Get documents about "MINUTES JANUARY_THROUGH DECEMBER 2005
Document Sample
REGULAR MEETING OF THE ODESSA TOWNSHIP BOARD HELD AT THE ODESSA
TOWNSHIP BLDG ON 01-03-05
Meeting called to order at 8:00 P.M. by Supervisor Cobb. Present: Rohrbacher,
Williams, Possehn and Spitzley.
Visitor present: Patti Caudill and Bob Cusack.
Motion by Cobb, support by Spitzley to accept amended agenda. Ayes all. Carried.
Motion by Spitzley, support by Cobb to accept the 12-06-04 regular meeting minutes as
corrected. Ayes all. Carried.
DECEMBER BILLS
Robert Cobb $597.34 Kim Deardorff - Bd of Review Wage $36.94
Lisa Williams $918.25 Union Bank FICA/Fed W/H for December $1,382.42
Sharon Rohrbacher $1,176.63 State of Ml W/H for Oct, Nov and Dec $690.81
Tim Spitzley $75.10 ACCXX Comm - Office Phone Bill $19.83
Bob Possehn $78.50 ACCXX Comm - Cemetery Phone Bill $4.79
Ray Orsborn $672.20 Consumer Energy $565.37
Laura Orsborn $218.50 David Klein - Assessor Fee $1,656.72
Ray Orsborn $672.20 Edward O'Mara - Bd of Review Wage $40.00
Laura Orsborn $218.50 Herb Cusack - Bd of Review Wage $40.00
Donna Strimback - Wages $102.05 Manufacturers Life Ins - Pension Payment $1,810.05
William Strimback - Wages $125.33 MBS - Orsborns Life/Med Insurance $1,369.81
Donna Strimback - Wages $94.20 SBC - Office Phone Bill $118.83
William Strimback - Wages $117.74 SBC - Cemetery Phone $26.36
Lynda Cobb - Wages $378.01 Union Bank - Annual Safety Deposit Box $35.00
Connie Jordan - Deputy Wages $147.00 $7,796.93
$5,591.55
January 3, 2005 Bills
Bauckham.Sparks-Unemploy $2,096.97 Michigan Election Res-Printing Rd Ballot $528.57
Case
Carl's Supermarket - Batteries $4.99 Printing Systems - W2 Supplies US $170.89
L Williams-Ele Dinner/Mileage $154.50 Postmaster - Treasurer Stamps $23.00
$2,256.46 $722.46
The Board received the Treasurer's Report. Rohrbacher stated that at this time last year
the General Fund Savings balance was $29,787.44 and for December 2004 the balance is
$15, 025.52. Also she received the Revenue Sharing check for January and that was less
than expected.
Motion by Possehn, support by Spitzley that the Township accept items in the December
audit and to approve payment for the January 3rd bills. Ayes all. Carried.
VISITORS
Robert Cusack had comments on the November 2nd zoning issue.
FIRE BOARD
Motion by Cobb, support by Williams that the Township accept items in the Lake
Odessa Fire Department December audit and approve payment for the January 3rd
bills. Ayes all. Carried.
Fire Board Agreement - Williams suggested that the Village, Fire and Township Boards
discuss at a workshop. Caudill will contact the Village President.
UNFINISHED BUSINESS
Unemployment Case - Williams presented information from the lawyer. Williams also
stated that no date has been set for appeal.
Office Floor Repair - Spitzley will have a contractor give us a quote on moving front
doors.
DDA - Rohrbacher did a 5 year tax study. In the 5th year the DDA would have received
$500.00 from the township taxes. Banks stated from the 20 year feasibility study the
township taxes to the DDA would approximately be $600.00 a year. The Board also
decided on a couple of days for village to set up DDA informational meeting.
Dangerous Building Ordinance - The Board decided to discuss at a later time.
NEW BUSINESS
Web Page - Rohrbacher presented new charges for web site. Robert Johnson's costs
have increased and would like the township to share costs. He also suggested that we
may want our own domain. The Board decided to have their own domain for $127.46 a
year and to pay $140.00 a year for 4 updates a year.
Motion by Rohrbacher, support by Spitzley to change the township web site domain to
odessatwp.org and to subscribe with Nivar Inc as township host. Ayes all. Carried.
The Board discussed relocating the clerk's thermostat. Rohrbacher will contact Mark
Barbour from Frost Heating to relocate thermostat.
The Board discussed the Pension Plan Contribution Resolution. Decided not to make
any changes.
Motion by Possehn, support by Rohrbacher to accept the Pension Plan Contribution
Plan as presented. Roll call vote: Cobb - yes, Williams - yes, Possehn - yes, Spitzley -
yes and Rohrbacher - yes. Motion carried.
The Board discussed amending the compensation portion of the assessor's contract.
Motion by Rohrbacher, support by Possehn to amend the compensation section of the
assessor's contract to read: The assessor shall be responsible for their own workers
compensation, disability and liability insurance. Ayes all. Carried.
Williams stated that she would like to receive list of public e-mail accounts and copies of all
e-mails.
Williams also stated ripple in township sign along M-50 has become larger.
Williams stated the following budget amendments: $50.00 from Auditors 101-223-801
to Insurance Bonding 101-248-911, $1070.00 from Brine Road Cost 101-446-967.010
to Attorney 101-210-801 for $1000.00 and to Election Part time Wages 101-191-703 for
$70.00.
Motion by Williams, support by Spitzley to amend the Election Part Time Wage line
item. Ayes all. Carried.
Without objection meeting was adjourned at 10:15 PM.
APPROVED SUBMITTED
REGULAR MEETING OF THE ODESSA TOWNSHIP BOARD HELD AT THE ODESSA
TOWNSHIP BLDG ON 02-07-05
Meeting called to order at 8:00 P.M. by Supervisor Cobb. Present: Rohrbacher,
Williams, Possehn and Spitzley.
Visitor present: Jim Banks, Karen Banks, Lynda Cobb, Ray and Laura Orsborn and
Lynn Cruttenden.
Motion by Cobb, support by Rohrbacher to accept amended agenda. Ayes all. Carried.
Motion by Rohrbacher, support by Spitzley to accept the 01-03-05 regular meeting
minutes as corrected. Ayes all. Carried.
JANUARY BILLS
Robert Cobb $597.34 Lynda Cobb - Wages $378.01
Lisa Williams $918.67 Union Bank FICA/Fed W/H for January $1,316.24
Sharon Rohrbacher $1,176.63 ACCXX Comm - Cemetery Phone Bill $7.91
Tim Spitzley $75.10 ACCXX Comm - Office Phone Bill $17.41
Bob Possehn $78.50 Consumer Energy $587.33
Ray Orsborn $672.20 David Klein - Assessor Fee $1,656.72
Laura Orsborn $218.50 Lakewood News - Minutes/Clerk $45.32
Ray Orsborn $672.20 MBS - Orsborns Life/Med Insurance $1,369.81
Laura Orsborn $218.50 Manufacturers Life Ins - Upfront Charges $251.60
Donna Strimback - Wages $47.10 SBC - Office Phone Bill $123.88
William Strimback - Wages $54.95 SBC - Cemetery Phone $27.50
Donna Strimback - Wages $62.79 US Postmaster - Fee PO Box $76.00
William Strimback - Wages $78.50
$5,857.73
$4,870.98
February 7, 2005 Bills
Frost Heat - Relocate Thermostat $65.00 Robert Johnson - Web Site/Computer Rep $35.00
IT Technique - Clerks Backup $46.75 Rural Gas - Propane/Cemetery $50.25
Ionia Co Treasurer - Printing $509.40 Sharon Rohrbacher - Check/Deposit Slips $75.77
Taxes
Lakewood News - Clerk Minutes $36.16 Thompson Interior - Floor Cleaner US $20.25
Les's Sanitary - Bldg Trash Pickup $30.00 Postmaster - Clerk Stamps Village $60.00
Lisa Williams - Mileage Reimb $27.00 True Value - Tarp/Cemetery $14.99
MTA - Clerk/Treas Workshop $160.00 Walker.Fluke - New Tax Program $84.75
Resource Inform - Clerk Support $1,677.00
$341.01
$2,551.31
Motion by Cobb, support by Possehn that the Township accept items in the January audit
and to approve payment for the February 7 th bills. Ayes all. Carried.
The Board received the Treasurer's Report. Rohrbacher stated that the General Fund is
$17,000.00 less than last year at this time.
VISITORS
Ray and Laura Orsborn asked the board if it was all right to take a two week vacation in
September or October. The Board did not have a problem with that.
FIRE BOARD
Motion by Possehn, support by Cobb that the Township accept items in the Lake
Odessa Fire Department January audit and approve payment for the February 7th bills.
Ayes all. Carried.
Fire Board Agreement - Karen Banks stated that the fire agreement will be discussed at
the next fire board meeting. She would like the Fire Board to work on revising the
agreement and then present to village and township for their approval.
Cobb stated that the next Fire Board meeting will be February 14, 2005 at 7:30 PM.
UNFINISHED BUSINESS
Unemployment Case - Williams stated she has not heard anything from the lawyer on a
date for the appeal hearing. Also MTA will make a decision on an amount from the
legal defense fund at the end of February.
Office Floor Repair - Contractor Todd Weiland suggested instead of moving doors out a
better solution would be to remove concrete slab in front of doors and probably 2
sidewalk sections and slope new concrete away from the building. The cost would be
approximately $2500.00 to $3000.00. The board will look for funds at this budget
workshop.
DDA - Rohrbacher has many concerns about the village DDA. Village Manager Bender
presented board with answers to all of Rohrbacher questions. No action was taken by
the Board.
NEW BUSINESS
Rohrbacher stated that 2 lots at the cemetery have been sold twice with Anthony Carey
being buried in one of those spots. The Wilson's, the original owners of the lots, refuse to
pick other lots. Rohrbacher will contact the Jamie Carey on moving Anthony's remains
to another lot and also contact Attorney Robert Thall on his legal opinion.
Cobb presented gradall agreement for 2005 from the Ionia County Road Commission.
Motion by Rohrbacher, support by Spitzley to accept gradall agreement from the Ionia
County Road Commission. Ayes all. Carried.
Williams presented Election Consolidation Resolution. She also stated that the school
election will now be the township clerk's responsibility and school elections will be
moved to Odessa Township Hall. The consolidation has allowed for four election days a
year: February, May, August and November. The state and schools can also call for a
special election.
Motion by Spitzley, support by Possehn to adopt the election consolidation resolution.
