Teacher Sites by changcheng2

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Fort Vermilion School Division No.52




Scholantis Teacher Sites
A Teachers Reference
Dexter Gilbert




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Table of Contents
What is a Scholantis Teacher Site ..................................................................................................................
   Overview of a Teacher Site ....................................................................................................................... 3

   How do you Access your Teacher Site ...................................................................................................... 4
Section 1: Teacher Announcements- Adding/Deleting/Editing ...................................................................
   Add New Announcement ......................................................................................................................... 5
   Managing/Deleting Announcements ....................................................................................................... 6
Section 2: Important Dates – Adding/Deleting/Editing Calendar Items ......................................................
   Add New Item ........................................................................................................................................... 8
   Recurrence Options .................................................................................................................................. 9
   Editing/Deleting an event ...................................................................................................................... 10
Section 3: Handouts and Materials: Managing/Adding/Deleting ................................................................
   Create Folders in the Document Library ................................................................................................. 12
   Adding Documents to the Library ........................................................................................................... 14
   Using Windows Explorer View ................................................................................................................ 17
   Setting Alerts on the Library ................................................................................................................... 19
Section 4: Assignment Drop Box ....................................................................................................................
   Adding Items to the Drop Box ................................................................................................................. 21
   Using Filters to Sort Items ....................................................................................................................... 23
   Changing the Class pick list ..................................................................................................................... 25
Section 5: Pictures Library..............................................................................................................................
   Adding Folders ........................................................................................................................................ 26
   Adding Pictures to the Library................................................................................................................. 27
   Adding Multiple Pictures at Once ........................................................................................................... 28
   Using Windows Explorer View to Upload Pictures ................................................................................. 30
   The Actions menu for a Picture Library .................................................................................................. 30
   Creating an New Picture Library ............................................................................................................. 31
   Modify Slideshow to use a different Picture Library............................................................................... 33
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Section 6: Discussion Boards..........................................................................................................................
   Adding a Discussion Topic ....................................................................................................................... 37
   Adding Replies to a Topic ........................................................................................................................ 39
   Deleting./Editing a Topic ......................................................................................................................... 40
   Comparison of Flat and Threaded Views ................................................................................................ 41
   Configuring Content Approval for a Discussion Board............................................................................ 43
   Approving/Rejecting Items ..................................................................................................................... 44
Section 7: Recycle Bin.....................................................................................................................................
   Using the Recycle Bin .............................................................................................................................. 45
Section 8: Information Column ......................................................................................................................
   Editing Teacher Information ................................................................................................................... 47
   Summary Links Web Part ........................................................................................................................ 48
Section 9: Creating Multiple Class Sites.........................................................................................................
   Create a New Class Site ........................................................................................................................... 51
   Change the Color Scheme for your new Class Site ................................................................................. 54
Section 10: Creating a Blog Site .....................................................................................................................
   Create a New Blog Site ............................................................................................................................ 56
   Modify Blog Site to have the same look and feel ................................................................................... 58
   Creating, Renaming and Deleting Categories ......................................................................................... 60
   Creating a Post ........................................................................................................................................ 62
   Commenting on a Post ............................................................................................................................ 63
   Configuring Content Approval for Posts/Comments .............................................................................. 64
   Approval/Rejection of Items ................................................................................................................... 66
Section 11: Modify Navigation – The Order of Tabs .....................................................................................
   Changing the Order of the Tabs .............................................................................................................. 68
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                                    Scholantis Teachers Sites
What is a Scholantis Teacher Site?

It is a website that has been constructed using Microsoft SharePoint that has been customized to
contain elements that would be useful to a classroom teacher. The Teacher Site can contain multiple
Class sites and Blogs. Development and customization was done by a company called Scholantis, hence
the name Scholantis Teacher sites. Are these sites perfect and do everything you might want to do? No,
but they do provide a very good set of features that can be used in your classroom.

Below you will see a screen shot of the site layout and brief summary of each element.




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   1. The Quick Launch Navigation: Elements of the site can be accessed from here. Some elements
      listed here are also displayed in the main body of the page.
   2. Teacher Announcements List: This a list where you can make announcements for your
      students/parents to read.
   3. Important Dates: This is a calendar where you can post items such as assignment due dates, test
      dates, field trips, etc.
   4. Handouts and Materials Document Library: This is where you can post documents such as notes,
      PowerPoint shows, homework assignments, etc, so that students can access them.
   5. Right Content Column: This column can be used to display links, teacher information and other
      assorted bits of information.
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    6. The Site Actions button: Provides access to various site settings that can be changed to modify
       the look and behavior of the site.
    7. Welcome and Links: This should have your name listed.
            a. My Documents Link will provide access to your H: drive but only if you are logged on at
                home. If you are on a FVSD computer then you already have H: drive access via other
                means.
            b. My Email will open your web based email regardless of where you are logged on.
            c. My Sites: Does not work right now. We have not yet enabled that feature in SharePoint
            d. My Links: You can add other SharePoint Sites for quick access to other sites that you
                use.
    8. Breadcrumb Navigation: This can be used to navigate back to various places in your site. It will
       display your current location in the site. So if you want to get back to your home site then just
       click your name in the Navigation.

