Docstoc

FPDS-DES-SDD-validation_rules-DES_012106

Document Sample
FPDS-DES-SDD-validation_rules-DES_012106 Powered By Docstoc
					        FPDS-NG
 Federal Procurement Data System
         Next Generation


         January 21, 2006




           Version 1.2




            Prepared by:
FPDS Reengineering Program Office
     Office of Acquisition Policy
  Office of Government-wide Policy
   General Services Administration
GS00M03PDC0004




                                       The FPDS-NG Mission

“We provide timely, accurate information about Federal Contracts to acquisition managers, Congress, and
                                              the public.

  “We support government electronic procurement systems by providing web-based support services to
       maximize accuracy and minimize the total resource consumption in collecting the data.”




Proprietary to GCE                          Version 6.1
GS00M03PDC0004                                                                 Data Validations


Revision History

Version   Date        Author    Description of Changes
          Modified
1.0       8/25/2003   GCE/GSA   J5.2 – Added second paragraph: Data validation only applies to
                                reportable data elements. Cross Validations apply only if both data
                                elements are reportable.
1.0       8/25/2003   GCE/GSA   Validations were updated for the following:
                                1A1 PIID Format
                                1A4 PIID and Source UserID
                                1B Modification Number
                                1C Referenced PIID
                                1D Transaction Number
                                1E1 Solicitation Identifier Format
                                1E2 Solicitation Identifier Pre-Award Solicitation Requirement
                                3A1 Ultimate Contract Value Format
                                3C4 Current Contract Value
                                4A1 Contracting Agency Code Lookup Table
                                4C1 Program/Funding Agency Code FIPS 95 Lookup Table
                                8A1 Product or Service Code Lookup Table
                                8A13 Product or Service Code Business Types, DUNS Number
                                8G2 NAICS Lookup Table
                                9E1 Country of Origin FPDS-NG Lookup Table
                                10B Competitive Procedures (moved to 10M and updated)
                                10H1 Commercial Item Acquisition Procedures Format
1.0       8/25/2003   GCE/GSA   The following validation rules were added:
                                1C3 Referenced PIID Type of Award
                                3A2 Ultimate Contract Value Award Type
                                5A2 Web Site URL Who Can Use
                                5C2 Maximum Order Limit Who Can Use
                                5D2 Fee for Use of Service Who Can Use
                                5E2 Fixed Fee Value Fee for Use of Service
                                5F2 Fee Range Lower Value Fee for Use of Service
                                5G2 Fee Range Upper Value Fee for Use of Service
                                5H2 Ordering Procedure Who Can Use
                                7A2 Legislative Mandates Funding Agency
                                8N1 Contract Bundling Format
                                8N2 Contract Bundling Ultimate Contract Value
1.0       8/25/2003   GCE/GSA   The following validation rules were deleted:
                                3A4 Ultimate Contract Value Commercial Test Item Program
                                6F2 Performance-Based Service Contract IDV Type
                                8D1 Bundled Requirement Format
                                8E1 Bundled Contract Exception Format (see 8N)
                                8E2 Bundled Contract Exception Bundled Requirement (see 8N)
                                8G4 NAICS Product or Service Code
                                9A2 Contractor Data Check Digit Algorithm
                                10B2 Competitive Procedures Reason Not Competed
                                10B7 Competitive Procedures Contracting Officer‟s Determination of
                                Business Size
                                10C1 Reason Not Competed Format
                                10C2 Reason Not Competed Competitive Procedures
                                10CD3 Reason Not Competed Award Type Competitive Procedures
                                (see 10M3)
                                10D2 Number of Offers Received Reason Not Competed
                                10D3 Number of Offers Received Award Type, Competitive Procedures



Proprietary to GCE                                                                    Page i
GS00M03PDC0004                                                                   Data Validations


                               10H2 Commercial Item Acquisition Procedures Commercial Item Test
                               Program
                               11B6 Subcontracting Plan Business Types
                               13FF Very Small Business Format

                               All validation rules for 15 Subcontracting Data

                               All validation rules for 16 Customer Orders Database
1.0     8/25/2003    GCE/GSA   The following validation rules were moved:
                               3A3, Synopsis Waiver Exception was moved to 10F5
                               10C3 Reason Not Competed DUNS Number moved to 10B14
        9/29/2003    GCE       Reviewed for spelling, format, and grammar.
1.1     02/08/2004   GCE       The following validation rules were added for the STTR Phase I, II and
                               III Competitive procedures:
                                     8A14
                                     10B14
1.1     02/08/2004   GCE       The following validation rules have been modified:
                               10B3 – Added STTR to the validation rule
                               10B6 -- Changed „SDB, 8(a) with HUBZone Priority‟ to „8(a) Set
                               Aside‟
                               10B8 -- Changed „SDB, 8(a) with HUBZone Priority‟ to „8(a) Set
                               Aside‟
1.2     09/07/2004   GCE       Added a column to all tables for the version number.
                               Added a header column to all tables.
                               Added New Rules for Solicitation Procedures
                               Added New Rules for Evaluated Preference
                               Added New Rules for Research
                               Added New Rules for Type of set aside
                               Added New Rules for Statutory Exceptions to Fair Opportunity
1.2     09/14/2004   GCE       Rule 6F03 Changed to say Performance Based Service Contract must
                               not be applicable for the given condition(s)
                               Rule 7C01 changed PSC code must begin with alphabet instead of
                               alphanumeric.
                               Rule 8B01 special codes not listed in DOD website are added.
                               Rule 8F03 deprecated.
                               Rule 8L03 changed to If EPA-Designated Product(s) = Not Required,
                               then Recovered Material Clauses must be “No Clauses Included”.
                               Rules 10A01, 10A02 and 10A03 changed to apply for SAC and PO
                               instead of “NOT DO”
                               Rule 10C08 changed, Added “Unique Source”, “Only One Source –
                               Other” as valid options to Reason Not Competed
                               Rule 10N17, 8(a) sole source removed from the Set-Aside conditions
                               Rule DOD1B02 Updated to include three character Modificaton
                               Number that starts with „U‟
                               Rule DOD1B03 Updated to include Uxxddd format for Modification
                               Number
                               Rule DOD1B04 updated to include free form Modification Number for
                               DISA contracts
                               Rule DOD1B05 updated to include Uxxddd as a valid Modification
1.2     10/22/2004   GCE       Rule 10B08 Remove 8(a) set aside from competitive procedures
                               conditions
                               Rule 10C06 Added “and no Type of Set Aside selected” to condition
                               Rule 10F03 Changed applicable versions from 1.0+ to 1.0,1.1
                               Rule DOD1B02 Added one character number modification number as
                               allowable format for Delivery / Task Orders



Proprietary to GCE                                                                     Page ii
GS00M03PDC0004                                                                Data Validations


1.2     11/2/2004    GSA   Replaced expanded text instead of abbreviations for Set-Aside rules
                     DOD
                     GCE
1.2     11/22/2003   GCE   Rule 10A03 deprecated
                     GSA   Rule 10A08 deprecated
                     DOD   Rule 10A09 deprecated
                           Rule 10A14 deprecated
                           Rule 10M03 deprecated
                           Rule 10M04 deprecated
                           Rule 10N02 option Reserved for Small Business $2501 to 100K
                           removed from list of conditions
                           Rule 10N06 option Small Business Set Aside removed from list of
                           conditions
                           Rule 10N10 Rule scope restricted to Delivery Orders against a Multiple
                           Award IDC.
                           Rule 10N15 Additional clause Reason Not Competed must = “Utilities”
                           or be blank removed.
                           Rule 10N16 Removed SDB Participating Program from Type of Set
                           Aside values
                           Rule 10N16 option 8(a) Competitive Set Aside changed to 8(a) Set
                           Aside
                           Rule 10N16 option 8(a) Participant Firm changed to 8(a) Firm.
                           Rule 10Q04 Added newly.
1.2     12/6/2004    GCE   Edited few Description for 1A and 1B
                     GSA   Rules 1F, 1G, 1H Exists, explicitly mentioned in validation rules
                     DOD   document
                           Rule 8A22 Added Newly
                           Rule 10A02 added clause „Except “No Solicitation procedures used”‟
                           Rule 10A03 Changed
                           Rule 10A03A added
                           Rule 10A03B added
                           Rule 10A04 Added conditions “Full & Open competition after
                           exclusion of sources”, “Competed under SAT”
                           Rule 10A15 Added Newly
                           Rule 10N02A Added Newly
                           Rule 10N04 made applicable for SAC, PO or all IDV types.
                           Rule 10N18 changed to be applicable for FY03 or prior documents
                           Rule 10Q05 Added Newly
1.2     01/26/2005   GCE   Rule 9K01 Added Newly
                           Rule 8A09 Description changed.
1.2     04/01/2005   GCE   The descriptions for Rules 6F01, 6F03, 6F04, 8G02, DOD1C02
                           (pertaining to Performance Based Service Acquisition) have been
                           changed from “Performance Based Service Contract” to “Performance
                           Based Service Acquisition”.
1.2     04/29/2005   GCE   Rule 10N5 changed text from “Evaluated Preference cannot be
                           selected” to “Evaluated Preference must be „No Preference Used‟”.
                           Rule 11C2 split into 11C2A and 11C2B

1.2     05/27/2005   GCE   Rule 8A23 added newly
                           Rule 8G05 added newly
                           Rule 10A3C added newly
                           Rule 10A16 added newly
                           Rule 10A17 added newly
                           Rule 10A15A added newly
                           Rule 10A15B added newly
                           Rule 10P2A description changed


Proprietary to GCE                                                                 Page iii
GS00M03PDC0004                                                             Data Validations


                           Rule 10N02 description changed from “Competed after Exclusion” to
                           “Full and Open Competition after Exclusion of Sources”
                           Rule 10A03 description changed
                           Rule 10A3A description changed – Added condition “Not Competed
                           Under SAT‟
                           Rule 10A15 description changed
                           Rule 10C09 description changed
                           Rule 9E02 deprecated
                           Rule 10R02 deprecated
                           Rule 10C06 deprecated
1.2     07/01/2005   GCE   Rule 8G03 description changed
                           Rule 8G04 description changed
                           Rule 8A10 description changed
1.2     07/22/2005   GCE   Rule 10C08 description changed

1.2     08/19/2005   GCE   Rule 9K02 added newly
                           Rules 4E03 and 4E04 deprecated
                           Rule 7E02 included
                           Rule 5A02 description changed
                           Rule 5H02 deprecated
1.2     11/18/2005   GCE   Rule 10N16 description changed – Added „8(a) with HUB Zone‟
                           Rule 10B12 description changed
                           Rule 10N06 deprecated
                           Rule 10N02 description changed – Removed „SDB Set Aside‟
                           Rule 10B06 description changed
                           Rule 10M02 removed (document update only)
                           Rule 10N03 deprecated
                           Rule 10N04 description changed
                           Rule 10N07 description changed
                           Rule 8A18 description changed
                           Rule 10N05 description changed
                           Rule 10B08 description changed
1.2     12/10/2005   GCE   Rule 10N02 description changed

1.2     01/21/2006   GCE   Rules 1A04, 1A06, 1A06A, 1A08A, 1A08B, 1A09A, 1A09B, 1A10A,
                           1A10B, 1A11A, 1A11B, 1A13, 1A14, 1A09, 1A10, 1A11, 1A12 added
                           newly.
                           Rule 3A08 split into Rules 3A08A and 3A08B
                           Rule 18R02 added newly




Proprietary to GCE                                                              Page iv
GS00M03PDC0004                                                                                                                 Data Validations


                                                                Table of Contents
Section                                                                                                                                                 Page
J5.1    Overview of Validations .................................................................................................................. 1
J5.2    Guide to Validation Specification .................................................................................................... 1
J5.3    Agency-Specific Validations ........................................................................................................... 2
J 5.4 Validations for Data Elements ......................................................................................................... 3
   PROPOSED FPDS-NG CONTRACT DATA ......................................................................................... 3
     1    Contract Identification Information ............................................................................................. 3
     1A      Procurement Instrument Identifier (PIID) ............................................................................... 3
     1B      Modification Number .............................................................................................................. 4
     1C      Referenced PIID ...................................................................................................................... 5
     1D      Transaction Number ................................................................................................................ 5
     1E      Solicitation Identifier .............................................................................................................. 5
     1F Agency Identifier ......................................................................................................................... 6
     1G      Referenced IDV Modification Number ................................................................................... 6
     1H      Referenced IDV Agency Identifier ......................................................................................... 6
   2    Dates ................................................................................................................................................ 6
     2A      Date Signed ............................................................................................................................. 6
     2B      Effective Date.......................................................................................................................... 6
     2C      Current Completion Date ........................................................................................................ 6
     2D      Ultimate Completion Date ...................................................................................................... 7
     2E      Indefinite Delivery Vehicle Last Date to Order ...................................................................... 7
   3    Dollar Values ................................................................................................................................... 7
     3A      Ultimate Contract Value.......................................................................................................... 7
     3B      Current Contract Value ........................................................................................................... 8
     3C      Dollars Obligated .................................................................................................................... 8
   4    Purchaser Information ...................................................................................................................... 8
     4A      Contracting Agency Code ....................................................................................................... 8
     4B      Contracting Office Code ......................................................................................................... 8
     4C      Program/Funding Agency – Code ........................................................................................... 9
     4D      Program/Funding Office - Code .............................................................................................. 9
     4E Reason for Purchase .................................................................................................................... 9
     4F Contract Full/ Partially Funded by Foreign Government or International Organization............. 9
     4G      Source UserID ....................................................................................................................... 10
   5    Contract Marketing Data................................................................................................................ 10
     5A      Web Site URL ....................................................................................................................... 10
     5B      Who Can Use ........................................................................................................................ 10
     5C      Maximum Order Limit .......................................................................................................... 10
     5D      Fee for Use of Service ........................................................................................................... 10
     5E Fixed Fee Value ......................................................................................................................... 10
     5F Fee Range Lower Value ............................................................................................................ 11
     5G      Fee Range Upper Value ........................................................................................................ 11
     5H      Ordering Procedure ............................................................................................................... 11
   6    Contract Information ...................................................................................................................... 12
     6A      Type of Contract ................................................................................................................... 12
     6B      Letter Contract ...................................................................................................................... 12
     6C      Multiyear Contract ................................................................................................................ 12


Proprietary to GCE                                                                                                                      Page v
GS00M03PDC0004                                                                                                          Data Validations


    6D     Type of IDC .......................................................................................................................... 12
    6E Multiple or Single Award IDC .................................................................................................. 12
    6F Performance-Based Service Contract ........................................................................................ 13
    6G     Major Program ...................................................................................................................... 13
    6M     Description of Requirement .................................................................................................. 13
    6N     Purchase Card as Payment Method ....................................................................................... 13
    6O     Program Acronym ................................................................................................................. 13
  7   Legislative Mandates ..................................................................................................................... 15
    7A     Clinger-Cohen Act Planning Compliance ............................................................................. 15
    7B     Walsh-Healey Act ................................................................................................................. 15
    7C     Service Contract Act ............................................................................................................. 15
    7D     Davis-Bacon Act ................................................................................................................... 15
    7E Economy Act ............................................................................................................................. 16
    7F Other Statutory Authority .......................................................................................................... 16
  8   Product or Service Information ...................................................................................................... 16
    8A     Product or Service Code........................................................................................................ 16
    8G     NAICS ................................................................................................................................... 19
    8H     Information Technology Commercial Item Category ........................................................... 20
    8J GFE/GFP ................................................................................................................................... 21
    8K     EPA-Designated Product(s) .................................................................................................. 21
    8L Recovered Material Clauses ...................................................................................................... 21
    8N     Contract Bundling ................................................................................................................. 21
  9   Contractor Data .............................................................................................................................. 21
    9A     DUNS Number ...................................................................................................................... 21
    9B     Contractor Name from Contract ............................................................................................ 22
    9C     Principal Place of Performance ............................................................................................. 22
    9E Country of Origin ...................................................................................................................... 22
    9H     Place of Manufacture ............................................................................................................ 22
    9K     Zip Code - Place of Performance .......................................................................................... 23
  10 Competition Information ............................................................................................................... 23
    10A    Extent Competed ................................................................................................................... 23
    10B    Competitive Procedures ........................................................................................................ 26
    10C    Reason Not Competed........................................................................................................... 27
    10D    Number of Offers Received .................................................................................................. 29
    10E    Pre-Award Synopsis Requirement ........................................................................................ 29
    10F    Synopsis Waiver Exception .................................................................................................. 29
    10G    Alternative Advertising ......................................................................................................... 29
    10H    Commercial Item Acquisition Procedures ............................................................................ 29
    10L    A-76 (FAIR Act) Action ....................................................................................................... 29
    10M Solicitation Procedure ........................................................................................................... 30
    10N    Type Set Aside ...................................................................................................................... 30
    10P    Evaluated Preference ............................................................................................................. 33
    10Q    Research ................................................................................................................................ 34
    10R    Statutory Exceptions to Fair Opportunity ............................................................................. 34
  11 Preference Programs ...................................................................................................................... 35
    11A    Contracting Officer‟s Determination of Business Size ......................................................... 35
    11B    Subcontracting Plan .............................................................................................................. 35


Proprietary to GCE                                                                                                             Page vi
GS00M03PDC0004                                                                                                         Data Validations


    11C   Price Evaluation Adjustment/Preference Percent Difference................................................ 35
    11D   Reason Not Awarded to Small Disadvantaged Business ...................................................... 36
    11E   Reason Not Awarded to a Small Business ............................................................................ 36
  12 Transaction Information................................................................................................................. 36
    12A   IDV Type .............................................................................................................................. 36
    12B   Award Type ........................................................................................................................... 36
    12C   Reason for Modification........................................................................................................ 37
    12D   Record Type .......................................................................................................................... 37
PROPOSED FPDS-NG CONTRACTOR DATA ...................................................................................... 37
  13 Contractor Data .............................................................................................................................. 37
    13A   Contractor‟s TIN ................................................................................................................... 37
    13B   Number of Employees ........................................................................................................... 37
    13C   Annual Revenue .................................................................................................................... 37
    13D   Registration Date ................................................................................................................... 37
    13E   Renewal Date ........................................................................................................................ 38
    13F   Organizational Type .............................................................................................................. 38
    13G   Country of Incorporation....................................................................................................... 38
    13H   Parent‟s DUNS Number ........................................................................................................ 38
    13I   Local Government ................................................................................................................. 38
    13J   State Government .................................................................................................................. 38
    13K   Federal Government .............................................................................................................. 38
    13L   Tribal Government ................................................................................................................ 39
    13M Emerging Small Business...................................................................................................... 39
    13N   8(a) Program Participant ....................................................................................................... 39
    13O   Historically Underutilized Business Zone (HUBZone) Firm................................................ 39
    13P   Small Disadvantaged Business.............................................................................................. 39
    13Q   Sheltered Workshop (JWOD Provider)................................................................................. 39
    13R   Historically Black College or University .............................................................................. 39
    13S   Minority Institution ............................................................................................................... 40
    13T   Educational Institution .......................................................................................................... 40
    13U   Woman Owned Business ...................................................................................................... 40
    13V   Veteran Owned Business ...................................................................................................... 40
    13W Service-Related Disabled Veteran Owned Business .............................................................. 40
    13X   Minority Owned Business ..................................................................................................... 40
    13Y   American Indian Owned Business ........................................................................................ 40
    13Z   Asian-Pacific American Owned Business............................................................................. 41
    13AA     Black American Owned Business ..................................................................................... 41
    13BB     Hispanic American Owned Business ................................................................................ 41
    13CC     Native American Owned Business ................................................................................... 41
    13DD     Subcontinent Asian (Asian-Indian) American Owned Business ...................................... 41
    13EE     Nonprofit Organization ..................................................................................................... 41
PROPOSED FPDS-NG CONTRACTING OFFICE AND FUNDING OFFICE DATA ........................... 42
  14 Contracting Office and Funding Office Data ................................................................................. 42
    14A   Contracting/Funding Agency Code ....................................................................................... 42
    14B   Contracting/Funding Office Code ......................................................................................... 42
    14C   Contracting/Funding Office Name ........................................................................................ 42
    14D   Region Code .......................................................................................................................... 42


