Schoolwide Program - Georgia Department of Education by xiaopangnv


									    Schoolwide Program:
From Intent to Implementation

        Title I Programs Conference
               June 14-16, 2011
           Kathy Pruett
Georgia Department of Education
Title I Education Program Specialist
           (706) 540-8959

         Olufunke Osunkoya
Georgia Department of Education
Title I Education Program Specialist
           (404) 656-2638

          Andrew McGee
  DeKalb County School System
   Office of School Improvement
Overview of Today’s Session
     Transition From TA to SWP

     SWP Required Components

     Budgetary Considerations

     LEA Monitoring Suggestions

     School Improvement Plan/SWP
       Schoolwide Program
•   Schoolwide Planning Timeline

•   Schoolwide Program Checklist

•   Schoolwide Intent Form
Broad Perspective
  of Title I Plans

   Research       Comp.
     Based        Needs
   Strategies   Assessment

Transition from TA to SWP
Roles and Responsibilities
        Title I Programs Comparison
Targeted Assistance                             Schoolwide
• Targets identified students          •   Services for ALL students
• Multiple criteria ranked list and    •   Focuses on most at-risk students
  documentation required                   but all students benefit
• Funds used for student success in    •   Class size reduction allowed
  math, reading, language arts,        •   Must have above 40 percent
  science and social studies only          poverty
                                       •   Initial year long planning process
• Qualify if above 35 percent or           with outside technical assistance
  above the district poverty average       provider
• Continuous planning process to       •   Funds may be combined with
  target at-risk population                other federal funds for whole
• Increased documentation required         school reform and flexibility
  to ensure only targeted population       for the use of the funds
  benefits from funds
Current Targeted Assistance Plan
• Description of supplemental instructional strategies/programs
  for mathematics and/or reading.
• Description of the method by which students with the greatest needs
  are selected for service.
• Description of professional development opportunities
  to ensure highly qualified staff.
• Strategies to increase parental involvement including a policy
  and a compact.
• Process for reviewing the progress of participating students
  towards the State content and performance standards.
• Procedures for annual assessment of students for meeting state and
  local standards.
             Why Schoolwide?
• Schoolwide programs offer more service delivery options
  for Title I and other federal program services.
• Title I students are not singled out.
• Student needs can be met more effectively.
• Federal program resources are available
  to all students.
• Schoolwide programs offer greater staffing flexibility.
• Professional development activities can be extended
  to all staff.
Eligibility to Apply for Schoolwide
• Must have 40 percent or over free/reduced meal (FRM)
• Must consult with school’s stakeholders to ensure support
  of the decision.
• Must submit intent to become schoolwide
  to the Department by August 15.
• Must obtain an outside consultant to assist in planning –
  RESA, individual, university, other district.
• Must fulfill the one year planning requirement while a
  targeted assistance program or during the year
  before the school actually becomes a Title I school and
  receives Title I funds.
• Completion/Approval of Schoolwide Plan

SWP Required 18
    of a Schoolwide Program
1. A Comprehensive needs assessment of the entire
   school which addresses all academic areas and
   other factors that may affect achievement.
2. Schoolwide reform strategies that are scientifically
   researched based and . . .
3. Instruction by highly qualified professional staff.
   (. . .strategies to attract Hi-Q teachers)
      of a Schoolwide Program
4. Professional development for staff to enable all children
   in the school to meet performance standards.
5. Strategies to increase parental involvement.
6. Plans for assisting preschool children in the transition . .
7. Measures to include teachers in the decisions regarding the
   use of assessments . . .and the overall instructional
    of a Schoolwide Program
8. Coordination and integration of Federal, State and
    local services and programs.
9. Activities to ensure that students who experience
    difficulty mastering standards shall be provided
    with effective, timely assistance . . .
10. Description of how individual student assessment
    results and interpretation will be provided
    to parents.
    of a Schoolwide Program
11. Provisions for the collection and disaggregation
    of data on the achievement and assessment results
    of students.
12. Provisions to ensure that disaggregated assessment
    results for each category are valid and reliable.
13. Provisions for reporting of disaggregated data.
14. Plan developed during a one year period . . .
     of a Schoolwide Program
15. Plan developed with the involvement of the community
    to be served and individuals who will carry out the plan
    including . . .
16. Plan available to the LEA, parents, and the public.
17. Plan translated to the extent feasible, into any language
    that a significant percentage of the parents . . .speak as
    their primary language.
18. Plan is subject to the school improvement provisions
    of Section 1116.
      Annual Evaluation of Plan
After State data is received by each school,
document the following:
  •   Has overall student achievement increased
      as a result of the schoolwide plan?
  •   Has the targeted subgroup(s) achievement
      increased as a result of the schoolwide plan?
  •   What needs to be changed in the schoolwide
      plan to address the needs of the students
      as a result of the current data?
 Combining Schoolwide Plans
and School Improvement Plans
         Reflection and Planning

• Review SWP process
• Reflect on prior year
• Review data
        Analyze data results and
      identify patterns and trends:
• Formulate insights regarding school culture and student
• State conclusions in narrative format
• Determine categories for specific programs and/or school
  climate issues
• Identify areas of strength and areas demonstrating
  a need for development
• State plans for addressing challenges and/or removing
  barriers to school improvement
               Action Plans
        Performance Actions Should:

