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SPONSORSHIP & EXHIBITION PROSPECTUS VII World Avocado Congress 2011 c/- Event Planners Australia 6 Allison Street Bowen Hills Qld 4006 Australia T: +61 7 3858 5531 F: +61 7 3858 5499 firstname.lastname@example.org www.worldavocadocongress2011.com Monday 5 - Friday 9 September 2011 Table of Contents Invitation Invitation �����������������������������������������������������������������������������������������������������������3 Avocados Australia on behalf of the International Avocado Society invites you to participate in the VII World Avocado Congress, which is being held in the tropical paradise of Cairns, Australia Congress Organising Committee ���������������������������������������������������������������������������4 from 5--9 September 2011. Congress Fast Facts ��������������������������������������������������������������������������������������������4 Held only every four years, this world congress presents a unique opportunity. See an avocado growing country that is usually hidden away by distance and showcase your Congress History ������������������������������������������������������������������������������������������������4 product/s or service/s on a multi-national scale. This event will be the largest gathering of avocado growers, allied industries Delegate Profile ������������������������������������������������������������������������������������������������ 5 and government agencies worldwide; offering an opportunity to hear and discuss leading edge issues with global experts. We Cairns Convention Centre ������������������������������������������������������������������������������������ 5 expect over 1000 delegates from around the world and from all sectors of the industry to attend. Themes �������������������������������������������������������������������������������������������������������������6 This congress has many educational highlights and the program includes a line up of national and internationally renowned speakers who will address a wide spectrum of current avocado issues and challenges. With key Preliminary Program ��������������������������������������������������������������������������������������������6 opinion leaders and decision makers present, the congress is the ultimate international forum for worldwide avocado and allied industry stakeholders to exchange ideas, see the latest international findings and learn Top Ten Benefits of Sponsoring and/or Exhibiting������������������������������������������������������ 7 new technological developments. We sincerely hope to welcome you on board the essential global marketing platform which is the Sponsorship Opportunities and Inclusions ���������������������������������������������������������������8 VII World Avocado Congress in 2011. VII World Avocado Congress Industry Exhibition ����������������������������������������������������� 12 Exhibition Booth Types & Rates ���������������������������������������������������������������������������� 12 Antony Allen Exhibition Inclusions ������������������������������������������������������������������������������������������ 12 President Elect of the International Avocado Society and Chief Executive Officer Avocados Australia Proposed Exhibition Timetable�����������������������������������������������������������������������������13 Exhibition Staff �������������������������������������������������������������������������������������������������13 General Terms and Conditions for Event Sponsorship and Exhibition ��������������������������14 VII World Avocado Congress - Application to Sponsor ��������������������������������������������16 VII World Avocado Congress - Application to Exhibit �����������������������������������������������18 2 Sponsorship & Exhibition Prospectus www.worldavocadocongress2011.com 3 Monday 5 - Friday 9 September 2011 Congress Organising Committee Delegate Profile • Antony Allen Approximately 1000 delegates from the following backgrounds are expected to attend: • Henry Kwaczynski • Jim Kochi • Individual growers • John Walsh • Importers and exporters • Lachlan Donovan • Listed and larger companies in the field of avocado production • Joanna Embry • International agricultural organisations • Government agencies Supporting the Organising Committee: • Research scientists and academics • Farm suppliers (implements, fertiliser, infrastructure, irrigation) • Nataly Rubio • Packing and transport • Maree Tyrrell • Distribution • Major retailers Congress Fast Facts Congress History • Investors, bankers, insurance, asset managers, quality assurers and risk managers • Dates: 