Proprietary to GCE                                                                                                           Page vii
GS00M03PDC0004                                                                                                               Data Validations


      14E    Contracting/Funding Office Start Date ................................................................................. 42
      14F    Contracting/Funding Office End Date .................................................................................. 43
      14G    Is Contracting Office ............................................................................................................. 43
PROPOSED FPDS-NG OFFSET OFFICER DATA.................................................................................. 43
   17      Offset Officer Code Report ....................................................................................................... 43
      17A    Agency‟s TIN ........................................................................................................................ 43
PROPOSED FPDS-NG Contact DATA ELEMENTS ............................................................................... 43
   18 Contact Data Elements ................................................................................................................... 43
      18A    Contact Title .......................................................................................................................... 43
      18B    Contact First or Given Name ................................................................................................ 43
      18C    Contact Middle Initial or Name ............................................................................................ 44
      18D    Contact Last or Family Name ............................................................................................... 44
      18E    Organization Legal Name ..................................................................................................... 44
      18F    Doing Business As Name...................................................................................................... 44
      18G    Division Name ...................................................................................................................... 44
      18H    Division Number / Office Code ............................................................................................ 44
      18I    Street Address ....................................................................................................................... 44
      18J    Address Line 2 ...................................................................................................................... 45
      18K    Address Line 3 ...................................................................................................................... 45
      18L    City ........................................................................................................................................ 45
      18M State or Province ................................................................................................................... 45
      18N    Postal or Zip Code ................................................................................................................. 45
      18O    Country Code ........................................................................................................................ 45
      18P    Voice Phone Number ............................................................................................................ 45
      18Q    Fax Phone Number ................................................................................................................ 46
      18R    Email Address ....................................................................................................................... 46
PROPOSED FPDS-NG CHANGE TRANSACTIONS DATA ELEMENTS............................................ 46
   19 Change Transactions Data Elements.............................................................................................. 46
      19A    Element Number ................................................................................................................... 46
      19B    New Value............................................................................................................................. 46
J5.5     Agency Specific Validations.......................................................................................................... 46
   J.5.5.1 DoD Specific Validations ........................................................................................................... 46
      1A     Procurement Instrument Identifier (PIID) ............................................................................. 46
      1B     Modification Number ............................................................................................................ 49
      1C     Referenced PIID .................................................................................................................... 50
      2A     Date Signed ........................................................................................................................... 50
      2C     Current Completion Date ...................................................................................................... 50
      2E Indefinite Delivery Vehicle Last Date to Order ........................................................................ 51
      3C     Dollars Obligated .................................................................................................................. 51
      6C     Multiyear Contract ................................................................................................................ 51
      6H     Contingency, Humanitarian, or Peacekeeping Operation ..................................................... 51
      6J Cost or Pricing Data .................................................................................................................. 52
      6K     Contract Financing ................................................................................................................ 52
      6L Cost Accounting Standards Clause............................................................................................ 52
      7A     Clinger-Cohen Act Planning Compliance ............................................................................. 52
      7B     Walsh-Healey Act ................................................................................................................. 53
      7C     Service Contract Act ............................................................................................................. 53


Proprietary to GCE                                                                                                                Page viii
GS00M03PDC0004                                                                                                       Data Validations


    7D       Davis-Bacon Act ................................................................................................................... 53
    8A       Product or Service Code........................................................................................................ 54
    8B       Program, System, or Equipment Code .................................................................................. 54
    8F    DoD Claimant Program Code.................................................................................................... 54
    8M       Sea Transportation ................................................................................................................ 55
    9E    Country of Origin ...................................................................................................................... 55
    9L    Principle Place of Performance ................................................................................................ 56
    9S    Place of Manufacture ................................................................................................................. 56
    10A      Extent Competed ................................................................................................................... 56
    10B      Competitive Procedures ........................................................................................................ 56
    10C      Reason Not Competed........................................................................................................... 57
    10D      Number of Offers Received .................................................................................................. 57
    10H      Commercial Item Acquisition Procedures ............................................................................ 58




Proprietary to GCE                                                                                                          Page ix
GS00M03PDC0004                                                                        Data Validations



J5.1 Overview of Validations
FPDS-NG will validate data submitted to it. Types of validations include:
       Formatting such as verifying that dates are valid.
       Adherence to defined conventions such as the convention for a Contract Number entered into a
        Procurement Instrument Identifier (PIID) field.
     Code validation such as verifying that a Contracting Agency Code is a valid code in the FIPS 95
        table.
     Consistency with other data in order to enforce business rules such as “If Competitive Procedures
        = „Simplified Acquisition Procedures,‟ then Dollars Obligated must be less than or equal to
        $5,000,000.”
     Use Case specific such as when the user is entering a Modification to an award, then the entered
        PIID must match a PIID for an award that already exists in FPDS-NG.
Validations specified here are for data reported in FPDS-NG including modification of contracts/orders
awarded prior to October 1, 2003.

J5.2 Guide to Validation Specification
The data elements are listed followed by the validations that are unique to these data elements. The
format of each validation entry includes Validation Reference Number, Data Elements (or Other
Information Required for the Validation), and Validation Requirement.

Validation rules are organized by the data dictionary grouping and then by the data dictionary item:
    a) If the data dictionary group is not reportable than none of the validation rules apply to that group.
    b) If an item within that group is not reportable than validation rules for that particular item do not
        apply.
    c) If an item within that group is reportable than validation rules for that particular item do apply.

If the data element is not reportable as shown in the Use Case Summary, the validation rule does not
apply for that data element. If a cross validation (validation dependent on two or more data elements)
includes an element that is not reportable, the validation is not performed.

Most validations are specific such as:
       If Data Element A = N, then Data Element B must = M.

Some Validations are less specific such as:
      If Contracting Agency Code indicates DoD, then Data Element A must = N.
In this example, there are many Contracting Agency Codes that are DoD codes, so the validation
specification is simplified although the implementation may be complex. The contractor is responsible
for determining the best implementation.

There is no data element called Use Case or Today‟s Date. Validations that reference these assume that
FPDS-NG knows the date and that the user interface is tracking what the user is asking FPDS-NG to do
such as Add an Award or Add a Modification. Implementation of these pseudo-fields is the responsibility
of the contractor.




Proprietary to GCE                                                                          Page 1
GS00M03PDC0004                                                                       Data Validations


The Use Case Summary (in the Data Dictionary) defines which data elements may be entered for each use
case. Therefore, no validations are provided here to ensure that only allowable data elements are entered.
The contractor is responsible for determining the best implementation.

Rule Versioning
The FPDS-NG version number is listed for each rule, indicating that the rule applies to that version. The
following table shows the sample effective version values and explanation.

 Version     Description
 Number
 1.0 +       Effective for versions 1.0 and above (+)
 1.0 , 1.1   Effective only for versions 1.0 and 1.1
 1.2 +       Effective for versions 1.2 and above (+)


J5.3 Agency-Specific Validations
Agency Interface Agreements will result in agency-specific validations. The Government will work with
agencies to specify agency-specific validations as part of developing the Agency Interface Agreements.
FPDS-NG will implement agency-specific validations once an Agency Interface Agreement is ratified.




Proprietary to GCE                                                                        Page 2
GS00M03PDC0004                                                                     Data Validations



J 5.4 Validations for Data Elements

PROPOSED FPDS-NG CONTRACT DATA

1         Contract Identification Information
In FPDS-NG, the PIID (plus for a Delivery Order or BPA Call, Referenced PIID), Modification Number,
and Transaction ID are required to uniquely identify each transaction.
1A        Procurement Instrument Identifier (PIID)
  Serial     Element/                                                                           Service
                                                            Rule
 Number   Characteristics                                                                       Version
    1    Format                  PIID must be upper case alpha and numeric only with no          1.0+
                                 embedded spaces or special characters. FPDS-NG will
                                 convert lowercase letters to uppercase, remove leading or
                                 trailing blank spaces, and remove hyphens before
                                 validation. All other non-alphanumeric characters return an
                                 error message to the user.
     2       Contracting         The first characters (length to be determined by                1.0+
             Agency Code         coordination with FPDC) must be a valid Agency contract
                                 number prefix from the Agency Prefix table.
     3       PIID and Use Case   If the PIID exists, then the Use Case must be Modify,           1.0+
                                 Change, Delete, or Void.
                                 If the PIID does not exist, then the Use Case must be Add
                                 IDV, Add Award, or Void.
     4       PIID and Source     For IDV, if the PIID exists, then the Source UserID must be     1.0+
             UserID              authorized to operate on the PIID.
     4       PIID &              Contracting Agency Office ID of the Referenced IDV and         1.0+
             Contracting         Contracting Agency Office ID on the award must belong to
             Agency Office ID    the same department for DO and BPA Call referencing an
                                 BPA, BOA or IDC having "Who Can Use" equal to "Only
                                 My Agency"
     6A      PIID                The PIID must be unique when Award is of type Purchase         1.0+
                                 Order or Definitive Contract.
     6       PIID and            The combination of Award PIID and IDV PIID must be             1.0+
             Referenced PIID     unique when Award is of type DO or BPA Call.
     8A      PIID                The IDV PIID must be unique.                                   1.0+
     8B      PIID                The prefix of the PIID is not allowed for this agency; as it   1.0+
                                 is assigned to another agency.
     9A      PIID                A department prefix and an agency prefix exists for your       1.0+
                                 agency; the PIID must start with the combination of
                                 department and agency prefix for a Purchase Order or
                                 Definitive Contract.
     9B      PIID                A department prefix and agency prefix exists for your          1.0+
                                 agency; the PIID must start with the combination of
                                 department and agency prefix, except for a DO and BPA
                                 Call referencing an IDC, BPA or BOA having "Who Can
                                 Use" equal to "Only My Agency"




Proprietary to GCE                                                                      Page 3
GS00M03PDC0004                                                                      Data Validations


     10A      PIID               A department prefix exists for your department; the PIID        1.0+
                                 must start with your department's prefix for a Purchase
                                 Order or Definitive Contract.
     10B      PIID               A department prefix exists for your department; the PIID        1.0+
                                 must start with your department's prefix, except for a DO
                                 and BPA Call referencing an BPA, BOA or IDC having
                                 "Who Can Use" equal to "Only My Agency"
     11A      PIID               Agency prefix exists for your agency; the PIID must start       1.0+
                                 with your agency's prefix for a Purchase Order or
                                 Definitive Contract.
     11B      PIID               When Award is of type DO and BPA Call and they                  1.0+
                                 reference an FSS, GWAC or IDC having "Who Can Use"
                                 set to anything other than "Only My Agency" then Award
                                 PIID must have agency specific PIID prefix.
     13       PIID               When Award is of type DO or BPA Call, and contracting           1.0+
                                 agency belongs to the list of special processing agencies for
                                 which PIID prefix rules must apply, then Award must
                                 contain the PIID prefix.
     14       PIID               When Award is of Type DO or BPA Call referencing an             1.0+
                                 BPA, BOA or IDC having "Who Can Use" equal to "Only
                                 My Agency" and if PIID has a PIID Prefix , it should be
                                 equal to the prefix of the Contracting Agency. PIID Prefix
                                 belonging to any other agency cannot be used.
      9       PIID               A department prefix and an agency prefix exists for your        1.0+
                                 agency; the PIID must start with the combination of
                                 department and agency prefix.
     10       PIID               A department prefix exists for your department; the PIID        1.0+
                                 must start with your department's prefix.
     11       PIID               An agency prefix exists for your agency; the PIID must          1.0+
                                 start with your agency's prefix.
     12       PIID               The prefix of the PIID is not allowed for this agency, as it    1.0+
                                 is assigned to another agency.

Discussion: For a new Contract (including Purchase Orders, Standalone Contracts, and IDVs), the
combination of PIID, Modification Number and Transaction Number must be unique, government-wide.
For a new Delivery Order or BPA Call, the combination of PIID, Modification Number, Transaction
Number and Referenced PIID must be unique government-wide. Throughout this document, the symbol
“PIID*” is used to mean either PIID+Modification Number+Transaction Number or PIID+Modification
Number+Transaction Number+Referenced PIID, depending on the type of transaction.
1B         Modification Number
  Serial    Element/                                                                             Service
                                                           Rule
 Number Characteristics                                                                          Version
    1    Format              Modification Number must be upper case alpha and numeric             1.0+
                             only with no embedded spaces or special characters. FPDS-
                             NG will convert lowercase letters to uppercase, remove
                             leading or trailing blank spaces, remove leading zeros, and
                             remove hyphens before validation. All other non-
                             alphanumeric characters return an error to the user.
      2       Format         Modification Number must not equal “Award” or “Basic”. or             1.0+
                             all zeros, or any other “odd” /disallowed value.



Proprietary to GCE                                                                        Page 4
GS00M03PDC0004                                                                        Data Validations


  Serial    Element/                                                                              Service
                                                             Rule
 Number Characteristics                                                                           Version
    3    Use Case               For a given PIID, if the Modification Number already exists,       1.0+
                                then Use Case must be Correct Change, Delete, or Void.
     4       Use Case           For a given PIID, if Modification Number does not already           1.0+
                                exist, then Use Case must be Add or Modify which results in
                                an addition of a Modification.
     5       PIID,              For the PIID, Modification Number and Transaction Number            1.0+
             Transaction        submitted, uniqueness is required. When the PIID,
             Number             Modification Number and Transaction Number exist, an error
                                is returned to the user.

Discussion: For Standalone contracts, Purchase Orders and Indefinite Delivery Vehicles, modifications
are linked to the basic award using the PIID. For Delivery Orders and BPA calls, modifications are
linked to the basic award using the combination of PIID and the Referenced PIID. For one basic award,
all modifications must be uniquely identified.
1C       Referenced PIID
  Serial    Element/                                                                              Service
                                                             Rule
 Number Characteristics                                                                           Version
    1    PIID                   Referenced PIID must be an existing PIID or blank                  1.0+
    2    Type of Award          If Type of Award is Delivery Order or BPA Call, then               1.0+
                                Referenced PIID must have a value.
     3       Type of Award      If Type of Award is Delivery Order, Referenced PIID may             1.0+
                                not refer to a BPA. If Type of Award is BPA Call, Referenced
                                PIID must refer to a BPA.

1D       Transaction Number
  Serial     Element/                                                                             Service
                                                              Rule
 Number   Characteristics                                                                         Version
    1    Format                    Transaction Number must be an integer between 001 and           1.0+
                                   999 or must be blank. Requires specific agreement with
                                   FPDC. Only specific agencies submit transaction numbers.
     2       PIID,                 Transaction Number must be unique within a PIID and              1.0+
             Modification          Modification Number.
             Number

Discussion: The purpose of the Transaction Number is to accommodate DoD requirements to report
separately the different parts of an award under certain circumstances including split funding and different
Types of Contracts.
1E       Solicitation Identifier
 Serial    Element/                                           Rule                                 Service
Number Characteristics                                                                             Version
   1    Format                  Solicitation Identifier must be upper case alpha and numeric        1.0+
                                only with no embedded spaces or special characters. FPDS-
                                NG will convert lower case letters to upper case, remove
                                leading or trailing blank spaces, remove leading zeros, and
                                remove hyphens before validation. All other non-alphanumeric
                                characters return an error to the user.




Proprietary to GCE                                                                         Page 5
GS00M03PDC0004                                                                    Data Validations


 Serial     Element/                                      Rule                                  Service
Number Characteristics                                                                          Version
   2    Pre-Award            If Pre-Award Solicitation Requirement = Yes, then Solicitation      1.0+
        Solicitation         Identifier must be in FedBizOpps. (Note: Future functionality.)
        Requirement
   3    Pre-Award            If Pre-Award Solicitation Requirement = No, then Solicitation         1.0+
        Solicitation         Identifier may be blank.
        Requirement

1F    Agency Identifier
  Serial    Element/                                                                           Service
                                                         Rule
 Number Characteristics                                                                        Version
    1    FIPS 95 Look-       Agency Identifier must be in the FPDS-NG FIPS 95                   1.0+
         up Table            Agencies/Sub-agency look-up table.

1G    Referenced IDV Modification Number
  Serial     Element/                                                                          Service
                                                         Rule
 Number    Characteristics                                                                     Version



1H    Referenced IDV Agency Identifier
  Serial    Element/                                                                           Service
                                                         Rule
 Number Characteristics                                                                        Version
    1    FIPS 95 Look-       Agency Identifier must be in the FPDS-NG FIPS 95                   1.0+
         up Table            Agencies/Sub-agency look-up table.


2     Dates
2A    Date Signed
  Serial     Element/                                                                          Service
                                                          Rule
 Number Characteristics                                                                        Version
    1    Format               Date Signed must be a valid date.                                 1.0+
    2    Today‟s Date         Date Signed cannot be later than the today‟s date.                1.0+
    3    Today‟s Date         Date Signed year cannot be prior to 5 years before the            1.0+
                              current fiscal year.

2B    Effective Date
 Serial     Element/                                                                         Service
                                                         Rule
Number   Characteristics                                                                     Version
   1    Format                Effective Date must be a valid date.                            1.0+
   2    Today‟s Date          Effective Date year cannot be prior to 5 years before the       1.0+
                              current fiscal year.

2C    Current Completion Date
 Serial      Element/                                                                        Service
                                                         Rule
Number   Characteristics                                                                     Version
   1    Format                 Current Completion Date must be a valid date.                  1.0+
   2    Effective Date         Current Completion Date must be equal to or later than         1.0+
                               Effective Date, unless use case is modification.


Proprietary to GCE                                                                        Page 6
GS00M03PDC0004                                                                      Data Validations


     3     Ultimate              Current Completion Date must be less than or equal to            1.0+
           Completion Date       Ultimate Completion Date

2D       Ultimate Completion Date
 Serial      Element/                                                                             Service
                                                            Rule
Number    Characteristics                                                                         Version
   1    Format                   Ultimate Completion Date must be a valid date.                    1.0+
   2    Product or Service       If Product or Service Code begins with „X‟ (leases) or for        1.0+
        Code, Effective          Product or Service Code begins with „S‟ (utilities), then
        Date                     Ultimate Completion Date may be later than 25 years after
                                 Effective Date of the Award. Otherwise Ultimate
                                 Completion Date must be less than or equal to 25 years
                                 after Effective Date of the Award.
     3     Format                Mandatory element "Ultimate Completion Date" is                   1.0+
                                 missing

2E       Indefinite Delivery Vehicle Last Date to Order
 Serial     Element/                                                                                Service
                                                            Rule
Number Characteristics                                                                              Version
   1    Format                 IDV Last Date to Order must be a valid date.                          1.0+
   2    Effective Date         Last Date to Order must be equal to or later than Effective Date      1.0+
                               of the IDV

3        Dollar Values
3A       Ultimate Contract Value
 Serial    Element/                                                                                 Service
                                                            Rule
Number Characteristics                                                                              Version
   1    Format                 Ultimate Contract Value must be currency - US Dollars (Dollar         1.0+
                               value – numeric, optionally allowing $ symbol and comma.
                               Decimal point is required before cents. Minus sign required
                               for negative values).
     2     Award Type          If use case is an Award Type then the sum of the Ultimate             1.0+
                               Contract Value for all transactions with the same PIID* must
                               be greater than $0.00.
     2     Dollars Obligated   Ultimate Contract Value must be greater than or equal to              1.0+
                               Dollars Obligated.
     4     Commercial Item     If Commercial Item Test Program = Yes, then the Ultimate              1.0+
           Test Program        Contract Value must be less than or equal to $5,000,000.
     5     Competitive         If Competitive Procedures = Very Small Business Set-Aside,            1.0+
           Procedures          then the Ultimate Contract Value must be less than or equal to
                               $50,000.
     6     Competitive         If Competitive Procedures = Emerging Small Business Set-              1.0+
           Procedures          Aside, then the Ultimate Contract Value must be less than or
                               equal to $25,000.
     7     Type of Set         If Type of Set Aside = Very Small Business Set-Aside, then            1.2+
           Aside               the Ultimate Contract Value must be less than or equal to
                               $50,000.




