The University of Montana
INVITATION FOR BID
(THIS IS NOT AN ORDER)
IFB Number: 2898 IFB Title: DRILLING
IFB Due Date and Time:
Number of Pages: 11
August 9, 2011 - 2 p.m., Local Time
ISSUING AGENCY INFORMATION
Issue Date:
Cheri Hollist, Purchasing Agent ph. 406-243-2510 cherihollist@umontana.edu 07/22/11
The University of Montana Phone: (406) 243-6260
Business Services—Purchasing Fax: (406) 243-2529
Lommasson Center 236
Missoula, Montana 59812 Website:
http://svc.mt.gov/gsd/onestop/SolicitationDefault.aspx
INSTRUCTIONS TO BIDDERS
Mark Face of Envelope/Package:
IFB Number: 2898
IFB Due Date: 08/9/11
COMPLETE THE INFORMATION BELOW AND RETURN
THIS PAGE WITH YOUR BID AND ANY REQUIRED
DOCUMENTS TO THE ADDRESS LISTED ABOVE FOB: THE UNIVERSITY OF MONTANA
UNDER "ISSUING AGENCY INFORMATION." MONTANA BUREAU OF MINES AND GEOLOGY
1300 WEST PARK
BUTTE MT 59701
BIDDERS MUST COMPLETE THE FOLLOWING
Payment Terms: Net 30 days Delivery Date:
Bidder Name/Address: Authorized Bidder Signatory:
(Please print name and sign in ink)
Bidder Phone Number: Bidder FAX Number:
Bidder Federal I.D./Social Security Number: Bidder E-mail Address:
IMPORTANT: SEE STANDARD TERMS AND CONDITIONS
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Standard Terms and Conditions
By submitting a response to this invitation for bid, request for proposal, limited solicitation, or acceptance of a contract, the
vendor agrees to acceptance of the following Standard Terms and Conditions and any other provisions that are specific to
this solicitation or contract.
ACCEPTANCE/REJECTION OF BIDS, PROPOSALS, OR LIMITED SOLICITATION RESPONSES: The University reserves the right
to accept or reject any or all bids, proposals, or limited solicitation responses, wholly or in part, and to make awards in any manner
deemed in the best interest of the University. Bids, proposals, and limited solicitation responses will be firm for 30 days, unless stated
otherwise in the text of the invitation for bid, request for proposal, or limited solicitation.
ACCESS AND RETENTION OF RECORDS: The contractor agrees to provide the University, Legislative Auditor, or their authorized
agents, access to any records necessary to determine contract compliance. (Section 18-1-118, MCA). The contractor agrees to create
and retain records supporting the services rendered or supplies delivered for a period of three years after either the completion date of
the contract or the conclusion of any claim, litigation, or exception relating to the contract taken by The University of Montana or third
party.
ALTERATION OF SOLICITATION DOCUMENT: In the event of inconsistencies or contradictions between language contained in the
University’s solicitation document and a vendor’s response, the language contained in the University’s original solicitation document will
prevail. Intentional manipulation and/or alteration of solicitation document language will result in the vendor’s disqualification and
possible debarment.
ASSIGNMENT, TRANSFER AND SUBCONTRACTING: The contractor shall not assign, transfer or subcontract any portion of the
contract without the express written consent of the University. (Section 18-4-141, MCA.)
AUTHORITY: The attached bid, request for proposal, limited solicitation, or contract is issued under authority of Title 18, Montana Code
Annotated, and the Administrative Rules of Montana, Title 2, chapter 5.
COMPLIANCE WITH LAWS: The contractor must, in performance of work under the contract, fully comply with all applicable federal,
state, or local laws, rules and regulations, including the Montana Human Rights Act, the Civil Rights Act of 1964, the Age Discrimination
Act of 1975, the Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. Any subletting or
subcontracting by the contractor subjects subcontractors to the same provision. In accordance with section 49-3-207, MCA, the
contractor agrees that the hiring of persons to perform the contract will be made on the basis of merit and qualifications and there will
be no discrimination based upon race, color, religion, creed, political ideas, sex, age, marital status, physical or mental disability, or
national origin by the persons performing the contract.
CONFORMANCE WITH CONTRACT: No alteration of the terms, conditions, delivery, price, quality, quantities, or specifications of the
contract shall be granted without prior written consent of the University Business Services-Purchasing Office. Supplies delivered which
do not conform to the contract terms, conditions, and specifications may be rejected and returned at the contractor’s expense.