5--9 September 2011 The World Avocado Congress is held every four • Venue: Cairns Convention Centre, Queensland, years and delegate numbers continue to increase Cairns Convention Centre Australia each time the event is held� Previous congresses • Approximately 1000 delegates expected from have been held as follows: all around the world • Largest gathering of avocado growers, allied 2007: Chile 1995: Israel The Cairns Convention Centre is a world class meetings venue industries and government agencies 2003: Spain 1991: California in the tropical paradise of Cairns, fringed by the Great Barrier • National and internationally renowned speakers 1999: Mexico 1987: South Africa Reef and world heritage rainforest� addressing a wide range of current avocado issues and challenges The last congress was held in Viña del Mar in The Convention Centre is a purpose-built, international Chile from the 12--16 November 2007 with 1100 standard meetings facility in the very heart of the Asia Pacific Visit www�worldavocadocongress2011�com for participants (250 locals and 850 foreigners)� region� It’s proximity to Cairns International Airport makes it the latest information� the most convenient of convention locations� The congress consisted of a three day academic For more information on sponsorship and exhibition program (67% scientific and 33% commercial) and The industry exhibition will be located on the first floor foyers sales opportunities: a one day technical tour� at the Cairns Convention Centre� E: sponex@worldavocadocongress2011�com T: +61 7 3858 5531 F: +61 7 3858 5499 Confirm early and Register early for maximum benefit will ensure you a higher level of exposure� An extensive promotional campaign including maximise your advertisements, direct mail campaigns, email broadcasts and web presence will be implemented in the lead up to the VII World Avocado Congress, enabling exposure wide exposure for your organisation both prior to and at the congress� 4 Sponsorship & Exhibition Prospectus www.worldavocadocongress2011.com 5 Monday 5 - Friday 9 September 2011 Themes Top Ten Benefits of Sponsoring and/or Exhibiting • Raise your profile by showing your support for this vibrant industry • Genetic Resources • Pests and Diseases • Reinforce your credentials as an industry key player • Culture Management • Post Harvest/Processing • Launch a new product or service and generate media • Marketing interest • Commercial Stream • Meet the movers and shakers in the world avocado industry Preliminary Program • Reinforce relationships with existing clients and develop new contacts Date time Overview Of key activities Monday 5 September 2011 1200 – 1600 hours exhibition set up • Discover the current trends and challenges in the industry 1500 – 2000 hours registration open 1800 – 2000 hours welcome reception in industry exhibition • Receive a quality database for future marketing Tuesday 6 September 2011 0830 – 1030 hours Plenary 1030 – 1100 hours morning tea in industry exhibition • Be recognised as a supporter of the congress through an 1100 – 1230 hours concurrent sessions extensive promotional campaign 1230 – 1330 hours Lunch 1330 – 1500 hours concurrent sessions • Deduct it! Sponsorship is not used to provide food and beverage, making it a legitimate tax deductible expense� 1500 – 1530 hours afternoon tea in industry exhibition All prices include the Australian Goods and Services Tax 1530 – 1700 hours concurrent sessions (GST of 10%) which may be claimed back as an input Wednesday 7 September 2011 0830– 1030 hours concurrent sessions tax credit by organisations registered to conduct business 1030 – 1100 hours morning tea in industry exhibition in Australia� 1100 – 1230 hours concurrent sessions 1230 – 1330 hours Lunch • Accelerate the buying process 1330 – 1500 hours concurrent sessions 1500 – 1530 hours afternoon tea in industry exhibition 1530 – 1700 hours concurrent sessions Thursday 8 September 2011 0700 – 1200 hours field trip 1200 – 1330 hours Lunch 1330 – 1700 hours culture activity Friday 9 September 2011 0830 – 1030 hours concurrent sessions 1030 – 1100 hours morning tea in industry exhibition 1100 – 1230 hours concurrent sessions 1230 – 1330 hours Lunch 1330 – 1500 hours concurrent sessions 1500 – 1530 hours afternoon tea in industry exhibition 1530 – 1700 hours concurrent sessions 1900 – 2330 hours Gala Dinner 6 Sponsorship & Exhibition Prospectus www.worldavocadocongress2011.com 7 Monday 5 - Friday 9 September 2011 Sponsorship Opportunities and Inclusions CATEGORY PREMIuM RIPE AuD 55,000 GOlD RIPE AuD 33,000 SIlVER RIPE AuD 11,000 Congress materials Sponsor logo printed on Flexibility