Proprietary to GCE                                                                       Page 7
GS00M03PDC0004                                                                         Data Validations


     8     Type of Set          If Type of Set Aside = Emerging Small Business Set-Aside,             1.2+
           Aside                then the Ultimate Contract Value must be less than or equal to
                                $25,000 for construction, refuse systems and related services
                                and non-nuclear ship repair and $50,000 for architectural and
                                engineering services per FAR 19.1002.
    8A     Type of Set          If Type of Set Aside is Emerging Small Business, then the            1.2+
           Aside                Ultimate Contract Value must be less than or equal to $25,000
                                for construction, refuse systems and related services, non-
                                nuclear ship repair, landscaping and pest control services.
    8B     Type of Set          If Type of Set Aside is Emerging Small Business, then the            1.2+
           Aside                Ultimate Contract Value must be less than or equal to $50,000
                                for architectural and engineering services.

3B       Current Contract Value
 Serial     Element/                                           Rule                                 Service
Number   Characteristics                                                                            Version
   1    Format, Award             Current Contract Value must be currency - US Dollars. If           1.0+
        Type                      use case is an Award Type, then Current Contract Value
                                  must be greater than or equal to $0.00.
     2      Ultimate Contract     Current Contract Value must be less than or equal to               1.0+
            Value                 Ultimate Contract Value.

3C       Dollars Obligated
 Serial     Element/                                           Rule                                 Service
Number   Characteristics                                                                            Version
   1    Format                     Dollars Obligated must be currency - US Dollars.                  1.0+
   2    Award Type                 If Award Type has a value, then Dollars Obligated must be         1.0+
                                   greater than or equal to $0.00.
     3      Reason for             If Reason for Modification = Terminate for Default, then          1.0+
            Modification           Dollars Obligated must be less than or equal to $0.00.
     4      Current Contract       The sum of Dollars Obligated for all transactions with the        1.0+
            Value                  same PIID* must be less than or equal to the sum of
                                   Current Contract Value for the same transactions.
     5      PIID                   If Dollars Obligated is less than $0.00, then the total of all    1.0+
                                   dollars obligated for the same PIID* must be greater than
                                   the amount for this transaction.

4        Purchaser Information
4A       Contracting Agency Code
 Serial      Element/                                          Rule                                 Service
Number    Characteristics                                                                           Version
   1    FIPS 95 Look-up             Contracting Agency Code must be in the FPDS-NG FIPS              1.0+
        Table                       95 Agencies/Sub-agency look-up table.

4B       Contracting Office Code
  Serial        Element/                                                                            Service
                                                               Rule
 Number       Characteristics                                                                       Version




Proprietary to GCE                                                                          Page 8
GS00M03PDC0004                                                                   Data Validations


     1      FPDS-NG               Contracting Office Code must be a valid contracting          1.0+
            Contracting           office code in the FPDS-NG Contracting Office/Funding
            Office/Funding        Office Lookup Table for the agency.
            Office Lookup
            Table, Contracting
            Agency Code

4C       Program/Funding Agency – Code
  Serial     Element/                                     Rule                              Service
 Number   Characteristics                                                                   Version
    1    FIPS 95 Look-up         Program/Funding Agency Code must be in the FPDS-NG          1.0+
         Table                   FIPS 95 Agencies/Sub-agency look-up table. If
                                 Program/Funding Agency Code is blank, the
                                 Program/Funding Agency Code will be populated with the
                                 code for the parent of the Contracting Agency.

4D       Program/Funding Office - Code
 Serial       Element/                                      Rule                            Service
Number     Characteristics                                                                  Version
   1    FPDS-NG Contracting         Program/Funding Office – Code must be blank or must      1.0+
        Office/Funding Office       be a valid funding office code in the FPDS-NG
        Lookup Table,               Contracting Office/Funding Office Lookup Table for
        Program/ Funding            the agency.
        Agency Code
   2    Program/Funding             If Program/Funding Agency is DOD, then                     1.0+
        Agency - Code               Program/Funding Office Code must have a value.

4E       Reason for Purchase
 Serial     Element/                                       Rule                             Service
Number    Characteristics                                                                   Version
   1    Format                    Reason for Purchase must be a valid value from the         1.0+
                                  FPDS-NG Data Dictionary.
     2      Program/Funding       If Program/Funding Agency - Code is DoD and Product          1.0+
            Agency - Code,        or Service Code begins with „70‟, „D3‟, „H170‟, „H270‟,
            Product or Service    „H370‟, „H970‟, „J070‟, „K070‟,„L070‟, „N070‟, „U012‟
            Code                  or „W070‟, then Reason for Purchase must not be blank,
                                  else Reason for Purchase must be blank.
     3      Contracting Agency    The Reason for Interagency Contracting should be not         1.0+
            & Funding Agency      applicable if the Contracting Agency and the Funding
                                  Agency (at the parent agency level) are the same.
     4      Contracting Agency    The Reason for Interagency Contracting should be             1.0+
            & Funding Agency      mandatory if the Contracting Agency and the Funding
                                  Agency (at the parent agency level) are different.

4F       Contract Full/ Partially Funded by Foreign Government or International
         Organization




Proprietary to GCE                                                                    Page 9
GS00M03PDC0004                                                                       Data Validations


 Serial    Element/                                         Rule                               Service
Number Characteristics                                                                         Version
   1    Format               Mandatory Element "fundedByForeignEntity" is missing.              1.0+


4G       Source UserID
 Serial    Element/                                         Rule                               Service
Number Characteristics                                                                         Version
   1    Format               Source UserID obtained from login or web service connection        1.0+
                             information. (format to be specified by the contractor)

5        Contract Marketing Data
5A       Web Site URL
 Serial    Element/                                          Rule                              Service
Number Characteristics                                                                         Version
   1    Format                Web Site URL must be a web address.                               1.0+
   2    Who Can Use           The "Web Site URL" or "Ordering Procedures" should have           1.0+
                              a value unless "Who Can Use" value is "Only My Agency.".


5B       Who Can Use
 Serial     Element/                                         Rule                              Service
Number   Characteristics                                                                       Version
   1    Format                    Who Can Use must be a valid value from the FPDS-NG            1.0+
                                  Data Dictionary.

5C       Maximum Order Limit
 Serial     Element/                                         Rule                              Service
Number   Characteristics                                                                       Version
   1    Format                    Maximum Order Limit must be Currency – US Dollars.            1.0+
   2    Who Can Use               Can be blank if Who Can Use = “Only My Agency.”               1.0+

5D       Fee for Use of Service
 Serial     Element/                                         Rule                              Service
Number   Characteristics                                                                       Version
   1    Format                    Fee for Use of Service must be a valid value from the         1.0+
                                  FPDS-NG Data Dictionary.
     2      Who Can Use           Can be blank if Who Can Use = “Only My Agency.”                   1.0+

5E       Fixed Fee Value
  Serial      Element/                                        Rule                             Service
 Number    Characteristics                                                                     Version
    1    Format                     Fixed Fee Value must be Percent.                            1.0+
    2    Fee for Use of             Can be blank if Fee for Use of Service <> FIX.              1.0+
         Service


Proprietary to GCE                                                                        Page 10
GS00M03PDC0004                                                             Data Validations




5F    Fee Range Lower Value
 Serial      Element/                                 Rule                            Service
Number    Characteristics                                                             Version
   1    Format                Fee Range Lower Value must be Integer.                   1.0+
   2    Fee for Use of        Can be blank if Fee for Use of Service <> RVA or RVO.    1.0+
        Service

5G    Fee Range Upper Value
 Serial      Element/                                 Rule                            Service
Number    Characteristics                                                             Version
   1    Format                Fee Range Upper Value must be Integer.                   1.0+
   2    Fee for Use of        Can be blank if Fee for Use of Service <> RVA or RVO.    1.0+
        Service

5H    Ordering Procedure
 Serial     Element/                                 Rule                             Service
Number   Characteristics                                                              Version
   1    Format              Ordering Procedure must be String.                         1.0+
   2    Who Can Use         Can be blank if Who Can Use = “Only My Agency.”            1.0+




Proprietary to GCE                                                            Page 11
GS00M03PDC0004                                                                Data Validations


6        Contract Information
6A       Type of Contract
 Serial     Element/                                     Rule                             Service
Number   Characteristics                                                                  Version
   1    Format                Type of Contract must be a valid entry from the FPDS-NG      1.0+
                              data dictionary when use case is an award type or an IDV
                              type.
     2      Commercial Item   If Commercial Item Acquisition Procedures = Yes, then         1.0+
            Acquisition       Type of Contract must = Fixed Price or Fixed Price with
            Procedures        Economic Price Adjustment.

6B       Letter Contract
 Serial     Element/                                     Rule                             Service
Number   Characteristics                                                                  Version
   1    Format                Letter Contract is a Boolean.                                1.0+

6C       Multiyear Contract
 Serial      Element/                                    Rule                             Service
Number   Characteristics                                                                  Version
   1    Format                Multiyear Contract is a Boolean.                             1.0+
   2    Competitive           If Competitive Procedures = Simplified Acquisition          1.0, 1.1
        Procedures,           Procedures - Competitive or Reason Not Competed =
        Reason Not            Simplified Acquisition Procedures - Non-Competitive, then
        Competed              Multiyear Contract must = No.
   3    Award Type,           If Award Type = Delivery Order and Referenced PIID            1.0+
        Referenced PIID,      points to an IDV for which IDV Type = FSS, then
        IDV Type              Multiyear Contract must = No.
   4    Solicitation          If Solicitation Procedures = Simplified Acquisition           1.2+
        Procedure             Procedures then Multiyear Contract must = No.

6D       Type of IDC
 Serial     Element/                                     Rule                             Service
Number   Characteristics                                                                  Version
   1    Format                Type of IDC must be a valid value from the FPDS-NG Data      1.0+
                              Dictionary when use case is IDV/IDC (otherwise blank).

6E       Multiple or Single Award IDC
 Serial     Element/                                     Rule                             Service
Number   Characteristics                                                                  Version
   1    Format                Multiple or Single Award IDC must be a valid value from      1.0+
                              the FPDS-NG Data Dictionary when use case is IDV/IDC
                              (otherwise blank).




Proprietary to GCE                                                                Page 12
GS00M03PDC0004                                                                      Data Validations


6F       Performance-Based Service Acquisition
 Serial     Element/                                         Rule                                Service
Number   Characteristics                                                                         Version
   1    Format                   Performance-Based Service Acquisition is a string of length      1.0+
                                 one with valid values of „Y‟, „N‟, or „*‟(„*‟ will be
                                 deprecated in future).
     2      IDV Type             If IDV Type = FSS, then Performance-Based Service                1.0+
                                 Contract must be „N‟.
     3      Product or Service   If Product or Service Code begins with C (Architecture and       1.0+
            Code                 Engineering), S1 (Utilities), Y (Construction of Facilities),
                                 A**1- A**5, Q501- Q527, U005 or is numeric then
                                 Performance-Based Service Acquisition must be "Not
                                 Applicable".
                                 If Product or Service Code is numeric or begins with C, S1,
                                 or 'Y' (This is a contract for services and 80% or more of
                                 the requirement is specified as a performance requirement.),
                                 then Performance-Based Service Acquisition must = 'N'
                                 (This is a contract for services and less than 80% of the
                                 requirement is specified as a performance requirement.). *
                                 (Not Applicable)
                                 If the Performance-Based Service Acquisition is any value
                                 other then Not Applicable, then the NAICS must not begin
                                 with 233, 234, 236, 237 except 233110, 237210.
     4      DUNS Number          If DUNS Number represents Federal Prison Industries, i.e.,       1.0+
                                 UNICOR, then Performance-Based Service Acquisition
                                 must = Not Applicable

6G       Major Program
 Serial     Element/                                         Rule                                Service
Number   Characteristics                                                                         Version
   1    Format                   Major Program must be a value from agency maintained             1.0+
                                 table or blank.

6M       Description of Requirement
 Serial     Element/                                         Rule                                Service
Number   Characteristics                                                                         Version
   1    Format                   Description of Requirement is free-form text.                    1.0+

6N       Purchase Card as Payment Method
 Serial     Element/                                         Rule                                Service
Number   Characteristics                                                                         Version
   1    Format                   Purchase Card as Payment Method is a Boolean.                    1.0+

6O       Program Acronym
 Serial        Element/                                      Rule                                Service
Number       Characteristics                                                                     Version


Proprietary to GCE                                                                      Page 13
GS00M03PDC0004                                      Data Validations


    1     Format     Program Acronym is a String.               1.0+




Proprietary to GCE                                    Page 14
GS00M03PDC0004                                                                      Data Validations


7        Legislative Mandates
7A       Clinger-Cohen Act Planning Compliance
 Serial     Element/                                         Rule                              Service
Number   Characteristics                                                                       Version
   1    Format                   Clinger-Cohen Act Planning Compliance is a Boolean.            1.0+
   2    Program/Funding          If Program/Funding Agency - Code is DoD and Product or         1.0+
        Agency - Code,           Service Code begins with „70‟, „D3‟, „H170‟, „H270‟,
        Product or Service       „H370‟, „H970‟, „J070‟, „K070‟,„L070‟, „N070‟, „U012‟ or
        Code                     „W070‟, then Clinger-Cohen Act Planning Compliance
                                 must not be blank, else Clinger-Cohen Act Planning
                                 Compliance must be blank not be selected.

7B       Walsh-Healey Act
 Serial     Element/                                        Rule                               Service
Number   Characteristics                                                                       Version
   1    Format                   Walsh-Healey Act is a Boolean.                                 1.0+
   2    DUNS Number              If DUNS Number is the DUNS that represents Federal             1.0+
                                 Prison Industries, i.e., UNICOR, then Walsh-Healey Act
                                 must = No.
     3      Commercial Item      If Commercial Item Acquisition Procedures = Yes, then            1.0+
            Acquisition          Walsh-Healey Act must = No.
            Procedures
     4      Principal Place of   If Principal Place of Performance is not U.S., then Walsh-       1.0+
            Performance          Healey Act = No.
     5      Format               Mandatory Element "WalshHealyAct" is missing.                    1.0+

7C       Service Contract Act
 Serial     Element/                                        Rule                               Service
Number   Characteristics                                                                       Version
   1    Format                   Service Contract Act is a Boolean.                             1.0+
   2    DUNS Number              If DUNS Number is the DUNS that represents Federal             1.0+
                                 Prison Industries, i.e., UNICOR, then Service Contract Act
                                 must = No.
     3      Principal Place of   If Principal Place of Performance is not U.S., then Service      1.0+
            Performance          Contract Act = No.
     4            Format         Mandatory Element "serviceContractAct" is missing.               1.0+

7D       Davis-Bacon Act
 Serial     Element/                                        Rule                               Service
Number   Characteristics                                                                       Version
   1    Format                   Davis-Bacon Act must be Boolean.                               1.0+
   2    DUNS Number              If DUNS Number is the DUNS that represent Federal              1.0+
                                 Prison Industries, i.e., UNICOR, then Davis-Bacon Act
                                 must = No.
     3      Principal Place of   If Principal Place of Performance is not U.S., then Davis-       1.0+
            Performance          Bacon Act = No.



Proprietary to GCE                                                                      Page 15
GS00M03PDC0004                                                                 Data Validations




7E       Economy Act
 Serial     Element/                                     Rule                               Service
Number   Characteristics                                                                    Version
   1    Format               Economy Act is a Boolean.                                       1.0+
   2    Other Statutory      If Other Statutory Authority is blank, Economy Act must be      1.0+
        Authority            selected.

7F       Other Statutory Authority
 Serial     Element/                                     Rule                               Service
Number   Characteristics                                                                    Version
   1    Format               Other Statutory Authority is a String.                          1.0+

8        Product or Service Information
8A       Product or Service Code
 Serial    Element/                                     Rule                                Service
Number Characteristics                                                                      Version
   1    Product or          Product or Service Code must be in the FPDS-NG Product or        1.0+
        Service Code        Service Code Look-up Table.
        Look-up Table
   2    Award Type,         If Award Type = DO and Referenced PIID points to an IDV          1.0+
        Referenced          for which IDV Type = FSS, then position 1 of Product or
        PIID,               Service Code cannot be “A” (Research and Development) and
        IDV Type            Product or Service Code cannot be S111, S112, S114, or S119
                            (Utilities other than telecom).
     3      Synopsis        If Synopsis Waiver Exception = Yes, then Product or Service      1.0+
            Waiver          Code must begin with A through Z, except for E. (The
            Exception       SBA/OFPP Waiver Pilot exception can only be applied to
                            services. It cannot be applied to purchases of structures and
                            facilities.)
     4      Competitive     If Competitive Procedures = Basic Research or Reason Not        1.0, 1.1
            Procedures,     Competed = “Unsolicited Research Proposal,” then Product
            Reason Not      or Service Code must begin with “A” (Research and
            Competed,       Development), or Product or Service Code may be 9999 if
            DUNS Number     DUNS Number=790238638 or 790238851.
     5      Competitive     If Competitive Procedures = SBIR Program Phase I Action or        1.0
            Procedures,     SBIR Program Phase II Action, then Product or Service Code        1.1
            DUNS Number     must begin with “A” (Research and Development), or Product
                            or Service Code may be 9999 if DUNS Number = 790238638
                            or 790238851.
     6      Competitive     If Competitive Procedures = Architect – Engineer, then          1.0, 1.1
            Procedures      Product or Service Code must begin with “C,” (Architect and
                            Engineering Code)
     7      Competitive     If Competitive Procedures = SDB Set-Aside or Reason Not         1.0, 1.1
            Procedures,     Competed = Non-Competitive 8(a), then Product or Service
            Reason Not      Code cannot start with “S1” (Utilities).
            Competed



Proprietary to GCE                                                                 Page 16
GS00M03PDC0004                                                                    Data Validations


 Serial    Element/                                       Rule                                 Service
Number Characteristics                                                                         Version
   8    Reason Not           If Reason Not Competed = Utilities, then Product or Service        1.0+
        Competed             Code must begin with “S1” (Utilities).
   9    Reason Not           If Reason Not Competed = Authorized for Resale, then               1.0+
        Competed             Product or Service Code must be for Supplies (position 1 of
                             Product or Service Code must be numeric)
   10     Competitive        If Competitive Procedures = Emerging Small Business Set-          1.0, 1.1
          Procedures         Aside, then Product or Service Code must be any code
                             starting with Y (Construction) or Z (Maintenance of Real
                             Property) except Y216 or Z216 (Dredging), or C111, C112,
                             C113, C114, C115, C116, C117, C118, C119, C121, C122,
                             C123, C124, C129, C130, C211, C212, C213, C214, C215,
                             C216, C219 (All Architect and Engineering Services), J998,
                             J999 (Non-Nuclear Ship Repair), R404 (Surveying), S205
                             (Garbage Collection), T002, T004, T008, T009, T014 (Map
                             Making), F015 (Well Drilling), P400 or P500 (Demolition).