How do you access your Teacher Site?

Method 1: Visit your school Internal Site and click on the Teacher Sites Tab. Internal sites are your
default website when you open the Internet on your School computer.

Method 2: If you are away from school then you can visit your school’s public webpage and click on the
Portal link to sign in. Once you have entered your username and password then you will have access to
your teacher site.

Method 3: Visit http://sharepoint.fvsd.ab.ca and choose your school from the Schools list.
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Section 1: Teacher Announcements - Adding/Deleting/Editing

The Teacher Announcements Item, as described above gives you the ability to post
announcements and information regarding events occurring in your classroom/school. These
announcements do not have to be linked to a specific day or time but can be set to expire once
a specific date passes.

To create a new announcement Click the “Add New Announcement” link located under teacher
announcements. This will present the screen shown below.

Fill in the Elements of the form:

      Title: This can be whatever you want it to be but short and to the point is best
      Body: This is the substance of your message. It is not required to fill anything in as your
       title may have conveyed enough information. When you click in the box a simple
       formatting toolbar (shown in the image) appears that will allow you to do simple font
       changes, centering, etc
      Expires: Defining a date in this field sets a day for the announcement to be retired from
       the site. Once the date passes the item is removed from the site. This means that you
       don’t have to worry about cleaning up past announcements. It cleans it up for you.
      Attach File and Spelling buttons: They do exactly that. Allow you to attach a file (i.e.
       permission form for field trip) and check spelling.
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The result of clicking OK to submit the form is an announcement on your page under Teacher
Announcements that looks like the image shown below. The date and time are stamped on the item as
is the name of the user who posted the item.




Managing/Add/Delete Teacher Announcements

As with many things in this software there is more than once way to accomplish a task. The method that
was just covered is a simple method of Adding a new announcement. This section will cover other tasks
such as adding. Deleting, editing and Alerts. These items will allow you to more effectively manage the
content in your Teacher Announcements list.

To manage your Teacher Announcements list you can click directly on the words “Teacher
Announcements”. This can be done in 2 places as shown in the image.
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This will take you directly into the list where you will get access to a larger menu that has some options
for managing the items contained in the list. From within this view you can perform a number of actions.

    1. Click the new button to add new announcement. This will take you through the same process
       that was described above.




    2. To delete an item hover over the item with your mouse. Then select the black down arrow on
       the right. This will give you the option to delete the item.




    3. It will also give you the option to Edit the item which will open the item and allow you to make
       changes. You can also attach a file, delete the item and check spelling for the item from here as
       well.




    4. If you click directly on the item title then you will see this screen. This also gives to the option to
       create a new item, delete an item, edit an item, set an alert and manage permissions. We will
       not worry about permissions right now as it is a more advanced topic that would require its own
       training session.
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Section 2: Important Dates - Adding/Deleting/editing calendar items

The Important Dates list is essentially a web based calendar. Items that are occurring on a specific date
and time can be entered here. A new event can be added by clicking the “Add new event link”




This will present you with the screen shown. It is similar to the Teacher announcements for but contains
a variety of different options that are specific to a calendar list item.




    1. Title: Required to be filled in. This can be anything but shorter is better as the box in the
       calendar view has a limited size. Your title may not show entirely if it is too long.
    2. Location: This is optional but can be filled in especially if the event is occurring in a location that
       is outside the typical classroom.
    3. Start time: Time when the event is starting. This is required.
    4. End time: Time the event will end. Also required.
    5. Description: A description of the event that contains further information. This is optional as the
       title may already contain sufficient information.
    6. All Day Event: This will set the item to be an all-day event and set the start and end times to be
       the same day.
    7. Recurrence: This section can be set to define events that occur more than once. (i.e. A spelling
       test that occurs the same day each week . This is very flexible and many recurrence patterns are
       possible. We will look at that shortly.
    8. Workspace: We will ignore this right now as there probably won’t be much of a use for it.
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A look at Recurrence options

Recurrence allows you to define a pattern for an event to use to setup subsequent occurrences of the
same event. Here are some possibilities:

Daily: Occur every day or every weekday. Start and end dates for the pattern can also be defined. It can
also end after a specified number of occurrences.




Weekly: Occurs on a weekly basis. It can also be set to occur every second or third week if you want. It
can be set to occur on specific days of the week. (i.e. every Friday or every second Thursday). Start and
end dates for the pattern are definable.