Roll call vote: Possehn - yes, Williams - yes, Cobb - yes, Rohrbacher - yes and
Spitzley - yes. Motion carried.
The Board set February 17th for the budget workshop at 1:00 PM.
Rohrbacher stated the County website is working well and now contains photos.
Township website - Rohrbacher mentioned article in the paper that gave e-mail
address, web address and information on paying taxes with a credit card. She also
mentioned that a link to local business on our web site would be helpful to the
businesses. Rohrbacher also mentioned creating main e-mail addresses and alias for
each board member.
Rohrbacher presented the monthly history on the townships website.
Rohrbacher stated that the standard mileage rate has gone from 371/2 cents to 401/2
cents.
Motion by Rohrbacher, support by Spitzley to increase the standard mileage rate to
401/2 cents. Ayes all. Carried.
Williams stated that funds for the following line items will need to be amended: the
attorney, election printing/publications and drains at large.
Motion by Williams, support by Possehn to amend the attorney professional and
contractual line item. Ayes all. Carried.
Without objection meeting was adjourned at 9:50 PM.
APPROVED SUBMITTED
SPECIAL MEETING OF THE ODESSA TOWNSHIP BOARD HELD AT THE ODESSA
TOWNSHIP BLDG ON 02-16-05
Meeting called to order at 1:05 PM by Supervisor Cobb. Present: Williams, Rohrbacher,
Spitzley and Possehn.
The Board discussed the resolution to support the Village of Lake Odessa Downtown
Development Authority.
Motion by Cobb, support by Possehn to support the Village of Lake Odessa Downtown
Development Authority. Roll call vote: Possehn- yes, Williams- yes, Cobb- yes,
Rohrbacher - no and Spitzley - yes. Motion carried.
Rohrbacher stated that she will be calling a meeting with Jamie Carey, her mother, and
the funeral director. Both the lawyer and insurance agent said they could possibly have a
mental anguish case. Rohrbacher will have a $500.00 check to give to Jamie Carey and
will also offer them a foundation, a stone and additional lots. The Board said to wait on
offering lots. A paper will also need to be signed before Anthony Carey's remains can
be moved.
Rohrbacher stated that Twin City Foods have not paid their taxes which results in a
$3000.00 penalty.
The Board discussed the fire agreement. Williams and Rohrbacher would like to see
the at-large member defined before it is brought to the township board for approval.
Williams stated that she is unable to backup data on her computer. She has received two
prices for an external hard drive. The Board gave their approval to order hard drive thru
Robert Johnson.
Discussed the 2005 - 2006 budget.
The next budget workshop will be February 23rd at 1:30 PM.
Without objection meeting adjourned at 5:10 P M.
APPROVED SUBMITTED __________________________
SPECIAL MEETING OF THE ODESSA TOWNSHIP BOARD HELD AT THE ODESSA
TOWNSHIP BLDG ON 02-23-05
Meeting called to order at 1:35 PM by Supervisor Cobb. Present: Williams, Rohrbacher,
Spitzley. Possehn arrived at 1:45 PM.
Rohrbacher stated she has called Jamie Carey and they will meet at the township
building on February 24th. Rohrbacher also mentioned she has talked with Fred Wilson,
the original owners of the gravesite.
Cobb stated that the mower bid needs to be approved before March 1st in order to keep
discount.
Motion by Rohrbacher, support by Cobb to accept bid from Bader's for lawnmower
purchases. Ayes all. Carried.
Rohrbacher stated that she received tax payment from Twin City Foods and the
envelope was postmarked February 7 th. The Township will not be collecting any
penalties.
Cobb stated that Ionia County Economic Alliance would like $2200.00 for yearly
services.
The Board discussed balancing the 2005-06 budget.
Without objection meeting adjourned at 4:45 P M.
APPROVED SUBMITTED
REGULAR MEETING OF THE ODESSA TOWNSHIP BOARD HELD AT THE ODESSA
TOWNSHIP BLDG ON 03-07-05
Meeting called to order at 8:00 P.M. by Supervisor Cobb. Present: Rohrbacher,
Williams and Spitzley. Absent: Possehn.
Visitor present: Ray and Laura Orsborn and Bob Cusack.
Motion by Spitzley, support by Rohrbacher to accept amended agenda. Ayes all.
Carried.
Motion by Rohrbacher, support by Cobb to accept the 02 -07-05 regular meeting
minutes the 2-16-05 and 02-23-05 special meeting minutes. Ayes all. Carried.
FEBRUARY BILLS
Robert Cobb $597.34 Lynda Cobb - Wages $378.01
Lisa Williams $918.67 Connie Jordan - Deputy Wages $21.20
Sharon Rohrbacher $1,176.63 Union Bank - FICA/Fed W/H for February $1,384.76
Tim Spitzley $225.29 ACCXX Comm - Office Phone Bill $20.19
Bob Possehn $235.49 ACCXX Comm - Cemetery Phone Bill $12.69
Ray Orsborn $672.20 Consumer Energy - Gas/Electric $582.34
Laura Orsborn $218.50 David Klein - Assessor Fee $1,711.94
Ray Orsborn $672.20 Ikon Office - Quarterly Maintenance $141.94
Laura Orsborn $218.50 Jamie Carey - Return of Lot $500.00
Donna Strimback - Wages $120.91 MBS - Life/Medical Insurance $1,369.81
William Strimback - Wages $47.10 SBC - Cemetery Phone $29.73
Donna Strimback - Wages $113.12 SBC - Office Phone $116.22
William Strimback - Wages $39.24
$6,268.83
$5,255.19
MARCH 7, 2005 Bills
Bauckham,Sparks-Cem Matter $85.88 Lakewood News - Clerk Notices Lisa $55.52
Corporate Express - Clerk Paper $79.90 Williams - Mileage Officemax - $33.16
Ikon Office - Paper Ionia Co $67.00 Treasurer Supplies Sharon Rohrbacher $64.98
Treasurer-Drains at Large J-Ad $16,939.85 - Reimbursement Village True Value $26.45
Graphics -3 Part Invoice/Gem $127.50 -Lock.Door Bell-Gem $40.97
$17,300.13 $221.08
Motion by Spitzley, support by Cobb that the Township accept items in the February
audit and to approve payment for the March 7th bills. Ayes all. Carried.
The Board received the Treasurer's Report. Rohrbacher stated the state revenue
sharing check was received.
VISITORS
Bob Cusack had a dispute with his 2005 assessment.
Ray and Laura Orsborn asked the board if it was all right to go to Washington on
Saturday the 12th. The Board did not have a problem with that. Also because of Elden's
mother's illness they felt he would be busy taking her for treatments and that extra help
would be needed. Ray will call Paul Salazar.
FIRE BOARD
Motion by Cobb, support by Spitzley that the Township accept items in the Lake Odessa
Fire Department February audit and approve payment for the March 7th bills. Ayes all.
Carried.
Fire Board Agreement - Cobb had no further information.
UNFINISHED BUSINESS
Unemployment Case - No further information.
Cemetery Update - Rohrbacher and Laura Orsborn met with Jamie Carey. The
Township offered Jamie $500.00 and a foundation. The meeting went well and
Anthony's remains will be moved in April. Jamie will be moving to Washington Blvd and
would like to buy lot at resident rates next to Anthony. Rohrbacher will call Davison's at a
later date.
Web Page Update - No updates were available. Wage
Resolutions for Supervisor, Treasurer and Clerk.
Motion by Rohrbacher, support by Spitzley to adopt Salary Resolution for Supervisor
Wages. Roll call vote: Spitzley - yes, Rohrbacher - yes, Cobb - yes and Williams -yes.
Absent: Possehn. Motion carried.
Motion by Cobb, support by Spitzley to adopt Salary Resolution for Treasurer Wages
and summer tax collection. Roll call vote: Williams - yes, Cobb - yes, Rohrbacher -yes
and Spitzley - yes. Absent: Possehn. Motion carried.
Motion by Cobb, support by Spitzley to adopt Salary Resolution for Clerk wages. Roll
call vote: Spitzley - yes, Rohrbacher - yes, Cobb - yes and Williams - yes. Absent:
Possehn. Motion carried.
Without objection, this Board Meeting will recess at 8:36 PM for a Public Hearing of the
Proposed Budget for the fiscal year 2005-2006.
Rohrbacher suggested reducing state revenue sharing line item to 1 18,000.00. T he
board decided to leave it the way it is.
Orsborns also mentioned the cemetery pole barn roof is still leaking.
Public Hearing meeting adjourned at 8:45 PM. Reopened regular
board meeting at 8:45 PM. NEW BUSINESS
Motion by Cobb, support by Spitzley to adopt the 2005-2006 Budget Resolution. Roll
call vote: Spitzley - yes, Rohrbacher - yes, Cobb - yes and Williams - yes. Absent:
Possehn. Motion carried.
Motion by Spitzley, support by Cobb to adopt the 2005-2006 General Appropriation Act
as noted. Roll call vote: Williams - yes, Cobb - yes, Rohrbacher - yes and Cobb -yes.
Absent: Possehn. Motion carried.
Motion by Williams, support by Rohrbacher to adopt the following meeting dates for the
2005-2006 fiscal year: April 4fh, May 2nd, June 6th, July 11, August 1st, September 12th,
October 3rd, November 7th, December 5th, January 9th, February 6th and March 6th. Roll call
vote: Williams - yes, Cobb - yes, Rohrbacher - yes and Spitzley - yes. Absent: Possehn.
Motion carried.
Motion by Rohrbacher, support by Spitzley to adopt the 2005-2006 Investment and
Depository Resolution. Roll call vote: Spitzley - yes, Rohrbacher - yes, Cobb - yes and
Williams - yes. Absent: Possehn. Motion carried.
Rohrbacher presented tax collection report. There are still 9 delinquent personals to
collect.
Cobb presented the lawn mowing and snow plowing bid for $1650.00 same as last year
from Quality Lawn Care and Snow Removal.
Motion by Cobb, support to accept Iawn mowing and snow plowing bid from Quality Lawn
Care and Snow Removal. All ayes. Carried.
Williams stated that Swift's Flower Shop will charge $530.00 for perpetual care flowers.
Motion by Spitzley, support by Cobb to accept bid from Swift's Flower Shop for
perpetual care flowers. Ayes all. Carried.
Rohrbacher suggested a financial training session for the Board. She will be ordering
each board member a copy of "Building a Better Budget". Rohrbacher will be contact a
David Williamson.
Without objection meeting was adjourned at 9:20 PM.