                             If the Competitive Procedures/Reason not Competed =
                             Emerging Small Business Set-Aside, then Product or Service
                             Code must be any code starting with Y (Construction) or Z
                             (Maintenance of Real Property) except Y216, Y217, Z216,
                             Z217 (Dredging), or C111, C112, C113, C114, C115, C116,
                             C117, C118, C119, C121, C122, C123, C124, C129, C130,
                             C211, C212, C213, C214, C215, C216, C219 (All Architect
                             and Engineering Services), J998, J999 (Non-Nuclear Ship
                             Repair), R404 (Surveying), S205 (Garbage Collection), T002,
                             T004, T008, T009, T014 (Map Making), F015 (Well
                             Drilling), P400 or P500 (Demolition) or Product or Service
                             Code may be 9999 if DUNS Number = 790238638 or
                             790238851.
   11     Service Contract   If Service Contract Act = Yes, then position 1 of Product or       1.0+
          Act,               Service Code must be alpha, or Product or Service Code may
          DUNS Number        be 9999 if DUNS Number = 790238638 or 790238851.
   12     Davis-Bacon        If Davis-Bacon Act = Yes, then Product or Service Code must        1.0+
          Act,               be construction (begin with “Y” or “Z”), well drilling
          DUNS Number        (“F015”), or demolition (“P400” or “P500”). Product or
                             Service Code may be miscellaneous (“9999”) if DUNS
                             Number = 790238638 or 790238851.
   13     Business Types,    If Business Types = Historically Black College or University,      1.0+
          DUNS Number        Minority Institution, or Educational Institution, then position
                             1 of Product or Service Code must be alpha, or Product or
                             Service Code may be 9999 if DUNS Number=790238638 or
                             790238851.
   14     Competitive        If Competitive Procedures = STTR Program Phase I Action           1.0, 1.1
          Procedures,        or STTR Program Phase II Action, then Product or Service
          DUNS Number        Code must begin with “A” (Research and Development), or
                             Product or Service Code may be 9999 if DUNS Number =
                             790238638 or 790238851.




Proprietary to GCE                                                                    Page 17
GS00M03PDC0004                                                              Data Validations


 Serial    Element/                                  Rule                                Service
Number Characteristics                                                                   Version
  15    Solicitation     If Solicitation Procedures = “Bsic Research” or Reason Not       1.2+
        Procedures,      Competed = “Unsolicited Research Proposal,” then the
        Reason Not       Product or Service Code must begin with “A” (Research and
        Competed,        Development), or may be 9999 if DUNS Number=790238638
        DUNS Number      or 790238851.
  16    Research,        If Research = “SBIR Program Phase I Action” or “SBIR             1.2+
        DUNS Number      Program Phase II Action” or “STTR Program Phase I Action”
                         or “STTR Program Phase II Action,” then Product or Service
                         Code must begin with “A” (Research and Development), or
                         Product or Service Code may be 9999 if DUNS Number =
                         790238638 or 790238851. (for classified procurements only)
   17     Solicitation   If Solicitation Procedures = “Architect – Engineer,” then        1.2+
          Procedures     Product or Service Code must begin with “C” (Architect and
                         Engineering Code) or must be T002, T004, T008, T009,
                         T014, R404 or Product or Service Code may be 9999 if
                         DUNS Number = 790238638 or 790238851. (for classified
                         procurements only)
   18     Type of Set    If Type of Set Aside = “SDB Set-Aside” or “8(a) sole             1.2+
          Aside          source,” then Product or Service Code cannot start with “S1”
                         (Utilities) or Product or Service Code may be 9999 if DUNS
                         Number = 790238638 or 790238851 (for classified
                         procurements only).

                         If Type of Set Aside = “8(a) Competed” or “8(a) sole source,”
                         then Product or Service Code cannot start with “S1”
                         (Utilities) or Product or Service Code may be 9999 if DUNS
                         Number = 790238638 or 790238851 (for classified
                         procurements only).
   19     Reason Not     If Reason Not Competed = “Utilities,” then Product or            1.2+
          Competed       Service Code must begin with “S1” (Utilities) or Product or
                         Service Code may be 9999 if DUNS Number = 790238638 or
                         790238851. (for classified procurements only)
   20     Reason Not     If Reason Not Competed = “Authorized for Resale,” then           1.2+
          Competed       position 1 of Product or Service Code must be numeric (must
                         be a product).
   21     Type of Set    If Type of Set Aside “= Emerging Small Business Set-Aside,”      1.2+
          Aside          then Product or Service Code must be any code starting with
                         Y (Construction) or Z (Maintenance of Real Property) except
                         Y216, Y217, Z216, Z217 (Dredging), or C111, C112, C113,
                         C114, C115, C116, C117, C118, C119, C121, C122, C123,
                         C124, C129, C130, C211, C212, C213, C214, C215, C216,
                         C219 (All Architect and Engineering Services), J998, J999
                         (Non-Nuclear Ship Repair), R404 (Surveying), S205
                         (Garbage Collection), T002, T004, T008, T009, T014 (Map
                         Making), F015 (Well Drilling), P400 or P500 (Demolition) or
                         Product or Service Code may be 9999 if DUNS Number =
                         790238638 or 790238851 (for classified procurements only).



Proprietary to GCE                                                              Page 18
GS00M03PDC0004                                                                 Data Validations


 Serial    Element/                                    Rule                                 Service
Number Characteristics                                                                      Version
  22    Extent             If Product or Service Code = “S111,” “S112,” “S114” or            1.2+
        Competed,          “S119,” then (the Extent Competed must be Not Available for
        Reason Not         Competition and Reason Not Competed must = “Utilities”) or
        Competed           (Extent Competed can be Full & Open Competition and
                           Reason Not Competed must be blank).
     23     Product or     Product or Service Code must be 4 characters in length.           1.0+
            Service Code
            Length


8G        NAICS
 Serial    Element/                                    Rule                                 Service
Number Characteristics                                                                      Version
   1    NAICS Look-up      NAICS must be in the FPDS-NG NAICS Look-up Table.                 1.0+
        Table
   2    Performance-       If Performance-Based Service Acquisition = „Y‟, then the first    1.0+
        Based Service      three positions of NAICS must not be certain types of
        Contract           construction (may not begin with 233 [except 233110], 234 or
                           235).
     3      Competitive    If Competitive Procedures = Emerging Small Business Set-         1.0, 1.1
            Procedures     Aside, then NAICS must be one of the following:
                           a) Certain Construction (233110, 233210, 233220, 233310,
                           233320, 234110, 234120, 234910, 234920, 234930, 234990,
                           235110, 235210, 235310, 235410, 235420, 235430, 235510,
                           235520, 235610, 235710, 235810, 235910, 235920, 235930,
                           235940, 235950 or 235990
                           (233110, 233210, 233220, 233310, 233320, 234110,
                           234120, 234910, 234920, 234930, 234990, 235110,
                           235210, 235310, 235410, 235420, 235430, 235510,
                           235520, 235610, 235710, 235810, 235910, 235920,
                           235930, 235940, 235950 or 235990, 237210, 236115,
                           236117, 236118, 236116, 236220,236210, 237310,
                           237990,237110, 237120, 237130, 238210, 238910,
                           238220, 238320, 238140, 238310, 238340, 238130,
                           238350, 238330, 238160, 238170, 238390, 238990,
                           238110, 238190, 238120, 238150, 238290);
                           b) Various Non-Hazardous Waste Services (562111,562119
                           or 562219);
                           c) Architecture, Engineering, Surveying, Mapping
                           (541310,541330, 541360 or 541370); or
                           d) Ship Building or Repairing (336611).




Proprietary to GCE                                                                 Page 19
GS00M03PDC0004                                                                 Data Validations


     4      Type of Set      If the Type of Set Aside is Emerging Small Business Set-        1.2+
            Aside            Aside, then NAICS must be one of the following: a) Certain
                             Construction (237210, 236115, 236117, 236118, 236116,
                             36220,236210, 237310, 237990,237110, 237120, 237130,
                             238210, 238910, 239220, 238320, 238140, 238310, 238340,
                             238130, 238350, 238330, 238160, 238170, 238390, 238990,
                             238110, 238190, 238120, 238150, 238290, 562111, 562119,
                             562219, 336611);
                             (233110, 233210, 233220, 233310, 233320, 234110,
                             234120, 234910, 234920, 234930, 234990, 235110,
                             235210, 235310, 235410, 235420, 235430, 235510,
                             235520, 235610, 235710, 235810, 235910, 235920,
                             235930, 235940, 235950 or 235990, 237210, 236115,
                             236117, 236118, 236116, 236220,236210, 237310,
                             237990,237110, 237120, 237130, 238210, 238910,
                             238220, 238320, 238140, 238310, 238340, 238130,
                             238350, 238330, 238160, 238170, 238390, 238990,
                             238110, 238190, 238120, 238150, 238290);
                             b) Various Non-Hazardous Waste Services (562111,562119
                             or 562219);
                             c) Architecture, Engineering, Surveying, Mapping (541310,
                             541330, 541360, or 541370); or
                             d) Ship Building or Repairing (336611).
     5      NAICS Length     NAICS Code must be 6 characters in length.                      1.0+

8H       Information Technology Commercial Item Category
 Serial    Element/                                     Rule                              Service
Number Characteristics                                                                    Version
   1    Format              IT Commercial Item Category must be a valid value from the     1.0+
                            FPDS-NG Data Dictionary or blank.
     2      Program/Funding If Program/Funding Agency - Code is DoD and Product or        1.0, 1.1
            Agency - Code,  Service Code is for IT Equipment or Services (begins with
            Product or      “70,” “D3,” “H170,” “H270,” “H370,” “H970,” “J070,”
            Service Code,   “K070,” “L070,” “N070,” “U012” or “W070”) and
            Competitive     Simplified Acquisition Procedures were used (Competitive
            Procedures,     Procedures = Simplified Acquisition Procedures -
            Reason Not      Competitive or Reason Not Competed = Simplified
            Competed        Acquisition Procedures - Non-Competitive), then IT
                            Commercial Item Category must have a value, otherwise
                            must be blank.
     3      Commercial Item If Information Technology Commercial Item Category is A          1.0+
            Acquisition     (Commercially Available Off-the-Shelf Item), B (Other
            Procedures      Commercial Item of Supply), C (Non-developmental Item
                            other than Commercial Item), or E (Commercial Service),
                            then Commercial Item Acquisition Procedures must = Yes.
     4      Commercial Item If Information Technology Commercial Item Category is D          1.0+
            Acquisition     (Other Noncommercial Item of Supply), or F
            Procedures      (Noncommercial Service), then Commercial Item
                            Acquisition Procedures must = No.




Proprietary to GCE                                                                 Page 20
GS00M03PDC0004                                                                       Data Validations


 Serial     Element/                                        Rule                                Service
Number Characteristics                                                                          Version
   5    Program/Funding         If Program/Funding Agency - Code is DoD and Product or           1.2+
        Agency Code,            Service Code is for IT Equipment or Services (begins with
        Product or              “70,” “D3,” “H170,” “H270,” “H370,” “H970,” “J070,”
        Service Code,           “K070,” “L070,” “N070,” “U012” or “W070”) and
        Solicitation            Solicitation Procedure is “Simplified Acquisition
        Procedure               Procedures” then IT Commercial Item Category must have a
                                value, otherwise must be blank.

8J       GFE/GFP
 Serial     Element/                                         Rule                               Service
Number   Characteristics                                                                        Version
   1    Format                   Mandatory Element "GFE-GFP" is missing.                         1.0+

8K       EPA-Designated Product(s)
 Serial     Element/                                         Rule                               Service
Number   Characteristics                                                                        Version
   1    Format                   EPA-Designated Product(s) must be a valid value from            1.0+
                                 Data Dictionary or blank.

8L       Recovered Material Clauses
 Serial     Element/                                         Rule                               Service
Number   Characteristics                                                                        Version
   1    Format                   Recovered Material Clauses must be a valid value from           1.0+
                                 Data Dictionary or blank.

     3      EPA-Designated       If EPA-Designated Product(s) = Not Required, then                1.0+
            Product(s)           Recovered Material Clauses must be blank “No Clauses
                                 Included”, else Recovered Material Clauses must have a
                                 value.

8N       Contract Bundling
 Serial     Element/                                         Rule                               Service
Number   Characteristics                                                                        Version
   1    Format                   Contract Bundling must be a valid value from the FPDS-          1.0+
                                 NG Data Dictionary.
     2      Ultimate Contract    If Ultimate Contract Value is less than $5 million, then the     1.0+
            Value                Contract Bundling must be “Not a Bundled Requirement.”

9        Contractor Data

9A       DUNS Number
 Serial        Element/                                      Rule                               Service
Number       Characteristics                                                                    Version



Proprietary to GCE                                                                      Page 21
GS00M03PDC0004                                                                      Data Validations


     1      CCR                  DUNS Number must be in the CCR or be 790238638 or               1.0+
                                 790238851. May not be a Federal Government Entity.

     3      Principal Place of   If state/country positions of Principal Place of Performance    1.0+
            Performance          = “98,” then DUNS Number must = 790238638.
     4      Principal Place of   If the country positions of Principal Place of Performance =    1.0+
            Performance          “ZZ,” then DUNS Number must = 790238851.

9B       Contractor Name from Contract
 Serial     Element/                                        Rule                                Service
Number   Characteristics                                                                        Version
   1    Format,                  Contractor Name from Contract must not be blank unless          1.0+
        DUNS Number              DUNS Number is 790238638 (Classified Domestic
                                 Contractors) or 790238851 (Classified Foreign
                                 Contractors). Fill with “Classified.”

9C       Principal Place of Performance
 Serial      Element/                                        Rule                               Service
Number    Characteristics                                                                       Version
   1    FIPS 55/10 Look-up         Principal Place of Performance must be in the FPDS-NG         1.0+
        Table                      FIPS 55/10 look-up table.
   2    Format                     If Country is U.S., State and City or Place must be           1.0+
                                   completed, otherwise they must be left blank.
     3      Place of               If Place of Manufacture = Foreign, then Principal Place of    1.0+
            Manufacture            Performance must be a valid foreign country code.
     4      Contingency,           If Contingency, Humanitarian, or Peacekeeping                 1.0+
            Humanitarian, or       Operation = Yes, then state/country positions of Principal
            Peacekeeping           Place of Performance must be a valid foreign country
            Operation              code.

9E       Country of Origin
 Serial      Element/                                        Rule                         Service
Number    Characteristics                                                                 Version
   1    FPDS-NG FIPS 10            Country of Origin must be blank or in the FPDS-NG FIPS  1.0+
        look-up table              10 look-up table.
   2    Award Type,                If Award Type = DO and Referenced PIID points to an     1.0+
        Referenced PIID,           IDV for which IDV Type = FSS, then Country of Origin
        IDV Type                   must be blank.
   3    DUNS Number                If DUNS Number represents Federal Prison Industries,    1.0+
                                   i.e., UNICOR, then Country of Origin must be US.

9H       Place of Manufacture
  Serial        Element/                                     Rule                               Service
 Number      Characteristics                                                                    Version
    1       Format               Place of Manufacture must be a valid value from the             1.0+
                                 FPDS-NG Data Dictionary or blank.



Proprietary to GCE                                                                     Page 22
GS00M03PDC0004                                                                     Data Validations


9K        Zip Code - Place of Performance
  Serial         Element/                                   Rule                               Service
 Number       Characteristics                                                                  Version
    1        Format               For U.S., The Place Of Performance ZIP Code must of the       1.0+
                                  format ZIP+4 format (ddddd-dddd , where d is a numeric
                                  digit) and the last four digits cannot be '0000' or blank.
      2      Zip + 4 Code         For Place Of Performance Zip Code last 4 digits are            1.0+
                                  missing.


10        Competition Information
10A       Extent Competed
 Serial    Element/                                       Rule                                 Service
Number Characteristics                                                                         Version
   1    Format                  Extent Competed must be a valid value from the FPDS-            1.2+
                                NG Data Dictionary.
      2      Solicitation       If Extent Competed is “Full and Open Competition” then          1.2+
             Procedures         “Solicitation Procedures” except “No Solicitation
                                Procedures Used” must be selected.
      3      Award Type         If Extent Competed is “Full and Open Competition” then          1.2+
             Referenced IDV     Statutory Exceptions to Fair Opportunity cannot be
             type               selected
             Multiple or        If Award Type is a Delivery Order and the referenced IDV
             Single Award       is a Multiple Award IDC then Extent Competed can only
             IDC                be “Not Competed” or “Full and Open Competition after
             Statutory          Exclusion of Sources” (Full and Open Competition after
             Exceptions to      Exclusion of Sources means Fair Opportunity Process)
             Fair Opportunity

                                If Award Type is a Delivery Order and the Referenced
                                IDV is a Multiple Award IDC then Extent Competed can
                                only be Full and Open Competition, Full and Open
                                Competition after exclusion of sources, Competed Under
                                SAT, Follow on to Competed Action , Not Available for
                                Competition , Non-Competitive Delivery Order , Not
                                Competed Under SAT or Not Competed.




Proprietary to GCE                                                                     Page 23
GS00M03PDC0004                                                                  Data Validations


 Serial     Element/                                   Rule                               Service
Number Characteristics                                                                    Version
  3A    Award Type           If Award Type is a Delivery Order and the referenced IDV      1.2+
        Referenced IDV       is a Multiple Award IDC and Extent Competed is “Not
        type                 Competed” then Statutory Exceptions to Fair Opportunity
        Multiple or          must be selected
        Single Award
        IDC                  If Award Type is a Delivery Order and the referenced IDV
        Statutory            is a Multiple Award IDC and Extent Competed is Follow
        Exceptions to        on to Competed Action, Not Available for Competition,
        Fair Opportunity     Non-Competitive Delivery Order, Not Competed, or Not
                             Competed Under SAT then Statutory Exceptions to Fair
                             Opportunity must be selected.


   3B     Award Type         If Award Type is a Delivery Order and the referenced IDV       1.2
          Referenced IDV     is a Multiple Award IDC and Extent Competed is “Full
          type               and Open Competition after Exclusion of Sources” then
          Multiple or        Statutory Exceptions to Fair Opportunity cannot be
          Single Award       selected
          IDC
          Statutory
          Exceptions to
          Fair Opportunity
   3C     Award Type                                                                        1.2
          Referenced IDV     If Award Type is a Delivery Order and the referenced IDV
          type               is a Multiple Award IDC and Extent Competed is Full and
          Multiple or        Open Competition, Full and Open Competition after
          Single Award       exclusion of sources or Competed Under SAT then
          IDC                Number of Offers must be equal to or greater than one.
          Number of
          Offers
    4     Reason Not         If Extent Competed is “Full and Open Competition”, “Full      1.2+
          Competed           and Open Competition after Exclusion of Sources” or
                             “Competed under the SAT” then Reason Not Competed
                             cannot be selected
    5     Research           If Extent Competed is “Full and Open Competition,” then       1.2+
                             Research cannot be selected
    6     Type Set Aside     If Extent Competed is “Full and Open Competition,” then       1.2+
                             Type Set Aside must be none
    7     DUNS Number        If DUNS Number represents Federal Prison Industries, i.e.,    1.2+
                             UNICOR, then Extent Competed is “Not Available for
                             Competition.”
    8     Solicitation       If Extent Competed is “Not Competed” and contractType         1.2+
          Procedures         =“DO” or IDC then “Solicitation Procedures” must be
                             selected
    9     Statutory          If Extent Competed is “Not Competed” and award Type           1.2+
          Exceptions to      =“DO” and the referencing IDV is a Multiple Award IDC
          Fair Opportunity   then “Statutory Exception to Fair Opportunity” must be
                             selected



Proprietary to GCE                                                                 Page 24
GS00M03PDC0004                                                                 Data Validations


 Serial    Element/                                    Rule                              Service
Number Characteristics                                                                   Version
  10    Type Of Set          If Extent Competed is “Not Competed” then Type Set           1.2+
        Aside                Aside must be “None”
  11    Number Of            If Extent Competed is “Not Competed” or “Follow on to        1.2+
        Offers, Reason       Competed Action” and the number of offers is one, then
        Not Competed         Reason Not Competed must be “Follow on contract” or
                             “Unsolicited Research Proposal” or “Patent or Data
                             Rights” or “Standardization” or “Particular Sources” or
                             “International Agreement” or “National Security” or
                             “Public Interest”
   12     Reason Not         If Extent Competed is “Not Competed” or “Follow on to        1.2+
          Competed           Competed Action” then the Reason Not Competed must be
                             “Unique Source” or “Only One Source”
   13     Number Of          If Extent Competed is “Full and Open Competition After       1.2+
          Offers, Reason     Exclusion Of Sources” and the Number Of Offers is more
          Not Competed       than one, the Reason Not Competed value must be
                             “Follow on contract” or “Unsolicited Research Proposal”
                             or “Patent or Data Rights” or “Standardization” or
                             “Urgency” or “Particular Sources” or “International
                             Agreement” or “National Security” or “Public Interest”
   14     Statutory          If the Award type is Delivery Order and Referenced IDV       1.2+
          Exceptions to      is not a Multiple Award IDC and Extent Competed is “Not
          Fair Opportunity   Competed” then Statutory Exceptions to Fair Opportunity
                             must have a value.
   15     Award Type         If the Award Type is a Delivery or Task order and the        1.2+
          Referenced IDV,    referenced IDV is an FSS, then Extent Competed must be
          Extent             Full and Open Competition as per FAR 8.404 (a)
          Competed
                             If Award Type is a Delivery Order and the Referenced
                             IDV is an FSS then Extent Competed can only be Full and
                             Open Competition, Full and Open Competition after
                             exclusion of sources, Competed Under SAT, Competitive
                             Delivery Order, Not Competed Under SAT or Not
                             Competed.
  15A     Award Type         If Award Type is a Delivery Order and the referenced IDV      1.2
          Referenced IDV,    is an FSS and Extent Competed is “Not Competed” or
          Extent             “Not Competed Under SAT” then Statutory Exceptions to
          Competed,          Fair Opportunity must be selected
          Statutory
          Exceptions to
          Fair Opportunity
  15B     Award Type         If Award Type is a Delivery Order and the referenced IDV      1.2
          Referenced IDV,    is an FSS and Extent Competed is Full and Open
          Extent             Competition, Full and Open Competition after exclusion of
          Competed,          sources or Competed Under SAT or Competitive Delivery
          Number of          Order then Number of Offers must be equal to or greater
          Offers             than one.