DEBARMENT: The contractor certifies, by submitting this bid or proposal, that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction (contract) by any
governmental department or agency. If the contractor cannot certify this statement, attach a written explanation for review by the
University.
DISABILITY ACCOMMODATIONS: The University of Montana does not discriminate on the basis of disability in admission to, access
to, or operations of its programs, services, or activities. Individuals who need aids, alternative document formats, or services for
effective communications or other disability related accommodations in the programs and services offered are invited to make their
needs and preferences known to this office. Interested parties should provide as much advance notice as possible.
FACSIMILE RESPONSES: Facsimile responses will be accepted for invitations for bids, small purchases, or limited solicitations ONLY
if they are completely received by the University Business Services-Purchasing Office prior to the time set for receipt. Bids, or portions
thereof, received after the due time will not be considered. Facsimile responses to requests for proposals are ONLY accepted on an
exception basis with prior approval of the procurement officer.
FAILURE TO HONOR BID/PROPOSAL: If a bidder/offeror to whom a contract is awarded refuses to accept the award (PO/contract) or
fails to deliver in accordance with the contract terms and conditions, the department may, in its discretion, suspend the bidder/offeror for
a period of time from entering into any contracts with The University of Montana.
FORCE MAJEURE: Neither party shall be responsible for failure to fulfill its obligations due to causes beyond its reasonable control,
including without limitation, acts or omissions of government or military authority, acts of God, materials shortages, transportation
delays, fires, floods, labor disturbances, riots, wars, terrorist acts, or any other causes, directly or indirectly beyond the reasonable
control of the nonperforming party, so long as such party is using its best efforts to remedy such failure or delays.
HOLD HARMLESS/INDEMNIFICATION: The contractor agrees to protect, defend, and save the University, its elected and appointed
officials, agents, and employees, while acting within the scope of their duties as such, harmless from and against all claims, demands,
causes of action of any kind or character, including the cost of defense thereof, arising in favor of the contractor’s employees or third
parties on account of bodily or personal injuries, death, or damage to property arising out of services performed or omissions of
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services or in any way resulting from the acts or omissions of the contractor and/or its agents, employees, representatives, assigns,
subcontractors, except the sole negligence of the University, under this agreement.
LATE BIDS AND PROPOSALS: Regardless of cause, late bids and proposals will not be accepted and will automatically be
disqualified from further consideration. It shall be solely the vendor’s risk to ensure delivery at the designated office by the designated
time. Late bids and proposals will not be opened and may be returned to the vendor at the expense of the vendor or destroyed if
requested.
PAYMENT TERM: All payment terms will be computed from the date of delivery of supplies or services OR receipt of a properly
executed invoice, whichever is later. Unless otherwise noted in the solicitation document, the University is allowed 30 days to pay such
invoices. All contractors will be required to provide banking information at the time of contract execution in order to facilitate University
electronic funds transfer payments.
RECIPROCAL PREFERENCE: The University of Montana applies a reciprocal preference against a vendor submitting a bid from a
state or country that grants a residency preference to its resident businesses. A reciprocal preference is only applied to an invitation for
bid for supplies or an invitation for bid for nonconstruction services for public works as defined in section 18-2-401(9), MCA, and then
only if federal funds are not involved. For a list of states that grant resident preference, see
http://gsd.mt.gov/procurement/preferences.asp.
REFERENCE TO CONTRACT: The contract or purchase order number MUST appear on all invoices, packing lists, packages, and
correspondence pertaining to the contract.
REGISTRATION WITH THE SECRETARY OF STATE: Any business intending to transact business in Montana must register with the
Secretary of State. Businesses that are incorporated in another state or country, but which are conducting activity in Montana, must
determine whether they are transacting business in Montana in accordance with sections 35-1-1026 and 35-8-1001, MCA. Such
businesses may want to obtain the guidance of their attorney or accountant to determine whether their activity is considered transacting
business.
If businesses determine that they are transacting business in Montana, they must register with the Secretary of State and obtain a
certificate of authority to demonstrate that they are in good standing in Montana. To obtain registration materials, call the Office of the
Secretary of State at (406) 444-3665, or visit their website at http://sos.mt.gov.
SEPARABILITY CLAUSE: A declaration by any court, or any other binding legal source, that any provision of the contract is illegal and
void shall not affect the legality and enforceability of any other provision of the contract, unless the provisions are mutually dependent.
SHIPPING: Supplies shall be shipped prepaid, F.O.B. Destination, unless the contract specifies otherwise.