APPROVED SUBMITTED
REGULAR MEETING OF THE ODESSA TOWNSHIP BOARD HELD AT THE ODESSA
TOWNSHIP BLDG ON 04-04-05
Meeting called to order at 8:00 P.M. by Supervisor Cobb. Present: Rohrbacher,
Williams, Spitzleyand Possehn.
Visitor present: Kathy Sheldon.
Motion by Cobb, support by Williams to accept amended agenda. Ayes all. Carried.
Motion by Rohrbacher, support by Cobb to accept the 03 -07-05 regular meeting
minutes as read. Ayes all. Carried.
MARCH BILLS
Robert Cobb $597.34 Union Bank - FICA/Fed W/H for March $1,313.18
Lisa Williams $918.67 State of Ml W/H for Jan, Feb and March $676.23
Sharon Rohrbacher $1,176.63 ACCXX Comm - Cemetery Phone Bill $16.19
TimSpitzley $75.10 ACCXX Comm - Office Phone Bill $19.02
Bob Possehn $0.00 Consumer Energy - Gas/Electric David $545.25
Ray Orsborn $672.20 Klein - Assessor Fee Edward O'Mara - Bd of $1,684.33
Laura Orsborn $218.50 Rev Wage Herb Cusack - Bd of Rev Wage $150.00
Ray Orsborn $672.20 Manufacturers Life Ins - Pension Payment $150.00
Laura Orsborn $218.50 MBS - Life/Medical Insurance MTA - Budget $1,810.05
Donna Strimback - Wages $31.40 Books $1,369.81
William Strimback - Wages $54.95 Ray & Laura Orsborn - Perp Care Watering $108.00
Donna Strimback - Wages $35.33 SBC - Office Phone Bill SBC - Cemetery $255.00
William Strimback - Wages $43.17 Phone Bill $123.31
Lynda Cobb - Deputy Wages $378.01 $37.32
Kim Deardorff - Bd of Rev Wage $138.52
$5,230.52 $8,257.69
APRIL 4, 2005 Bills Officemax - Treas/Clerk Supplies Quality
Bader & Sons - Cem Supplies $805.95 Lawn Care - Mowing/Snowplowing $209.44
Carl's - Twp Supplies $2.37 Resource Info - Support Cem Program $1,650.00
Frost Heating - Repairs to Furnace $70.00 Robert Johnson - Backup/E-Mail Sharon $449.00
Lake Odessa Fire Budget-Contri $12,252.17 Rohrbacher - Reimb Mailings US $472.49
Lakewood News -Min.Cem.Bd Rev $216.08 Postmaster - Clerk Stamps Village True $12.15
Les's Sanitary -Cem/Twp Trash $101.00 Value - Cem/Twp Supplies $37.00
Lisa Williams - Reimbursement $163.34 $162.76
Mid Ml Fire-Extinguisher Inspect $45.75
$13,656.66 $2,992.84
Motion by Cobb, support by Possehn that the Township accept items in the March audit
and to approve payment for the April 4 th bills. Ayes all. Carried.
Motion by Williams, support by Cobb to amend the Cemetery Professional and
Contractual line item. Ayes - 4, Nays - 1. Motion carried.
The Board received the Treasurer's Report.
VISITORS
Kathy Sheldon, from Walker, Fluke and Sheldon, presented the Board with the
engagement letter for the 2004-05 Audit. She said the rise in fees was because of work
involved with the GASB also there will be additional fees for reports and adjustments.
Kathy also answered many questions concerning the previous budget and the 2005-06
Budget. Rohrbacher will get with her to set up a budget workshop.
FIRE BOARD
Kathy Sheldon answered questions concerning the federal grant that was not spent.
Motion by Spitzley, support by Cobb that the Township accept items in the Lake Odessa
Fire Department March audit and approve payment for the April 4th bills. Ayes all.
Carried.
Cobb stated the next Fire Board meeting will be April 11th at the fire barns.
Williams made a recommendation that fire department carryover should be used for
current year capital outlay. Possehn will bring recommendation to the Fire Board.
The Board also discussed the amount of the fire department contribution check. The
Board decided not to include capital outlay in contribution check.
UNFINISHED BUSINESS
Web Page Update - Rohrbacher has been working with Robert Johnson on web page
and e-mail accounts.
NEW BUSINESS
Williams stated that the County Clerk's office will be printing the change of location
cards and directly bill the schools.
Williams presented resolution for purchasing new voting equipment.
Motion by Williams, support by Rohrbacher to adopt the resolution for the purchase of
optical scan voting equipment and election management system software. R oil call 1
Possehn - yes, Williams - yes, Cobb - yes, Rohrbacher - yes and Spitzley - yes.
Motion carried.
Williams stated that she and Cobb met with Cindy White, Risk Management
Representative, White had the following suggestions for the township and cemetery:
smoke detectors for both township building and cemetery buildings also fire
extinguishers for cemetery buildings, "No Smoking" and "Engines Off' signs for fuel
tanks and to have contractors sign a harmless clause Williams will contact insurance
agent on writing of clause.
Cobb p resented gravel agreement for 6200yds of gravel with the Ionia County Road
Commission. The Board also discussed having the township and Road Commission
brush cut another 2 miles. Cobb will check on this.
Motion by Cobb, support by Spitzley to accept gravel agreement for 6200yds with the
Ionia County Road Commission. Ayes all. Carried.
Cobb presented bid from Seese Well Drilling to replace underground water tank for
cemetery house. The Orsborns have been having trouble with a heavy amount of rust in
their drinking water. Seese thought it might be pieces of rust breaking loose and falling
into the tank water.
Motion by Cobb, support Possehn to accept bid from Seese Well Drilling to replace
underground water tank for cemetery house. Ayes all. Carried.
Cobb also stated that Bob Rose would like to do community work for the township. He
will be laid off from General Motors and they will pay him his weekly wage if he can
show 40 hours of community service a week. Spitzley stated Greg Thelen is also
interested in community service for the township. The Board was in favor of this and has
plenty of jobs at the cemetery.
Without objection meeting was adjourned at 10:00 PM.
APPROVED SUBMITTED
REGULAR MEETING OF THE ODESSA TOWNSHIP BOARD HELD AT THE ODESSA
TOWNSHIP BLDG ON 05-02-05
Meeting called to order at 8:00 P.M. by Supervisor Cobb. Present: Rohrbacher,
Williams, Spitzley and Possehn.
Visitor present: Brian Galley, Ray and Laura Orsborn.
Motion by Cobb, support by Rohrbacher to accept amended agenda. Ayes all. Carried.
Motion by Possehn, support by Spitzley to accept the 04-04-05 regular meeting minutes as
read. Ayes all. Carried.
APRIL BILLS
Robert Cobb $597.34 Elden Shellenbarger - Cem Wage $271.52
Lisa Williams $1,010.35 Elden Shellenbarger - Cem Wage $323.24
Sharon Rohrbacher $976.62 Pablo Salazar - Cem Wage $45.55
Tim Spitzley $75.10 Pablo Salazar - Cem Wage $58.31
Bob Possehn $78.50 Union Bank - FICA/Fed W/H for April $1,696.77
Ray Orsborn $672.20 ACCXX Comm - Office Phone Bill $18.93
Laura Orsborn $218.50 ACCXX Comm - Cemetery Phone Bill $13.90
Ray Orsborn $672.20 Consumer Energy - Twp Gas/Electric $363.03
Laura Orsborn $218.50 Jennifer Kohn - Return of Rental Fee $125.00
Donna Strimback - Wages $47.10 John Hancock Life Ins - Pension Charges $152.05
William Strimback - Wages $98.12 Klein Assessing - Assessor Fee $1,719.47
Donna Strimback - Wages $47.10 MBS - Life/Medical Insurance-Orsborns $1,369.81
William Strimback - Wages $47.10 SBC - Office Phone Bill $115.69
Lynda Cobb - Deputy Wages $378.01 SBC - Cemetery Phone Bill $31.01
$5,136.74 $6,304.28
MAY, 2005 Bills
Accident Fund - Workers Comp $3,124.00 Lake Odessa Parts Plus - Cem Supplies Mid $6.10
Caledonia Farmers - Fertilizer $29.97 Ml Fire & Safety - Fire Extinguisher $114.00
Diane Tomandl - Voting Machines $150.00 Officemax - Treasurer Supplies Seese Well $17.37
Ionia County Clerk-Printing Cards $5.22 Drilling-Water Tank/Pump-Cem US $2,178.84
Ionia Rd Comm - Brush Removal $4,936.95 Postmaster - Treasurer Stamps Village $615.00
John Deere - Cem Lawnmowers $2,500.00 True Value - Cem/Twp Supplies $242.91
$10,746.14 $3,174.22
Motion by Rohrbacher, support by Possehn that the Township accept items in the April
audit and to approve payment for the May 2nd bills. Ayes all. Carried.
The Board received the Treasurer's Report.
VISITORS
Brian Galley, Ionia County Board of Commission, presented the "The County Line" a
county newsletter. Also talked about the growth around the City of Ionia.
Ray and Laura Orsborn stated that during the night cars have torn up drives, dump area
and damaged shrubs. The Board would like the Sheriff called and a report filed.
Williams will contact high school on reward program.
FIRE BOARD
Motion by Cobb, support by Possehn that the Township accept items in the Lake
Odessa Fire Department April audit and approve payment for the May 2nd bills. Ayes
all. Carried.
The audit for the Lake Odessa Fire Department will be June 14th, 15th and 16th.
UNFINISHED BUSINESS
This summer the township will be using GM volunteer workers to put foundations under
old markers and various other jobs for the cemetery.
Rohrbacher stated the township audit will be June 14th, 15th and 16th. Also gave several
dates for budget training. The board chose June 23rd at 9:00 AM where many budget
items will be discussed.
Spitzley will contact Todd Wieland for a bid on 2 cemetery exterior doors.
Spitzley presented bid of $1850.00 from Todd Wieland for removal of concrete at front
entrance and roof repairs of the township building.
Motion by Cobb, support by Spitzley to accept bid from Todd Wieland to remove
concrete at front entrance and roof repairs of the township building. Ayes all. Carried.
Cobb presented bid from the Ionia County Road Commission for brush cutting on
Bippley Road and Bliss Road. The Township will pay $7788.00 for 1 mile and the Road
Commission will cut an extra mile.
Motion by Spitzley, support by Rohrbacher to approve bid from Ionia County Road
Commission for brush cutting along Bippley and Bliss Roads. Ayes all. Carried.