Proprietary to GCE                                                                 Page 25
GS00M03PDC0004                                                                      Data Validations


 Serial    Element/                                        Rule                                Service
Number Characteristics                                                                         Version
  16    Award Type                If an IDV is a multiple Award IDC, then Extent Competed        1.2
        Referenced IDV            must be Full and Open Competition or Full and Open
                                  Competition after exclusion of sources.

   17        Number of            If Extent Competed is “Not Competed” or “Not competed          1.2
             Offers, Extent       under SAT” then number of offers must be one.
             Competed


10B       Competitive Procedures
 Serial     Element/                                         Rule                               Service
Number Characteristics                                                                          Version
   1    Format                     Competitive Procedures must be a valid value from the        1.0, 1.1
                                   FPDS-NG Data Dictionary.
      2      Reason Not            If Reason Not Competed is blank, then Competitive            1.0, 1.1
             Competed              Procedures must not be blank.
      4      Product or Service    If Product or Service Code = “S111,” “S112,” “S114” or       1.0, 1.1
             Code, Reason Not      “S119,” then Competitive Procedures must have a value
             Competed              other than Small Business Set-Aside or Reason Not
                                   Competed must = Utilities.
      6      Business Types –      If Competitive Procedures = SDB Set-Aside, SDB               1.0, 1.1
             SDB                   Participating Program, “8(a) Set Aside,” or Combination
                                   HUBZone and 8(a), then Business Types must = Small
                                   Disadvantaged Business or 8(a) Participant.

                                   If Competitve Procedures/Reason Not Competed = "SDB
                                   Set-Aside 8(a), "SDB Participating Program" or "8(a) with
                                   HUBZone", then the vendor Business Type must = "Small
                                   Disadvantaged Business" or "8(a) Participant.
      8      Business Types –      Competitive Procedures = HUBZone Set-Aside,                  1.0, 1.1
             HUBZone               Combination HUBZone and 8(a), HUBZone Price
                                   Evaluation Preference, or Combined HUBZone /SDB Price
                                   Adjustment or 8(a) Set Aside or Reason Not Competed =
                                   HUBZone Sole Source, then Business Types must =
                                   HUBZone Firm.

                                   If Competitive Procedures = HUBZone Set-Aside, 8(a) with
                                   HUBZone, HUBZone Price Evaluation Preference, or
                                   Combined HUBZone /SDB Price Adjustment or 8(a) Set
                                   Aside or Reason Not Competed = HUBZone Sole Source,
                                   then Business Types must = HUBZone Firm.
      9      Business Types -      If Competitive Procedures = Very Small Business Set-         1.0, 1.1
             Very Small            Aside, then Contracting Officer‟s Determination of
             Business              Business Size must = Small.
   10        Business Types -      If Competitive Procedures = Emerging Small Business Set-     1.0, 1.1
             Emerging Small        Aside, then Business Types must = Emerging Small
             Business              Business.



Proprietary to GCE                                                                      Page 26
GS00M03PDC0004                                                                     Data Validations


 Serial     Element/                                        Rule                              Service
Number Characteristics                                                                        Version
  11    Business Types -         If Competitive Procedures = HBCU or MI Set-Aside, then       1.0, 1.1
        HBCU/MI                  Business Types must = Historically Black College or
                                 University or Minority Institution.
   12        Contracting         If Contracting Officer‟s Determination of Business Size is   1.0, 1.1
             Officer‟s           other than small, then Competitive Procedures must not =
             Determination of    Small Business Set-Aside, SDB Set-Aside, HBCU or MI
             Business Size       Set-Aside, Very Small Business Set-Aside, Emerging Small
                                 Business Set-Aside, HUBZone Set-Aside, Combination
                                 HUBZone and 8(a), SDB Price Evaluation Adjustment,
                                 SDB Preferential Consideration - Partial SB Set-Aside,
                                 HUBZone Price Evaluation Preference, or Combined
                                 HUBZone Preference and Small Disadvantaged Business
                                 Price Evaluation Adjustment.


                                 If Contracting Officer‟s Determination of Business Size is
                                 other than small, then Competitive Procedures must not =
                                 Small Business Set-Aside, HBCU or MI Set-Aside, Very
                                 Small Business Set-Aside, Emerging Small Business Set-
                                 Aside, HUBZone Set-Aside, 8(a) with HUBZone, SDB
                                 Price Evaluation Adjustment, SDB Preferential
                                 Consideration - Partial SB Set-Aside, HUBZone Price
                                 Evaluation Preference, or Combined HUBZone Preference
                                 and Small Disadvantaged Business Price Evaluation
                                 Adjustment.
   13        Contracting         If Competitive Procedures = SBIR Program Phase I Action      1.0, 1.1
             Officer‟s           or SBIR Program Phase II Action, then Contracting
             Determination of    Officer‟s Determination of Business Size must equal Small
             Business Size -     Business.
             Eligible for SBIR
   14        Contracting         If Competitive Procedures = STTR Program Phase I Action      1.0, 1.1
             Officer‟s           or STTR Program Phase II Action, then Contracting
             Determination of    Officer‟s Determination of Business Size must equal Small
             Business Size -     Business.
             Eligible for STTR

10C       Reason Not Competed
 Serial     Element/                                         Rule                             Service
Number    Characteristics                                                                     Version
   1    Format                     Reason Not Competed must be a valid value from the          1.0+
                                   FPDS-NG Data Dictionary.
      2      Competitive           If Competitive Procedures is blank, then Reason Not        1.0, 1.1
             Procedures            Competed must not be blank.
      3      DUNS Number           If DUNS Number is the DUNS that represents Federal           1.0+
                                   Prison Industries, i.e., UNICOR, then Reason Not
                                   Competed must = UNICOR.




Proprietary to GCE                                                                    Page 27
GS00M03PDC0004                                                              Data Validations


 Serial      Element/                                 Rule                              Service
Number    Characteristics                                                               Version
   4    Extent Competed     If the Extent Competed is “Follow on to Competed             1.2+
                            Action,” “Not Available for Competition,” or “Not
                            Competed,” a valid Reason Not Competed must be
                            selected.
    5     Extent Competed   If the Reason Not Competed is “Urgency” then the Extent       1.2+
                            Competed must be “Competed After Exclusion Of
                            Sources” or “Not competed.”
    6     Extent Competed   If the Extent Competed is “Competed After Exclusion Of        1.2+
                            Sources” and the Number Of Offers is more than one and
                            no Type of Set-Aside is selected, the Reason Not
                            Competed value must be “Follow on contract,”
                            “Unsolicited Research Proposal,” “Patent or Data
                            Rights,” “Standardization,” “Urgency,” “Particular
                            Sources (Mobilization, Essential R&D)”,” “National
                            Security,” or “Public Interest.”
    7     Extent Competed   If Reason Not Competed is “Unique Source” or “Only            1.2+
                            One Source – Other,” then Extent Competed must be
                            “Not Competed” or “Follow on to Competed Action.”
    8     Extent Competed   If the Extent Competed is “Not Competed” or “Follow on        1.2+
                            to Competed Action” and the number of offers is one,
                            then the Reason Not Competed must be “Unique Source”,
                            “Follow on to Competed Action”, “Follow-on Contract”,
                            "Unsolicited Research Proposal”, “Patent or Data Rights”,
                            “Standardization”, “Only One Source-Other”, “Particular
                            Sources (Mobilization , Essential R&D)”, “National
                            Security” or “Public Interest.”
    9     Extent Competed   If the Extent Competed is “Not Available For                  1.2+
                            Competition,” then Reason Not Competed must be
                            “Authorized by Statute,” “Utilities,” “International
                            Agreement,” “Authorized Resale” or “UNICOR.”

                            If the Extent Competed is “Not Available For
                            Competition”, and CCR information for Vendor is
                            “JWOD (Sheltered Workshop)” then Reason Not
                            Competed must be “Directed to JWOD Nonprofit
                            Agency”.
   10     Extent Competed   If the Extent Competed is “Follow on to Competed              1.2+
                            Action,” “Not Available for Competition” or “Not
                            Competed” and the action is not an order against a multi
                            award contract, the Reason Not Competed must have a
                            value.
   11     Evaluated         If the Reason Not Competed is “Authorized by Statute,”        1.2+
          Preference        the Evaluated Preference must be “None.”
   12     Extent Competed   If Reason Not competed, is “Urgency” then the Extent          1.2+
                            Competed should be “Full and Open Competition after
                            Exclusion Of Sources” or “Not Competed.”




Proprietary to GCE                                                              Page 28
GS00M03PDC0004                                                                  Data Validations


10D   Number of Offers Received
 Serial     Element/                                      Rule                             Service
Number    Characteristics                                                                  Version
   1    Format                  Number of Offers Received must be a number between 1        1.0+
                                and 999.

10E   Pre-Award Synopsis Requirement
  Serial       Element/                                   Rule                             Service
 Number      Characteristics                                                               Version
    1      Format               Pre-Award Synopsis Requirement is a Boolean.                1.0+

10F   Synopsis Waiver Exception
 Serial     Element/                                     Rule                              Service
Number   Characteristics                                                                   Version
   1    Format                 Synopsis Waiver Exception is a Boolean.                      1.0+
   2    Contracting            If Synopsis Waiver Exception = Yes, then Contracting         1.0+
        Officer‟s              Officer‟s Determination of Business Size must be Small.
        Determination of
        Business Size
   3    Award Type,            If Synopsis Waiver Exception = Yes, then Award Type         1.0, 1.1
        Competitive            must = Purchase Order and Competitive Procedures must =
        Procedures,            Simplified Acquisition Procedures - Competitive or Reason
        Reason Not             Not Competed must = Simplified Acquisition Procedures -
        Competed               Non-Competitive.
   4    Small Business         If Small Business Competitiveness Demonstration Program       1.0+
        Competitiveness        = Yes, then Synopsis Waiver Exception must = No.
        Demonstration
        Program
   5    Synopsis Waiver        If Synopsis Waiver Exception = Yes, then Ultimate             1.0+
        Exception              Contract Value >= $25,000 and <= $100,000.

10G   Alternative Advertising
 Serial    Element/                                 Rule                                   Service
Number Characteristics                                                                     Version
   1    Format         Alternative Advertising is a Boolean.                                1.0+

10H   Commercial Item Acquisition Procedures
 Serial     Element/                                     Rule                              Service
Number   Characteristics                                                                   Version
   1    Format                 Commercial Item Acquisition Procedures is a Boolean.         1.0+



10L   A-76 (FAIR Act) Action
 Serial      Element/                                    Rule                              Service
Number     Characteristics                                                                 Version


Proprietary to GCE                                                                 Page 29
GS00M03PDC0004                                                                   Data Validations


      1      Format             A-76 (Fair Act) Action is a Boolean.                           1.0+

10M       Solicitation Procedure
 Serial    Element/                                  Rule                          Service
Number Characteristics                                                             Version
   1    Format         Solicitation Procedure must be a valid value from the FPDS-  1.2+
                       NG Data Dictionary.
   2    Format         Solicitation Procedure must be a valid value from the FPDS-  1.2+
                       NG Data Dictionary. One value must always be selected for
                       each action. (Note: This will be checked by the FPDS-NG
                       mandatory element and reference data validations)
   3    Research       The solicitation procedure for “SBIRs and STTRs” must be     1.2+
                       “Negotiated Proposal.”
   4    Reason Not     If the Solicitation Procedure is “Simplified Acquisition     1.2+
        Competed       Procedure” and the Extent Competed is “Not competed,” “Not
                       Available for Competition” or “Follow on to Competed
                       Action” the Reason Not Competed must be “SAP not
                       Competed.”

10N       Type Set Aside
 Serial     Element/                                       Rule                               Service
Number   Characteristics                                                                      Version
   1    Format                  Type Set Aside must be a valid value from the FPDS-NG          1.2+
                                Data Dictionary. A value from the list or “None” must be
                                selected. Only one value may be selected. (Note: This will
                                be handled by FPDS-NG Mandatory element and reference
                                data validations.)
      2      Extent Competed,   If Type of Set Aside is other than "No Set Aside Used" then    1.2+
             Competed After     Extent Competed must be "Full and Open Competition after
             Exclusion          Exclusion of Sources"

                                If type of set aside is „Small Business Set Aside-
                                Total‟, „Small Business Set Aside-Partial‟, „HBCU or
                                MI Set Aside-Total‟, „HBCU or MI Set Aside-
                                Partial‟, „ Very Small Business Set Aside‟, „Emerging
                                Small Business Set Aside‟ , „HUBZone Set
                                Aside‟,„Service Disabled Veteran Owned Small
                                Business Set Aside‟, „8(a) Competed‟, „Buy Indian‟,
                                „8(a) with Hub Zone‟ then Extent Competed must be
                                Full and Open Competition after Exclusion of Sources.
   2A        Extent Competed    If Type Set Aside = Reserved for Small Business $2501-         1.2+
                                100K then Extent Competed must be Competed Under SAT
                                or Not Competed Under SAT




Proprietary to GCE                                                                   Page 30
GS00M03PDC0004                                                                 Data Validations


 Serial      Element/                                   Rule                               Service
Number   Characteristics                                                                   Version
   3    Solicitation          If Type Set Aside= Small Business Set Aside - Total, Small    1.2+
        Procedures            Business Set Aside - Partial, 8(a) SDB Set-Aside, HBCU or
                              MI Set Aside - Total, HBCU or MI Set Aside - Partial,
                              Very Small Business Set Aside, Emerging Small Business
                              Set Aside, HUBZone Set Aside, Service Disabled Veteran
                              Owned Small Business Set Aside, Small Disadvantaged
                              Business Set Aside, or $2501-100K, then “Solicitation
                              Procedures” must be selected.
    4     Award Type          If Award Type is a Stand Alone Contract or Purchase Order     1.2+
          IDV Type            or IDV Type is FSS, GWAC, BPA, IDC or BOA and Type
          Statutory           Set Aside= Small Business Set Aside - Total, Small
          Exception to Fair   Business Set Aside - Partial, 8(a) SDB Set-Aside, HBCU or
          Opportunity         MI Set Aside - Total, HBCU or MI Set Aside - Partial,
                              Very Small Business Set Aside, Emerging Small Business
                              Set Aside, HUBZone Set Aside, Service Disabled Veteran
                              Owned Small Business Set Aside, Small Disadvantaged
                              Business Set Aside, or $2501-100K, then “Statutory
                              Exception to Fair Opportunity” cannot be selected.

                              If Award Type is a Definitive Contract or Purchase Order
                              or IDV Type is FSS, GWAC, BPA, IDC or BOA and Type
                              Set Aside= Small Business Set Aside - Total, Small
                              Business Set Aside - Partial, 8(a) Competed, HBCU or MI
                              Set Aside - Total, HBCU or MI Set Aside - Partial, Very
                              Small Business Set Aside, Emerging Small Business Set
                              Aside, HUBZone Set Aside, Service Disabled Veteran
                              Owned Small Business Set Aside, or $2501-100K, then
                              “Statutory Exception to Fair Opportunity” cannot be
                              selected.
    5     Evaluated           If Type of Set Aside is Small Business Set-Aside, Small       1.2+
          Preference          Business Set-Aside -- Partial, SDB Set-Aside, HBCU Total,
                              HBCU Partial, Very Small Business, Emerging Small
                              Business, HUBZone Set-Aside, Service Disabled Veteran
                              Owned Small Business Set-Aside Or Reserved for Small
                              Business $2501 to 100K then Evaluated Preference must be
                              "No preference used”

                              If Type of Set Aside is Small Business Set-Aside, Small
                              Business Set-Aside -- Partial, 8(a) Competed, HBCU Total,
                              HBCU Partial, Very Small Business, Emerging Small
                              Business, HUBZone Set-Aside, Service Disabled Veteran
                              Owned Small Business Set-Aside Or Reserved for Small
                              Business $2501 to 100K then Evaluated Preference must be
                              "No preference used”




Proprietary to GCE                                                                Page 31
GS00M03PDC0004                                                                 Data Validations


 Serial     Element/                                    Rule                               Service
Number   Characteristics                                                                   Version
   6    Research              If Type Set Aside= Small Business Set Aside - Total, Small    1.2+
                              Business Set Aside - Partial, 8(a) SDB Set-Aside, HBCU or
                              MI Set Aside - Total, HBCU or MI Set Aside - Partial,
                              Very Small Business Set Aside, Emerging Small Business
                              Set Aside, HUBZone Set Aside,Service Disabled Veteran
                              Owned Small Business Set Aside, Small Disadvantaged
                              Business Set Aside, or $2501-100K then “Research” cannot
                              be selected.
    7     Reason Not          If Type Set Aside= Small Business Set Aside - Total, Small    1.2+
          Competed            Business Set Aside - Partial, 8(a) SDB Set-Aside, HBCU or
                              MI Set Aside - Total, HBCU or MI Set Aside - Partial,
                              Very Small Business Set Aside, Emerging Small Business
                              Set Aside, HUBZone Set Aside, Service Disabled Veteran
                              Owned Small Business Set Aside, Small Disadvantaged
                              Business Set Aside, or $2501-100K, then “Reason Not
                              Competed” cannot be selected.

