MCF Corporation Illness Prevention Program and Emergency Preparedness Plan Table of Contents:
1. State Required Documentation Included in this section are state required handouts on Sexual Harassment, Unemployment and State Disability Benefits, Workers Compensation Rights and Benefits, and Family Paid Leave that need to be made available to each employee, and posted in conspicuous places. 2. Cal/OSHA Emergency Preparedness and General Safety Required Documentation OSHA requires that every California employer must establish, implement and maintain a written Injury and Illness Prevention (IIP) Program and a copy must be maintained at each worksite or at a central worksite if the employer has non-fixed worksites. 3. MCF San Francisco Office Emergency Preparedness Plans MCF also feels it is important for all employees to understand the building specific emergency preparedness plan in case of fire, earthquake, civil defense, medical emergency or power outage.
Section 1 - State Required Documentation
1. Sexual Harassment Information Sheets: Every employer must give a “Sexual Harassment Information Sheet” to each employee (annually is a good reminder) and to each new employee. 2. Unemployment and State Disability Insurance Pamphlet: These are required for new and terminating employees. 3. Worker’s Compensation Rights and Benefits Pamphlet: Give one to each new employee and again to each employee who is injured on the job. 4. California Paid Family Leave Pamphlet: Give one to each new employee and again to each employee after July 1, 2004 who is taking a leave of absence for a covered reason.
Section 2 - Cal/OSHA Emergency Preparedness and General Safety Required Documentation
Responsibility: The Injury and Illness Prevention (IIP) Program administrator, Arica Reinhardt has the responsibility for implementing and maintaining this IIP Program for MCF Corporation, and its subsidiaries. A copy of this IIP Program is available from each branch office, and can be found on the public drive under: Public Files/Policies/OSHA and General Employee Safety Policies and Procedures. Copies are also posted at each branch office and in the kitchen and mail room at MCF San Francisco corporate headquarters. Compliance: All workers, including managers and supervisors, are responsible for complying with safe and healthful work practices. Our system of ensuring that all workers are aware of these practices includes one or more of the following practices: 1. Informing workers of the provisions of our IIP Program 2. Evaluating the safety performance of all workers 3. Providing all workers with emergency preparedness information for their workplace location Communication: MCF Location Safety Managers are: San Francisco - Arica Reinhardt
New York -Elise Stern Irvine - Terry McPeake Portland - Jennifer West All MCF Location Safety Managers are responsible for communicating with all workers about occupational safety and health in a form readily understandable by all workers. Our communication system encourages all workers to inform their managers and supervisors, or the location manager about workplace hazards without fear of reprisal. Our communication system includes one or more of the following items: 1. New worker orientation including a discussion of safety and health policies and procedures 2. Review of our IIP Program 3. Posted and/or distributed safety information 4. A system for workers to anonymously inform management about workplace hazards (there are suggestion boxes at each branch office for the Location Safety Manager to receive anonymous information from employees) Hazard Assessment: Periodic inspections to identify and evaluate workplace hazards shall be performed by MCF Location Safety Managers in the following areas of our workplaces: 1. 2. 3. 4. 5. Kitchen Exits and entrances Aisles and hallways Storage areas Emergency preparedness
Periodic inspections are performed according to the following schedule: 1. When MCF initially establishes the IIP Program 2. When new substances, processes, procedures or equipment which present potential new hazards are introduced into our workplace 3. When new, previously unidentified hazards are recognized 4. When occupational injuries and illness occur 5. Whenever workplace conditions warrant an inspection
Accident/Exposure Investigations: Procedures for investigating workplace accidents and hazardous substance exposures include: 1. Interviewing injured workers and witnesses 2. Examining the workplace for factors associated with the accident/exposure 3. Determining the cause of the accident/exposure 4. Taking corrective action to prevent the accident/exposure from reoccurring 5. Recording the finding and actions taken
Hazard Correction: Unsafe or unhealthy work conditions, practices or procedures shall be corrected in a timely manner based on the severity of the hazards. Hazards shall be corrected according to the following procedures: 1. When observed or discovered 2. When an imminent hazard exists which cannot be immediately abated without endangering employee(s) and/or property, MCF will removed all exposed workers from the area except those necessary to correct the existing condition. Workers who are required to correct the hazardous condition shall be provided with the necessary protection Training and Instruction: All workers, including managers and supervisors, shall have training and instruction on general and job-specific safety and health practices. Training and instruction is provided: 1. When the IIP Program is first established 2. To all new workers 3. Whenever new substances, processes, procedures or equipment are introduced to the workplace and represent a new hazard 4. Whenever the employer is made aware of a new or previously unrecognized hazard 5. To supervisors to familiarize them with the