SOLICITATION DOCUMENT EXAMINATION: Vendors shall promptly notify the University of any ambiguity, inconsistency, or error
which they may discover upon examination of a solicitation document.
TAX EXEMPTION: The University of Montana is exempt from Federal Excise Taxes (#81-0302402).
TECHNOLOGY ACCESS FOR BLIND OR VISUALLY IMPAIRED: Contractor acknowledges that no state funds may be expended for
the purchase of information technology equipment and software for use by employees, program participants, or members of the public
unless it provides blind or visually impaired individuals with access, including interactive use of the equipment and services, that is
equivalent to that provided to individuals who are not blind or visually impaired. (Section 18-5-603, MCA.) Contact the State
Procurement Bureau at (406) 444-2575 for more information concerning nonvisual access standards.
TERMINATION OF CONTRACT: Unless otherwise stated, the University may, by written notice to the contractor, terminate the
contract in whole or in part at any time the contractor fails to perform the contract.
UNAVAILABILITY OF FUNDING: The contracting agency, at its sole discretion, may terminate or reduce the scope of the contract if
available funding is reduced for any reason. (Section 18-4-313(4), MCA.)
U.S. FUNDS: All prices and payments must be in U.S. dollars.
VENUE: This solicitation is governed by the laws of Montana. The parties agree that any litigation concerning this bid, request for
proposal, limited solicitation, or subsequent contract, must be brought in the District Court for Missoula County, Missoula, Montana,
State of Montana, and each party shall pay its own costs and attorney fees. (Mont. Code Ann. § 18-1-401.)
WARRANTIES: The contractor warrants that items offered will conform to the specifications requested, to be fit and sufficient for the
purpose manufactured, of good material and workmanship, and free from defect. Items offered must be new and unused and of the
latest model or manufacture, unless otherwise specified by the University. They shall be equal in quality and performance to those
indicated herein. Descriptions used herein are specified solely for the purpose of indicating standards of quality, performance, and/or
use desired. Exceptions will be rejected.
Revised 02/09
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INSTRUCTIONS TO BIDDERS
BIDDING PROCEDURE
Bidder shall submit one (1) complete set (all pages) of the Invitation to Bid (IFB) and all supporting material, unless
otherwise stipulated. All appropriate blanks shall be completed. Any interlineation, alteration or erasure on the
specification document shall be initialed by the signer of the bid. Bidder shall not change the bid form nor make
additional stipulations on the specification document. Any amplified or qualifying information shall be on the bidder’s
letterhead and firmly attached to the specification document.
Bid prices shall be submitted on the Invitation for Bid on an item-by-item basis.
The University reserves the right to accept any or all bids, wholly or in part, and to make awards in any manner
deemed to be in the best interest of the University. Bid pricing must be firm for ninety days. Bid award will be
contingent upon funding and special approvals.
All-or-None: Primary consideration to an “all-or-none” bid shall be given when considered to be in the best interest of
the University.
Each bid must be legibly printed in ink or typed, include the full name, business address, telephone number, FAX
number, Federal I.D./Social Security Number, and email address of the bidder, and be signed in ink by the bidder.
A bid by corporation must be signed in the name of such corporation by a duly authorized official thereof.
Bids received after the time and date established for receiving bids will be rejected.
BIDDER’S REPRESENTATION
The University encourages free and open competition among bidders. Whenever possible, specifications, bid request,
and conditions are designed to accomplish this objective, consistent with the necessity to satisfy the University’s need
to procure technically sound, cost-effective services.
The bidder’s signature on a bid in response to this IFB guarantees that the prices quoted have been established
without collusion and without effort to preclude The University of Montana from obtaining the best possible supply or
service.
UNDERSTANDING OF SPECIFICATIONS AND REQUIREMENTS: By submitting a response to this (IFB), the
bidder agrees to an understanding of and compliance with the specifications and requirements described in this IFB.
ACCEPTANCE OF STANDARD TERMS AND CONDITIONS/CONTRACT: By submitting a response to this invitation
for bid (IFB), the bidder agrees to the acceptance of the standard terms and conditions; and terms and conditions in
the invitation for bid which take first precedence. Much of the language included in the standard terms and conditions
reflects requirements of Montana law. Requests for additions or exceptions to the standard terms and conditions,
including any necessary licenses, or any added provisions must be submitted with the invitation for bid. Any request
must be accompanied by an explanation of why the exception is being sought and what specific effect it will have on
the bidder to perform the contract. The University of Montana reserves the right to make any final determination of
changes to the standard terms and conditions and may deem the bidders response as nonresponsive.