                              If Type of Set Aside = Small Business Set-Aside, Small
                              Business Set-Aside -- Partial, 8(a) Competed, HBCU or MI
                              Set Aside - Total, HBCU or MI Set Aside - Partial, Very
                              Small Business, Emerging Small Business, HUBZone Set-
                              Aside, Service Disabled Veteran Owned Small Business
                              Set-Aside Or Reserved for Small Business $2501 to 100K
                              then Reason Not Competed must not be selected.
    8     Extent Competed     If Type Set Aside= “8(a) Sole Source” or “HUBZone Sole        1.2+
                              Source” or “SDVOSB Sole Source” then Extent Competed
                              must be “Not Available for Competition.”
    9     Solicitation        If Type Set Aside= “8(a) Sole Source” or “HUBZone Sole        1.2+
          Procedures          Source” or “SDVOSB Sole Source” then “Solicitation
                              Procedures” must be selected.
   10     Award Type          If Award Type is a Delivery Order and the referenced IDV      1.2+
          Referenced IDV      is a Multiple Award IDC and Type Set Aside= “8(a) Sole
          Type                Source” or “HUBZone Sole Source” or “SDVOSB Sole
          Statutory           Source” then “Statutory Exception to Fair Opportunity”
          Exception to Fair   should be selected.
          Opportunity
   11     Evaluated           If Type Set Aside= “8(a) Sole Source” or “HUBZone Sole        1.2+
          Preference          Source” or “SDVOSB Sole Source” then “Evaluated
                              Preference” should be selected as None.
   12     Reason Not          If Type Set Aside= “8(a) Sole Source” or “HUBZone Sole        1.2+
          Competed            Source” or “SDVOSB Sole Source” then “Reason Not
                              Competed” must be “Authorized by Statue.”
   13     Extent Competed     If the Type Set Aside is “8(a) Sole Source” or “HUBZone       1.2+
                              Sole Source” or “SDVOSB Sole Source” and the Reason
                              Not Competed is “Authorized by Statute” then the Extent
                              Competed must be “Not Available for Competition.”




Proprietary to GCE                                                                Page 32
GS00M03PDC0004                                                                      Data Validations


 Serial      Element/                                        Rule                               Service
Number   Characteristics                                                                        Version
  14    Solicitation               If the Type of Set Aside is “8(a) Sole Source” or             1.2+
        Procedure                  “HUBZone Sole Source” or “SDVOSB Sole Source,” the
                                   Solicitation Procedure cannot be “Sealed Bid” or “Two
                                   Step.”
      15      Product or Service   If Product or Service Code = “S111,” “S112,” “S114” or         1.2+
              Code, Type of Set    “S119,” then the Type of Set Aside must have a value other
              Aside, Reason Not    than “Small Business Set-Aside” or the Reason Not
              Competed             Competed must = “Utilities” or be blank.
      16      Business Types –     If Type of Set Asides = “SDB Set-Aside,” “SDB                  1.2+
              SDB – Type of        Participating Program,” “8(a) Competitive Set Aside,” or
              Set Asides           “8(a) sole source,” then Business Type must = “Small
                                   Disadvantaged Business” or “8(a) Participant Firm.”


                                   If the Type of Set Aside is 8(a) with HUBZone, 8a
                                   Competed or 8(a) sole source, then Business Type must be
                                   Small Disadvantaged Business or 8(a) Firm.
      17      Business Types –     If the Type of Set Aside = “HUBZone Set-Aside,”                1.2+
              HUBZone              “HUBZone Sole Source” or “8(a) Set Aside,” or the
                                   Evaluated Preference is “HUBZone Price Evaluation
                                   Preference,” or “Combined HUBZone /SDB Price
                                   Adjustment” then Business Type must = “HUBZone Firm.”
      18      Business Types -     If the Type of Set Aside = “Very Small Business Set-           1.2+
              Very Small           Aside,” and Date Signed is September 30, 2003 or prior
              Business             then the Contracting Officer‟s Determination of Business
                                   Size must be “Small Business.”
      19      Business Types -     If the Type of Set Aside = “Emerging Small Business Set-       1.2+
              Emerging Small       Aside,” then the Business Type must = “Emerging Small
              Business             Business.”
      20      Business Types -     If the Type of Set Aside = “HBCU or MI Set-Aside,” then        1.2+
              HBCU/MI              the Business Type must = “Historically Black College or
                                   University or Minority Institution.”
      21      Contracting          If Contracting Officer‟s Determination of Business Size is     1.2+
              Officer‟s            “Other than small,” then the Type of Set Aside and the
              Determination of     Evaluated Preference must be “None.”
              Business Size

10P        Evaluated Preference
 Serial    Element/                              Rule                            Service
Number Characteristics                                                           Version
   1    Format         Evaluated Preference must be a valid value from the FPDS-  1.2+
                       NG Data Dictionary.




Proprietary to GCE                                                                      Page 33
GS00M03PDC0004                                                                     Data Validations


   2A        Extent              If the Evaluated Preferences is not “SDB Preferential           1.2+
             Competed            Consideration – Partial SB Set Aside” or “No Preference
                                 Used” then the Extent Competed must be “Full and Open
                                 Competition”
                                 If the Evaluated Preferences is “Combined HUB/ SDB
                                 Preference, HUBZone Price Evaluation, SDB Price
                                 Evaluation” then the Extent Competed must be “Full and
                                 Open Competition”
   2B        Extent              If the Evaluated Preferences is “SDB Preferential               1.2+
             Competed            Consideration – Partial SB Set Aside” then the Extent
                                 Competed must be “Competed after Exclusion of Sources”

10Q       Research
 Serial     Element/                                         Rule                               Service
Number   Characteristics                                                                        Version
   1    Format                     Research must be a valid value from the FPDS-NG Data          1.2+
                                   Dictionary.
      2      Extent Competed       If the Research is “SBIR Phase I Action,” “SBIR Phase II      1.2+
                                   Action,” “STTR Phase I Action” or “STTR Phase II
                                   Action,” the Extent Competed value must be “Competed
                                   After Exclusion Of Sources”
      3      Contracting           If Research = “SBIR Program Phase I Action” or “SBIR          1.2+
             Officer‟s             Program Phase II Action” or “STTR Program Phase I
             Determination of      Action” or “STTR Program Phase II Action” then
             Business Size -       Contracting Officer‟s Determination of Business Size must
             Eligible for SBIR     equal “Small Business.”
      4      Solicitation          If Research is selected then Solicitation Procedures must be  1.2+
             Procedures            “Negotiated Proposal.”.
      5      Type Set Aside        If Research is selected then Type of Set Aside must be        1.2+
                                   Small Business Set Aside – Total

10R       Statutory Exceptions to Fair Opportunity
 Serial    Element/                                 Rule                              Service
Number Characteristics                                                                Version
   1    Format         Statutory Exceptions to Fair Opportunity must be a valid value  1.2+
                       from the FPDS-NG Data Dictionary.
   2    Extent         If the Award type is DO, and the referenced IDV is a Multi-     1.2+
        Competed       Award IDC and Extent Competed is “Follow on to Competed
                       Action,” “Not Available for Competition” or “Not Competed,”
                       then the Statutory Exceptions to Fair Opportunity must have a
                       value.




Proprietary to GCE                                                                     Page 34
GS00M03PDC0004                                                                      Data Validations


11        Preference Programs
11A       Contracting Officer’s Determination of Business Size
 Serial     Element/                                         Rule                                Service
Number   Characteristics                                                                         Version
   1    Format                    Contracting Officer‟s Determination of Business Size must       1.0+
                                  be a valid value from the FPDS-NG Data Dictionary.

11B       Subcontracting Plan
 Serial     Element/                                         Rule                                Service
Number Characteristics                                                                           Version
   1    Format                    Subcontracting Plan must be a valid value from the FPDS-        1.0+
                                  NG Data Dictionary.
      2      Contracting          If Contracting Officer‟s Determination of Business Size =       1.0+
             Officer‟s            “Small Business,” then Subcontracting Plan must be “Not
             Determination of     Required.”
             Business Size
      3      Competitive          If Competitive Procedures = Simplified Acquisition              1.0+
             Procedures,          Procedures - Competitive or Reason Not Competed =
             Reason Not           Simplified Acquisition Procedures - Non-Competitive, then
             Competed             Subcontracting Plan must be “Not Required.”
      4      DUNS Number          If DUNS Number is the DUNS that represents Federal              1.0+
                                  Prison Industries, i.e., UNICOR, then Subcontracting Plan
                                  must be “Not Required.”
      5      Principal Place of   If Principal Place of Performance does not indicate US, then    1.0+
             Performance          Subcontracting Plan must be “Not Required.”
      6      Solicitation         If Solicitation Procedures = “Simplified Acquisition            1.2+
             Procedures           Procedures,” then Subcontracting Plan must be “Not
                                  Required.”


11C       Price Evaluation Adjustment/Preference Percent Difference
 Serial     Element/                                         Rule                                Service
Number   Characteristics                                                                         Version
   1    Format                    Price Evaluation Adjustment/Preference Percent Difference       1.0+
                                  must be a whole percent, blank, or zero.
     2A      Competitive          If Competitive Procedures = SDB Price Evaluation               1.0, 1.1
             Procedures/          Adjustment, HUBZone Price Evaluation Preference or SDB
             Reason Not           Preferential Consideration - Partial SB Set-Aside, then
             Competed.            Price Evaluation Adjustment/Preference Percent Difference
                                  must be greater than 00% and less or equal to 10%. If
                                  Competitive Procedures = Combined HUBZone/Small
                                  Disadvantaged Business Price Adjustment), then Price
                                  Evaluation Adjustment/Preference Percent Difference must
                                  be greater than 00% and less or equal to 20%.
                                  If Competitive Procedures/Reason Not Competed is SDB
                                  Price Evaluation, HUBZone price Evaluation, SDB
                                  Preferential Consideration - Partial SB Set-Aside, then
                                  Price Evaluation Adjustment/Preference Percent Difference



Proprietary to GCE                                                                      Page 35
GS00M03PDC0004                                                                     Data Validations


                                 must be greater than 00% and less or equal to 10%.
     2B      Competitive         If Competitive Procedures/Reason Not Competed is               1.0, 1.1
             Procedures/         Combined HUBZone/Small Disadvantaged Business Price
             Reason Not          Adjustment), then Price Evaluation Adjustment/Preference
             Competed.           Percent Difference must be greater than 00% and less or
                                 equal to 20%.

11D       Reason Not Awarded to Small Disadvantaged Business
 Serial     Element/                                        Rule                                Service
Number Characteristics                                                                          Version
   1    Format                   Reason Not Awarded to Small Disadvantaged Business              1.0+
                                 (SDB) must be a valid value from the FPDS-NG Data
                                 Dictionary or blank.
      2      Contracting         Must be blank if the Contracting Officer determined that the    1.0+
             Officer‟s           contractor is a small business and the business type
             Determination of    indicates a Disadvantaged Business.
             Business Size,
             Business Types


11E       Reason Not Awarded to a Small Business
 Serial     Element/                                        Rule                                Service
Number   Characteristics                                                                        Version
   1    Format                   Reason Not Awarded to Small Business (SB) must be a             1.0+
                                 valid value from the FPDS-NG Data Dictionary or blank.
      2      Contracting         Must be blank if the Contracting Officer determined that the    1.0+
             Officer‟s           contractor is a small business.
             Determination of
             Business Size

12        Transaction Information
12A       IDV Type
 Serial    Element/                                        Rule                                 Service
Number Characteristics                                                                          Version
   1    Format                  Must be a valid code from the FPDS-NG Data Dictionary or         1.0+
                                blank.
      2      Award Type,        Must be blank if Award Type or Reason for Modification is        1.0+
             Reason for         completed.
             Modification

12B       Award Type
 Serial     Element/                                        Rule                                Service
Number   Characteristics                                                                        Version
   1    Format                   Must be a valid code from the FPDS-NG Data Dictionary           1.0+
                                 or blank.
      2      IDV Type, Reason    Must be blank if IDV Type or Reason for Modification is         1.0+
             for Modification    completed.


Proprietary to GCE                                                                     Page 36
GS00M03PDC0004                                                                 Data Validations




12C       Reason for Modification
 Serial    Element/                                     Rule                             Service
Number Characteristics                                                                   Version
   1    Format                Must be a valid code from the FPDS-NG Data Dictionary or    1.0+
                              blank.
      2      IDV Type,        Must be blank if IDV Type or Award Type is completed.         1.0+
             Award Type

12D       Record Type
 Serial     Element/                                     Rule                            Service
Number   Characteristics                                                                 Version
   1    Format                 Must be a valid code from the FPDS-NG Data Dictionary.     1.0+


PROPOSED FPDS-NG CONTRACTOR DATA

13        Contractor Data
13A       Contractor’s TIN
 Serial     Element/                                     Rule                            Service
Number   Characteristics                                                                 Version
   1    Format                 Contractor‟s TIN must be obtained in CCR Data Element      1.0+
                               Business Rules.

13B       Number of Employees
 Serial     Element/                                     Rule                            Service
Number   Characteristics                                                                 Version
   1    Format                 Number of Employees must be obtained in CCR Data           1.0+
                               Element Business Rules.

13C       Annual Revenue
 Serial       Element/                                   Rule                            Service
Number     Characteristics                                                               Version
        1 Format               Annual Revenue must be obtained in CCR Data Element        1.0+
                               Business Rules.

13D       Registration Date
 Serial     Element/                                     Rule                            Service
Number   Characteristics                                                                 Version
   1    Format                 Registration Date must be obtained in CCR Data Element     1.0+
                               Business Rules.




Proprietary to GCE                                                                Page 37
GS00M03PDC0004                                                                Data Validations


13E   Renewal Date
 Serial     Element/                                    Rule                              Service
Number   Characteristics                                                                  Version
   1    Format                Renewal Date must be obtained in CCR Data Element            1.0+
                              Business Rules.
13F   Organizational Type
 Serial     Element/                                    Rule                              Service
Number   Characteristics                                                                  Version
   1    Format                Organizational Type is String. (See CCR Data Element         1.0+
                              Business Rules)

13G   Country of Incorporation
 Serial     Element/                                    Rule                              Service
Number   Characteristics                                                                  Version
   1    Format                Country of Incorporation is String. (See CCR Data Element    1.0+
                              Business Rules)

13H   Parent’s DUNS Number
 Serial     Element/                                    Rule                              Service
Number   Characteristics                                                                  Version
   1    Format                Parent‟s DUNS Number must be obtained in CCR Data            1.0+
                              Element Business Rules.

13I   Local Government
  Serial       Element/                                 Rule                              Service
 Number     Characteristics                                                               Version
    1      Format             Local Government is a Boolean. Can be derived from the       1.0+
                              CCR data element „Business Types.‟

13J   State Government
 Serial     Element/                                    Rule                              Service
Number   Characteristics                                                                  Version
   1    Format                State Government is a Boolean. Can be derived from the       1.0+
                              CCR data element „Business Types.‟

13K   Federal Government
 Serial     Element/                                    Rule                              Service
Number   Characteristics                                                                  Version
   1    Format                Federal Government is a Boolean. Can be derived from the     1.0+
                              CCR data element „Business Types.‟




Proprietary to GCE                                                                Page 38
GS00M03PDC0004                                                                Data Validations


13L   Tribal Government
 Serial     Element/                                   Rule                              Service
Number   Characteristics                                                                 Version
   1    Format              Tribal Government is a Boolean. Can be derived from the       1.0+
                            CCR data element „Business Types.‟

13M   Emerging Small Business
 Serial     Element/                                   Rule                              Service
Number   Characteristics                                                                 Version
   1    Format              Emerging Small Business is a Boolean. Can be derived          1.0+
                            from the CCR data element „Business Types.‟

13N   8(a) Program Participant
 Serial     Element/                                   Rule                              Service
Number   Characteristics                                                                 Version
   1    Format              8(a) Program Participant is a Boolean. Can be derived from    1.0+
                            the CCR data element „Business Types.‟
13O   Historically Underutilized Business Zone (HUBZone) Firm
 Serial     Element/                                   Rule                              Service
Number   Characteristics                                                                 Version
   1    Format              Historically Underutilized Business Zone (HUBZone) Firm       1.0+
                            is a Boolean. Can be derived from the CCR data element
                            „Business Types.‟

13P   Small Disadvantaged Business
 Serial     Element/                                   Rule                              Service
Number   Characteristics                                                                 Version
   1    Format              Small Disadvantaged Business is a Boolean. Can be derived     1.0+
                            from the CCR data element „Business Types.‟

13Q   Sheltered Workshop (JWOD Provider)
 Serial     Element/                                   Rule                              Service
Number   Characteristics                                                                 Version
   1    Format              Sheltered Workshop (JWOD Provider) is a Boolean. Can be       1.0+
                            derived from the CCR data element „Business Types.‟

13R   Historically Black College or University
 Serial     Element/                                   Rule                              Service
Number   Characteristics                                                                 Version
   1    Format              Historically Black College or University is a Boolean. Can    1.0+
                            be derived from the CCR data element „Business Types.‟




Proprietary to GCE                                                               Page 39
GS00M03PDC0004                                                                 Data Validations


13S   Minority Institution
 Serial     Element/                                    Rule                              Service
Number   Characteristics                                                                  Version
   1    Format               Minority Institution is a Boolean. Can be derived from the    1.0+
                             CCR data element „Business Types.‟

13T   Educational Institution
 Serial     Element/                                    Rule                              Service
Number   Characteristics                                                                  Version
   1    Format               Educational Institution is a Boolean. Can be derived from     1.0+
                             the CCR data element „Business Types.‟

13U   Woman Owned Business
 Serial     Element/                                    Rule                              Service
Number   Characteristics                                                                  Version
   1    Format               Women Owned Business is a Boolean. Can be derived from        1.0+
                             the CCR data element „Business Types.‟

13V   Veteran Owned Business
 Serial     Element/                                    Rule                              Service
Number   Characteristics                                                                  Version
   1    Format               Veteran Owned Business is a Boolean. Can be derived from      1.0+
                             the CCR data element „Business Types.‟

13W   Service-Related Disabled Veteran Owned Business
 Serial     Element/                                    Rule                              Service
Number   Characteristics                                                                  Version
   1    Format               Service-Related Disabled Veteran Owned Business is a          1.0+
                             Boolean. Can be derived from the CCR data element
                             „Business Types.‟

13X   Minority Owned Business
 Serial       Element/                                  Rule                              Service
Number     Characteristics                                                                Version
        1 Format             Minority Owned Business is a Boolean. Can be derived         1.0+
                             from the CCR data element „Business Types.‟

13Y   American Indian Owned Business
 Serial     Element/                                    Rule                              Service
Number   Characteristics                                                                  Version
   1    Format               American Indian Owned Business is a Boolean. Can be           1.0+
                             derived from the CCR data element „Business Types.‟




Proprietary to GCE                                                                 Page 40
GS00M03PDC0004                                                             Data Validations


13Z   Asian-Pacific American Owned Business
 Serial     Element/                                 Rule                             Service
Number   Characteristics                                                              Version
   1    Format             Asian-Pacific American Owned Business is a Boolean. Can     1.0+
                           be derived from the CCR data element „Business Types.‟

13AA Black American Owned Business
 Serial     Element/                                 Rule                             Service
Number   Characteristics                                                              Version
   1    Format             Black American Owned Business is a Boolean. Can be          1.0+
                           derived from the CCR data element „Business Types.‟

13BB Hispanic American Owned Business
 Serial     Element/                                 Rule                             Service
Number   Characteristics                                                              Version
   1    Format             Hispanic American Owned Business is a Boolean. Can be       1.0+
                           derived from the CCR data element „Business Types.‟

13CC Native American Owned Business
 Serial     Element/                                 Rule                             Service
Number   Characteristics                                                              Version
   1    Format             Native American Owned Business is a Boolean. Can be         1.0+
                           derived from the CCR data element „Business Types.‟

13DD Subcontinent Asian (Asian-Indian) American Owned Business
 Serial     Element/                                 Rule                             Service
Number   Characteristics                                                              Version
   1    Format             Subcontinent Asian (Asian-Indian) American Owned            1.0+
                           Business is a Boolean. Can be derived from the CCR data
                           element „Business Types.‟

13EE Nonprofit Organization
 Serial     Element/                                 Rule                             Service
Number   Characteristics                                                              Version
   1    Format             Nonprofit Organization is a Boolean. Can be derived from    1.0+
                           the CCR data element „Business Types.‟




Proprietary to GCE                                                             Page 41
GS00M03PDC0004                                                                     Data Validations



PROPOSED FPDS-NG CONTRACTING OFFICE AND FUNDING
OFFICE DATA
14        Contracting Office and Funding Office Data
14A       Contracting/Funding Agency Code
 Serial     Element/                                        Rule                               Service
Number   Characteristics                                                                       Version
   1    Format                   Contracting/Funding Agency Code must be in the FPDS-           1.0+
                                 NG FIPS 95 Agencies/Sub-agency look-up table. (The table
                                 is adapted from the following source:
                                 http://www.itl.nist.gov/fipspubs/fips95-2.doc )

14B       Contracting/Funding Office Code
 Serial    Element/                                        Rule                                Service
Number Characteristics                                                                         Version
   1    Format                 Contracting/Funding Office Code must be a valid                  1.0+
                               contracting/funding office code in the FPDS-NG Contracting
                               Office/Funding Office Lookup Table for the agency.