Monthly: Occurs on a monthly basis. It can be set to the first day, last day or any other day of each
month. It can also be set for a specific time such as the third Wednesday of every month. It is quite
flexible. Again Start and End dates can be defined.
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Yearly: Occurs on a yearly basis. This can be configured based on day and month of the year. It can also
be more specific by allowing you to define based on criteria such as the 1st Wednesday in October. I
don’t think this option will be all that used but I could be wrong. The nature of the school year is that it
starts fresh each September and this option for yearly recurrence probably won’t be all that necessary.
The only things I can think of are Holidays that occur on the same day each year (i.e. Dec. 25)




Editing/Deleting an event

To Edit or delete an event there are a couple of ways to approach it.

    1. Clicking the words “Important Dates” on your home screen as shown below will take you to a
       calendar view of the current month. Then click on the item on the calendar. This will allow you
       to click on items and open them. This method will take you to a screen where you can edit item,
       delete the item or create a new item. This is shown below.
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2. You can click the event name and this will take you directly to the screen where you can edit
   item, delete the item or create a new item. The calendar view will not be displayed.
3. The manage permissions button that appear can be ignored for now. That is an item that is
   more advanced and would require more specific training.
4. The Alert Me button allows users to setup an email alert that would notify them that the item
   has changed.
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Section 3: Handouts and Materials: Managing/Adding/Deleting

The Handouts and Materials section of the site is different in that it is not a list of items. It is a Document
Library that can be used to store a variety of items such as Word, PowerPoint, and Publisher Documents.
It can also store Adobe PDF files. It does not handle media files such as video and music exceptionally
well..

This Document Library is the similar to a typical folder. You can create multiple folders in this library and
upload files to these folders.

The purpose of this is to provide a means for you to store documents such as class notes, etc in a place
where students can easily access them.

Handouts and Materials can be found on the main page of your class site. It is on the left hand quick
launch navigation and the main body of the page.




Creating Folders in the Document Library

As with any folder you will likely be adding many documents to this Document Library. If you do this
without creating some sort of folder structure then the root folder will become cluttered and difficult to
use. Fortunately, creating folders is quite easy.

    1. Just click NewFolder
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2. Simply type a name for your folder and click OK.




3. If you click the spelling button it will spell check your folder name. This spelling button functions
   in the same manner in all places where you would see a “Spelling” button. It looks like this.




4. The result is a folder shown in the document library. As shown in the image below you can use
   the drop down menu on the folder to edit, delete or set an alert on the folder.
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Adding Documents to your Library

Note before we begin: The upload process will drop files into the folder that you were in when you
started the upload process. So, make sure you are in the folder that you want to be in before you click
upload files. The process for adding/uploading files is next.

    1. Clicking on the “add new document” button brings you to the screen shown below. This will
       allow you to choose to upload one file at a time or many files at once.




    2. Clicking Browse will open a Windows Explorer window that will allow you to navigate to the file
       that you want to upload. You cannot select multiple files when you use the browse button.
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3. Another means of getting to the upload screen involves using the upload menu buttons. Using
   these will trigger the same process shown above.




4. Clicking “Upload Multiple Files” opens an interface where you can drag and drop files in to the
   document library.
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5. You can then open your H: drive (for example. Other locations will work too) and drag and drop
   or copy and paste files into the document library. The image below gives an idea of what that
   would look like.




6. Once you drop files in the library and click OK SharePoint uploads the files.




7. When the upload is finished click the Done button. The result will look something like this.
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    8. As with other items we have looked at already you can hover your mouse over the item and get
       a context menu. This menu allows you open, rename/edit, delete and set alerts for the item.




Using Windows Explorer View

Another means of managing files in the Document Library is “Windows Explorer View”. This allows you
to use the Document Library in a more conventional manner that you have likely used before. It allows
you to add/delete/copy/paste/open files in a manner that feels like using a regular folder in windows as
you have for years.

    1. This can be accessed by using the Actions MenuOpen with Windows Explorer.
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2. Once you open a folder in Windows Explorer you will see a screen like the one shown below. In
   the background is the Document Library and in the foreground is a typical Windows Explorer
   window that displays the contents of the folder.




3. You could then open your H: drive (or any other location) and have it open next to the Windows
   Explorer window that you opened. You could then drag/drop/copy/paste/delete files between
   the two folders. This could be especially useful for students who want to copy multiple files from
   your document library to their H: drives or flash drives.
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Setting Alerts on the Document Library

One feature that would be particularly useful for a Document Library is the Alert Me feature. This
feature is designed to send email alerts to users when changes have occurred for an item.

Alerts can be set for the whole Document Library, just certain folders of even only for specific files. The
level of Alert is determined based on where you access the Alert Me feature from.