Each bidder for services further represents that the bidder has examined and is familiar with the local conditions under
which the work is to be done and has correlated the observations with the requirements of the bid documents.
CLARIFICATION OF SPECIFICATION DOCUMENTS
Bidders shall promptly notify the Purchasing Agent of any ambiguity, inconsistency or error which they may discover
upon examination of the specification documents.
Bidders with questions or desiring clarification or interpretation of this IFB must address these questions in writing or
via e-mail to the purchasing agent referenced on the first page at least two (2) business days prior to the date and
time for receipt of bids. Each question must provide clear reference to page number and item in question.
Changes made to the specification documents will be made by written addendum to all know prospective bidders and
posted on the web.
Oral interpretations or changes to the Specification Documents made in any other manner, will not be binding on the
University, and bidders shall not rely upon such interpretations or changes.
ADDENDUM
Addendum are additional documents issued by The University of Montana Business Services-Purchasing Office to the
prospective Bidders prior to the closing date for receipt of bids, which are intended to change or clarify the original
plans and/or specification; i.e. additions, deletions, modifications, or explanations.
Addendums shall be posted to the State of Montana’s website:
http://svc.mt.gov/gsd/onestop/SolicitationDefault.aspx
Acknowledgement of Addendum: The bidder must acknowledge receipt of the addendum. The addendum must be
submitted at the time set for the bid opening or the bid may be disqualified from further consideration.
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DESCRIPTIVE LITERATURE: Complete descriptive literature sufficient in detail to establish quality and compliance with
all specifications must be provided when requested. The University reserves the right to determine compliance with the
stated specifications.
BID EVALUATION AND AWARD
The signed IFB shall be considered an offer on the part of the bidder. Such offer shall be deemed accepted upon
issuance by the University of purchase orders, contract award notifications, or other contract documents appropriate
to the work.
No bid shall be modified or withdrawn for a period of ninety (90) calendar days after the time and date established for
receiving bids, and each bidder so agrees in submitting the bid.
Bid award will be contingent upon funding and special approvals.
In case of a discrepancy between the unit prices and their extensions, the unit prices shall govern.
The bid will be awarded to the lowest responsible, responsive bidder whose proposal will be most advantageous to
the University, and as the University deems will best serve it’s requirements.
The University reserves the right to accept or reject any or all bids, wholly or in part, to request rebids; to award bids
item-by-item, with or without alternates, to waive minor irregularities in bids, such as shall best serve the requirements
and interests of the University.
In order to determine if the Bidder has the experience, qualifications, resources and necessary attributes to provide
the quality workmanship, materials and management required by the plans and specifications, the Bidder may be
required to complete and submit additional information as deemed necessary by the University. Failure to provide the
information requested to make this determination may be grounds for a declaration of non-responsive with respect to
the Bidder.
The University reserves the right to reject irregular bids that contain unauthorized additions, conditions, alternate bids,
or irregularities that make the IFB incomplete, indefinite or ambiguous.
TERMS OF PAYMENT: Unless stated otherwise the University will begin processing payment within thirty (30) calendar
days after receiving an invoice for all labor that has been performed and all equipment or other merchandise has been
delivered, and all such labor and equipment and other materials have met all contract specifications.
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INVITATION FOR BID
FOB: THE UNIVERSITY OF MONTANA
MONTANA BUREAU OF MINES AND GEOLOGY (MBMG)
1300 WEST PARK
BUTTE MT 59701
SCOPE OF WORK:
Purchase of: CORE DRILLING
Estimated work dates: August 2011through June 2012
Drilling locations will be between Fairmont Hot Springs and Crackerville, Anaconda-West Valley and Powell Vista Estates,
located off the Galen highway.
Crackerville/Fairmont Area:
Three to five core holes will be drilled along a transect from Fairmont to Crackerville at locations selected by MBMG. The
core holes depths will vary from 100 ft up to 700ft. Drilling method will be continuous diamond coring using HQ tube size
(3 inch inside diameter). If necessary, casing will be advanced with the drill bit and core barrel to keep the hole from
collapsing. The field Hydrogeologist may decide to case the bore hole after the target depth has been reached. The
MBMG will provide all casing and screen for sites chosen for completion as monitoring wells.
West Valley/Powell Vista Subdivision:
Two to four additional core holes will be drilled at depths up to 500-ft using the same size diamond core tube and bit. If
necessary, casing will be advanced with the drill bit and core barrel to keep the hole from collapsing. The field
Hydrogeologist may decide to case the bore hole after the target depth has been reached. The MBMG will provide all
casing and screen for sites chosen for completion as monitoring wells.