Possehn stated he would like to share cost with the township on 3 to 4 loads of gravel for
Clark Rd east of Jordan Lake Road. The Board said to go ahead and present bill to board
at next meeting for discussion.
NEW BUSINESS
Rohrbacher presented the Annual Statement of Investments. The statement shows the
township made $5,657.67 for the year on their investments.
Cobb has not received bids for parking lot resealing.
The board will continue to ask around to have interested people fill out an application for
the custodial position.
Williams stated an upgrade of her computer memory is needed in order to put General
Ledger into the Windows program.
Williams also stated changes for the May 3rd election, Thelma Curtis will be working for
Donna Strimback, Carolyn Mayhew will be working for Karen Rickerd and Peg Cusack
will be sharing a shift with Thelma Curtis.
Without objection meeting was adjourned at 9:35 PM.
APPROVED SUBMITTED
REGULAR MEETING OF THE ODESSA TOWNSHIP BOARD HELD AT THE ODESSA
TOWNSHIP BLDG ON 06-06-05
Meeting called to order at 8:00 P.M. by Supervisor Cobb. Present: Rohrbacher,
Williams, Spitzley and Possehn.
Visitor present: Robert Cusack and Elden Shellenbarger.
Motion by Cobb, support by Williams to accept amended agenda. Ayes all. Carried.
Motion by Spitzley, support by Possehn to accept the 05-02-05 regular meeting minutes as
read. Ayes all. Carried.
MAY BILLS
Robert Cobb $597.34 Thelma Curtis - Election Wage Margaret $68.25
Lisa Williams $1,010.35 Cusack - Election Wage Suzanne Johnson $52.50
Sharon Rohrbacher $976.62 - Election Wage Carolyn Mayhew - Election $113.75
Tim Spitzley $75.10 Wage Robbie Mutchschler - Election Wage $113.75
Bob Possehn $78.50 ACCXX Comm - Office Phone Bill ACCXX $123.75
Ray Orsborn $672.20 Comm - Cemetery Phone Bill Consumer $16.79
Laura Orsborn $218.50 Energy - Twp Gas/Electric Klein Assessing $16.68
Ray Orsborn $672.20 - Assessor Fee MBS - Life/Medical $275.93
Laura Orsborn $218.50 Insurance-Orsborns MTA - Annual Fee $1,719.47
Elden Shellenbarger - Wages $395.95 SBC - Cemetery Phone Bill SBC - Office $1,369.81
Elden Shellenbarger - Wages $289.29 Phone Bill $1,576.87
Pablo Salazar - Cemetery Wages $58.31 $42.65
Lynda Cobb - Deputy Wages $378.01 $115.77
Union Bank - May FICA/Fed W/H $1,678.44
$7,319.31 $5,605.97
Lisa Williams - Water Testing,Mileage.Sup
June 6, 2005 Bills Meyer's Bakery - Election Donuts Patriotic
Bader & Sons - Repairs/Backhoe $42.75 Products - 2 New Flags Quality Lawn - $60.98
Bauckham,Sparks - Services $90.98 Spring Cleanup Reliable Internet - lyear $4.40
BS&A Software - Supervisor Supp $740.00 Internet Service Sharon Rohrbacher - $130.45
Carl's Supermarket-Supplies/Food $34.07 Cemetery Binders Susan Meyers - Return $50.00
Crystal Flash - Fuel Cemetery $345.04 of Rental Fee Thompson Interior - Floor $385.00
Fidlar Doubleday -Regist Cards $34.49 Cleaner US Postmaster - Clerk Stamps $41.24
Great Lakes Gravel - Topsoil/Cem $86.50 $125.00
HSV - Foundation Cement $718.00 VFW - Flags for Cemetery $13.25
Ikon Office - Quarterly $193.27 Village True Value - Cem/Twp Supplies $60.00
Maintenance
Lake Odessa Parts Plus-Oil/Cem $29.13 $149.45
Lakewood News - Clerk Minutes $33.25 $146.85
Les's Sanitary - Cem/Bldg Pickup $101.00 $1,166.62
$2,448.48
Motion by Cobb, support by Possehn that the Township accept items in the May audit and
to approve payment for the June 6th bills with exception of payment of Quality Lawn Care
bill until Cobb discusses with them. Ayes all. Carried.
The Board received the Treasurer's Report.
VISITORS
Robert Cusack - brought the Board up to date on Platte Property and his own property on
Maier Drive.
Elden Shellenbarger - arrived at 8:40 PM, gave explanation on damage to backhoe. FIRE
BOARD
Motion by Cobb, support by Spitzley that the Township accept items in the Lake Odessa
Fire Department May audit and approve payment for the June 6th bills. Ayes all.
Carried.
Williams will discuss with auditor on an amendment for grant purchase.
The Board discussed the loan the village applied for, the possible cost of the new
rescue truck and the money the township has available.
UNFINISHED BUSINESS
Rohrbacher stated that the Wilson site is clear and that the Davison's have been to the
cemetery to look at lots. Also the GM workers are working out quite well, a lot of stones
are being leveled and will be washed. Rohrbacher will call Jerry Casarez to see if he
would like to work for cemetery on a limited basis. Greg Thelen, GM worker, will also do
a drain repair at the township building.
Rohrbacher presented a job description for Cemetery Sexton. The Board will discuss at
next meeting.
Budget Consultation will be June 23 rd from 9:00 to 12:00 PM. The cost will be
approximately $750.00. Williams will post as a special meeting.
Spitzley presented bid from Todd Weiland of $1000.00 to replace 2 doors at the
cemetery house.
Motion by Spitzley, support by Rohrbacher to accept bid from Todd Weiland to replace
two doors at the cemetery house. Ayes all. Carried.
Spitzley also stated that in the next two weeks construction will begin on front entrance of
township building.
The Township has been informed that the Court of appeals has denied the Attorney
General's application for leave of appeal. The Township will wait to see if the Attorney
General's office will file a motion for reconsideration. They have till June 20 th.
NEW BUSINESS
The Board discussed the one application received for the custodial job. The Board felt
$10.00 an hour would cause the budget line item to be over budget. The Board
suggested if she were to have a cleaning business they could pay her a lump sum and
issue her a 1099 at the end of the year. Williams will discuss this with Diane Karcher. If
Karcher does not agree to this situation Williams will place an ad in the Lakewood
News.
Motion by Cobb, support by Williams to hire Diane Karcher to clean the township
building if she agrees to meet certain requirements of the Township Board. Ayes - 4,
Nays - 1. Motion carried.
Cobb presented resealing bid of $3263.66 for building parking lot.
Motion by Cobb, support Spitzley to hire Affordable Asphalt to fill cracks, apply 2 coats of
sealer and line stripping. Ayes all. Carried.
Williams presented employee manual from Risk Management. Would like to discuss at
next meeting and then send it on to a lawyer.
Rohrbacher presented copy machine jam log. The Board will look to replace copier in the
next fiscal year.
Cobb stated he has signed his wife up on the township's health insurance policy.
Williams stated she will move $30.00 from the township miscellaneous line item to the
membership and dues line item.
Elden Shellenbarger also stated that if his hours will be cut again he would like to be
notified by the board before he begins so he can plan. His hours were cut from 371/2 to 32
1/4 hours.
Williams stated that she attended a voting machine meeting. The Ionia County Clerks
will have another meeting to select a new optical scan voting machine. Also she stated
that the bill for the May election has been sent to the school. The County Clerk sent
several bills directly to the school for payment.
Williams stated that she will need a new computer to be able to upgrade her financial
programs to windows. The Board gave their approval.
Williams also presented information from the Lake Odessa Chamber of Commerce.
They are planning a brochure and to place a 1/8 page ad would cost $376.00. The
Board was not interested.
Without objection meeting was adjourned at 10:14 PM.
APPROVED SUBMITTED
SPECIAL MEETING OF THE ODESSA TOWNSHIP BOARD HELD AT THE ODESSA
TOWNSHIP BLDG ON 06-23-05
Meeting called to order at 8:30 AM by Supervisor Cobb. Present: Williams, Rohrbacher,
Spitzley and Possehn.
Motion by Williams, support by Possehn to pay the following bills on June 30, 2005:
Crystal Flash for fuel at cemetery $316.14, Office Max for office supplies $83.64, Dukes
Spraying for cemetery trees $3000.00, Robert Cobb for Pressure Washer $454.98,
Village True Value for office/cemetery supplies $209.40, Swift's Flower Shop for
Perpetual Care Flowers $530.36, Pepper Carpentry for repairs to cemetery tub $70.00,
Corporate Express for office towels $71.00. Ayes all. Carried.
The Board reviewed several custodial applications. They decided to have Williams call
Dunklee and Brighton for interviews.
Motion by Rohrbacher, support by Spitzley to have Williams interview and hire for
custodial position before the next township meeting. Ayes all. Carried.
The Board discussed the letter received from Elaine Garlock. She would like to have
copies made to survey Odessa Township barns for the Historical Society. The Board
gave their approval to make copies.
Rohrbacher stated she gave Kendall Smith permission to trim trees along fencerow.
Rohrbacher also stated that Anthony Carey's parents are having problems keeping
flowers on his grave and that they will be putting a motion camera up in the tree. Williams
will call the MTA Attorney for their opinion on this matter.
Kathy Sheldon arrived at 9:00 AM for the Boards Budget Workshop.
Sheldon presented 2 pie charts, which the Board found very interesting. She also went
over several points of interest: Budget time-line, Beginning Balance, Revenue,
Expenditures, Other Provisions needed for deficiency, contingency and emergencies,
Year End Balances, Other Data, General Appropriations Act and Budget Amendments.
Williams will prepare a Balance Sheet for Boards review at next meeting.
Without objection meeting adjourned at 12:00 PM.
APPROVED SUBMITTED
REGULAR MEETING OF THE ODESSA TOWNSHIP BOARD HELD AT THE ODESSA
TOWNSHIP BLDG ON 07-11-05
Meeting called to order at 8:00 P.M. by Supervisor Cobb. Present: Rohrbacher,
Williams and Possehn. Absent: Spitzley.
Visitor present: none
Motion by Cobb, support by Rohrbacher to accept amended agenda. Ayes all. Carried.
Motion by Possehn, support by Cobb to accept the 06-06-05 regular meeting minutes
and 06-23-05 special meeting minutes as read. Ayes all. Carried.