•   Address data-driven needs
•   Employ research-based best practices
•   Build capacity for continuous improvement
•   Have school buy-in
•   Be feasible
•   Be monitored
              GaDOE Resources
•   State Leadership Facilitators (NI Schools)
•   Regional Education Service Agencies (RESA)
•   Georgia Learning Resources System (GLRS)
•   Educational Technology Training Centers
•   State School Improvement Specialists
     – Science
     – Exceptional Students
     – Curriculum and Instruction Content
     – Professional Learning
     Scientifically Based Research

• Use effective methods and instructional strategies that
  are based on scientifically based research
• Strengthen the core academics
• Increase the amount and quality of learning time
• Include strategies for meeting the needs of historically
  underserved populations
       Selecting the Planning Team

• School and district administrators
• Teachers representing all grades, content areas, and
• Representatives of other professional staff, including
  social workers, psychologists, counselors or diagnostic
  specialists, curriculum leaders
• Parents and community representatives
• Representatives of organizations, groups, and parents
  of students served by the federal programs whose
  funds are used in the program
             of the Planning Team

• Including all stakeholders in planning and decision-
• Directing the planning and monitoring process
• Meeting all local, state, and federal requirements
               Schoolwide Plan

• Must be comprehensive
• Must be developed with the involvement of parents
  and community members
• Must be in effect for the duration of the school’s
  participation in SW programming
• 18 Components must be clearly identified
• Table of contents identifying the components
               Schoolwide Plan

• Must be available to the LEA, parents, and the public

• The language must be understandable

• Must be provided, to the extent practicable,
  in a language that parents can understand
    Implementation Resource Guide

• Georgia School Standards Implementation Resource
• The Implementation Resource (IR) is a collection
  of best practices that aid in the effective
  implementation of the Georgia School Standards.
  This document was created to support schools
  in their continuous improvement efforts. The IR is a
  companion tool to the Georgia School Standards
  (GSS) and the Georgia Assessment of Performance
  on School Standards (GAPSS).
LEA Monitoring Suggestions
            LEA Monitoring
          with SWP Programs
• Written LEA/School Evaluations of SWP effectiveness
• SWP Checklist Signed/Dated by Director (preferably
  with comments and revisions indicated)
• Documentation of LEA providing Technical Assistance
• Annual Revision Date indicated
• Combined SIP and SWP Plans can be used but must be
  clearly addressing the 18 Required Components.
• If consolidating funds, each federal program’s intent must be
  clearly delineated. Written examples needed.
• Written purchasing procedures are required to ensure
  services are supplementary.
        LEA Monitoring
  with Schoolwide Programs
• Documentation to support that all stakeholders
  were involved in the planning/ revision
  of the SWP (dated agendas, meeting minutes,
  dated sign in sheets, letters or memos
  regarding the meeting).
• Parents of Title I students must be involved
  in the planning and/or revision of the SWP
         General Suggestions
• Keep it simple and keep asking how you are going
  to address the eighteen (18) components.

• In order to begin on a successful note, provide a
  title page entitled schoolwide plan including dates
  of original plan and annual revision dates.

• Include a table of contents with page numbers
  for each of the essential components.
         General Suggestions

• List your planning committee to document
  stakeholder involvement (including your technical
  assistance provider, if in your first year).
• The schoolwide plan can be the same document
  as your school improvement plan but must include
  the eighteen (18) minimum requirements.
  ***Be Cautious if using this format***
   Documentation Needed for
     Schoolwide Programs
• Copy of SWP plans that include the 18 required
  components with date of annual revision-ten
  from the Elementary and Secondary Education Act
  of 1965 (ESEA) and eight from GaDOE’s Schoolwide
• Copy of written communication from LEA providing
  guidance to schools about development,
  implementation, and evaluation of SWP requirements
• Examples of activities that support the intent and
  purpose of federally funded programs
• Copy of purchasing procedures
      Additional Documentation
    for New Schoolwide Programs

• Documentation for planning of new schoolwide
• Name of outside technical assistance provider
• Copies of dated minutes, timelines, agendas
  from planning meetings
• Copy of schoolwide plan
• Copy of the intent to become schoolwide
 GaDOE Monitoring Findings FY 10

• 58 Findings concerning SWP in FY 10
• SWP plan didn’t address 18 components
• Incomplete checklist: lacking signatures, items
  checked but missing in SWP plan, etc
• SWP plan didn’t include all stakeholders in revision
  process, teachers, administrators, parents
• Lack of samples of LEA guidance to schools and
  subsequent school level guidance to parents
  concerning schoolwide program development
          Title I Program Specialist
             Contact Information
Area              Name                  Phone #                 Email

 1     Ms. Phyllis Conn             (706) 581-1050

 2     Dr. Randy Phillips           (770) 334-8390

 3     Mr. Anthony Threat           (404) 656-0618

 4     Ms. Evelyn Maddox            (404) 656-2045

 5     Dr. Judy Alger               (229) 838-6037

 6     Ms. Grace McElveen           (912) 739-3652
 7     Dr. Jimmy Everson            (229) 723-2664

 8     Ms. Marijo Pitts-Sheffield   (912) 269-1216

 9     Ms. Kathy Pruett             (706) 540-8959

10     Ms. Elaine Dawsey            (478) 971-0114

 11    Dr. Olufunke Osunkoya        (404) 656-2638

12     Mr. Bobby Trawick            (229) 246-1976
Schoolwide Program:
   From Intent to
     Title Programs Conference
           June 14-16, 2011

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