                                              Using ActionsAlert Me on the top level of the Document
                                              Library will result in alerts being sent for anything related to the
                                              Document Library.
                                               Alerts can be set for:
                                                   All Changes
                                                   New Items Added
                                                   Existing Items modified
                                                   Items are deleted
                                                   Discussion updates



Accessing the Alert Feature from a particular file will result in an Alert being generated for that file only.
Alert options for a file are not quite as detailed as for a folder but are still quite similar.
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This is the Alerts Form. As you can see it has some flexibility with regards to what you are alerted about
and how often you are alerted. By default the Alert is set for only the user who initiated the Alert Me
action. It is possible to add other users to the alert that is being created. Doing so would require a little
extra guidance as detailing all of our Active Directory user groups here is a little beyond what this
document intends to accomplish. If you wish to set up a means for alerting your entire class you can feel
free to ask and I will help you set this up.
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Section 4: Assignment Drop Box

The Assignment Drop Box is one of the more customized features that are included on your
Teacher Site. The purpose of this box is to provide a place for students to drop off assignments
that they have completed. Students only see their own assignments when they visit the drop
box. You will see all assignments when you open the drop box. This is what a blank drop box
looks like.




Adding new items to the drop box.

    1. Click NewNew Item

The form appears and students will fill in assignment name, their name, and the class/period that they
are submitting the file for. There is also an Attach File button so that they can choose the file to upload.
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2. Choosing the Attach Files button leads you through the process for uploading a file. It is a similar
   process to uploading files in other document libraries. You browse to the file you want to load.
   Click OK and the file uploads.
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Sorting columns using column filters

The assignment drop box will eventually become cluttered with various assignments from all of your
students. This will potentially lead to problems/frustrations locating what you are looking for. This
section will discuss how you can filter the view that you see in the assignment drop box.

Each column header (Title, Student Name, and Class) has a drop down arrow located on the far right if
you hover your mouse over the column header. Clicking on that arrow provides options to sort/filter
the column. This can be seen in the image below.




The Title column can be sorted:

       Ascending
       Descending
       By Assignment Title (ex: Choosing Assignment1 will show you all copies of assignments that are
        titled Assignment1. Hopefully one from each student.)
       It is a good idea to get students to submit assignments using the same naming convention. If
        the assignment is about Korea then everyone should put the title as Korea when they upload the
        file and fill in the new item form. The actual document name does not matter as my sample
        document is called FindCompName but my title in the drop box is My Assignment.
       If someone named their assignment different than Korea then it will not show up with the
        others when you filter by assignment name.
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The Student name column can be sorted:

       A-Z : A on top
       Z-A: Z on top
       By student name (ex: Choosing Joe Student will show you all items submitted by Joe Student)

The Class Column can be sorted:

       Ascending
       Descending
       Class/Period: This list can be customized to fit your need. This may be applicable if you are using
        1 Bio 20 site to communicate with 2 or 3 different slots of students. In most cases though you
        won’t be using the drop box for multiple classes of students. You will likely be using a different
        class site for different courses.

Undoing a Sort operation

The result of a sort can be seen below. It only shows items from Joe Student. Then the question of
“How do I get back?” arises.




To undo the sort operations simply click on your column header and choose “Clear Filter from Student
Name”. The same can be done for other columns.
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Changing the Class pick list

If you want to change the class pick list for your Assignment Drop Box here is how to do it.

    1. In your Assignment Drop Box click Settings List Settings




    2. In the Columns section click on Class




    3. Then use the additional Column Settings to modify the available choices. Do not modify
       anything else other than the pick list.
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Section 5: Pictures Library

The Pictures Library is very similar to the Handouts and Materials library in how it operates. The
difference being that this one is optimized for storing pictures.




Adding Folders

You can add pictures directly to the default folder. If you plan on adding a lot of pictures in this Pictures
Library then creating a folder structure would be recommended.

    1. Select NewNew Folder. Then enter a folder name in the form that appears.
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Adding Pictures to the Library

Adding a Single Picture

   1. To Add pictures Choose UploadUpload Picture. This will bring you to the page for selecting the
      pictures to add.




   2. Then you can choose to upload a single file by using the Browse Button. This will open a
      Windows Explorer so that you can browse to the file.




   3. Click Add and then Click OK. The file will then be uploaded.
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Adding Multiple Pictures

This is one process that is different from adding multiple files to a document library. By default selecting
to upload multiple pictures launches Microsoft Office Picture Manager.

    1. To add pictures that are on a network location or on a flash drive you need to choose “Add
       Picture Shortcut” and then browse to the folder that contains the pictures that you want. Then
       click Add.




