What is “Human Resources” (HR)?
Upon Completion Fax Survey to AdvanceHR at 800-879-3989
For an estimated cost of the time and/or fees of total HR administration in your company, simply check off which of the HR Functions below you currently perform. Additionally, enter how many employees you have, along with the average hourly wage associated with Administrative time spent on HR, and Owner/Manger time spent on HR. Our company will input this information into a database that will compare your performed HR Functions to average costs associated with each at other companies. While this is obviously not an exact science, due to the possibility of employment conditions varying widely, it will provide a conservative, eye-opening initial estimate from which you can start to plan improvement strategies and a higher return on your investment in Human Capital. Company Name: Your Name & Title: Telephone Number: umber of Employees: Average Administrative hourly wage associated with HR Administration: Average Owner/Manager (hourly) wage associated with HR Administration: Employment and Recruiting
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Current Function
Discuss/ Interest
Employment Interviews Recruiting
3 4 5
Temporary Labor Coordination Pre-employment testing (non-drug) College Recruiting
Application compliance, Job Descriptions, Administrative phone / initial interviews, Owner/Manager final interviews, ADEA, ADA, EEO Ad Design / Placement, Job boards, Resume reviews, Background verifications, Agency fees, Application Compliance, Employment Agreements, Confidentiality Agreements, Non-Competes, DFWA, ADA, EEO, Cost-per-Hire Analysis / Control Administrative coordination time, Temporary Labor Budget management Cost of actual tests, Benchmarking, Administration time, EEO Job fair fees, Time spent at events
Training and Development
6
Orientation of New Employees Performance appraisals - for management Supervisor training / Management development Performance appraisals - non management Skills training - non-management Tuition aid / scholarships Career planning / development Productivity / quality enhancement programs
7 8 9 10 11 12 13
Administrative new hire paperwork - PRWORA, DFWA, IRCA / I-9, W-4, Insurance coverage Acceptance / Waivers, Documentation of Handbook review / receipt, Owner/Manager orientation time Goal Setting Strategies, Probation Documentation, Owner/Manager time writing reviews, Meeting time with employees Development / Training Seminars Goal Setting Strategies, Probation Documentation, Owner/Manager time writing reviews, Meeting time with employees Training seminars, Productivity analysis Employee Classes Owner time working with Managers, Goal Setting Typically Consulting Fees
Compensation
14 15 16 17 18 19 20
Wage / Salary administration & research Job Description Updating Payroll administration Job evaluations Job analysis Executive compensation Incentive pay plans
Administrative time and analysis, FLSA Administrative time assessing / documenting / updating written job functions, ADA Typically fees (regular plus special and year end) paid to payroll service (FLSA, IRS, CCPA, FICA, Garnishment Liability / Processing) Administrative time evaluating person(s) for the job(s), ADEA, EEO Owner / Manager time evaluating individual job functions, ADA Typically Consulting Fees Owner/Manager time developing (Goal Setting) and implementing
Benefits
21 22
Vacation leave policies & administration Insurance benefits administration Unemployment compensation Retirement plan administration Flexible spending account administration Cafeteria benefits plan administration Profit sharing plan administration Stock plan administration Recreational / social programs Employee Assistance plan / counseling Pre-retirement counseling / retirement planning Relocation services Outplacement services
Administrative time Monthly administration, Field Employee Questions / Issues, Annual shopping / comparing options / negotiating, Annual Open-Enrollments, ERISA, TEFRA, COBRA, HIPAA Quarterly filing administration (SUI), Actual time with claims administration, Attendance at hearings, FUTA administration, Experience Rate verification / negotiation Typically Annual Fees to administrators - IRS compliance, Form 500 filing, Discrimination Testing Typically Fees to administrator (IRS compliance) Typically Fees to administrator (IRS compliance) Typically Fees to administrator (IRS compliance) Typically Fees to administrator (IRS compliance), legal assistance Administrative planning time Annual cost of EAP coverage typically free with retirement plan, but sometimes fees Occasional "special" employment package Fee for service (assistance usually for managers or higher)
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24 25 26 27 28 29 30 31 32 33
Employee Relations
34 35 36 37 38 39
Disciplinary procedures Exit interviews Complaint procedures Award / recognition programs EEO compliance / affirmative action plans Employee communications / publications EPLI Suggestion systems Attitude surveys Union / labor relations
Policy development / updating / implementation, Written documentation for liability protection Owner / Manager time, Legal fees Policy development / updating / implementation, Written documentation for liability protection Administrative time Owner / Manager time, EEO, CRA (Title VII) Employee Handbook compliance, review and changes, Required Work Posters, Company newsletters, (EEO, FMLA, ADA, DFWA, Sexual Harassment, etc.) Insurance policy - Employment Practices Liability (cost varies widely with deductibles, coverage limits, pre-existing compliance certification, etc.) Administrative time monitoring Administrative time implementing; Owner / Manager time assessing Administrative time, Owner/Manager time, NLRA compliance
40 41 42 43
Personnel / HR Records
44
Personnel / HR record keeping Promotion / transfer / separation processing Human resource information systems
45 46
Administrative time - File Retention times, File Destruction times, Anniversaries - Performance Appraisal dates (PRWORA, COBRA, HIPAA, IRCA, EEO-1 filing, etc.) Administrative time (SUI, COBRA, HIPAA) Administrative time, Outside IT consulting fees
Health and Safety
47
Workers compensation administration Safety inspections / OSHA compliance Safety training Health / wellness programs Drug testing
48 49 50 51
Administrative time - Annual Audit, Experience Modifier negotiation, Shopping, Claims administration - First Report of Injury, Post accident drug testing, Return to Work programs Administrative time (OSHA 300 log), Owner / Manager time (OSHA compliance, communication) Typically fees to Safety Training companies Outside administrator fees Cost of actual Screens, internal Administrative time Administrative time, Owner / Manager time, Productivity / Turnover analysis Owner / Manager time Owner time, Consulting fees Typically outside service fees
Strategic Planning
52 53 54 55
Human resource forecasting / planning Organization development Mergers and acquisitions International personnel / HR administration