JUNE BILLS
Robert Cobb $597.34 ACCXX - Office Phone Bill $16.84
Lisa Williams $1,010.35 Affordable Asphalt Co - Parking Lot Sealer $815.92
Sharon Rohrbacher $976.62 Consumer Energy - Twp Gas/Electric $307.67
Tim Spitzley $150.19 Corporate Express - C Fold Towels - Twp $71.00
Bob Possehn $156.99 Crystal Flash - Fuel for Cemetery $316.14
Ray Orsborn $672.20 Duke's Spraying - Cemetery Trees $3,000.00
Laura Orsborn $218.50 John Hancock - Pension Payment $1,847.55
Ray Orsborn $672.20 Klein Assessing - Assessor Fee $1,719.47
Laura Orsborn $218.50 MBS - Life/Medical Insurance-Orsborns $1,335.51
Elden Shellenbarger - Wages $400.80 Officemax - Copier Paper $83.64
Elden Shellenbarger - Wages $453.88 Pepper Carpentry - Repair to Cem Tub $70.00
Donna Strimback - Treas Wage $73.88 Robert Cobb - Reimb for Power Washer $454.98
Lynda Cobb - Deputy Wages $378.01 SBC - Office Phone Bill $115.41
Union Bank - June FICA/Fed W/H $1,749.42 SBC - Cemetery Phone bill $33.43
Union Bank - June FICA/Fed W/H $12.24 Swift's Flowers - Perp Care Flowers $530.36
Stof Ml-April,May.June W/H $763.22 US Postmaster - Treasurer Stamps $803.27
ACCXX - Cemetery Phone Bill $13.09 Village True Value - Cem/Twp Supplies $209.40
$8,517.43 $11,730.59
July 11, 2005 Bills
Apex Software - Super Support $195.00 Mark Woodman - Rep to Cem Sink $165.00
Clorwell - Replaced Outlet $80.00 Michigan Mineral - Brine for Twp Rds $11,375.00
HSV - Washed Gravel $140.34 Resource Software - Voter Regis Support $389.00
Klein Assessing - Assessor Fee $1,719.47 Robert Cobb - Mileage/Postage $187.36
Lake Odessa Parts - Oil - Cem $27.48 Robert Johnson - Clerk Computer $763.42
Lakewood News - Minutes/Ad $42.46 Village True Value - Cem/Twp Supplies $100.78
Liberty Group - Liability Ins $8,857.00 Wieland Builders - Cement Front Entrance $1,889.00
$11,061.75 $14,869.56
Motion by Possehn, support by Cobb that the Township accepts items for the June bills
and approves payment for the July 11th bills. The Board felt payment to Wieland Builders
should be held until he has a look at the front door threshold. Ayes all. Carried.
The Board received the Treasurer's Report.
VISITORS No visitors. FIRE BOARD
Motion by Cobb, support by Spitzley that the Township accepts items in the Lake
Odessa Fire Department June bills and approve payment for the July 11 th bills. Ayes
all. Carried.
Rohrbacher stated that she has talked with MTA concerning the length of the
Fire Truck Loan. MTA stated that the township should use the most recent law, which
says 6 years for length of the loan not 15 years like the Village Bond Attorney stated.
Rohrbacher stated she would like to see a Fire Millage for the November Election. The
Board discussed several options of the Millage: combining it with a road Millage, the
amount of years and how many mills. Williams will have details at next meeting.
UNFINISHED BUSINESS
Rohrbacher stated Lakewood News is doing an article on the GM Workers at the
cemetery. She also stated that the workers are working hard on leveling and washing
stones. Sexton Orsborn called and weed trimmer needs to be fixed for $75.00 or
purchase a new one for $103.00. The Board agreed to purchase a new one.
NEW BUSINESS
Rohrbacher presented the summer tax collection report. There are 50 more parcels this
year. She will be getting prices on a drop box
Rohrbacher presented comments from the auditor: warrant needs to have Library
Millage removed, Rohrbacher talked to Dan from Equalization and had him change
form, money from MTA legal defense is set up in accounts payable - money that is not
spent will need to be returned to MTA, METRO money needs to spent on roads, in
minutes do not use the word audit and donate, Fire Board needs a credit card policy, had
trouble balancing renaissance zone numbers and Dave Klein will need to send a
renaissance report to County Treasurer. Also the auditor will be at our August 1 st
meeting to present audit and Dave will be here July 15th to go over GASB reports.
The Board discussed custodial pay. Rohrbacher stated from a MTA article "Employee
or Independent Contractor."
Motion by Cobb, support by Williams to hire Annette Dunklee as an hourly employee.
Ayes all. Carried.
Cobb presented site plan for housing development off Tasker and Carlon Rds.
Williams read amendments: moved $25.00 to Election Part Time line item from Election
Machine Set Up, moved $800.00 from Election Postage to Clerk Capital Outlay line
item, moved $750.00 from Cemetery Insurance to the Insurance line item, moved
$500.00 from Township Office Repairs and Maintenance/General to Township Office
Operating Supplies line item, moved $500.00 from Elections Printing and Publishing to
the Insurance line Item and moved $235.00 from Attorney to Insurance line item.
Motion by Williams; support by Cobb to amend the 2005-06 Budget. Ayes all. Carried.
Rohrbacher presented an Employee Manual from Chester Township. She thought that
it fit our needs better. She also included job descriptions. The Board will discuss at
next meeting.
Williams stated new voting machines will be here soon and that the township will need to
buy voting booths.
Without objection meeting was adjourned at 9:45 PM.
APPROVED SUBMITTED
REGULAR MEETING OF THE ODESSA TOWNSHIP BOARD HELD AT THE ODESSA
TOWNSHIP BLDG ON 08-01-05
Meeting called to order at 8:00 P.M. by Supervisor Cobb. Present: Rohrbacher,
Williams, Possehn and Spitzley.
Visitor's present: Kathy Sheldon and Patti Caudill.
Motion by Cobb, support by Williams to accept amended agenda. Ayes all. Carried.
Motion by Rohrbacher, support by Possehn to accept the 07-11-05 regular meeting
minutes as corrected. Ayes all. Carried.
JULY BILLS
Robert Cobb $597.34 Annette Dunklee - Custodial Wage Annette $104.02
Lisa Williams $1,010.35 Dunklee - Custodial Wage Union Bank - July $98.12
Sharon Rohrbacher $976.62 FICA/Fed W/H ACCXX - Cemetery Phone $1,757.57
Tim Spitzley Bill ACCXX - Office Phone Bill Consumer $4.39
Bob Possehn $78.50 Energy - Twp Gas/Electric Herb Cusack - Bd $17.96
Ray Orsborn $672.20 of Review Wage John Hancock - Upfront $293.12
Laura Orsborn $218.50 Charges - Pension Lake Odessa Fire $40.00
Ray Orsborn $672.20 Department -Contribution MBS - Life/Med $154.12
Laura Orsborn $218.50 Insurance -Orsborns/Cobb SBC - Office $12,252.17
Elden Shellenbarger - Wages $442.81 Phone Bill SBC - Cemetery Phone bill $2,406.01
Elden Shellenbarger - Wages $436.35 $120.73
Connie Jordan - Dep Trea Wage $35.34 $27.61
Lynda Cobb - Deputy Wages $378.01 $17,275.82
$5,736.72
Robert Johnson - Web Site/Clerk Computer
August 1, 2005 Bills Smith Welding - Cement Mixer Tires
Accident Fund - Audit Adjustment $859.00 Thompson Interior - Carpet Repair Village $280.00
Bader & Co - Trimmer and Parts $195.43 True Value - Cemetery Supplies $60.00
Jerry's Tire -2 Cement Mixer Tires $79.90 Walker.Fluke & Sheldon - Budget Workshop $75.00
Les's Sanitary - Cem/Twp Pickup $101.00 $228.18
MailboxWorks - Treas Coll Box $264.65 $525.00
OfficeMax - Treas/Off Supplies $125.54 $1,168.18
$1,625.52
Motion by Possehn, support by Spitzley that the Township accepts items for the July bills
and approves payment for the August 1st bills. Ayes all. Carried.
The Board received the Treasurer's Report. Rohrbacher presented township pie charts.
She also stated that someone sent $25.00 because they had heard how the township
was leveling and washing stones. The Board would like the money deposited into the
Perpetual Care Savings. Also the Cemetery Sexton was wondering if he was staying
within budget. Rohrbacher said she would keep him up to date.
VISITORS
Kathy Sheldon, Township Auditor, went over the Audit Report and the new GASB
requirements. She also mentioned not to use the word audit or donate - equipment
cannot be given away. A nominal fee needs to be paid. She stated that the equalization
tax request form needed to eliminate library Millage and METRO money needs to be
spent on roads. Kathy also mentioned that operating transfers in and out will now need to
be done differently and an amendment will need to be adopted at next meeting. She also
stated that the township should not be approving the Fire Department bills, every invoice
$1500.00 and under needs a purchase order signed by the Fire Chief more than $1500.00
needs Fire Board approval. The Township Board would still like to review fire department
invoices.
Terry Tromp, from Nederveld Associates, presented housing development plan on
Jordan Lake Rd and Tasker Road. He is working on getting sewer and water to site.
Since property is in the township water rates will be doubled, Tromp is asking the
township to consider a PA 425 to decrease water rates. An attorney will be present at
next meeting to explain PA 425 and answer any questions the township has.
FIRE BOARD
The Township Board reviewed bills.
Next Fire Board meeting will be August 8th and Kathy Sheldon will present Fire
Department Audit.
UNFINISHED BUSINESS
Rohrbacher stated Greg Thelen went back to General Motors. Also there was a nice
article in the Lakewood News and Hastings Reminder on the work the GM workers are
doing at the cemetery.
Employee Manual - moved to next meeting. The Board also talked about why we really
need a manual.
Fire Millage - Williams presented wording for Millage. She stated 20 years maximum on
the Millage and deadline to send ballot wording to county is September 9 th for
November Election. The Board talked at length on several options on how Millage
money can be spent. The Fire Board and Village Council will discuss at their next
meetings. The Township Board will have a Special Meeting on August 17th at 3:00 PM to
decide to place Fire Millage on November's ballot.
NEW BUSINESS
Cobb presented Ionia County Private Road Ordinance. The Board will discuss at next
meeting.
Roberts Road - Cobb presented bill for $1375.00 from the Maier Drive Residents, on
the cost to blacktop township portion of Roberts Road. The Board felt this should have
been discussed with us before the project began.
Without objection meeting was adjourned at 11:15 PM.
APPROVED SUBMITTED
SPECIAL MEETING OF THE ODESSA TOWNSHIP BOARD HELD AT THE ODESSA
TOWNSHIP BLDG ON 08-17-05
Meeting called to order at 3:00 P.M. by Supervisor Cobb. Present: Cobb, Williams,
Rohrbacher and Spitzley. Absent: Possehn.