    2. The folder then becomes available on the left in Microsoft Office Picture Manager. You can then
       select multiple pictures (Press and hold the CTRL key on your keyboard and then click on the
       pictures that you want. Then click the upload and close button.
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3. The result shows multiple pictures uploaded to the library. As with the Document Library the
   Picture Library will upload pictures to the folder that you are currently in. So, make sure you are
   in the right folder when you click the Upload button.
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Using Windows Explorer View to Upload multiple pictures

Another and perhaps more efficient way to upload multiple pictures is to choose ActionsOpen with
Windows Explorer. You can then use the Windows Explorer window to copy/paste/drag/drop/delete
files between the Picture Library and any other location that you may want to get pictures from. (i.e. H:
drive, flash drive, etc)




The Actions Menu: Pictures Library

The actions menu for a Picture Library is a little different from other Action menu’s and contains a few
different items.

                                             Edit: This will launch Microsoft Office Picture manager and
                                             you can then edit the picture.

                                             Delete: Does exactly that. Deletes the photo.

                                             Download: Allows you to download a copy of the file to
                                             your local computer. There are options to change the file
                                             size and change the file format. (ex: jpg, bmp,tif, etc)

                                             Send to: attach selected picture to a blank email message
                                             and send it to an email contact.

                                             View Slide Show: Opens the selected pictures in a simple
                                             slideshow viewer.
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Create a new Picture Library

The default Picture Library with multiple folders setup inside may be fine in most circumstances.
However, there may be times that you will want to create a totally different Picture Library with pictures
related to a different topic.

To do this:

    1. Choose Site ActionsView all site content




    2.   Then click the Create button on the All Site Content page.
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3. On the Create Page choose Picture Library




4. Fill in the form to create a new picture library.
         a. Give it a Name
         b. Description is optional
         c. Display on Quick Launch: Yes displays the library on the left hand navigation of the page.
             This is recommended. No: It will not appear in the left hand navigation.
         d. Create a different version each time to edit a file. No is the default and is highly
             recommended. Choosing Yes could result in multiple versions of the same file and make
             the Picture Library larger than necessary.
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Modify Slideshow to change which picture library that pictures come from

If you look in the right hand column on your main page you will see that there is a Slideshow located
there. The pictures for this slideshow are being fetched from the Pictures picture library. Only pictures
located directly in the pictures folder will be displayed. Pictures that are in subfolders of the pictures
folder will not be a part of the Slideshow.




The location that these pictures come from can be changed. This will involve creating a new Picture
Library. This was documented in the previous section.



Changing the Slideshow web part to get pictures from another Picture Library

Now that I have a second Picture Library, I want to tell the Slideshow web part in the right column to get
pictures from the new Picture Library. To do that:

    1. Choose Site ActionsEdit Page
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2. You will then be presented with a page that looks like this. This mode shows all the various
   components of the page. These components are in web part zones (in yellow). In this mode you
   can move things around, close things and add things to the page.




3. On the right had column you will see the slideshow web part. Choose EditModify Shared Web
   Part
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4. The properties to modify the slideshow then appear on the right side of the screen.




5. In the SlideShow section under Image Library name, change the name to the picture library that
   you want to use. In my example the new name is Unit 1 pics.




6. Click OK to close the properties pane.
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7. This will take you back to the page still in edit mode. Click the Publish button to publish changes
   and exit edit mode.




8. The slide show now runs using pictures from your new Picture Library.
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Section 6: Discussion Boards

Another useful feature included in the Teacher Site is Discussion Boards. These are aimed at
providing a means to stimulate discussion amongst the class in an open and versatile forum.

Discussion Boards are an asynchronous, meaning that students can contribute at various times
without missing any part of the conversation, means of communication. As a student I could log
on after school and read all the posts other students have made in a thread and then make my
response. With and instant message applications (Live Messenger, Skype, Google Talk, etc) the
conversation is synchronous (real time) and joining a conversation later means that the
previous posts are not kept and displayed in a manner that can be read later.

With these discussion boards you can run one discussion or many on multiple topics at the
same time. You can also manage the content on the board by deleting entire boards/topics or
even specific student posts. Students have the ability to contribute to the discussion but cannot
edit or delete anything.

When posting to discussion students will have the ability to attach files, insert pictures and add
hyperlinks to complement their response.

All student posts will be stamped with their name (This is linked to their FVSD computer
account) and the time that it was posted.

A further level of management is possible for your discussion boards. You can configure content
approval for your discussion boards. This will mean that all posts will have to be approved by
you before the rest of the users can see it. This will guard against, ridiculous, inappropriate and
irrelevant comments that may be made by some students.

Adding a Discussion Topic

By default a discussion board has already been created on each teacher site. This can be found by
clicking on Discussion Board on the Quick Launch navigation bar on the left.