General Requirements:
The driller will furnish all drilling materials and related equipment including core tubes, core extractor, diamond drill bits,
and core boxes etc. The driller will provide a water truck and any other necessary support vehicles.
Drilling speed will be maintained at a rate that produces straight and true holes and allows the hydrogeologist to log the
cores. There may be time when the drill rig will be idled to allow for water quality sampling, monitoring or other activities.
The driller must have previous experience drilling in similar settings and have an above average safety record. Start-up
date will be determined in consultation between MBMG and the driller; however, drilling is expected to begin in August
2011 and completed by June 2012. The successful bid will be based on the specifics listed below; however the actual
drilling and well completion may vary from this. The driller must be a licensed Montana Well Driller or Monitoring Well
Driller.
Total footage drilled will be 2,000 to 3,000 feet, at a cost not to exceed $150,000. Actual costs will be determined by the
total footage and number of core holes drilled.
Methodology
Diamond core drilling method is indicated for this bid. The contractor is required to provide equipment and crew that can
satisfactorily complete the work within the specified timeframe. The timeframe is set by the drilling contract. Meeting
these specifications will determine the acceptability of the final product.
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Drill cuttings must be discharged to within 3 feet of the ground through a discharge line in a controlled fashion and within
practical reach and access of the geologist. Site cleanup and drill cuttings disposal is considered part of the drilling work.
Any open boreholes, including over-drilled wells, will be filled with either cement or bentonite chips. The contractor is
responsible for all materials, labor and equipment necessary to complete the project. Underground line location is the
contractor's responsibility.
Completions will conform to Montana BWWC Monitoring Well and Water Well Construction rules and regulations. Drilling
speed will be maintained at a rate that produces straight and true holes and allows the hydrogeologist to log the cuttings,
and to test the water quality of specific stratigraphic zones. There will be times when the drill rig will be idled to allow for
testing water producing zones or other activities that fall under the chargeable category of Rig Time. Rig Time is a
chargeable expense only if the driller and MBMG representative agree in advance.
The driller must have previous experience drilling in similar settings. Completion particulars will be determined by the
driller's equipment and site conditions. The details listed here reflect the required product. Start-up date will be
determined in consultation between MBMG and the driller. Once mobilization begins, the work is expected to be
completed without demobilization (except for mobilizing between monitoring well sites, which may be up to 20 miles
apart). If agreed to by both parties, breaks during the project may be arranged, including any necessary due to weather.
Drilling must be completed as soon as practical unless alternative arrangements are made. No drilling or personal
garbage will be left on any sites. The successful bid will be based on the specifics listed below. However, the actual
drilling and completing may vary from this; the number of drill holes, total footage for each drill hole, and total footage
drilled for the project may change due to site conditions. MBMG will attempt to utilize all of the materials and services
listed herein, without exceeding the contract amount.
Start Up and Mobilization
The driller will furnish and transport to the work site all drilling and related equipment including water truck and other
necessary support equipment. The MBMG will provide all materials for drill holes selected for casing installation.
Start-up date will be determined in consultation between MBMG and the driller. Drilling is expected to commence shortly
after the bid closing date by mutual agreement of both parties. Once mobilization begins, the work is expected to be
completed without demobilization. The successful bid will be based on the specifics listed below; however, the actual
drilling and completions will vary somewhat from that listed.
Note: Item amounts are estimates only; per-quantity prices must be firm for the term of the contract. The driller is
responsible for all damages to his equipment, including during moves between locations and during drilling activities. The
driller is responsible for identifying and avoiding potentially dangerous situations. The driller is required to carry
appropriate accidental and liability insurance.
Cleanup
No drilling or personal garbage or litter shall be left on any sites.
Changes in Work
The driller must drill and complete drill holes that meet the design requirements specified in this bid proposal. No
deviation from that design will be allowed without permission from MBMG.
The driller is expected to make satisfactory progress. All work on this contract is expected to be completed within the
specified timeframe.
Prior approval must be obtained by MBMG to any changes in work. The schedule of work must be mutually approved by
the Contractor and MBMG. The contract shall be required to complete on the agreed completion date, with the possible
exception that MBMG may amend the contract in writing to extend the completion date to allow for delays due to weather,
changes in the schedule of work plan approved by MBMG, or other acceptable delays.
BIDDERS QUALIFICATIONS: All bidders must be primarily engaged in the business of drilling and completing wells
under similar geologic settings; licensed water well contractor and monitor well constructor; and must have been actively
engaged in this field for a period of no less than two-years.