Visitors present: Karen Banks, Ross Thomas, Steve Bear, Ken Cote, Patti Caudill, Beth
Barrone, Rob Fisk, Mel McCloud, Dave Reser, Jerry Engle, Jon Livingston, Donna and
Whit Strimback.
Motion by Cobb, support by Rohrbacher to approve agenda as read. Ayes all. Carried.
Possehn arrived at 3:05 P.M.
VISITORS
Ken Cote stated that a special meeting at 3:00 in the afternoon was inconvenient and
more thought should have been given to the time of meeting.
Steve Bear commented on the ballot wording. Operating funds is non-specific and the
board clearly needs to state what they want. Also Bear went through the townships
budget and found $32,000.00 that could be saved from our budget.
Dave Reser stated that it is all in the way the ballot is worded.
FIRE MILLAGE
Rohrbacher stated that her phone has been ringing off the hook and the conclusion
from those phone calls was a 2-year Millage for just a Fire Rescue Vehicle. She
suggested voting at a different time for operations. Rohrbacher also stated that the
township or the village has not filed a Municipal Finance Qualifying Statement, this
needs to be done in order to borrow money. After a lengthy discussion the Board
decided to change the ballot wording to 2 years and just for a Fire Rescue Vehicle.
Motion by Spitzley, support by Possehn to place a Fire Millage on the November 8,
2005 ballot. Roll call vote: Possehn - yes, Williams - yes, Cobb - yes, Rohrbacher -yes
and Spitzley - yes. Motion carried.
USDA LOAN
Karen Banks stated, "What does the Township Board want done with the USDA Loan"?
Several board members felt the village should continue with the loan process.
Rohrbacher had reservations about jointly applying for the loan, payment arrangements
and paying for a loan if the township does not have money to pay for it.
Motion by Cobb, support by Possehn to have the village continue with the USDA Loan.
Ayes - 4, Nays - 1. Motion carried.
Without objection meeting adjourned at 3:55 P. M.
APPROVED _____________SUBMITTED ________________________
REGULAR MEETING OF THE ODESSA TOWNSHIP BOARD HELD AT THE ODESSA
TOWNSHIP BLDG ON 09-12-05
Meeting called to order at 8:00 P.M. by Supervisor Cobb. Present: Rohrbacher,
Williams, Possehn and Spitzley.
Visitor's present: Jim Telman, Ron VanSingel, Michael Smith and Diane Smith.
Motion by Spitzley, support by Cobb to accept amended agenda. Ayes all. Carried.
Motion by Possehn, support by Spitzley to accept the 08-01-05 regular meeting minutes
and the August 17th special meeting minutes. Ayes all. Carried.
AUGUST BILLS
Robert Cobb $597.34 Annette Dunklee - Custodial Wage $74.57
Lisa Williams $1,010.35 Annette Dunklee - Custodial Wage $155.04
Sharon Rohrbacher $976.62 Donna Strimback - Treas Assistant $36.94
Tim Spitzley $150.19 ACCXX - Cemetery Phone Bill $19.58
Bob Possehn $156.99 ACCXX - Office Phone Bill $19.00
Ray Orsborn $672.20 Consumer Energy - Twp Gas/Electric $294.74
Laura Orsborn $218.50 Klein Assessing - Assessor Fee $1,719.47
Ray Orsborn $672.20 Ikon Office - Quarterly Maintenance $181.10
Laura Orsborn $218.50 Lakewood News - Clerk Minutes $29.69
Elden Shellenbarger - Wages $416.96 MBS - Life/Med Insurance -Orsborns/Cobb $1,870.76
Elden Shellenbarger - Wages $433.12 SBC - Office Phone Bill $119.44
Connie Jordan - Dep Trea Wage $53.01 SBC - Cemetery Phone bill $27.63
Lynda Cobb - Deputy Wages $378.01 Staci and Randy Neff - Deposit Refund $100.00
Union Bank - Aug FICA/Fed W/h $1,800.95 Unemployment - Cem Unemployment $1,832.61
$7,754.94 $6,480.57
September 12, 2005 Bills
Affordable Asphalt - Sealer $2,447.74 Lake Odessa Parts - Oil - Cemetery $27.48
Bader & Co - Supplies $190.03 Lakewood News - Clerk Minutes $20.40
Bauckham/Sparks - Audit Letter $55.74 MBS - Life/Med Ins Orsborns $1,870.76
BS&A Software - Treas Support $635.00 Ray and Laura Orsborn - Reimb/Strap $39.99
Carl's - Bldg Cleaning Sup $10.28 SBC - Cem Phone Bill $30.86
Creative Print - Envelopes/Clerk $58.50 Sharon Rohrbacher - Reimb Office Supplies $5.52
Crystal Flash - Fuel Cemetery $381.52 United Sign Co - Flag Pole Repair $102.50
HSV - Cement Gravel $137.53 US Postmaster - Clerk Stamps $60.00
Ionia Co Rd - Gravel for Twp Rds $38,263.58 Village True Value - Twp/Cem Supplies $299.72
John Hancock - Pension Payment $1,847.55 Walker,Fluke,Sheldon - 2004 Audit $5,575.00
Klein Assessing - Assessor Fee $1,719.47 $8,032.23
Klein Excavating - Gem/Limestone $618.96
$46,365.90
Motion by Possehn, support by Cobb that the Township accepts items for the August bills
and approves payment for the September 12th bills. Ayes all. Carried.
Rohrbacher stated she gave SBC permission to take 10% off local calls, if we have a
minimum of $5.00.
Motion by Rohrbacher to pay MTA the balance of the $2500.00 was tabled. Cobb and
Possehn felt the township should be able to keep MTA money. Cobb will call MTA.
VISITORS - no comment.
FIRE BOARD
The Township Board reviewed bills.
UNFINISHED BUSINESS
Private Road Ordinance - Cobb has not received any information from the County.
Hopefully have more information at next meeting.
425 Agreement - Ron VanSingel and James Telman gave information to the Board on a
425 agreement. Telman stated that the Public Act 425 of 1984 allows one local unit of
government to transfer property to another local unit for economic development projects
for up to 50 years. The two local units must draw up a contract outlining the 425 which
should include: the length of the contract, sharing taxes and other revenues designated by
local units, methods of enforcing 425 and which local unit has jurisdiction over the
transferred area after expiration. Many functions can be transferred. One important
factor that you should have in the contract - what would happen if village became a
city? One public hearing is required and 30 days after the hearing, the contract may be
approved by a majority vote of both local units. One or both of the local units can call for
a referendum. The Board told VanSingel to proceed forward with the language for a 425
agreement. Attorney James Telman also stated that the township is required to have a
Right Away Franchise agreement with the village.
NEW BUSINESS
Diane Smith, from the Ionia Co Economic Alliance, stated that because Sunny Fresh
decided to attach a new building with the existing building a new renaissance zone
needed to be established. Smith is asking the township to adopt new agreement to
allow Sunny Fresh to move boundaries and create a new renaissance zone for 7 years.
The agreement would begin January 1, 2006 and run through December 31, 2012.
Beginning in the year 2013 the township can start collecting taxes from Sunny Fresh.
Motion by Cobb, support by Spitzley to adopt Renaissance Zone Resolution with the
stipulation of 7 years added to resolution. Roll call vote: Possehn - yes, Williams - yes,
Cobb - yes, Rohrbacher - yes and Spitzley - yes. Motion Carried.
Rohrbacher stated that the township needs to find an attorney with township
experience. The Board discussed advertising in the paper, we will discuss further at
next meeting.
Budget Amendments - Williams stated that the Auditor professional and contractual line
item is a negative $1100.00. The Board decided to move $1100.00 from the Attorney
professional and contractual line item to the auditor line item.
Rohrbacher commented that revenue sharing is a little ahead of last year figures.
Rohrbacher presented Web Site stats said the people visiting the township web site is
increasing.
Williams stated she received a call from a Marian Thorpe. Back in February of1996 the
sexton buried her husband in the wrong spot at the time the Township board said they
would pay the opening and closing fee to have him moved. Nothing was done so after 9
years and ill health Marian Thorpe is asking the township to place a foundation on their
site. Discussion followed.
Motion by Rohrbacher, support by Williams to put a foundation on Eugene and Marian
Thorpe's cemetery lot to correct the error done in February of 1996. Ayes all. Carried.
Rohrbacher stated another cemetery trimmer needs to be replaced. The Board agreed to
the purchase of a new trimmer. She also stated Jerry Southgate would like to sell the
township a piece of property that runs along cemetery property. Cobb will contact
Southgate.
Without objection meeting was adjourned at 10:20 PM. Possehn objected to
adjournment. Meeting back in session at 10:20 PM. Possehn would like to know how
the board felt about the township taking over the Fire Department. The Board
discussed. He also wanted to know if the board wanted all Millage money to go towards a
new fire truck. The board agreed all money would go towards purchasing a new fire truck.
Rohrbacher stated she would need to replace computer and printer with an approximate
cost of $2500.00.
Without objection meeting adjourned at 10:35 PM.
APPROVED SUBMITTED
REGULAR MEETING OF THE ODESSA TOWNSHIP BOARD HELD AT THE ODESSA
TOWNSHIP BLDG ON 10-03-05
Meeting called to order at 8:00 P.M. by Supervisor Cobb. Present: Rohrbacher,
Williams, Possehn and Spitzley.
Visitor's present: Lynn Cruttenden, Ray and Laura Orsborn.
Motion by Cobb, support by Spitzley to accept amended agenda. Ayes all. Carried.
Motion by Possehn, support by Williams to accept the 09 -12-05 regular meeting
minutes. Ayes all. Carried.
