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February 2011 - RM of Strathcona by liwenting

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									                    THE RURAL MUNICIPALITY OF STRATHCONA

           The Regular Meeting of the Council of The Rural Municipality of Strathcona was held
           February 9, 2011 in Council Chambers. Reeve Schram presiding. Councillors McEachern,
           Wilton, Myers and Cline present.


028/2011   CLINE / MYERS
           THAT the Minutes of the January 12, 2011 Regular Meeting be adopted as circulated.

                                                                                Carried.
029/2011   MCEACHERN / CLINE
           THAT the Agenda be adopted with noted additions.

                                                                                Carried.

           The Senior Machinery Operator met with Council to discuss municipal machinery
           matters.

030/2011   MCEACHERN / WILTON
           THAT the R.M. of Strathcona do open an insurance claim file, through Western Financial
           Group, for the repair of the wing on the Volvo G740B Grader.
                                                                            Carried.

031/2011   CLINE / WILTON
           WHEREAS the Strathcona Drop-In Centre Inc. are in the process of applying to the
           Provincial Government, through the Community Places Grant Program, for funding to
           renovate and update the Belmont Clubrooms and Drop-In Centre;

           AND WHEREAS the Grant is conditional on the applicant having adequate funds to
           complete the project over and above any grant monies;

           AND WHEREAS the Strathcona Drop-In Centre Inc. Committee has a shortfall of
           approximately ten to fifteen thousand ($10,000 to $15,000) dollars, and has forwarded a
           request to the Council of the R.M. of Strathcona to provide a loan to cover said shortfall;

           AND WHEREAS Section 180 of The Municipal Act provides in part “A municipality
           may lend money only if
           (a) the council considers that the money loaned will be used for a purpose that will
           benefit the municipality;
           (b) the loan is made to a non-profit organization or municipal participation corporation.”

           THEREFORE BE IT RESOLVED THAT the Council of the R.M. of Strathcona do agree
           to consider providing a loan, to the Strathcona Drop-In Centre Inc. Committee, in the
           amount of ten to fifteen thousand ($10,000 to $15,000) dollars, on condition a minimum
           of three tenders are sought and submitted to the Committee for consideration, for
           completion of these renovations and upgrades.
                                                                               Carried.


           Barrie McGill, Council appointed representative for the Pelican/Rock Lake Sub-District,
           of the Assiniboine Hills Conservation District, met with Council to report on ongoing
           projects and the 2011 Budget for the Sub-District.

           Council reviewed correspondence from Richard and Stacey McDonald.
032/2011   MYERS / MCEACHERN
           WHEREAS, The Rural Municipality of Strathcona desires to promote sustainable
           growth, economic diversification and stability within its communities;

           AND WHEREAS a prospective business owner has approached Council requesting
           consideration be given for a one year “tax incentive”, to assist with “start-up” costs
           incurred to re-open a previously closed business, within the town of Belmont;

           AND WHEREAS tax incentives are commonly used by municipalities to promote
           economic development;

           THEREFORE BE IT RESOLVED THAT a tax incentive, in the amount of 100% of the
           portioned municipal assessment, and not exceeding the sum of four hundred and fifty
           ($450.00) dollars, be granted to Richard and Stacey McDonald, for the 2011 Tax year;

           AND FURTHER THAT this Tax Incentive be payable when
                a) proof of transfer and registration of title, by the prospective owners, for Lots
                   15/16 Block 3 Plan 69 Belmont, is provided to the municipality; and

                  b) that the service industry business be re-opened in 2011.

                                                                                Carried.

033/2011   CLINE / WILTON
           THAT resolutions B08/2011 to B13/2011 be approved and adopted on behalf of the L.U.D.
           of Belmont.
                                                                        Carried.

034/2011   MYERS / WILTON
           THAT the Policy on Long Service Recognition, be adopted by the Council of the Rural
           Municipality of Strathcona, as presented and amended;

           AND THAT this Policy be appended to the Municipal “Policy By-Law”.

                                                                                Carried.

           Council reviewed correspondence from the Pelican Lake Enhancement Committee Inc.

035/2011   MCEACHERN / CLINE
           THAT a notice be placed in The Gazette newspaper, inviting heavy equipment operators/
           contractors and heavy equipment repair companies to provide the Municipality with their
           equipment list and rates for future consideration.
                                                                            Carried.