Before the award of the contract, bidder may be required to show that they have the necessary experience, facilities, and
ability to perform the work in a satisfactory manner and within the time stipulated.
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TAXES, PERMITS AND FEES:
The Contractor shall secure and pay for all local state, and federal licenses, permits and inspections, give all notices, pay all
taxes and fees and comply with all laws, ordinances, rules regulations and lawful orders bearing on the performance of the
work and all costs must be included in the bid price.
COMPLIANCE with LAWS and REGULATIONS:
Contractor warrants that it shall comply with all applicable state and federal laws and regulations regarding wages and
hours, including but not limited to workers compensation coverage, prevailing wages, the Fair Labor Standards Act, and
regulations promulgated by the U.S. Department of Labor, including but not limited to the federal regulations cited in
Appendix A and B. The Contractor shall defend, indemnify and hold the University harmless from any damages or claims
that may result from Contractor's failure to comply.
INDEPENDENT CONTRACTOR: The Contractor is an independent contractor providing services for The University of
Montana. Neither the Contractor nor any of his employees are employees of the State of Montana or any agency or
division thereof, nor will they be considered employees of the State of Montana under any subsequent amendment to this
contract unless otherwise expressed.
The Contractor further agrees that in accordance with Montana Code Annotated 39-71-401 and 39-71-405, the Contractor
is responsible for Workers' Compensation coverage for his employees or, if entering into this contract as a sole proprietor
or a member of a partnership, himself. The Contractor agrees to comply with all provisions of Montana Law with respect
to Workers' Compensation coverage and to provide The University of Montana Business Services-Purchasing Office with
proof of compliance with the relevant statutory provision cited herein.
INSURANCE REQUIREMENTS:
The Contractor shall provide insurance coverage as required by this section. Certificates of insurance coverage shall be
filed with The University of Montana, Business Services - Purchasing office within thirty (30) days of notice of award of
contract. In no instance may any work commence prior to receipt of the certificates. A signed contract issued, as notice of
award, shall not be considered valid until The University of Montana, Business Services - Purchasing Office has received
the certificates.
General Requirements: The Contractor shall maintain for the duration of the contract, at its cost and expense, insurance
against claims for injuries to persons or damages to property, including contractual liability, which may arise from or in
connection with the performance of the work by the Contractor, agents, employees, representatives, assigns, or
subcontractors. This insurance shall cover such claims as may be caused by any negligent act or omission.
Primary Insurance: The Contractor's insurance coverage shall be primary insurance as respect to the University, its
officers, officials, employees, and volunteers and shall apply separately to each project or location. Any insurance or self-
insurance maintained by the University, its officers, officials, employees or volunteers shall be in excess of the
Contractor's insurance and shall not contribute with it.
Specific Requirements for Commercial General Liability: The Contractor shall purchase and maintain occurrence
coverage with combined single limits for bodily injury, personal injury, and property damage of $1,000,000 per occurrence
and $2,000,000 aggregate per year to cover such claims as may be caused by any act, omission, or negligence of the
Contractor or its officers, agents, representatives, assigns or subcontractors.
Additional Insured Status: The University, its officers, officials, employees, and volunteers are to be covered and listed
as additional insureds; for liability arising out of activities performed by or on behalf of the Contractor, including the
insured's general supervision of the Contractor; products and completed operations; premises owned, leased, occupied,
or used.
Deductibles and Self-Insured Retentions: Any deductible or self-insured retention must be declared to and approved by
the state agency. At the request of the agency either: (1) the insurer shall reduce or eliminate such deductibles or self-
insured retentions as respects the University, its officers, officials, employees, and volunteers; or (2) at the expense of the
Contractor, the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claims
administration, and defense expenses.
Certificate of Insurance/Endorsements: Insurance must be placed with an insurer with a Best's rating of no less than A-
. The certificate must also include the University's solicitation number. This insurance must be maintained for the duration
Page 8
of the contract. The University of Montana, Business Services-Purchasing, Lommasson Center, Missoula, Montana
59812, must receive all required certificates and endorsements within 10 days from the date a contract or purchase order
will be issued. Work may not commence until a contract or purchase order is in place. The Contractor must notify the
University immediately, of any material change in insurance coverage, such as changes in limits, coverage, change in
status of policy, etc. The University reserves the right to require complete copies of insurance policies at all times.