SEPTEMBER BILLS
Robert Cobb $597.34 Annette Dunklee - Custodial Wage $117.74
Lisa Williams $1,010.35 Annette Dunklee - Custodial Wage $94.20
Sharon Rohrbacher $976.62 Donna Strimback - Treas Assistant $110.82
Tim Spitzley $75.10 Lynda Cobb - Deputy Wages State $378.01
Bob Possehn $78.50 W/H - July, Aug, Sept Union Bank - $767.19
Ray Orsborn $672.20 Sept FICA/Fed W/H ACCXX Comm - $1,704.99
Laura Orsborn $218.50 Cemetery Phone Bill ACCXX Comm - $28.88
Ray Orsborn $672.20 Office Phone Bill Consumer Energy - $18.19
Laura Orsborn $218.50 Gas/Electric Bldg SBC - Office Phone $325.62
Elden Shellenbarger - Wages $442.81 Bill US Postmaster - Treas PO Box $116.18
Elden Shellenbarger - Wages $167.34 Fee $76.00
$5,129.46 $3,737.82
October 3, 2005 Bills
Bader & Co - Supplies/Repairs $1,445.75 Officemax - Tres/Clerk/Office - Supplies $262.23
Grieser Electric - Repairs to Lights $221.04 Pepper Carpentry - Install Tax Box $120.00
HSV - Cement Grave/Cement $540.78 Reliable Internet - Treas Power Supply $75.00
Les's Sanitary - Cem/Twp $101.00 Sanderson Signs - Cem/Twp Signs US $70.00
Lisa Williams- Light.Mileage.Stps $60.33 Postmaster - Treas PO Box Fee Village $60.00
Ml Election Res-Supplies/Ballots $482.60 True Value - Twp/Cem Supplies $346.25
Ml Mineral Res - Brine for Twp $12,495.00
Rds
$933.48
$15,346.50
Motion by Rohrbacher, support by Possehn that the Township accepts items for the
September bills and approves payment for the October 3rd bills. Ayes all. Carried.
Rohrbacher presented Treasurer Report.
VISITORS - Ray and Laura Orsborn would like to take a vacation the first part of
November. Williams didn't see a problem with that. They were also wondering about the
installation of their doors. Spitzley will check with Todd Wieland on installation date.
FIRE BOARD
The Township Board reviewed bills. Williams presented letter from Karen Banks,
Village President, stating amounts the village has collected from their Cost Recovery
Ordinance. Williams would like the board to rethink a township Cost Recovery
Ordinance. The Board will discuss at next meeting.
Rohrbacher is displeased with having 3 Village Council members on the Fire Board
after the reappointment of Ross Thomas. She also presented Fire Department
Treasurer Report and stated that because cash flow is low they are now dipping into
carryover money until the next contribution. Rohrbacher said she received an August
memo from Jeff Sanderson stating a few changes to bill paying policy. She asked Fire
Board Representatives if anything has been done on the bill paying policy. Rohrbacher
reminded the township board that according to the Fire Agreement the township is the
fiscal agent.
UNFINISHED BUSINESS
Private Road Ordinance - Cobb stated that 6 or 7 townships have passed this
ordinance. Rohrbacher would like the supervisor to be township designee.
Motion by Spitzley, support by Rohrbacher to adopt Private Road Ordinance with the
supervisor being the township designee. Roll call vote: Possehn - yes, Williams - yes,
Cobb - yes, Rohrbacher - yes and Spitzley - yes. Motion carried.
Township Attorney - According to MTA it is up to the board how they would like to
select an attorney. The Board does not need an interview process. Rohrbacher has
requested proposals from Attorneys Robert Thall and James Telman. Rohrbacher also
stated that the township would need a Utilities Franchise Agreement with the new
township developments.
Cobb stated that MTA would like to have the balance of the $2500.00 from the legal
defense fund returned to MTA. The amount returned will be $2409.02.
Motion by Cobb, support by Rohrbacher to refund MTA the balance from the legal
defense fund. Ayes all. Carried.
Cemetery Update - Possehn inspected the cemetery pole barn roof and concluded that it
is leaking at the ridge cap and suggested replacing or sealing cap. Williams
recommended that the metal roof be removed and replaced with a shingle roof by the
end of October. The board was not in favor of this. The board said for contractor
Gordon Possehn to repair ridge cap. Also suggested by visitor Lynn Cruttenden to call
companies that do maintenance on mobile homes to find someone that can spray or
paint on a sealer to seal leaks. Williams will make calls and get back to Trustee
Possehn.
Rohrbacher stated that Anthony Carey's parents wanted to place a headstone on their
son's grave. Attorney Robert Thall said if it went to probate court they would say the wife
has first rights in placing a headstone on the grave.
Rohrbacher also stated that Patten Monument is needed to take apart large headstones
for repair. The Board will plan on this for next fiscal year.
Rohrbacher stated that we could have GM workers till February. The Board needs to
find things for them to do. Suggestions: clean fencerows at township building and
cemetery, pole barn cleanup and painting at township hall.
Cobb stated he talked with Jerry Southgate on land purchase. Southgate is just in the
thinking stage and will get with township later on a price.
The board discussed the cemetery employment of Elden Shellenbarger for spring 2006.
The board felt he should look for another job in the spring. Cobb will talk with him.
NEW BUSINESS
The Board discussed the appointment of Ray Hummel to the Lakewood Wastewater
Board.
Motion by Cobb, support by Possehn to appoint Ray Hummel to a 3-year term to the
Lakewood Wastewater Board. Ayes all. Carried.
Without objection meeting adjourned at 9:25 PM.
APPROVED SUBMITTED
REGULAR MEETING OF THE ODESSA TOWNSHIP BOARD HELD AT THE ODESSA
TOWNSHIP BLDG ON 11-07-05
Meeting called to order at 8:00 P.M. by Supervisor Cobb. Present: Rohrbacher,
Williams, Possehn and Spitzley.
Visitor's present: Lynn Cruttenden and Fire Chief Jeff Sanderson.
Motion by Rohrbacher, support by Spitzley to accept amended agenda. Ayes all.
Carried.
Motion by Possehn, support by Rohrbacher to accept the 10-03-05 regular meeting
minutes. Ayes all. Carried.
OCTOBER BILLS
Robert Cobb $597.34 Lynda Cobb - Deputy Wages Donna $378.01
Lisa Williams $1,010.35 Strimback - Treas Assistant Union Bank $36.94
Sharon Rohrbacher $976.62 - Oct FICA/Fed W/H ACCXX Comm - $1,757.61
Tim Spitzley $75.10 Office Phone Bill ACCXX Comm - $16.78
Bob Possehn $78.50 Cemetery Phone Bill Consumer Energy - $9.77
Ray Orsborn $672.20 Gas/Electric Bldg John Hancock - $244.05
Laura Orsborn $218.50 Pension Plan Fees Klein Assessing - $154.12
Ray Orsborn $672.20 Assessor Fee Lakewood News - $1,719.47
Laura Orsborn $218.50 Minutes/Election MBS - Med/Life $90.20
Elden Shellenbarger - Wages $490.19 Insurance SBC - Office Phone Bill SBC - $1,848.91
Elden Shellenbarger - Wages $329.70 Cemetery Phone Bill $115.21
Annette Dunklee - Wages $90.27 $32.46
Annette Dunklee - Wages $127.57 $6,403.53
$5,557.04
November 7, 2005 Bills Officemax - Fire.Treas,Clerk Supplies
Bader & Sons - Repairs to Mower $284.55 Robert Cobb - Reimb-Mileage, Postage $22.96
Crystal Flash - Fuel for Cemetery $394.40 Unemployment - Interest $287.33
Diane Tomandl - Setting Machines $250.00 US Postmaster - Clerk Stamps $4.94
Green's Repair - Power Washer $89.15 US Postmaster - Tax Bill Stamps $60.00
HSV Redi Mix-Cement Foundation $1,016.08 Village True Value - Twp, Gem Supplies $555.00
Lakewood News- $84.26 $101.98
Minutes/Ordinance Wieland Builders - Cemetery Doors
Michigan Election-Elec Supplies $34.12 $1,060.00
$2,152.56 $2,092.21
Motion By Spitzley, support by Cobb that the Township accepts items for the October bills
and approves payment for the November 7th bills. Ayes all. Carried.
Rohrbacher presented Treasurer Report.
VISITORS - no comment.
Rohrbacher commented on the revenues and expenditures for the 2005-06 budget.
Williams also commented on the Cemetery Budget.
FIRE BOARD The Township Board
reviewed bills.
Rescue Truck Bids - Fire Chief Sanderson stated he has sent out Fire Truck
specifications for bids and only has received one bid back from K & E for a total of
$182,867.00. Williams commented on all the work the village has done on the USDA
Loan/Grant and what we are giving up. Possehn stated that what we would save in
interest would be close to the grant amount.
UNFINISHED BUSINESS
Rohrbacher presented letters from Attorney James Telman and Attorney Robert Thall.
The Board discussed the letters and decided to call James Telman for township
business.
Cemetery Update - Cobb stated pressure washer is still need of repairs. Rohrbacher
stated Robert Rose is now gone and that GM Workers did not work on fencerow while
Orsborns were gone because of poison ivy. Instead they worked on cleaning stones
and digging foundations.
Williams presented 3 bids to replace cemetery pole barn roof with a new metal roof:
Wieland Construction - $2700.00, Chris Taylor Builder - $1750.00 and Ralph Thelen
Construction - $1840.00. Also one bid to spray an elastomeric sealer on roof from
Smith & Son's Painting for $845.00. Possehn did not agree with replacing the roof he felt
the roof is leaking only from the ridge cap and that is all that needs replacing. Williams
suggested the entire board go back and look at roof from the inside.
NEW BUSINESS
Cost Recovery Ordinance - The Board discussed the Ordinance and did not come to a
conclusion. Rohrbacher will call Insurance Agent Mark Doane to come to next meeting.
Williams would like Robert Cronk from Clarksville Fire Department to explain how they
handle cost recovery.
The Board discussed moving money to township funds and decided to leave where it is.
Cobb stated that the residents along Willowbrook Dr. would like a streetlight installed at
the intersection of Willowbrook Dr and M-50. Cobb contacted the State and a metered
light could be installed. The Board was not sure who would pay for light. Spitzley
stated with new office building going up on that corner the state may install light or lights
from parking lot may help the situation.
Williams presented Social Security Ordinance. The Board discussed and Williams will
contact Attorney James Telman for his opinion.
Williams presented amendments.
Motion by Williams, support by Spitzley to reduce the attorney and miscellaneous
revenue line item by $2409.02. Also move $800.00 from miscellaneous revenue to the
reimbursement line item. Roll call vote: Possehn - yes, Williams - yes, Cobb - yes,
Rohrbacher - yes and Spitzley - yes. Motion carried.
Without objection meeting adjourned at 9:27 PM.
APPROVED SUBMITTED
SPECIAL MEETING OF THE ODESSA TOWNSHIP BOARD HELD AT THE ODESSA
TOWNSHIP BLDG ON 11-29-05
Meeting called to order at 7:30 P.M. by Supervisor Cobb. Present: Cobb, Williams,
Rohrbacher, Spitzley and Possehn.