14C       Contracting/Funding Office Name
 Serial     Element/                                        Rule                               Service
Number   Characteristics                                                                       Version
   1    Format                   Contracting/Funding Office Name is free form                   1.0+
                                 alphanumeric with maximum length of 100 characters.

14D       Region Code
 Serial    Element/                                        Rule                                Service
Number Characteristics                                                                         Version
   1    Format                 Region Code must be blank or must be a valid code in the         1.0+
                               FPDS-NG Contracting Office/Funding Office Lookup Table
                               for the agency.

14E       Contracting/Funding Office Start Date
 Serial     Element/                                         Rule                              Service
Number    Characteristics                                                                      Version
   1    Format                   Contracting/Funding Office Start Date must be a valid          1.0+
                                 date.
      2      Contracting/Funding Contracting/Funding Office Start Date must be equal to or      1.0+
             Office End Date (of one day later than the End Date of the record (if any) with
             Precedent Record)   the same Agency and Office Codes that existed prior to
                                 submission of instant record. (The records of one office
                                 constitute of historical chain of records for that office).




Proprietary to GCE                                                                    Page 42
GS00M03PDC0004                                                                     Data Validations


14F       Contracting/Funding Office End Date
 Serial     Element/                                                                            Service
                                                             Rule
Number    Characteristics                                                                       Version
   1    Format                     Contracting/Funding Office End Date must be a valid date      1.0+
                                   or be blank.
      2      Contracting/Funding Contracting/Funding Office End Date must be equal to or         1.0+
             Office Start Date (of one day earlier than the Start Date of the record (if any)
             Successor Record)     with the same Agency and Office Codes that succeeds the
                                   instant record. (The records of one office constitute of
                                   historical chain of records for that office). If this is the
                                   current record, End Date is blank.

14G       Is Contracting Office
 Serial     Element/                                                                           Service
                                                             Rule
Number   Characteristics                                                                       Version
   1    Format                    Is Contracting Office must be a Boolean.                      1.0+

PROPOSED FPDS-NG OFFSET OFFICER DATA

17        Offset Officer Code Report
17A       Agency’s TIN
 Serial     Element/                                          Rule                            Service
Number    Characteristics                                                                     Version
   1    Format                     Agency‟s TIN is a nine character alphanumeric. Must be      1.0+
                                   a valid Employer Identification Number (EIN) or
                                   Taxpayer Identification Number (TIN).


PROPOSED FPDS-NG Contact DATA ELEMENTS

18        Contact Data Elements
18A       Contact Title
 Serial     Element/                                          Rule                            Service
Number    Characteristics                                                                     Version
   1    Format                     Contact Title is free form alphanumeric with maximum        1.0+
                                   length of 25 characters.

18B       Contact First or Given Name
 Serial     Element/                                          Rule                            Service
Number    Characteristics                                                                     Version
   1    Format                     Contact First or Given Name is free form alphanumeric       1.0+
                                   with maximum length of 25 characters.




Proprietary to GCE                                                                    Page 43
GS00M03PDC0004                                                                   Data Validations


18C   Contact Middle Initial or Name
 Serial     Element/                                       Rule                               Service
Number    Characteristics                                                                     Version
   1    Format                  Contact Middle Initial or Name is free form alphanumeric       1.0+
                                with maximum length of 25 characters.

18D   Contact Last or Family Name
 Serial     Element/                                       Rule                               Service
Number    Characteristics                                                                     Version
   1    Format                  Contact Last or Family Name is free form alphanumeric          1.0+
                                with maximum length of 25 characters.

18E   Organization Legal Name
 Serial     Element/                                      Rule                                Service
Number   Characteristics                                                                      Version
   1    Format                Organization Legal Name is free form alphanumeric with           1.0+
                              maximum length of 120 characters.
18F   Doing Business As Name
 Serial     Element/                                      Rule                                Service
Number   Characteristics                                                                      Version
   1    Format                Doing Business As Name is free form alphanumeric with            1.0+
                              maximum length of 60 characters.

18G   Division Name
 Serial     Element/                                      Rule                                Service
Number   Characteristics                                                                      Version
   1    Format                Division Name is free form alphanumeric with maximum             1.0+
                              length of 60 characters.

18H   Division Number / Office Code
 Serial    Element/                              Rule                                         Service
Number Characteristics                                                                        Version
   1    Format         Division Number/Office Code is a ten-character alphanumeric.            1.0+

18I   Street Address
 Serial    Element/                                      Rule                                 Service
Number Characteristics                                                                        Version
   1    Format              Street Address is any valid text characters used as location of    1.0+
                            the business, from 1 to 55 in uppercase and no leading spaces.
                            The following strings are not acceptable for the Physical
                            Address only; “PO BOX,” “C/O,” “CO,” “CARE OF,”
                            “POST OFFICE” [Note: These cannot begin the line and/or
                            be followed by a number. “123 Co Street” would be okay,
                            but “CO John Doe” would not.]


Proprietary to GCE                                                                   Page 44
GS00M03PDC0004                                                                 Data Validations


18J   Address Line 2
 Serial    Element/                                    Rule                                 Service
Number Characteristics                                                                      Version
   1    Format             Address Line 2 is any valid text character used as location of    1.0+
                           the business, from 1 to 55 in uppercase and no leading spaces.

18K   Address Line 3
 Serial    Element/                                    Rule                                 Service
Number Characteristics                                                                      Version
   1    Format             Address Line 3 is any valid text character used as location of    1.0+
                           the business, from 1 to 55 in uppercase and no leading spaces.

18L   City
 Serial    Element/                                Rule                                     Service
Number Characteristics                                                                      Version
   1    Format         City is free form alphanumeric with maximum length of 35              1.0+
                       characters.

18M   State or Province
 Serial    Element/                                    Rule                                 Service
Number Characteristics                                                                      Version
   1    Format             State or Province must be any valid 2 character USA state or      1.0+
                           possession or any valid Canadian Province. All other
                           countries; this field is left blank.

18N   Postal or Zip Code
 Serial    Element/                                    Rule                                 Service
Number Characteristics                                                                      Version
   1    Format             Postal or Zip Code must be any alphanumeric code in               1.0+
                           uppercase format. Cannot contain imbedded spaces. Special
                           characters: one dash „-‟ only.

18O   Country Code
 Serial    Element/                                    Rule                                 Service
Number Characteristics                                                                      Version
   1    Format             Country Code must be any valid 3 character code found in the      1.0+
                           ISO3166 standard. Must be uppercase format.
                           [Note: This is not consistent with 9C.]

18P   Voice Phone Number
 Serial     Element/                                    Rule                                Service
Number   Characteristics                                                                    Version
   1    Format               Voice Phone Number is free form alphanumeric with               1.0+
                             maximum length of 12 characters.


Proprietary to GCE                                                                 Page 45
GS00M03PDC0004                                                               Data Validations


18Q       Fax Phone Number
 Serial     Element/                                   Rule                            Service
Number   Characteristics                                                               Version
   1    Format                Fax Phone Number is free form alphanumeric with           1.0+
                              maximum length of 12 characters.

18R       Email Address
 Serial     Element/                                   Rule                            Service
Number   Characteristics                                                               Version
   1    Format                Email Address is free form alphanumeric with maximum      1.0+
                              length of 80 characters.
      2      Who Can Use      Email address is mandatory when "Who Can Use" is other       1.0+
                              than "Only My Agency"

PROPOSED FPDS-NG CHANGE TRANSACTIONS DATA
ELEMENTS

19        Change Transactions Data Elements
19A       Element Number
 Serial     Element/                                   Rule                            Service
Number   Characteristics                                                               Version
   1    Format                Element Number is free form alphanumeric with maximum     1.0+
                              length of 10 characters.

19B       New Value
 Serial     Element/                                   Rule                            Service
Number   Characteristics                                                               Version
   1    Format                New Value is free form alphanumeric with maximum          1.0+
                              length of 1000 characters.


J5.5 Agency Specific Validations
J.5.5.1 DoD Specific Validations

1A        Procurement Instrument Identifier (PIID)
 Serial    Element/                                 Rule                               Service
Number Characteristics                                                                 Version
        NOTE           Positions may change as a result of FAR Case for FAR 4.11
                       (Unique Numbering of Procurement Instruments
   1    Format         Positions 1 thru 3 of PIID must not be “NIH” or “N1H.”              1.0+
   2    Format         PIID must be 13 characters for the IDV type is Indefinite           1.0+
                       Delivery Contract (IDC) and Award Types Stand-Alone
                       Contract or Purchase Order
                       Superseded by Rule 27.


Proprietary to GCE                                                               Page 46
GS00M03PDC0004                                                                   Data Validations


 Serial    Element/                                     Rule                                 Service
Number Characteristics                                                                       Version
   3    Format           Positions 1 through 6 of the PIID must be a valid code               1.0+
                         identifying the DoD department or agency that issued the
                         instrument.
   4    Format           Positions 7 and 8 of the PIID must be the last two digits of FY       1.0+
                         in which initial contract number was assigned.
   5    Effective Date   PIID positions 7 and 8 must be equal to or less than Effective        1.0+
                         Date year, except 1st quarter Effective Dates (1 Oct thru 31
                         Dec) for which positions 7 and 8 of PIID may be one later
                         than Effective Date year.
                         Note: Contracts awarded in FY 1999 or earlier require special
                         handling when Action Date is after 20000101
  5A    Letter Contract If Letter Contract = “Y,” then positions 7 and 8 of PIID must          1.0+
                         be later than or equal to the last two digits of the current FY -
                         1.
   6    Format           Position 9 of the PIID (Type of Instrument code) must be              1.0+
                         listed in DFARS 204.7003.
   7    Format,          If Contracting Agency Code indicates a DoD Agency, then               1.0+
        Contracting      position 9 of the PIID must not be the letters B, I, J, N, O, Q,
        Agency Code      R, T, U or Y.
   8    Format,          If Award Type = DO or BPA Call and Referenced PIID                    1.0+
        Award Type       indicates a non-DoD agency, then
                         Position 9 of PIID must = F and
                         Positions 11 thru 13 of PIID may not be blank.
                         Replaced by 23 and 26
   9    Format           Position 10 of the PIID cannot be the letters I or O.                 1.0+
  10    Competitive      If position 9 of PIID is Purchase Order (M, W, P, or V), then         1.0+
        Procedures,      Competitive Procedures must = Simplified Acquisition
        Reason Not       Procedures - Competitive or Reason Not Competed must =
        Competed         Simplified Acquisition Procedures - Non-Competitive.
  11    Award Type,      If position 9 of PIID is “A” (BPA), then Award Type must =            1.0+
        Competitive      BPA Call or (Competitive Procedures must = Simplified
        Procedures,      Acquisition Procedures - Competitive or Reason Not
        Reason Not       Competed must = Simplified Acquisition Procedures - Non-
        Competed         Competitive).
  12    Letter Contract, If position 9 of PIID is C, then Letter Contract must = Yes or        1.0+
        Reason for       Reason for Modification must = Definitize Letter Contract or
        Modification,    Award Type must = Stand-Alone Contract or Type of IDC
        Award Type,      must = Indefinite-Delivery-Definite-Quantity or Indefinite-
        Type of IDC      Delivery-Indefinite-Quantity.

   13      Award Type,       Change to IDV rule If position 9 of PIID is D (IDC), then IDV     1.0+
           Referenced        type must be IDC and
           PIID,             (Type of IDC must = Indefinite-Delivery-Definite-Quantity or
           Type of IDC,      Indefinite-Delivery-Indefinite-Quantity) or
           IDV Type          (Award Type = Delivery Order and Referenced PIID must
                             point to an IDV for which IDV Type = IDC).
                             NOTE: Can position 9 be D for a Requirements IDC?
                             Replaced by 32



Proprietary to GCE                                                                   Page 47
GS00M03PDC0004                                                                Data Validations


 Serial    Element/                                     Rule                              Service
Number Characteristics                                                                    Version
  14    Reason for      If position 9 of PIID is E (Facilities Contract), then Reason for  1.0+
        Modification,   Modification must = Definitize Letter Contract or Award Type
        Award Type,     must = Stand-Alone Contract or Type of IDC must =
        Type of IDC     Indefinite-Delivery-Definite-Quantity or Indefinite-Delivery-
                        Indefinite-Quantity.
                        Replaced by 31
  15    Reason for      If position 9 of PIID is F (Action placed through non-DoD          1.0+
        Modification,   agency), then Reason for Modification must = Definitize
        Award Type,     Letter Contract or Award Type must = Stand-Alone Contract
        Type of IDC,    or Type of IDC must = Indefinite-Delivery-Definite-Quantity
        DUNS Number, or Indefinite-Delivery-Indefinite-Quantity
        IDV Type        or
                        (Award Type = PO, DO, or BPA Call and (Business Types =
                        Sheltered Workshop (JWOD Provider) or DUNS Number =
                        626627459 (UNICOR)) and Referenced PIID does not point to
                        an IDV for which IDV Type = FSS).
  16    Reason for      If position 9 of PIID is L (Lease Agreement), then Reason for      1.0+
        Modification,   Modification must = Definitize Letter Contract or Award Type
        Award Type,     must = Stand-Alone Contract or Type of IDC must =
        Type of IDC     Indefinite-Delivery-Definite-Quantity or Indefinite-Delivery-
                        Indefinite-Quantity.
  17    Reason for      If position 9 of PIID is G (BOA) or H (Agreements other than       1.0+
        Modification,   BOA and BPA), then Award Type = Delivery Order and
        Award Type,     Referenced PIID must point to an IDV for which IDV Type =
        Type of IDC     BOA
                        Note: DoD has agreements that are neither BOA nor BPA. For
                        example: Basic Agreements and Loan Agreements
                        Replaced by 31 and 32
  18    Award Type      If Award Type =BPA Call, then position 9 of PIID must = “A”        1.0+
  19    Today‟s Date,   If Letter Contract = Y, then positions m+1 to m+2 must be          1.0+
        Letter Contract later than or equal to the last two digits of the current FY -1.
  20    Today‟s Date,   IDV Type is not blank or Award Type = Purchase Order or            1.0+
        Type of Award Stand-Alone Contract, then positions 7 and 8 must be later
                        than or equal to the last two digits of the current FY - 5.
  21    Contracting     If Contracting Agency Code indicates DoD and position 9 of         1.0+
        Agency Code,    PIID = F, then Business Types must = Sheltered Workshop
        Business Types (JWOD Provider). Or a Government Organization (Federal,
                        State or Local)
  22    Format          If award Type = DELIVERY ORDER OR TASK ORDER and                   1.2+
                        Reference PIID from DoD then PIID must be four characters
                        long.
  23    Format          If award Type = DELIVERY ORDER OR TASK ORDER and                   1.2+
                        Reference PIID not DoD then PIID should be 13 characters
                        long.
  24    Format          If award Type = DELIVERY ORDER OR TASK ORDER and                   1.2+
                        Reference PIID not DoD then 1-6 characters of PIID must be a
                        valid DODAAC.




Proprietary to GCE                                                               Page 48
GS00M03PDC0004                                                                   Data Validations


 Serial    Element/                                   Rule                                 Service
Number Characteristics                                                                     Version
  25    Format         If award Type = DELIVERY ORDER OR TASK ORDER and                     1.2+
                       Reference PIID not DoD then 7-8 characters of PIID must be
                       numeric.
  26    Format         If award Type = DELIVERY ORDER OR TASK ORDER and                     1.2+
                       Reference PIID not DoD then character at 9th place should be
                       F.
  27    Format         If IDV type is Indefinite Delivery Contract (IDC) Or Award           1.2+
                       Type is Stand-Alone Contract or Purchase Order then PIID
                       must be 13 characters
  28    Format         If award Type = PO or Standalone or IDC then positions 1-6           1.2+
                       of PIID must be a valid DODAAC.
  29    Format         If award Type = PO or Standalone or IDC then positions 7-8           1.2+
                       of PIID must be numeric equal to the last two digits of the
                       fiscal year derived based on the signed date.
  30    Format         If award Type = PO then position 9 of the PIID must be either        1.2+
                       M,P,V, or W.
  31    Format         If award Type = Standalone then position 9 of PIID must be C,        1.2+
                       E (facilities), F (orders to gov't agencies, UNICOR, etc.), K
                       (short form research), L (Lease Agreement), S (sales contract),
                       H (Agreements), X (Reserved for Dept Use), or Z (GOCO
                       contracts).
                         Note: 1. H – (Agreements, including basic agreements and
                        loan agreements, but excluding blanket purchase agreements,
                       basic ordering agreements, and leases) It is not clear if this is a
                           stand-alone contract or something where we place orders
                       1. X and Z are Reserved for Departmental Use. Again, this is
                          not clear. I know Army uses Z for their GOCO contracts.
  32    Format         Position 9 of PIID must be A or D or G if IDV type is IDC or         1.2+
                       D if IDV type is IDC or G if IDV type is IDC.
  33    Award / IDV    If the Award Type is Purchase Order or Stand-Alone Contract           1.2
        Type           or IDV type is IDC, and the contract is a base contract, the
        Modification   First six characters of the PIID should be the same as the
        Number         Contracting Office Code
        Contracting
        Office Code

1B    Modification Number
 Serial    Element/                                      Rule                                Service
Number Characteristics                                                                       Version
   1    Reason for          If Reason for Modification is Definitize Letter Contract, then    1.0+
        Modification        positions 1 and 2 of Modification Number must =“PZ.”
   2    Format              If awardType=DELIVERY ORDER OR TASK ORDER and                      1.2+
                            reference PIID from DOD (contracting Agency Code) then
                            modification number should be one character long with
                            Numeric character or two characters long or three characters
                            long with the first character as U.




Proprietary to GCE                                                                   Page 49
GS00M03PDC0004                                                                   Data Validations


 Serial    Element/                                       Rule                                Service
Number Characteristics                                                                        Version
   3    Format               If awardType=DELIVERY ORDER OR TASK ORDER and                     1.2+
                             Reference PIID not DoD (Contracting Agency Code) then
                             MOD NUM must be six characters and should be in the
                             format of Pxxddd, Axxddd, Uxxddd where xx= A/N(Can be
                             Alphanumeric) ddd=digits.
     4      Format           If awardType=PO or Stand-Alone contract then MOD NUM              1.2+
                             must be six characters and should be in the format of Pxxddd,
                             Axxddd, Uxxddd where xx= A/N(Can be Alphanumeric)
                             ddd=digits, except when the Contracting Office ID is HC1013
                             or HC1019 or HC1021 or HC1022 or HC1047, the Mod
                             Number can be of any format and length.
     5      Format           If IDV type=IDC then MOD NUM must be six characters and           1.2+
                             should be in the format of Pxxddd, Axxddd or Uxxddd where
                             xx= A/N(Can be Alphanumeric) ddd=digits

1C       Referenced PIID

 Serial      Element/                                       Rule                              Service
Number    Characteristics                                                                     Version
   1    Program, System, or       If reference PIID is not FSS type then Program, System,      1.2+
        Equipment Code            or Equipment Code must be selected.
   2    Performance-Based         If reference PIID is not FSS type then Performance Based     1.2+
        Service Acquisition       Service Acquisition must be selected.
   3    Contingency,              If reference PIID is not FSS type then Contingency,          1.2+
        Humanitarian, or          Humanitarian, or Peacekeeping Operation must be a
        Peacekeeping              selected.
        Operation

2A       Date Signed
 Serial     Element/                                       Rule                               Service
Number   Characteristics                                                                      Version
   1    Competitive              If Competitive Procedures = Simplified Acquisition            1.0+
        Procedures,              Procedures – Competitive or Reason Not Competed =
        Reason Not               Simplified Acquisition Procedures – Non-Competitive, then
        Competed                 Date Signed must be later than 19950702.