is the key and we are happy to discuss with you how best we can Please note that the delegate satchels tailor a package of benefits to complement your overall marketing objectives and congress logo will also OR appear alongside budget� There are three sponsorship levels available� Please refer to page14 for Sponsor logo printed on full terms and conditions of sponsorship� lanyards Satchel insert Sponsor may supply up to two Sponsor may supply one item (up Sponsor may supply one item (up Sponsor to supply items (up to 12 pages in total for to 8 pages in total for brochures) to 2 pages in total for brochures) CATEGORY PREMIuM RIPE GOlD RIPE SIlVER RIPE lightweight inserts. brochures) AuD 55,000 AuD 33,000 AuD 11,000 Quantity to be confirmed Signage Number available Maximum 2 Maximum 6 unlimited location is at discretion CONGRESS REGISTRATIONS of the congress manager; pull up banner/s to be Sponsor may supply 3 banners Sponsor may supply 2 banners Sponsor may supply 1 banner Registrations included 4 2 2 retractable 1m W x 2m Congress registration includes: Session attendance, morning/afternoon teas and lunches, the welcome reception, happy hour, H free standing and delegate satchel & handbook with program and security nametag supplied by sponsor INDUSTRY EXHIBITION On-site congress signage logos featured on relevant congress signage 3m x 3m exhibition 2 booths or up to 18m2 1 booth or up to 9m2 space-only 1 tabletop display. Delegate gift Opportunity to provide a gift Opportunity to provide a gift booth. space-only Endorsement Premium Ripe Sponsor Gold Ripe Sponsor Silver Ripe Sponsor Subject to availability World Avocado Congress 2011 World Avocado Congress 2011 World Avocado Congress 2011 PRINT & PROMOTIONAL MATERIAL Specific to your category, the sponsor may use the above wording in your corporate media releases, logos and other printed material may, at our sole discretion, be reproduced in colour (where possible), OR the nominated congress stationery etc. until January 2012 spot colour/s OR mono depending on method of production. You must provide suitable material to meet our publication This entitlement is subject to approval by congress managers requirements and deadlines. Please provide all material at 300 DPI at 100% in either JPEG or EPS format including, where possible, Each time the logo is used, approval must be granted by the congress managers before it can be RGB or Pantone colour equivalents. Where applicable, advertisements are to be supplied by the sponsor published VII World Avocado 200 word promotional 100 word promotional 50 word promotional paragraph PROGRAM RECOGNITION (see glossary on page 10 for descriptions and inclusions) Congress 2011 website paragraph paragraph Opening session Verbal recognition in your sponsorship category by session chair logo hyperlinked to sponsor’s website until January 2012 logo on sponsor PowerPoint slide Note: Sponsor must provide a reciprocal link to have this entitlement Closing session Verbal recognition in your sponsorship category by session chair Email alerts Recognition as a sponsor within your chosen category logo on sponsor PowerPoint slide logo hyperlinked to sponsor’s website Thank you sponors slide Sponsor logo on ‘Thank you sponsors’ slide in all sessions Registration brochure Recognition as a sponsor within your chosen category Subject to print deadlines Session sponsorship Provide a session chair and logo on front cover logo inside within your category opportunity to give a 5 minute promotional speech during a 100 word promotional 50 word promotional paragraph inside plenary session paragraph inside Commercial stream Opportunity to provide your own speaker to present in a 30 minute Handbook Recognition as a sponsor within your chosen category presentation slot in the commercial stream Advertisement placement logo on front cover and inside logo inside within your category will be at the discretion ADDITIONAL OPPORTUNITIES (see glossary on page 10 for descriptions and inclusions) of the congress 100 word promotional 50 word promotional paragraph inside paragraph inside (including Naming/ Welcome Reception lunch on one day (Tuesday, Morning tea or afternoon tea on managers branding rights Wednesday or Friday) one day (Tuesday, Wednesday contact details) or Friday) 1 x full page colour advert 1 x full page mono advert 1 x half page landscape mono (inside front or back cover) advert OR OR Delegate list Electronic version of delegate list Electronic version of delegate list Gala Dinner Speakers support centre Subject to privacy 28 & 14 days prior to congress 14 days before the congress Hospitality suite