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					                                       Board of Selectmen
                                        Meeting Minutes
                                       September 19, 2011
                                           Page 1 of 3

Selectmen Present: Robert M. Cummings, Thomas A. Walsh and Russell W. Butler

Chairman Cummings opened the Meeting at 5:00 p.m.

Administrative Business:
   Payroll Register, September 19, 2011, reviewed and approved
   Accounts Payable Register, September 19, 2011 reviewed and approved
   Draft Select Board Meeting Minutes, September 12, 2011, reviewed and approved
   Building Permit No. 2011-13, Souliotis Realty, LLC, 7 Marlborough Road, Tax Map 19 Lot
      70, approved
   Building Permit No. 2011-18, Alexander and Karen Giles, 160 Richmond Road, Tax Map
      28 Lot 4A, approved
   Building Permit No. 2011-21, Eric and Lorraine Cone, 65 North Main Street, Tax Map 19
      Lot 47, approved

5:10 Police Chief Howard M. Sheats Jr. and Public Works Director James E. Dicey
Discussion on the signs required for compliance with the Engine Brake Ordinance No. 2011-02, as
amended 29 August 2011. Signs will be posted on Marlborough Road, Monadnock Street and the
north and south entrances of the Historic District on Route 12. The proposed 18x24 sign will read
Engine Braking Prohibited. Chief Sheats will review the proposed sign with the prosecutor.

5:15 Police Chief Howard M. Sheats, Jr.
Chief Sheats requested that the Selectmen consider amending the following sections of the
Personnel Policy and Procedures Manual: Section 3:8 Workweek - changing the workweek back
to beginning with Sunday and running through Saturday. The workweek is currently defined as
beginning with Saturday and running through Friday. Section 1:5 Personnel Files – adding that
the Personnel Files maintained in the Selectmen’s Office for Police Officers contain only
recruitment forms; applications, resumes, hiring contract, tax withholding forms, and benefit forms.
All other documentation will be maintained in separate personnel files maintained in the Police
Department.

5:30 Upon motion duly made by Chairman Cummings and seconded by Selectman Walsh, it
passed unanimously. VOTED: To go into Executive Session pursuant to RSA 91-A:3 II (a), for
the purpose of discussing a personnel issue, and to seal any minutes relative thereto.

5:45 Veronica Hoffman and John Satas, Cheshire Railroad Depot
Review of the 2012 proposed operating budget for the Cheshire Railroad Depot. The 2012 budget
has a 78% increase, from $2,650 to $4,734. The Selectmen recommended that the Public Works
Department winterize the bathroom.
                                        Board of Selectmen
                                         Meeting Minutes
                                        September 19, 2011
                                            Page 2 of 3

6:10 Dorrie Upton, Chairman, Conservation Commission
Review of the 2012 proposed operating budget for the Conservation Commission. The request for
2012 is for $1,200 which is the same as the 2010 and 2011 budgets. Mrs. Upton also presented a
warrant article to raise and appropriate the sum of $5,000.00 to be deposited in the Conservation
Commission Capital Reserve Fund, received from current use change tax deposited in the
unreserved fund balance during fiscal year 2011.

The Selectmen reviewed the land acquired by Tax Collector’s Deed for possible consideration by
the Conservation Commission. Mrs. Upton will contact the Department of Revenue Auditor,
Shelley Gerlarneau, for possible warrant article construction.

6:30 George Maattala and Richard Lawrence, Industrial Development Authority (IDA)
Review of the 2012 proposed operating budget for the Industrial Development Authority.             The
2012 budget as presented, is $1,500. The 2011 operating budget is $500.

Mr. Maattala said that the IDA would like to consult with an attorney concerning Troy Mills.
Selectman Walsh recommended that IDA prepare the questions to present to counsel and there will
be an executive session meeting for discussion. Mr. Maattala said they are interested in finding out
what the deadline is for Troy Mills. The Developers Agreement stated five years, October 2011.

7:00 Town Clerk/Tax Collector Marcy Johnson
Review of the 2012 proposed operating budget for the Town Clerk/Tax Collector’s Office. The
2012 budget has an increase of $25 without the updated premiums for health insurance and
workers’ compensation, which won’t be available until the end of October. Selectman Walsh said
that timesheets need to be filled out for retirement and health insurance. Per the RSA’s, elected
officials don’t ever have to fill out a time sheet, but for benefits, you have to follow the personnel
policy. The Retirement System requires documentation of the hours worked. If you want the
benefits afforded to that office, there are minimum work hours required for every employee of the
town. If you are considered an employee, you must follow the rules for the employees. If you
don’t want to get benefits, you can write down nothing, but for benefits, you must account for hours
worked.

Marcy said she may need to replace a laser printer. It stays on sleep mode. It is less than a year old.
Neal Richardson has assisted the office with tech support. There is an external backup which can
be restored if needed.

The Selectmen’s Office will contact Neal Richardson for a proposal for tech support for the
Selectmen’s Office and the Town Clerk/Tax Collector’s Office.
                                     Board of Selectmen
                                      Meeting Minutes
                                     September 19, 2011
                                         Page 3 of 3

7:30 Upon motion duly made by Chairman Cummings and seconded by Selectman Walsh, it
passed unanimously. VOTED: To go into Executive Session pursuant to RSA91-A:2 I (c), for
the purpose of discussing a legal issue, and to seal any minutes relative thereto.

7:50 Emergency Management Director Robert Hebert
Mr. Hebert has a 50/50 grant approved for pagers for the Fire Department. Fire Chief Mark
Huntoon estimated $8,500 for 17 pagers. There is $5,000 available in the 2011 Fire Department
operating budget. The Selectmen will schedule a Public Hearing when the funds become available,
pursuant to RSA 31:95-b.

Other Business:
Upon motion duly made by Chairman Cummings and seconded by Selectman Walsh, it passed
unanimously. VOTED: To amend the Personnel Policy and Procedures Manual, Section 3:8
Workweek. The workweek will begin on Sunday and end on Saturday and to amend Section
1:5 Personnel Files - adding that the Personnel Files maintained in the Selectmen’s Office for
Police Officers contain only recruitment forms; applications, resumes, hiring contract, tax
withholding forms, and benefit forms. All other documentation will be maintained in separate
personnel files maintained in the Police Department.

There being no further business to come before the meeting, upon motion duly made and seconded,
it was unanimously,

VOTED: To adjourn at 8:15 p.m.


Cynthia N. Satas


                                                 Robert M. Cummings


                                                 Thomas A. Walsh


                                                 Russell W. Butler

				
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