2C       Current Completion Date
 Serial      Element/                                       Rule                              Service
Number    Characteristics                                                                     Version
   1    Contracting Agency        If Contracting Agency Code indicates DoD, then the year      1.0+
        Code                      field of Current Completion Date must not be less than
                                  positions 7 & 8 of PIID minus 1.
                                  Note: Contracts awarded in FY 1999 or earlier require
                                  special handling when Date Signed is after 20000101.
     2      Contracting Agency    If Contracting Agency Code indicates DoD, then the year      1.0+
            Code                  field of Current Completion Date must not be greater than
                                  current calendar year + 20.


Proprietary to GCE                                                                   Page 50
GS00M03PDC0004                                                                      Data Validations




2E       Indefinite Delivery Vehicle Last Date to Order
 Serial     Element/                                         Rule                               Service
Number   Characteristics                                                                        Version
   1    Contracting               If Contracting Agency Code indicates DoD, then the year        1.0+
        Agency Code,              field of IDV Last Date to Order must not be less than
        PIID                      positions 7 and 8 of the PIID.
   2    Contracting               If Contracting Agency Code indicates DoD, then the year        1.0+
        Agency Code,              field of IDV Last Date to Order must not be greater than
        Today‟s Date              current calendar year + 20.

3C       Dollars Obligated
 Serial     Element/                                        Rule                                Service
Number Characteristics                                                                          Version
   1    Contracting              If position 9 of PIID = M, P, W, or V (Purchase Order) and      1.0+
        Activity Code,           DoD Claimant Program Code is not “B20” and Commercial
        PIID,                    Item Acquisition Procedures = N then Dollars Obligated
        Competitive              must be less than or equal to $250,000 or if Commercial Item
        Procedures,              Acquisition Procedures = Y then Dollars Obligated must be
        Reason Not               less than or equal to $5 Million.
        Competed                 NOTE: This validation requires a distinction between
                                 Simplified Acquisition Procedures under FAR 13.5 and other
                                 than FAR 13.5. FPDS-NG does not make this distinction.
     2      Contingency,         If Contingency, Humanitarian, or Peacekeeping Operation =       1.0+
            Humanitarian, or     Contingency Operation, then absolute value of Dollars
            Peacekeeping         Obligated must be greater than $500,000.
            Operation

6C       Multiyear Contract
 Serial     Element/                                         Rule                               Service
Number   Characteristics                                                                        Version
   1    Format                    If Contracting Agency Code and/or Contracting Office           1.0+
                                  Code do not indicate DLA Defense Energy Support Center
                                  and Multiyear Contract = Yes, then notify user to cross
                                  reference Contract Number to corresponding news releases.
     2      Contracting           If Contracting Agency Code and/or Contracting Office           1.0+
            Agency Code,          Code do not indicate DLA Defense Energy Support Center
            Contracting Office    and Multiyear Contract = Yes, then notify user to cross
            Code                  reference Contract Number to corresponding news releases.


6H       Contingency, Humanitarian, or Peacekeeping Operation
 Serial    Element/                                         Rule                                Service
Number Characteristics                                                                          Version
   1    Format                   Contingency, Humanitarian, or Peacekeeping Operation must       1.0+
                                 be a valid value from the FPDS-NG Data Dictionary or blank.




Proprietary to GCE                                                                     Page 51
GS00M03PDC0004                                                                   Data Validations


6J       Cost or Pricing Data
 Serial     Element/                                        Rule                              Service
Number    Characteristics                                                                     Version
   1    Format                    Cost or Pricing Data must be Y (Yes - Obtained), N (No -     1.0+
                                  Not Obtained), W (Not Obtained - Waived), or Blank.
     2      Award Type,           If Award Type = DO or BPA Call and Referenced PIID             1.0+
            Referenced PIID,      points to an IDV for which (IDV Type = FSS or
            IDV Type,             Contracting Agency Code does not indicate DoD), then
            Contracting Agency    Cost or Pricing Data must be blank, else Cost or Pricing
            Code                  Data must not be blank.

6K       Contract Financing
 Serial     Element/                                        Rule                              Service
Number    Characteristics                                                                     Version
   1    Format                    Contract Financing must be a valid value from data           1.0+
                                  dictionary.
     2      Award Type,           If Award Type = DO or BPA Call and Referenced PIID             1.0+
            Referenced PIID,      points to an IDV for which (IDV Type = FSS or
            IDV Type,             Contracting Agency Code does not indicate DoD), then
            Contracting Agency    Contract Financing must be blank, else Contract
            Code                  Financing must not be blank.
     3      Referenced PIID,      If (Referenced PIID is blank or Referenced PIID points to      1.0+
            Contracting Agency    an IDV for which Contracting Agency Code = DoD) and
            Code, Type of         Type of Contract = Cost Type (R, S, T, U, V), T&M (Y)
            Contract              or Labor Hour (Z), then Contract Financing must = D
                                  (Unusual Progress Payments or Advance Payments) or Z
                                  (Not Applicable).
     4      Procedure             If Contract Financing = D (Unusual Progress Payments or        1.0+
                                  Advance Payments), then flagged action for verification.
                                  (WHS/DIOR internal use - refer to ODDP/CPA)
     5      Award Type            If the Award is a PO or SAC then Contract Financing            1.2+
                                  must be selected.
     6      Award Type,           If the Award is DO and the referenced PIID is DoD then         1.2+
            Referenced PIID       Contract Financing must be selected otherwise Contract
                                  Financing must be blank.



6L       Cost Accounting Standards Clause
 Serial     Element/                                       Rule                               Service
Number   Characteristics                                                                      Version
   1    Format                   Cost Accounting Standards Clause must be a Boolean.           1.0+

7A       Clinger-Cohen Act Planning Compliance

 Serial         Element/                                    Rule                              Service
Number        Characteristics                                                                 Version




Proprietary to GCE                                                                     Page 52
GS00M03PDC0004                                                                     Data Validations


     1      Clinger-Cohen Act      If Clinger-Cohen Act selected then PSC must begin with       1.2+
            Planning               70, D3, or U012 or position 3 and 4 of PSC must end in
            Compliance,            70.
            Product or Service
            Code
     2      Clinger-Cohen Act      If Clinger-Cohen Act is selected then Walsh-Healy Act,       1.2+
            Planning               service contract act, or Davis-Bacon Act cannot be
            Compliance, Walsh-     selected.
            Healey Act, Service
            Contract Act, Davis-
            Bacon Act

7B       Walsh-Healey Act

 Serial      Element/                                        Rule                              Service
Number    Characteristics                                                                      Version
   1    Product or Service         If Walsh-Healey Act is selected then PSC must begin          1.2+
        Code                       with a digit.
   2    Clinger-Cohen Act          For Awards, if Walsh Healey Act is selected then             1.2+
        Planning                   Clinger-Cohen Act, service contract act or Davis-Bacon
        Compliance, Service        Act cannot be selected.
        Contract Act

7C       Service Contract Act

 Serial      Element/                                        Rule                              Service
Number    Characteristics                                                                      Version
   1    Product or Service         If service contract act selected then PSC must begin with    1.2+
        Code                       an alphanumeric alphabet.
   2    Clinger-Cohen Act          If Service Contract Act is selected then Walsh-Healy Act,    1.2+
        Planning                   Clinger-Cohen Act, or Davis-Bacon Act cannot be
        Compliance, Walsh-         selected.
        Healey Act, Davis-
        Bacon Act

7D       Davis-Bacon Act

 Serial     Element/                                       Rule                                Service
Number Characteristics                                                                         Version
   1    Product or              If Davis-Bacon Act is selected then PSC must begin with Y       1.2+
        Service Code            or Z or must be F015, P400, or P500.
   2    DoD Claimant            If Davis-Bacon Act is selected then DOD Claimant Program        1.2+
        Program Code            Code must be C20
   2    Clinger-Cohen           If Davis-Bacon Act is selected, then Walsh-Healy Act,           1.2+
        Act Planning            Clinger-Cohen Act, or Service Contract Act cannot be
        Compliance,             selected.
        Walsh-Healey
        Act, Service
        Contract Act




Proprietary to GCE                                                                    Page 53
GS00M03PDC0004                                                                    Data Validations


8A       Product or Service Code
 Serial     Element/                                        Rule                               Service
Number   Characteristics                                                                       Version
   1    Competitive              If Competitive Procedures = Architect – Engineer, then         1.0+
        Procedures,              Product or Service Code must = C1--, C2--, T002, T004,
        DUNS Number              T008, T009, T014, R404 or (9999 if DUNS
                                 Number=790238638 or 790238851.)
     2      Competitive          If Competitive Procedures = Basic Research, then position      1.0+
            Procedures,          1 of Product or Service Code must =A or Product or Service
            DUNS Number          Code may be 9999 if DUNS Number=790238638 or
                                 790238851
     3      DoD Claimant         If DoD Claimant Program Code = “B20,” then positions 1         1.0+
            Program Code         and 2 of Product or Service Code must be “89.”
     4      Competitive          If Competitive Procedures = SBIR Program Phase I Action        1.0+
            Procedures           or SBIR Program Phase II Action, then the 1st position of
                                 Product or Service Code must = A, and 4th position of
                                 Product or Service Code cannot be 7 or Product or Service
                                 Code may be 9999 if DUNS Number=790238638 or
                                 790238851. )
     5      Research             If Research = SBIR Program Phase I Action or SBIR              1.2+
                                 Program Phase II Action, then the first position of Product
                                 or Service Code must = A, and the fourth position of
                                 Product or Service Code cannot be 7 or Product or Service
                                 Code may be 9999 if DUNS Number=790238638 or
                                 790238851.

8B       Program, System, or Equipment Code
 Serial     Element/                                        Rule                               Service
Number   Characteristics                                                                       Version
   1    Program, System,         Program, System, or Equipment Code must be in the FPDS-        1.0+
        or Equipment             NG Program, System, or Equipment Code Look-up Table.
        Code Look-up             The table is based on the following source:
        Table                    http://web1.whs.osd.mil/peidhome/guide/mn02/mn02.htm.
                                 New Codes since FY 2004 are based on source:
                                 http://www.acq.osd.mil/cars/PNO.asp.
                                 And 000, ZBC, ZOP, ZDE, ZSE and CAA.
     2      Contracting Office   If Contracting Office Code indicates DLA or DCMA, then         1.0+
            Code                 the third position of Program, System, or Equipment Code
                                 (Sponsoring Military Department) must = 1 (Army), 2
                                 (Navy), 3 (Air Force), or 4 (???).

8F       DoD Claimant Program Code
 Serial    Element/                              Rule                                          Service
Number Characteristics                                                                         Version
   1    Format         DoD Claimant Program Code must be a valid value.                         1.0+
                       DoD Claimant Program Code must = A1A, A1B, A1C, A20,
                       A30, A4A, A4B, A50, A60, A70, A8A, A8B, A8C, A90, B10,
                       B20, B30, B90, C20, C9A, C9B, C9C, C9D, C9E or S10.


Proprietary to GCE                                                                    Page 54
GS00M03PDC0004                                                                   Data Validations


 Serial    Element/                                Rule                                       Service
Number Characteristics                                                                        Version
   2    DoD Claimant   DoD Claimant Program Code must be in the FPDS-NG DoD                    1.0+
        Program Code   Claimant Program Code Look-up Table. The table is based on
        Look-up Table  the following source:
                       http://web1.whs.osd.mil/peidhome/guide/mn02/mn02.htm.
                       DoD Claimant Program Code must = A1A, A1B, A1C, A20,
                       A30, A4A, A4B, A50, A60, A70, A8A, A8B, A8C, A90, B10,
                       B20, B30, B90, C20, C9A, C9B, C9C, C9D, C9E, or S10.
   3    Contracting    If Contracting Agency Code =“96CE,” U.S. Army Corps of                  1.0+
        Agency Code    Engineers, then DoD Claimant Program Code cannot = B20.
   4    Davis-Bacon    If Davis-Bacon Act = Yes, then DoD Claimant Program Code                1.0+
        Act            must = C20.

8M       Sea Transportation
 Serial      Element/                                       Rule                              Service
Number    Characteristics                                                                     Version
   1    Format                    Sea Transportation must = Yes, No, Unknown, or blank.        1.0+
   2    Contracting Agency        If Contracting Agency Code does not indicate DoD or          1.0+
        Code, Award Type,         (Award Type = DO and Referenced PIID points to an
        Referenced PIID,          IDV for which IDV Type = FSS) or (Competitive
        IDV Type,                 Procedures = Simplified Acquisition Procedures –
        Competitive               Competitive or Reason Not Competed = Simplified
        Procedures, Reason        Acquisition Procedures – Non-Competitive), then Sea
        Not Competed              Transportation must be blank, else Sea Transportation
                                  must not be blank.
     3      Contracting Agency    If Contracting Agency Code does not indicate DoD or          1.2+
            Code,                 (Award Type = DO and Referenced PIID points to an
            Award Type,           IDV for which IDV Type = FSS) or (Solicitation
            Referenced PIID,      Procedures = Simplified Acquisition Procedures –
            IDV Type,             Competitive), then Sea Transportation must be blank, else
            Solicitation          Sea Transportation must not be blank.
            Procedures

9E       Country of Origin
 Serial     Element/                                       Rule                               Service
Number   Characteristics                                                                      Version
   1    Format                   If (Referenced PIID is blank and Contracting Agency Code      1.0+
                                 indicates NASA) or (Referenced PIID points to an IDV for
                                 which Contracting Agency Code indicates NASA), then
                                 Country of Origin must be blank.
     2      Referenced PIID,     If (Referenced PIID is blank and Contracting Agency Code      1.0+
            Contracting          indicates NASA) or (Referenced PIID points to an IDV for
            Agency Code          which Contracting Agency Code indicates NASA), then
                                 Country of Origin must be blank.




Proprietary to GCE                                                                   Page 55
GS00M03PDC0004                                                                     Data Validations


9L        Principle Place of Performance
 Serial     Element/                                        Rule                               Service
Number Characteristics                                                                         Version
   1    Contingency,             If Contingency, Humanitarian, or Peacekeeping Operation =      1.0+
        Humanitarian, or         not blank then Principle Place of Performance must not be
        Peacekeeping             US.
        Operation

9S        Place of Manufacture
 Serial     Element/                                        Rule                               Service
Number   Characteristics                                                                       Version
   1    Contracting              If (Referenced PIID is blank and Contracting Agency Code       1.0+
        Agency Code,             indicates NASA) or Referenced PIID points to an IDV for
        Referenced PIID          which Contracting Agency Code indicates NASA, then
                                 Place of Manufacture must be blank.
      2      Contracting         If (Referenced PIID is blank and Contracting Agency Code       1.0+
             Agency Code,        indicates non-DoD agency) or (Referenced PIID points to
             Referenced PIID,    an IDV for which Contracting Agency Code indicates a
             IDV Type            non-DoD agency and IDV Type is not FSS), then Place of
                                 Manufacture must be blank.

10A       Extent Competed
 Serial         Element/                                       Rule                            Service
Number      Characteristics                                                                    Version
   1    TypeSetAside,                  If award type is not DO SAC or PO and “Extent            1.2+
        SolicitationProcedures,        Competed” is “Competed After Exclusion” and “Type
        ReasonNotCompeted              Set Aside” and “Evaluated Preference” are not
                                       selected then either “Solicitation Procedures” or
                                       “Reason Not Competed” must be selected.
      2      TypeSetAside,             If award type not DO SAC or PO and “Extent               1.2+
             SolicitationProcedures    Competed” is “Competed After Exclusion” and “Type
                                       Set Aside” and “Evaluated Preference” are not
                                       selected then “Statutory Exceptions to Fair
                                       Opportunity” should not be selected.
      3      TypeSetAside,             If award type not DO SAC or PO and “Extent               1.2+
             NumberOfActions           Competed” is “Competed After Exclusion” and “Type
                                       Set Aside” and “Evaluated Preference” are not
                                       selected then number of offers should be greater than
                                       one.

10B       Competitive Procedures
 Serial    Element/                                        Rule                                Service
Number Characteristics                                                                         Version
   1    Reason Not              If Reason Not Awarded to Small Disadvantaged Business           1.0+
        Awarded to              (SDB) = SDB Solicited and Offer Was Not Low, then
        Small                   Competitive Procedures must have a value.
        Disadvantaged
        Business (SDB)


Proprietary to GCE                                                                    Page 56
GS00M03PDC0004                                                                    Data Validations


 Serial    Element/                                       Rule                                 Service
Number Characteristics                                                                         Version
   2    Reason Not            If Reason Not Awarded to Small Business (SB) = SB                 1.0+
        Awarded to            Solicited and Offer Was Not Low, then Competitive
        Small Business        Procedures must have a value.
        (SB)
   3    Contracting           If Contracting Agency Code does not indicate DoD, then            1.0+
        Agency Code           Competitive Procedures must not be SBIR.
   4    Award Type,           If Award Type = DO and Referenced PIID Points to an IDV           1.0+
        Referenced            for which IDV Type = FSS, then Competitive Procedures
        PIID,                 must not be SBIR.
        IDV Type
   5    Origin of             If Origin of Contract = DoD and Business Types = Large            1.0+
        Contract,             Business, Sheltered Workshop (JWOD Provider), Hospital,
        Business Types        Foreign Supplier, Historically Black College or University,
                              Minority Institution, Educational Institution, or Nonprofit
                              Organization or (Country of Incorporation (from CCR)
                              indicates US and Principle Place of Performance does not
                              indicate US), then Competitive Procedures must not be SBIR)
      6      Business Types   If Competitive Procedures = SBIR Program Phase I Action or        1.0+
                              SBIR Program Phase II Action, then
                              Business Types must be Small Disadvantaged Business, 8(a)
                              Participant, Small Business, Minority Owned Business,
                              Woman-Owned Business, Labor Surplus Area Firm, Veteran
                              Owned Business, Emerging Small Business, Service-Related
                              Disabled Veteran Owned, or HUBZone Firm. )

10C       Reason Not Competed
 Serial      Element/                                      Rule                                Service
Number   Characteristics                                                                       Version
   1    Contract               If Contract Full/Partially Funded by Foreign Government or       1.0+
        Full/Partially         International Organization = No and Reason Not Competed
        Funded by              = International Agreement, then flag action for verification.
        Foreign                (WHS/DIOR internal use - refer to ODDP/CPA).
        Government or
        International
        Organization
   2    Test on Value          If Reason Not Competed = Public Interest, then flag action       1.0+
                               for verification. (WHS/DIOR internal use - refer to
                               ODDP/CPA).

10D       Number of Offers Received
 Serial        Element/                                       Rule                             Service
Number      Characteristics                                                                    Version
   1    Award Type,                   If Award Type = DO and Referenced PIID points to          1.0+
        Referenced PIID,              an IDV for which Multiple or Single Award IDC =
        Multiple or Single            Multiple-Award and Competitive Procedures is not
        Award IDC,                    blank, then Number of Offers Received must be less
        Competitive Procedures        than or equal to 30.



Proprietary to GCE                                                                    Page 57
GS00M03PDC0004                                                           Data Validations


10H   Commercial Item Acquisition Procedures
 Serial     Element/                                Rule                           Service
Number   Characteristics                                                           Version
   1    Contracting        If Contracting Agency Code indicates a DoD Agency and    1.0+
        Agency Code,       not (Award Type = DO and Referenced PIID points to an
        Award Type,        IDV for which IDV Type = FSS), then Commercial Item
        Referenced PIID,   Acquisition Procedures must not be blank.
        IDV Type           NOTE: This conflicts with Use Case.




Proprietary to GCE                                                           Page 58

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:6
posted:11/9/2011
language:English
pages:69