Opportunity to use a room in the Opportunity to use a room in the legislation provisions (enables the sponsor to send (enables the sponsor to send congress venue as a hospitality congress venue as a hospitality and excludes email invitations to any hosted function) invitations to any hosted suite for three days during the suite on one day of the event addresses functions) event Hard copy available at the congress (delegate name/organisation/state/country of origin only) Host a symposium Opportunity to host a symposium Electronic version of delegate list after the congress outside of core congress program (breakfast or evening) 8 Sponsorship & Exhibition Prospectus www.worldavocadocongress2011.com 9 Monday 5 - Friday 9 September 2011 Plenary session sponsorship GlOSSARY Opportunity to provide a session chair and opportunity to give a 5 minute promotional speech during a AUD 2,500 Session sponsorship Commercial stream presentation plenary session. • Organising committee will work with sponsor to determine • An abstract will need to be submitted to the Organising Concurrent session sponsorship the most suitable session to sponsor (allocated on a first Committee to approve suitability of presentation content. come first served basis). • Abstract will be published in the congress handbook. Opportunity to provide a session chair and opportunity to give a 2 minute promotional speech during a AUD 1,500 • Session chair is subject to approval by Program Committee. • Speaker name will need to be provided in accordance with plenary session. • Verbal acknowledgment of sponsorship at the beginning congress managers deadlines. Espresso coffee cart and end of chosen session. • Verbal acknowledgment of sponsorship by session chair at beginning of speaker presentation. Includes provision of one coffee cart, barista and complete coffee service during exhibition hours. Sponsor AUD 8,000 • Sponsor logo on PowerPoint slide prior to session. • Sponsor logo may appear on speaker presentation may provide their own branded take away cups/serviettes etc (at sponsor’s expense) and display a free • Sponsor may supply 1 x retractable banner for display on PowerPoint slides. standing banner next to the cart. Sponsor may supply a branded t-shirt for the barista to wear. In addition, stage during the session. the sponsor will receive logo recognition in the program book and an electronic delegate list after the • Promotional speech may have the use of PowerPoint slides, congress. however timings must be strictly adhered to. Happy hours Gala dinner (naming/branding rights) Welcome reception (naming/branding rights) • Acknowledgment in program as gala dinner sponsor. • Acknowledgment in program as welcome reception sponsor. Opportunity to host a happy hour on selected day after the conclusion of sessions (Tuesday, Wednesday AUD 5,000 • 3 complimentary gala dinner tickets. • 3 complimentary welcome reception tickets. or Friday) . A suitable room within the congress venue will be provided by the congress managers. All • Sponsor’s logo on dinner menu. • Opportunity to provide pull-up banner/s at the venue. other costs, including food and beverage, to be met by host company. Happy hour and host company • Opportunity to provide merchandising material and pull up • Opportunity to provide merchandising material and pull up name will be included in the registration brochure as an additional social function for delegates to book banner/s at the dinner. banner/s at the welcome reception. and attend. • Formal acknowledgment during the dinner and opportunity • Formal acknowledgment during the welcome reception and Field Trip & Cultural Activity to respond with a brief speech (5 minutes). opportunity to respond with a brief speech (5 minutes). Naming rights to a field trip. All costs to be met by host company. Field trip details and host company AUD 5,000 • Opportunity to host two VIP tables (any additional tickets name will be included in the registration brochure as an additional program function for delegates to book required to be purchased by the sponsor). and attend. Lunch (naming/branding rights) Morning or afternoon tea (naming/branding rights) Delegate notepads • Acknowledgment in program as lunch sponsor. • Acknowledgment in program as morning or afternoon tea • Acknowledgment and your logo displayed on screen in sponsor. Opportunity to place branded notepads into each delegate satchels (notepads to be supplied by sponsor). AUD 1,100 session room/s prior to the lunch break. • Acknowledgment and your logo displayed on screen in Delegate pens • Sponsor may supply retractable banner/s for display in the session