036/2011   MYERS / CLINE
           THAT By-Law No. 16, 2010 receive second reading as amended. By-Law No. 16, 2010
           Being A By-Law Of The Rural Municipality Of Strathcona To Establish Sewer And
           Water Rates Within The Local Improvement District In The Unincorporated Village Of
           Belmont.
                                                                          Carried.

037/2011   MCEACHERN / WILTON
           THAT By-Law No. 16, 2010 receive third reading.
                                                                                Carried.
                                                 In Favour – 5
                                                 Opposed – 0
038/2011   MYERS / MCEACHERN
           THAT By-Law No. 2, 2011 receive first reading. By-Law No. 2, 2011 Being A By-Law
           Of The Rural Municipality Of Strathcona Authorizing The Entering Into Of A
           Maintenance Agreement, For The Ninette Lagoon Road And Truck Unload Facility, In
           Sec. 19-5-16W, With The Rural Municipality Of Riverside.
                                                                           Carried.
039/2011   CLINE / WILTON
           THAT the proposed budget, for the Glenboro Veterinary District Board, for 2011, be accepted
           and the portion of the Annual Levy required from the R.M. of Strathcona, being two thousand
           five hundred and sixty two ($2,562.00) dollars, be approved.
                                                                             Carried.

040/2011   MYERS / CLINE
           THAT the R.M. of Strathcona do renew membership with the Manitoba Good Roads
           Association, for 2011, in the amount of one hundred and fifty ($150.00) dollars.

                                                                              Carried.
041/2011   MCEACHERN / MYERS
           THAT membership with Tourism Westman, for the R.M. of Strathcona, be renewed in
           the amount of one hundred ($100.00) dollars, for the year 2011.
                                                                              Carried.
042/2011   CLINE / WILTON
           THAT the quotation for five thousand (5,000) R.M. of Strathcona brochures, in the
           amount of one thousand three hundred and fourty five ($1,345.00) dollars, plus
           applicable taxes, as supplied by Leech Printing Ltd., be accepted;

           AND THAT the purchase of a promotional Banner, from Webber Printing, at a cost of
           four hundred and ninety ($490.00) dollars, plus applicable taxes, for use at trade and
           recreational events, be approved;

           AND FURTHER THAT the generous donation by Barry and Devona Baldwin, in the
           amount of one hundred ($100.00) dollars, to assist in the promotion of the R.M. of
           Strathcona at the Winnipeg R.V. Show being held March 10 – 13, 2011, be used to
           partially offset the aforementioned printing costs of promotional materials being used at
           the above Show.
                                                                               Carried.

043/2011   CLINE / MCEACHERN
           WHEREAS The Royal Canadian Legion Manitoba/NW Ontario Command has
           undertaken a project designed to recognize and honour many of Manitoba/NW Ontario’s
           brave veterans who served Canada in the three major world conflicts as well as those
           recent world conflicts.

           AND WHEREAS The Royal Canadian Legion Manitoba/NW Ontario Command are
           printing a “Military Service Recognition Book” which will be distributed free of charge
           to all seniors and public facilities in Strathcona as an educational aid.

           AND WHEREAS the Royal Canadian Legion Manitoba/NW Ontario Command have
           requested the R. M. of Strathcona’s support for this milestone project by purchasing
           advertising space in said book, which not only benefits local communities by making this
           unique publication available but through Scholarships and support for Manitoba/NW
           Ontario Veterans and their families.

           THEREFORE BE IT RESOLVED THAT the R.M. of Strathcona do support this
           worthwhile project by purchasing advertising space at a total cost of one hundred and
           eighty five ($185.71) dollars and seventy one cents, plus applicable taxes.

                                                                               Carried.
044/2011   WILTON / CLINE
           THAT the following Grant, to Seniors Independent Services, in the amount of six
           hundred ($600.00) dollars, for 2011, be authorized.
                                                                            Carried.

045/2011   MYERS / CLINE
           THAT the Reeve or Deputy Reeve and the C.A.O. be, and are hereby authorized, to
           attend the Mayors, Reeves and C.A.O.’s Meeting, to be held in Deloraine, Manitoba on
           March 16, 2011.
           AND THAT the municipality pay actual traveling, living expenses and compensation as
           per By-Law No. 26, 2010.
                                                                           Carried.