Then you can add multiple Discussion Topics to your discussion board. In most cases a single discussion
board with multiple topics will be appropriate.
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To create a new topic:

   1. Click NewDiscussion




   2. Fill in the form that is presented and click OK.




   3. Then you will be returned to your discussion board and your new topic will be visible.
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Adding replies to the Discussion Topic

   1. Clicking on the discussion board topic will take you into a view where you can view the content
      of the topic. It is here that you can post replies to the topic or reply to posts made by others.




   2. Clicking Reply on the right hand side opens up the form for adding your comments. Simply type
      your reply above the line. As with many forms that we have seen thus far, this one contains a
      tool bar that enables you to change fonts, copy, paste, insert pictures and other word processing
      related tasks.




   3. Clicking OK posts the reply and returns you to the discussion board. If content approval is
      configured then the post will not be visible until it has been reviewed and posted.
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Deleting/Editing a Discussion Topic

    1. Open the Discussion Board so that you can see all discussion topics. Hover over the topic and
       use the context menu on the right to select delete item or edit item.




Deleting a Specific item within a discussion topic

    1. Open the discussion topic that you want to edit.




    2. Then select View Properties on the item that you want to delete.
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   3. This will show you the item properties. Delete item and Edit Item are available options.




Comparison of Flat and Threaded Views

The view can be changed on a Discussion Board by simply changing the view using the Views drop down
in the top right.




   1. Flat View: The flat view presents all posts in a linear fashion that is aligned to the left regardless
      if the post is the initial post or if it is a reply to the initial post.
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   2. Threaded View: This view alters the presented view so that replies to a specific post are
      indented beneath that post. In the image below there are 3 posts. The second one is indented
      just a little, indicating that it is a reply to the post above it. If someone were to reply to that
      second post it would be indented to a 3rd level.




Alerts

As with other items Discussion Boards can have alerts configured as well. Simply select ActionsAlert
Me and you can set email alerts for various changes for the Discussion Board.
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Configuring Content Approval for Discussion Board

Discussion Boards are in interactive element of this website with many users who can contribute to the
discussion. In some cases there may be people who want to post inappropriate content. Reasons for
doing so may vary from boredom to bullying but these reasons may lead to the need for content
approval.

With Content Approval configured all posts are in draft mode until it has been approved. Then all users
can see the post. This setup requires more management on your part.

    1. Click SettingsDiscussion Board Settings




    2. Click on Versioning Settings
                                                                                                      44


    3. Then in the Content Approval setting choose Yes to require content approval for the discussion
       board. The other settings on the page are fine as they are. Click OK to finish enabling content
       approval.




Approving/Rejecting Items

Approving or rejecting items is relatively simple but does require that you manually review the pending
items and make a decision on them. This could be tedious especially when there are a lot pending.

    1. In your Discussion board you will see all items as you have rights as a Content Approver.
       Students will not see all items until they are approved. You can identify which items need
       approval by looking at the Approval Status column. Those marked Pending need processing.




    2. Then you would hover over the item and choose Approve/Reject from the context menu.

    3. You are then directed to the Content Approval page. From here you can approve/reject or set
       pending for an item. You can also comment on approval/rejection reasons.
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Section 7: Recycle Bin

The teacher site also has a convenient and easy to use recycle bin. This allows you to recover
items that may have been deleted by mistake. The Recycle Bin is located at the bottom of the
Quick Launch navigation bar.




To Use it:

   1. Find the Recycle Bin and open it.
   2. Select an item to restore and Click Restore Selection.




   3. You will be prompted with a verification prompt. Click OK and the item is restored.
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Section 8: Information Column

Also included on the main page is an information column that allows you to post items such as
links, teacher information, pictures, text and a slideshow (we looked at the slideshow feature in
the section on picture libraries).




   1. To access and change the contents of this column choose Site Actions Edit Page
                                                                                                          47


    2. Your page will then enter Edit mode and look like this
    3. From here you can then edit the right column to include different items.




Editing Teacher Information

At the top of the column it says Teacher information. This is where you can put your name and contact
information.

This section does not have to contain teacher information. Scholantis initially set it up this way as a
recommended use. You could type anything to want as this is a content editor web part.

To edit the content simply click in the box and type your information.
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Summary Links Web part

Also in this column is a Summary Links Web part. This will allow you to post various web links that are
relevant to your current topics.

To use this:

    1. Click New Link




    2. You will then see the New Link dialog. Fill in each of the following fields.

                                                           Title: Can be anything you want. It is just a label. In
                                                           my example it says History Channel.

                                                           Description: Can be anything regarding the link.
                                                           This is optional.

                                                           Link URL: This is the link to the site. This is
                                                           required. Ex: http://www.history.com

                                                           Open link in New Window Checkbox: This is
                                                           optional but will do exactly what it says when
                                                           selected.

                                                           Tooltip: Information typed here will be displayed
                                                           when a user hovers their mouse over the link.

                                                           Image URL: If you want to use a picture as a link
                                                           instead of text you would link to the picture here.