safety and health hazards to which workers under their immediate direction and control may be exposed 6. To all workers with respect to hazards specific to each employee’s job assignment General workplace safety and health practices include, but are not limited to the following: 1. Implementation and maintenance of the IIP Program 2. Emergency action and fire prevention plan 3. Provisions for medical services and first aid including emergency procedures 4. Prevention of musculoskeletal disorders, including proper lifting techniques 5. Proper housekeeping, such as keeping stairways and aisles clear, work areas neat and orderly, and promptly cleaning up spills 6. Prohibiting horseplay, scuffling, or other acts that could adversely influence safety 7. Proper storage to prevent stacking goods in an unstable manner and storing goods against doors, exits, fire extinguishing equipment and electrical panels 8. Proper reporting of hazards and accidents to supervisors 9. Hazard communication, including worker awareness of potential chemical hazards, and proper labeling of containers 10. Proper storage and handling of toxic and hazardous substances including prohibiting eating or storing food and beverages in areas where they can become contaminated
Record Keeping: MCF has taken the following steps to implement and maintain our IIP Program Records: 1. Records of hazard assessment inspections, including the person(s) conducting the inspection, the unsafe conditions and work practices that have been identified and the action taken to correct the identified, unsafe conditions and work practices, are recorded on a hazard assessment and correction form: Inspection records and training documentation will be maintained according to the following schedule. 1. At the time of a new hire 2. As of April 2, 2004 all employees were retroactively provided with this record, documentation and schedule information. This is the start date for MCF Record Keeping.
Section 3 - MCF & Co. San Francisco Office Emergency Preparedness Plans
In addition to providing each employee in the San Francisco office with this printout, the information in this section can also be found posted in the kitchen and the mail room, as well as on the public drive under Public Files/Policies/OSHA and General Employee Safety Policies and Procedures. In case of any of the emergencies described below, Arica Reinhardt is the MCF appointed Floor Warden and Katy Del Bosque is the substitute Floor Warden. Both are trained in Emergency Procedures, and will be able to direct you in what actions to take. Knowing this information in advance of an emergency can save your life and that of others. Take a moment occasionally to acquaint yourself with the location of emergency exits, and an alternate emergency exit in case the first one is blocked. There are two flashlight/radios which operate by battery, solar power or failing both of those options, hand cranking for use during or after any emergency described below. One is located in Kat Gartin’s cubicle on the window sill; the other is located in Katy Del Bosque’s office behind the reception area on the window sill. Emergency Phones (that work when power goes out)
1. 2. 3. 4. 5. 6. 7. 8. Jon Merriman desk at trading pod 4 Kenny Werner desk at trading pod 2 Carlos Herrera desk at trading pod 2 Cary Cacchione desk at trading pod 2 Greg Navage desk at trading pod 2 Scott Koval desk at trading pod 1 Matt Vitamante desk at trading pod 1 Arica Reinhardt desk in reception area
Fire: In the event of a fire within the building, building occupants will be notified by the buildings Public Address System. If someone on our floor notices a fire, then the steps are basically the same. 1. Activate the emergency fire alarm box located at each emergency stairwell door and in the elevator lobby. 2. Call 911 (if you don’t believe the floor warden has done so already) 3. Make certain the elevator lobby doors have automatically closed. 4. If safe to do so, attempt to extinguish small controllable fires. Extinguishers are located inside stairwell doors. 5. If necessary, or if instructed by the building PA System, our office is to relocate to four floors down. DO NOT USE THE ELEVATOR! Stay to the right of the stairs, as emergency personnel will travel up on the left side. As you enter the stairwell you will see a geometric symbol (circle, square, triangle) on the inside fire door. You continue to move down floors until you see that same symbol. Then wait until the floor warden and/or the building PA system issues further instructions. Unless instructed by the Fire Department, never travel up the stairwells. Earthquake: In the event of an earthquake, try to get under a desk or in a doorway. Do not go outside of the building. Stay inside until an all-clear signal is given by your Floor Warden or a member of the Building Staff. When an earthquake strikes, move away from the windows. Building windows are designed to fall out and away from the building when broken, but it will be much safer to stay away from the windows completely. Above all remain calm. You are safer in your office than anywhere outside the building. Expect the building to sway; it’s designed to do so. In event of an earthquake, follow these steps: Remain calm – DO NOT EXIT THE BUILDING Take cover under a solid desk or reinforced structure. Move away from windows, glass partitions, bookcases, or hanging objects. Do not use the elevators. If inside an elevator at the time of an earthquake, exit the car at the nearest opportunity. Each elevator has a phone line with a direct line to the Guard Desk. If the elevator is stuck, call the Guard Desk and the Security Guard will notify the elevator company. 6. Do not take cover in the stairwells during an earthquake. 7. No smoking or open flames. 1. 2. 3. 4. 5.