046/2011   MYERS / MCEACHERN
           THAT the CAO and the Assistant CAO be, and are hereby authorized, to attend the
           MMAA Conference, to be held in Brandon, Mb. May 1 - 4, 2011.

           AND THAT the municipality pay actual travelling and living expenses as per
           By-Law No. 26, 2010.
                                                                           Carried.

047/2011   CLINE / WILTON
           THAT membership renewal, with the Manitoba Municipal Administrator’s Association,
           on behalf of the C.A.O., in the amount of two hundred ($200.00) dollars, and the
           Assistant C.A.O. in the amount of one hundred and ninety ($190.00) dollars, for the 2011
           year, be and is hereby approved by the Council of the R.M. of Strathcona.

                                                                             Carried.

048/2011   MYERS / MCEACHERN
           THAT the CAO and the Assistant CAO be, and are hereby authorized, to attend the
           Professional Development Seminar, to be held in Winnipeg, Manitoba on March 17 - 18,
           2011.

           AND THAT the municipality pay actual traveling and living expenses as per By-Law No.
           26, 2010.
                                                                          Carried.

049/2011   CLINE / WILTON
           THAT The Reeve and Councillor McEachern be, and are hereby authorized, to attend the
           Disaster Financial Assistance Seminar/Workshop, to be held in Brandon, Manitoba on
           March 8, 2011.

           AND THAT the municipality pay actual traveling, living expenses and compensation
           as per By-Law No. 26, 2010.
                                                                           Carried.

050/2011   MYERS / WILTON
           WHEREAS, lymphedema is an accumulation of lymphatic fluid that causes swelling in
           the arms, legs, or other areas of the body and affects both men, women and children; and

           WHEREAS, the swelling caused by lymphedema can lead to severe infection or loss of
           the use of limbs; and

           WHEREAS, patients suffering from lymphedema must endure physical discomfort and
           disfigurement and cope with the distress caused by these symptoms; and

           WHEREAS, no drug or effective surgical treatment for lymphedema currently exists; and

           WHEREAS, research in all areas of lymphedema has been notably limited; and

           WHEREAS, lymphedema, which has no cure and can occur at any time, has a severe
           financial, physical and psychological impact on patients;

           THEREFORE, The Council of The Rural Municipality of Strathcona, do hereby proclaim
           March 6, 2011, to be LYMPHEDEMA AWARENESS DAY in the R.M. of Strathcona,
           Manitoba.
                                                                        Carried.

           Reeve Dennis Schram declared a Conflict of Interest and left the meeting while Council
           dealt with the following item. Deputy Reeve Dennis Myers assumed the chair.
051/2011   MCEACHERN / CLINE
           THAT the request by Manhattan Beach Retreat Centre, for the municipality to sign an Easement
           Agreement, allowing the organization to run a sewage pipeline along the municipal roads and
           at the side of the former rail line, to connect into the Ninette sewage pipeline, be approved by
           the Council of the R.M. of Strathcona, on the following conditions:

              1) that said agreement contain a clause rendering the municipality free from liability, for any
                 damages caused to municipal, private or other property;

              2) that the pipeline, on municipal right-of-ways excluding the South/North McDonald Road
                 of S.E. ¼ Sec 17-5-16W, be installed using horizontal drilling technology.

                                                                              Carried.

           The above matter concluded Reeve Schram returned to the meeting and resumed the
           chair.

052/2011   CLINE / WILTON
           THAT the Municipal lawyer be advised to proceed with the filing of the Application for
           Subdivision, for Strathcona Memorial Park in Pt. SE ¼ 27-4-16W, along with the Real
           Property Application, at the Morden Land Titles Office.

           AND THAT the Morden Land Titles Office be requested to lapse the caveats filed, in
           contravention of the lease agreement, by Access Credit Union and T. Greaves.

                                                                              Carried.

053/2011   WILTON / CLINE
           WHEREAS the Strathcona Fire Department has purchased a nozzle for culvert
           thawing/cleaning;

           AND WHEREAS the Council of the R.M. of Strathcona considers such equipment to be
           more beneficial to the municipality and the Village of Belmont than to the Fire
           Department;

           THEREFORE BE IT RESOLVED THAT the R.M. of Strathcona do pay fifty (50%)
           percent of the cost of the nozzle, in the amount of one hundred and ninety six ($196.88)
           dollars and eighty eight cents;

           AND THAT recommendation be made, to the L.U.D. of Belmont Committee, that
           payment of the remaining fifty (50%) percent be paid by the L.U.D. of Belmont.