COMPLIANCE WITH WORKERS’ COMPENSATION ACT:
The Contractor is required to supply the University Business Services-Purchasing Office with proof of compliance with the
Montana Workers’ Compensation Act while performing work for the State of Montana. (Mont. Code Ann. §§ 39-71-120,
39-71-401, and 39-71-405.) Neither the Contractor nor its employees are employees of the University. The proof of
insurance/exemption must be received by the University Business Services-Purchasing Office, Lommasson Center,
Missoula, MT 59812, and must be kept current for the entire term of the contract.
CONTRACTS WILL NOT BE ISSUED TO VENDORS WHO FAIL TO PROVIDE THE REQUIRED DOCUMENTATION
WITHIN THE ALLOTTED TIME FRAME.
Coverage may be provided through a private carrier or through the State Compensation Insurance Fund (406) 444-6500.
An exemption can be requested through the Department of Labor and Industry, Employment Relations Division (406) 444-
1446. Corporate officers must provide documentation of their exempt status.
REGISTRATION WITH THE SECRETARY OF STATE: Any business intending to transact business in Montana must
register with the Secretary of State. Businesses that are incorporated in another state or country, but which are
conducting activity in Montana, must determine whether they are transacting business in Montana in accordance with
sections 35-1-1026 and 35-8-1001, MCA. Such businesses may want to obtain the guidance of their attorney or
accountant to determine whether their activity is considered transacting business.
If businesses determine that they are transacting business in Montana, they must register with the Secretary of State and
obtain a certificate of authority to demonstrate that they are in good standing in Montana. To obtain registration materials,
call the Office of the Secretary of State at (406) 444-3665, or visit their website at
http://www.sos.mt.gov/Business/index.asp .
PREVAILING WAGE REQUIREMENTS – MONTANA: The nature of the work performed, or services provided, under
this contract meets the statutory definition of a "public works contract" in section 18-2-401, MCA. Unless superseded by
federal law, Montana law requires that contractors and subcontractors give preference to the employment of Montana
residents for any public works contract in excess of $25,000 for construction or nonconstruction services in accordance
with sections 18-2-401 through 18-2-432, MCA, and all administrative rules adopted in relation to these statutes.
Unless superseded by federal law, each contractor shall ensure that at least 50% of a contractor's workers performing
labor on a construction project are bona fide Montana residents.
The Commissioner of the Montana Department of Labor and Industry has established the resident requirements in
accordance with sections 18-2-403 and 18-2-409, MCA. Any and all questions concerning prevailing wage and Montana
resident issues should be directed to the Montana Department of Labor and Industry.
In addition, unless superseded by federal law, all employees working on a public works contract shall be paid
prevailing wage rates in accordance with sections 18-2-401 through 18-2-432, MCA, and all associated administrative
rules. Montana law requires that all public works contracts, as defined in section 18-2-401, MCA, in which the total cost of
the contract is in excess of $25,000, contain a provision stating for each job classification the standard prevailing wage
rate, including fringe benefits, travel, per diem, and zone pay that the contractors, subcontractors, and employers shall
pay during the public works contract.
The standard prevailing rate of wages paid to workers under this contract must be adjusted 12 months after the date of
the award of the public works contract per section 18-2-417, MCA. The amount of the adjustment must be a 3% increase.
The adjustment must be made and applied every 12 months for the term of the contract. This adjustment is the sole
responsibility of the contractor and no cost adjustment in this contract will be allowed to fulfill this requirement.
Furthermore, section 18-2-406, MCA, requires that all contractors, subcontractors, and employers who are performing
work or providing services under a public works contract post in a prominent and accessible site on the project staging
area or work area, no later than the first day of work and continuing for the entire duration of the contract, a legible
statement of all wages and fringe benefits to be paid to the employees in compliance with section 18-2-423, MCA.
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Section 18-2-423, MCA, requires that employees receiving an hourly wage must be paid on a weekly basis. Each
contractor, subcontractor, and employer must maintain payroll records in a manner readily capable of being certified for
submission under section 18-2-423, MCA, for not less than three years after the contractor's, subcontractor's, or
employer's completion of work on the public works contract.
All contractors and employers shall classify each employee who performs labor on a public works project according to the
applicable standard prevailing rate of wages for such craft, classification, or type of employee established by the
Commissioner of the Montana Department of Labor and Industry, and shall pay each such employee a rate of wages not
less than the standard prevailing rate as specified in the Montana Prevailing Wages Rates, effective February 12, 2010.