8. Phone only in an emergency, make sure phones are hung up. 9. Provide first aid as needed. 10. Do not flush toilets until it’s okayed by building engineers 11. Be prepared for more aftershocks 12. Check your area for hazards, notify Building Security immediately. 13. If the earthquake is severe, further instructions will be given over the Life Safety speakers located in each office. 14. If the earthquake is not severe and you are seeking information on it, you can visit the US Geological Survey website at: http://quake.usgs.gov/recenteqs/latest.htm Bomb Threat: If you receive a telephone bomb threat remain calm and: 1. Obtain the following (if possible) from the caller: A. Exact location of the device B. Time set for detonation C. Description of the device D. Reason for the disturbance 2. Write down exact words used by caller and the exact time of the call. 3. Notify the San Francisco Police Department by calling 911 4. Notify Building Security/Building Office at (415) 391-1120 or (415) 781-2670 5. Visually search the immediate area for any strange objects. DO NOT touch any suspicious objects or packages. 6. Follow instructions of the local authorities.
Civil Defense/Building Security: Civil Defense Alert Emergency: You will be notified via the Life Safety Speakers in the event of an Official Civil Emergency. You will be advised as to whether evacuation or relocation within the building is necessary. Building Security: Solicitors, suspicious persons and/or intoxicated persons should be reported to the Building Office (415) 781-2670 or the Security Guard (415) 391-1120 immediately. The building will call the police if necessary. Power Outage: In the event of a power outage: 1. The building is equipped with an emergency generating system which will power certain portions of the building’s systems during an outage, including: A. All alarms and life safety equipment. B. Limited emergency lighting. C. One car in each elevator bank. 2. If you are in an elevator during an outage, remain calm. The elevator will automatically be lowered to the first floor. 3. If you choose to leave the building during an outage, use the emergency stairwells for exit. Do not attempt to use the elevators.
Medical Emergency: In the event of a medical emergency, follow these steps: 1. Try to ascertain as much information about the injury as possible. 2. Keep the victim warm and comfortable and remain with them. 3. Notify San Francisco City Ambulance by calling 911 4. Send for a trained First Aid personnel. 5. Notify Building Security by calling (415) 391-1120 or (415) 781-2670. 6. If the injury is to a limb and there is obviously no spinal or head injury, remember R.I.C.E. Rest, Ice, Compression and Elevation. Keep the person rested in position. Ice pack the injured area (there are bags of frozen peas in the freezer in the kitchen for this purpose). Compression, light pressure with the ice packs should work. When possible, prop the leg or the arm above the heart level, which is best done with the injured party lying down. Emergency Contact Numbers: Ambulance – Emergency……………………911 Ambulance – Non Emergency………………(415) 431-2800 Fire Department – Emergency………………911 Fire Department – Non Emergency…………(415) 558-3300 Police Department – Emergency……………911 Police Department – Non Emergency………(415) 533-0123 Building Security/Life Safety Console……..(415) 391-1120 Building Office……………………………..(415) 781-2670 Saint Francis Hospital………………………(415) 775-4321 San Francisco General Hospital…………….(415) 206-8000 Weather Report…………………………….. (415) 364-7974 Building Life & Safety System: 601 Montgomery is a 20-story office building in downtown San Francisco. The life safety system in the building is fully equipped with an automatic sprinkler system, smoke detectors, manual pull stations, flow detection, sparkler valve tamper alarms, audible floor alarms, and automatically released stairwell, corridor and smoke doors. A communication system provides for paging from fire control room to any or all floors, elevators, and stairwells, so that in an emergency, the Fire Department or other authority will be able to communicate with every other area of the building. The building is equipped with two fire pumps, one of which is electric and one diesel driven. There is a 15,000 gallon reserve water tank for fire protection. The emergency generator provides power to the life safety system, stairwell telephone, emergency lights and two elevators.