                                                                              Carried.

054/2011   CLINE / WILTON
           THAT the levy for 2011, to the Turtle Mountain Mutual Aid District, in the amount of
           two hundred and fifty ($250.00) dollars, be authorized.
                                                                            Carried.

055/2011   MYERS / CLINE
           THAT the Finance Committee Report on Investments be adopted and appended to
           these minutes.
                                                                        Carried.

           Council reviewed the Financial Report, as submitted by the Belmont and District
           Community Club.

056/2011   MCEACHERN / MYERS
           THAT the Council of the R.M. of Strathcona do commend, and forward to the Belmont
           and District Community Club a letter, expressing their appreciation of the excellent work
           being accomplished, on behalf of the community, by the Committee.
                                                                              Carried.
           Councillor Jeff Wilton declared a Conflict of Interest and left the meeting while Council
           dealt with the following item.

057/2011   MYERS / MCEACHERN
           THAT the following tender, for the lease of approximately 188 acres, more or less, of
           hayland, located on the S ½ Sec. 28-5-16 WPM, for a three year term, in the amount of
           four thousand nine hundred and eighty two ($4,982.00) dollars per annum, as submitted
           by D. Smith, be accepted.
                                                                             Carried.
058/2011   MCEACHERN / CLINE
           THAT an advertisement be placed, in The Gazette and Killarney Guide newspapers, and
           at Assiniboine Community College, for a part-time Office Assistant to fill a one-year
           term position.
                                                                             Carried.

059/2011   CLINE / WILTON
           THAT the Glenboro – South Cypress Weed District be contracted to spray noxious
           weeds, within the Rural Municipality of Strathcona, in 2011.
                                                                          Carried.

060/2011   MYERS / WILTON
           THAT a Member of Council be authorized to attend the Manitoba Weed Supervisors
           Association Seminar, to be held March 16, 2011, at Carberry, Mb.

           AND THAT the municipality pay actual traveling, living expense and compensation in
           accordance with By-Law No. 26, 2010.
                                                                           Carried.

           Council reviewed correspondence from Darren R. Wanless, C.E.T.

061/2011   CLINE / MYERS
           WHEREAS the R.M. of Strathcona is a member of the Southwest Regional Development
           Corporation;

           AND WHEREAS Councillor Fay McEachern has expressed an interest in filling a term
           position on the Board of said corporation;

           THEREFORE BE IT RESOLVED THAT the Council of the R.M. of Strathcona do
           nominate Councillor McEachern to the Board of the Southwest Regional Development
           Corporation;

           AND FURTHER THAT the municipality pay actual travelling and compensation in
           accordance with By-Law No. 26, 2010.
                                                                       Carried.

062/2011   MCEACHERN / CLINE
           THAT the R.M. of Strathcona do implement a Employee Performance Appraisal Policy;

           AND THAT an Employee Performance Appraisal Committee be formed, to carry out the
           intentions of the above policy, and will consist of the Chief Administrative Officer, the
           Reeve and one Councillor.
                                                                               Carried.

           Reeve Dennis Schram reported on current matters concerning the municipality.

           Councillor Dennis Myers reported on the Assiniboine Municipal Health Committee
           meeting recently attended.

           Councillor Cline reported on a workshop recently attended concerning Sustainable
           Communities.
           Council reviewed correspondence from the following:

           a)   AHCD Minutes
           b)   Manitoba Health & Healthy Living
           c)   Mb Water Stewardship
           d)   Cliff Cullen
           e)   Minister of Local Government
           f)   Mb. Good Roads
           g)   Prairie Spirit School Division
           h)   Minister of Public Safety
           i)   Stats Canada

063/2011   CLINE / WILTON
           THAT the accounts, in the amount of $78,494.96, being cheque No. 20110012 to cheque
           No. 20110089 be approved.
                                                                          Carried.

064/2011   MCEACHERN / CLINE
           THAT this meeting be adjourned.
                                                                          Carried.




                                                            _______________________
                                                            Reeve.




                                                            ________________________
                                                            Chief Administrative Officer.

								
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