentation which you saved to the network, open the
My Computer icon on the laptop‟s desktop. Double click on the icon
labeled “cclaptop on „\chfs\users‟ (U:).” Double click on your file.
Closing up
18. Please clean up work area.
a. Shut down laptop and close the lid.
b. Unplug all chords from laptop.
c. Put items (mouse, speakers, laptop) into the podium cabinet.
d. Power off projector using EPSON remote.
e. Turn off EPSON remote and place inside projector cabinet.
f. Push down Elmo‟s tube lights, and then the head using the gray
“Unlock” button.
g. Replace the lens cap on the projector.
h. Lower the projector shelf all the way down.
i. Close the projector cabinet doors and pull the cabinet top closed.
j. Turn off the power strip in the slim cabinet.
k. Lock all cabinets and table top.
Thanks!
If you have questions or comments, contact Mona Nazir at mnazir@townofchapelhill.org, 968-
2888 ext. 338