Visitors present: Karen Banks, Jim Banks, Ross Thomas, Patti Caudill, Beth Barrone,
Rob Fisk, Jeff Sanderson, Ed Lass, Jim Telman, Chad Perkins and William Fyan.
VISITORS
Attorney Jim Telman discussed the Fire Agreement. He gave his opinion on several
aspects of the agreement and concluded that the new Fire Rescue Truck could be titled
in either the Township or the Lake Odessa Fire Departments name. The Township will
vote on this at next meeting.
Rohrbacher wanted Attorney Telman's opinion on the at large member. He said the
agreement is silent it doesn't say that an at large member cannot be a village council
member.
Without objection meeting adjourned at 8:17 P. M.
A workshop between The Lake Odessa Fire Board and the Odessa Township Board will
follow the Special Meeting.
APPROVED ________SUBMITTED ________________________
REGULAR MEETING OF THE ODESSA TOWNSHIP BOARD HELD AT THE ODESSA
TOWNSHIP BLDG ON 12-05-05.
Meeting called to order at 8:00 P.M. by Supervisor Cobb. Present: Rohrbacher,
Williams, Possehn and Spitzley.
Visitor present: Lynn Cruttenden and Mark Doane.
Rohrbacher would like review budget permanently added to the agenda.
Motion by Cobb, support by Rohrbacher to accept amended agenda. Ayes all. Carried.
Motion by Possehn, support by Williams to accept the 11-07-05 regular meeting
minutes and the 11-29-05 special meeting minutes. Ayes all. Carried.
The board discussed the 2005-06 budget.
Motion by Rohrbacher, support by Williams to amend the Election Fund by $1550.00.
Ayes all. Carried.
NOVEMBER BILLS
Robert Cobb $597.34 Jane Shoemaker - Election Wage $118.50
Lisa Williams $1,010.35 Margaret Cusack - Election Wage $61.25
Sharon Rohrbacher $976.62 Judy Hilley - Election Wage $98.58
Tim Spitzley $75.10 Thelma Curtis - Election Wage $108.50
Bob Possehn $78.50 Karen Rickerd - Election Wage $15.75
Ray Orsborn $672.20 Michael Rodriguez - Election Wage $108.50
Laura Orsborn $218.50 Union Bank - Nov FICA/Fed W/H $1,601.45
Ray Orsborn $672.20 ACCXX Comm - Cem Phone Bill $3.95
Laura Orsborn $218.50 ACCXX Comm - Office Phone Bill $21.39
Donna Strimback -Trea Assistant $88.66 Consumer Energy - $325.98
Annette Dunklee - Wages $170.74 Ikon Office Solutions - Quarterly Fee $154.36
Annette Dunklee - Wages $111.86 Klein Assessing - Assessor Fee $1,719.47
Lynda Cobb - Deputy Wages $378.01 Lake Odessa Fire Dep - Contribution $12,252.17
Dawn Deardorff - Election Wage $56.77 MBS - Med/Life lns-Orsborns,Cobb-Med $1,848.91
Suzanne Johnson - Election Wage $108.50 SBC - Cemetery Phone Bill $27.27
Shirley Mast - Election Wage $47.25 SBC - Office Phone Bill $115.46
Ruth Jean Benedict - Elec Wage $108.50 US Postmaster - Treasurer Stamps $810.30
$5,589.60 $19,391.79
December 5, 2005 BILLS
Annette Dunklee - Carpet Cleaning $20.00 Les's Sanitary - Trash Pickup $31.00
Att James Telman - Services $26.25 Lisa Williams - Mileage $14.99
Bader & Sons - Supplies $27.25 Meyer's Bakery - Elec Donuts $6.60
Barb Martin - Rental Deposit $100.00 Robert Johnson - Clerk Computer $35.00
Carl's Supermarket - Elect Supp $28.44 Sharon Rohrbacher - Reimb/Supplies $118.38
Ionia Co Treas - Drain at Large $15,788.01 Village True Value - Twp/Cem Supplies $79.05
Ionia Co Rd Comm - Culverts $749.61 $285.02
$16,739.56
The Board received the Treasurer's Report.
Motion by Rohrbacher, support by Spitzley that the Township accepts items in the
November audit and to approve payment for the December 5th bills. Ayes all. Carried.
VISITORS
Mark Doane discussed how the insurance companies handle fire service charges. Most
companies will only pay a service charge when fire departments are called to protect
your covered property from a peril you are insured against. Car accidents are a little
more difficult to determine what the insurance company will pay.
Lynn Cruttenden stated he may not be the township liaison anymore and if that happens
he will introduce new liaison.
FIRE BOARD
The Township Board reviewed the Fire Department bills.
UNFINISHED BUSINESS
Cost Recovery Ordinance - Rohrbacher would like to have the Fire Chiefs input.
Spitzley would like to see a simple cost recovery ordinance that charges for structure
fires, if not covered don't charge resident and not to have any charges for car accidents.
Also the board would like to receive a letter from the insurance company stating why the
incident was not covered. Williams will call Attorney Telman and ask him to attend next
meeting with information on a Cost Recovery Ordinance.
Social Security Ordinance - The Board discussed letter from Attorney Telman. Clerk
did not have ordinance typed out so the board will accept at next meeting.
Tramp and Montgomery Housing Development - The Board discussed a 425
Agreement and a Franchise Agreement. The board would also like Attorney Telman's
opinion on this.
The board also discussed a rollback on the Headlee Amendment.
NEW BUSINESS
Cemetery Update - Jody is still working at the cemetery. Spitzley presented written bid
from Wieland Construction for pole barn roof. He will contact Taylor Construction and
compare prices between the two companies. The Board will make a decision at next
meeting.
Rohrbacher presented tax collection report. On Saturday she received many comments
concerning what "township voted" was on their tax bills.
Rescue Truck - Spitzley contacted Attorney Telman; the attorney said the Fire
Department couldn't issue bids. He would like to see it kept under the township
umbrella. Spitzley would like to see the bid process continue and not start over with the
township sending out bids. He presented the township board with rescue truck
specifications, bidders list and proposal to bid. The Board made changes to the
proposal to bid and the Fire Chief will send out to bidders as an addendum to the
original proposal. Spitzley would also like to see the clerk post bid dates in the paper
and at township building.
Before continuing with motions Rohrbacher wanted to know if the board was all right
with putting the title to the rescue truck in the township name. Cobb stated he did not
agree with titling the rescue truck in the township's name.
Motion by Spitzley, support by Rohrbacher to adopt rescue truck bid specifications
recommended from the Lake Odessa Fire Board. Ayes all. Carried.
Motion by Spitzley, support by Possehn to approve rescue truck bidders list
recommended from the Lake Odessa Fire Board. Ayes all. Carried.
Motion by Spitzley, support by Rohrbacher to approve bid proposal recommended by
the Lake Odessa Fire Board with township board changes, the proposal consisting of
deadline submission date of December 16th at 12:00 PM and bid opening date of
December 16th at 1:00 PM. Ayes all. Carried.
Motion by Rohrbacher, support by Spitzley to appoint Robert Cobb Jr to the Jordan
Lake Board for 1 year. Ayes all. Carried.
Macy Cemetery Lot - Williams explained the situation concerning the lot on the west
side owned by Charles Koutz. The Board decided Evaline Macy, daughter - in - law of
Charles Koutz should purchase plot 4 for her son.
Rohrbacher would also like information from Attorney Telman on the process of a loan
installment plan for the rescue truck.
Motion by Rohrbacher, support by Possehn to appoint Robert Cobb Jr to the Ionia
County General Governmental Committee for 1 year. Ayes all. Carried.
Motion by Cobb, support by Spitzley to appoint to the Lake Odessa Community Library
Board Diane Tomandl and Lori French to a 3-year term and Brenda Barrone and Dale
Mossburg to a 4-year term. Ayes all. Carried.
Without objection meeting was adjourned at 10:25 PM.
APPROVED SUBMITTED
SPECIAL MEETING OF THE ODESSA TOWNSHIP BOARD HELD AT THE ODESSA
TOWNSHIP BLDG ON 12-27-05
Meeting called to order at 7:30 P.M. by Supervisor Cobb. Present: Cobb, Williams,
Rohrbacher, Spitzley and Possehn.
Visitors present: Ross Thomas, Jeff Sanderson, Chad Perkins, William Fyan, Brian
Harkey, Jon Livingston, Chris Tobin, Joe Hyatt Jr and Derek Desgranges.
Motion by Cobb, support by Williams to accept amended agenda. Ayes all. Carried.
VISITORS - no comment.
Fire Rescue Truck Bid - Fire Chief Jeff Sanderson stated he would like to award the
contract to KME Fire Apparatus for $185,124.00. Rohrbacher wanted to know why the
trucks from American LaFrance did not work out. Fire Chief Sanderson stated several
reasons: pump did not meet specs, no 1 3/4" cross lays, no drafting capabilities, no GPMS
given, pump was a skid unit powered by a Briggs engine, no space for air tanks and air
tools, no backboard cabinet, cabinet sizes did not meet specs, no SCBA storage, no
integrated seats, no air or hydraulic hose reels, did not meet hose specs, no generator,
lighting did not meet specs, cabinet doors did not meet specs, 110 electrical did not meet
specs and no slide out trays.
Motion by Possehn, support by Spitzley to accept bid from KME Fire Apparatus for a Fire
Rescue Truck totaling $185,124.00. Roll call vote: Possehn - yes, Williams - yes, Cobb -
yes, Rohrbacher - yes and Spitzley - yes. Motion Carried.
Williams presented Social Security Policy. The Board discussed having an employee
manual, which is one of the requirements with this policy. Possehn did not think it was
necessary for just 2 employees. Williams will take care of getting it on the web site and will
contact Attorney Jim Telman if the Fire Board needs to adopt the Social Security Policy.
Motion by Cobb, support by Williams to adopt the Social Security Policy. Roll call vote:
Possehn - yes, Williams - yes, Cobb - yes, Rohrbacher - yes and Spitzley - yes. Motion
carried.
The Board discussed the Annexation Ordinance the Village adopted December 19,
2005. Also discussed the annexation of township property by the village and what will
happen to the township if the village becomes a city. Cobb will talk with the Village
Manager on these concerns.
Without objection meeting adjourned at 8:26 pm.
APPROVED ___________ SUBMITTED _________________________
Related docs
Other docs by CuiBcw3
Part 202 20Goldstein 20Erwin 20LMN s 20of 20Online 20Excuses 20Colloquium 20Presentation 202010
Views: 3 | Downloads: 0