SUBCONTRACTING: The successful bidder will be the prime contractor and shall be responsible, in total, for all work of
any subcontractors. All subcontractors must be listed in the bid. The University reserves the right to approve all
subcontractors. The Contractor shall be responsible to the University for the acts and omissions of all subcontractors or
agents and of persons directly or indirectly employed by such subcontractors, and for the acts and omissions of person’s
employed directly by the Contractor. Further, nothing contained within this document or any contract documents created
as a result of any contract awards derived from this IFB shall create any contractual relationships between any
subcontractor and the University.
TERMINATION: Except as otherwise provided in this section, either party may terminate the Contract Agreement for failure of
the other party to perform any of the services, duties, or conditions contained in this Contract Agreement after giving thirty (30)
days written notice by registered mail or personal delivery to the other party. The written notice must demand performance of
the stated failure within a specified time period of not less than thirty (30) days. If the demand performance is not completed
within the specified time period, the termination is effective at the end of that specified time period. This contract may be also
terminated at any time, without cause, by mutual written or signed consent of the parties hereto. Contracts may be cancelled
if it is determined that the Contractor’s services do not adequately meet the University’s needs.
CANCELLATION: A Purchase Order resulting from this Invitation for Bid is subject to cancellation if it is determined that
the Contractor’s services do not adequately meet the University’s needs.
TAXES, SHIPPING, AND INVOICING: The prices herein specified, unless otherwise expressly stated, shall exclude all
taxes and duties of any kind which either party is required to pay with respect to the sale of products covered by this IFB,
but shall include all charges and expenses in connection with the packing of the products and their carriage to the place of
delivery to the University unless specifically excluded. Bid prices shall include any and all transportation costs. The
Contractor shall be paid, except as otherwise stated in this IFB, upon submission of a proper invoice, the prices stipulated
herein for products, and/or services delivered to and accepted at the specified location.
PROJECT COORDINATOR: All project management will be coordinated with Ted Duaime of the Montana Bureau of
Mines & Geology.
The successful bidder shall designate a Project Manager, and after contract award, all coordination between the Montana
Bureau of Mines and Geology and the successful bidder shall be through the designated project managers.
CONTRACTORS PERFORMANCE: In the event of unsatisfactory performance, the Contractor will have two (2) days
from notification to correct. In the event the unsatisfactory performance is not corrected within the time specified above,
Montana Tech shall have the immediate right to complete the work to its satisfaction and shall deduct the cost to cover
expenses from any balances due or to become due to the contractor.
PAYMENT: The contractor will submit monthly invoices for payment. An initial invoice, covering the cost of materials for
the first test site, may also be submitted.
Daily sheets will be used to monitor work progress and expenditures during the course of the project. The contractor will
provide daily sheets to MBMG site geologist each day for signature.
Subcontracting of a portion of this work is allowed, provided all other conditions listed herein are met and with prior
approval by the MBMG Project Manager. The contractor awarded this bid is responsible for the performance of any
subcontractors.
DISCOUNTS: Governmental or educational discounts available for these products will be a consideration of bid award.
DESCRIPTION:
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QTY Description Cost per Unit Total
unit
5-9 Core Holes Diamond Core Hole Drilling (100ft to 700ft) $ HOLE $
Drill 3-inch (HQ) or larger diameter core hole using rotary
Diamond drill bit. Steel casing may be advanced with the core
barrel/drill bit to keep the hole from collapsing. Provide all
support vehicles and core boxes.
Mobilization and Demobilization $ MILE $
Rate per mile to locations within Anaconda-Deer Lodge County,
Montana for drill rig and all support units and return to base.
Mobilization between Sites $ MILE $
Rate per mile to move drill rig and support vehicles between
drill sites.
Standby Time $ HOUR $
All time during a scheduled workday during which the drilling
Unit and crew are ready, but during which no drilling can
Proceed because of logging or other activities.
Per Diem $ DAY $
Rate per day for the entire drill crew.
OVERALL TOTAL COST: $__________________
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NOTE: Vendors wishing to submit bids may FAX their quotation to The University of Montana, Business
Services-Purchasing Office, 406-243-2529, prior to 2:00 p.m. local time, August 09, 2011.
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IFB Checklist
Have you remembered to:
Check our website for the latest addendum to the IFB
Sign each "Acknowledgment of Addendum" if required
Sign your bid on our cover sheet
Mark your mailing envelope or box with the IFB number and the opening date under your return address
Carefully review the "Standard Terms and Conditions"
Carefully review all listed requirements to ensure compliance with the IFB
Initial all bid/pricing changes you made
Bid F.O.B. Destination (Ship To: Address) Freight Prepaid
Submit all pages of the Invitation to Bid.
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