                                                           Group: Select the group that the link belongs to.
                                                                                                            49


Creating Link Groups

For the purpose of organizing related links the ability to create groups is available. To create a group:

    1. Select New Group from the Summary Links toolbar.




    2. You are then asked for a group name.




    3. Once you have created Multiple Groups you will then have the ability to assign a link to a group
       when you are adding new links.
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4. The Result is a links list with Group headers. In this example links related to WW2 are together
   and links related to WW1 are grouped together.
                                                                                                               51


Section 9: Creating Multiple Class Sites on your Teacher Site

Thus far we have looked at the components that make up your Teacher site. We have discussed the uses
of the various items and covered the details of how to operate the software to make it applicable to
your classroom.

At this point you have enough information to use your Teacher site to manage content for your
classroom/course. The next thing that I will cover is the issue of having multiple Class Sites on a single
Teacher site.

Many of you teach various courses during a semester. That may include 3 slots of the same course but
different student groups, 4 different courses with 4 different groups of kids, or you may teach 6 courses
to the same group of kids. No matter what your teaching assignment will be, the management of all
those groups of students on a single class site could become quite confusing. Providing content to
multiple courses and multiple groups of kids can be done on a single class site using folders, multiple
document libraries, multiple calendars, multiple assignment drop boxes, etc but it will lead to a busy
interface that will not lend itself to effective use.

A solution to this is to create multiple Class Sites on your Teacher Site. This will create a class site for
each course that will have a separate set of objects that will be specific for each class. Each class will
have its own drop box, calendar, announcements, discussion boards, etc. This will create a separation
between courses that your students should find easier to understand.

To Create a New Class Site:

    1. Choose Site ActionsCreate Site (Make sure you click on the Home Tab before doing this)
                                                                                                  52


2. The New SharePoint Site form appears.
       a. Give the site a Title. This should be something relevant to the class ex: Social Studies 7
       b. Description is optional. It can provide more information regarding the purpose of the
          site.
       c. URL Name: Most of the website address has been defined for you but it is asking you to
          provide the end. I recommend using something similar to what you used in the title. But
          No Spaces. (ex: SocialStudies7 or Social7C)
       d. Template Selection: Select the Portal Tab and choose Class Site
       e. Permissions: Leave the default. Use same permissions as the parent site will be fine.
       f. Navigation Inheritance: Use the top link bar from the parent site? Choose Yes.
       g. Click Create and SharePoint will create the Class site.
                                                                                                  53


3. The result is a new Class Site with a set of the default components ready to go. You now have an
   extra tab along the top of the navigation bar. This class site can now be used to post content for
   that class.
4. To get more tabs across the top for other courses, repeat steps 1 and 2. Each time will produce
   another tab on the Navigation bar.
                                                                                                            54


Change the Color Scheme of a Class Site

As you may have noted in the previous section each new class site is created with the exact same color.
This is a result of a template being applied when the site is created. This can be a little visually confusing
if you have multiple class sites on your Teacher Site. If you want separate your class sites using colors it
is possible to do this by changing the template. If you want to do this you should follow the procedure
below exactly. Changing to a template other than the ones labeled as Scholantis could result in a page
that does not look all that appealing.

    1. Click on the Tab for the site that you want to modify. In my example I have chosen Social Studies
       7. As with many things in SharePoint the changes made with the Site Actions button will be
       made in relation to the site that is currently selected.
    2. Choose Site ActionsSite SettingsModify All Site Settings




    3. On the Site Settings page you should look in the Look and Feel Column and select Master Page.
                                                                                                     55


4. This will open the Site Master Page Settings. In this page you can change the Site Master Page to
   any one of the templates that start with the word Scholantis. Do not select or change anything
   else on this page. Click OK to complete. In my example I have chosen the
   Scholantis.Burgundy.master. (Take note of the original template in case you wish to change
   back)




5. The result is a page that looks red. If you don’t like the look then repeat these steps to change it
   again.
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Section 10: Creating a Blog Site on your Teacher Site

In addition to the ability to create multiple Class Sites, you can also create Blog sites that you
can use with your students. These blog sites serve a similar purpose to discussion boards in that
they will facilitate discussion/feedback around posted topics. A blog site is more flexible in that
it provides an interface where multiple categories/topics are much easier to organize and
access.

For example if your blog site was about Canadian Social Studies you could have these topics
listed on the left hand side under categories:

       Canadian History
       Canadian Geography
       Canadian Culture
       Canadian Politics

You could also arrange categories by unit, month, semester, course or any other method you
could define that would suit your classroom needs.

Then when a user creates a post they can choose which Category they would like to assign to
the post.

Create a Blog Site

Creating a Blog site is a very similar process to creating a Class Site. As with creating a Class
Site, it is important to start this process from the site where you want the Blog created.

If you click on the Home Tab and then create the blog, the Blog will be placed as a tab on the
main navigation bar of your Teacher Site.

If you click on a specific Class Site and then create the blog, the blog then becomes a subsite of
that particular class. This is useful if you want to create a blog for a specific class. Making blogs
as subsites is useful for organization so that you don’t have 5 or 6 blog tabs across the top of
your Teacher Site.

The example shown below creates a blog site as a subsite of the Social Studies 7 Class Site.
                                                                                                    57


To create a Blog Site:

   1.   Click on the tab where you want to create the site.
   2.   Choose Site ActionsCreate Site.
   3.   Give the Blog a Title
   4.   Description Field is optional
   5.   URL name: Fill in a name that is relevant to the blog. Something similar to your title is
        recommended. My example is Social7Blog. Using No Spaces is recommended.
   6.   Template Selection: Choose Collaboration TabBlog
   7.   User Permission: Leave these as the default.
   8.   Use Top link bar from parent Site: Choose Yes
   9.   Click Create to complete the form and generate the site.
                                                                                                        58


10. The Blog site that is created will look like the one shown below. This is the default (Out of the
    Box) template for a New SharePoint site. All of the elements of the blog site are there but the
    color scheme does not mesh as nicely as the rest of your Teacher Site.




11. To Change this you can Choose Site ActionsSite Settings
                                                                                            59


12. On the Site Settings Page look in the Site Administration Column for Site Features




13. On the Site Features Page choose Scholantis Publishing Web Feature and click Activate
                                                                                                        60


   14. You now have a blog site that looks like the rest of your Teacher Site. The default color will vary
       depending on your school.




Working with a Blog Site

Now that you have a Blog site ready to go you can now start creating content that users can read and
comment on. The first step is to create one or more Categories to use. You could use the default
Categories but the names are not all that meaningful. You can Delete these or rename them.

Creating, Renaming and Deleting Blog Categories

To Rename or Delete a Category:

   1. Click on the Word Categories on the left of the page.
                                                                                                    61


   2. Then click the edit button for the category that you want to rename. Or hover over the category
      and use the context menu to choose Edit item.




   3. Rename the category and click OK.




   4. If you wish to delete the Category then use the previous steps but use the option to Delete Item
      instead of the option to Edit Item.

Adding a New Category:

   1. Click Add New Category
                                                                     62


   2. Give the Category a name.




   3. The category then shows up on the left.




Creating a Post

   1. Click Create a Post in the Admin links section on the right.
                                                                                                         63


   2. The new post form then appears. You fill in Title, Body, Category and Date Published. In this
      example I have assigned this post to the Canadian Politics category.
   3. Click Publish to create the post and make it visible to other users.
   4. Clicking Save as Draft will not make the post visible to other users. It will be available to you so
      that you can come back later and finish it.
   5. If Content Approval is configured on the blog then the post will not appear until someone with
      Content Approval rights reviews the post and approves/rejects it.




Commenting on a Post

   1. Select a post that you want to comment on. Click the comments link
                                                                                                  64


   2. The next form appears and gives you the ability to enter a title and body for your comment.
      Click submit comment button to send the comment. As with other content, if Content Approval
      is enabled, it will not appear until the comment has been approved.




Configuring Content Approval on Posts/Comments

   1. Select the item you wish to configure for Content Approval (Comments or Posts).In this example
      I chose comments.
   2. Choose SettingsList Settings.
                                                                                               65


3. In the Customize Comments page choose Versioning Settings.




4. In the Content Approval section choose Yes to require Content Approval for submitted items. All
   other selections are OK as they are. Then click OK. Content Approval is now enabled.
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Approval/Rejection of Items

Once Content Approval is configured you will have more control over what is posted on your
page but you will now have to spend time managing comments and posts. The process below
can apply to Comments or Posts.

To Approve a Comment:

   1. Click Manage Comments




   2. This will take you to the comments section. As you can see there are 2 comments with 1
      Approved and 1 listed as Pending
                                                                                               67


3. Next you can hover over the item listed as Pending and you will see an option to Approve/Reject
   on the context menu.




4. You are then presented with a screen where you can change the Approval Status and make
   comments regarding Approval/Rejection reasons. Make your choice and click OK.
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Section 11: Modify Navigation - The Order of the Tabs

The Tabs at the top of your Teacher site will be created in the order that you create your Class
Sites. This may not be how you want them to appear.

The order of the tabs can be changed by:

   1. Choosing Site ActionsSite SettingsModify Navigation




   2. This will bring up the Site Navigation Settings. Choose the tab that you want to move and select
      Move Up or Move Down depending on where you want it to go. The order will change as you
      click the buttons so you will be able to see where it will be. Click OK when you are Done.

								
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