room/s prior to the morning or afternoon tea. Opportunity to place branded pens into each delegate satchels (pens to be supplied by sponsor). AUD 1,100 catering area. • Sponsor may supply retractable banner/s for display in the Sweet sensations catering area. Treat the delegates to something a bit different. Some suggestions are: ice cream cart; chocolate fountain; Price on Speakers support centre (naming/branding rights) Opportunity to host a symposium juice/smoothie bar; popcorn stand. You may provide your own branded merchandise, e.g. serviettes, • Acknowledgment in congress literature whenever the • Congress will meet the cost of venue hire and basic application plastic cups, popcorn bags, and display a free standing banner next to the distribution point. speakers support centre is mentioned. audiovisual within the congress venue, however all other costs • Opportunity to provide corporate signage and promotional (including food & beverage) are to be met by the sponsor. H2O to go materials, for example mouse pads, pens, notepads, for • Speakers to be arranged by the sponsor. We will supply delegates with bottled water distributed in the exhibition and at the entrance to sessions. Price on display in the centre • Congress managers will include symposium details in the The sponsor’s logo and short message will be printed on a label on each bottle. application • Opportunity to provide a screensaver to be used on the official congress program and registration brochure and assist Novelty item desktop of all computers in the speakers support centre. with promoting the event to potential attendees . • Acknowledgment in the program as symposium sponsor. Possible items include: Price on • Opportunity to provide merchandising material and pull up • Mouse mat. application banner/s at the symposium. • Water bottle/coffee thermos. • Sponsor logo on PowerPoint slide prior to symposium. • Corporate gift, e.g. uSB, business card holder, radio. • Corporate clothing, e.g. cap, shirt. Additional promotional opportunities for sponsors and exhibitors: Satchel inserts (promotional material or delegate gift) • Sponsors are entitled to first right to supply suitable items . • Non sponsors may lodge an expression of interest if sponsors do not take up this offer. Brochures up to A4 size and less than 12 pages. AUD 2,500 Inserts provided at company’s own expense (quantity required to be confirmed). • Industry exhibitors are not permitted to bring in any external suppliers to their stand during the congress. • These suppliers MuST be organised through the congress managers for insurance purposes. Advertising space Wireless lounge with internet kiosk The listed rates entitle the company to either one full page or half page (landscape) advertisement in the Full page colour: congress handbook, which will be distributed to all delegates at the event. Please note that sponsors are AuD 2,200 The wireless lounge with internet kiosk will be located in the industry exhibition area and will be available AUD 11,000 entitled to complimentary advertising space in the handbook as per the table of entitlements. Full page mono: for use during the opening hours of the exhibition. The area will include an internet kiosk with 4 computer AuD 1,100 terminals; it will be a wireless hotspot with comfortable lounge furniture and power points for laptop users Half page colour: to connect to. The sponsor may provide screensavers and mouse mats for the kiosk terminals, signage AuD 1,100 around the lounge, and staff at the lounge to assist users. Other benefits include logo recognition in the Half page mono: program book and an electronic delegate list after the congress. AuD 800 Speakers support centre Please note: The speakers support centre includes: AUD 5,000 • All prices are in Australian Dollars and are inclusive of 10% GST. • Opportunity to provide signage outside and/ or inside the centre. • Advertisement sizes are approximate dimensions only. Print specifications and dimensions to be advised. • Opportunity to provide a company representative to meet and greet speakers in the centre. • The sponsor is responsible for supplying artwork for printed materials. • Opportunity to provide merchandise and/ or catering in the centre (at sponsors expense). • All logos will be reproduced in congress colours OR black depending on method of print production. All logos must be 300 DPI at 100% in either JPEG or EPS format. Commercial stream Opportunity to provide your own speaker to present in a 30 minute slot in the commercial stream. AUD 2,500 10 Sponsorship & Exhibition Prospectus www.worldavocadocongress2011.com 11 Monday 5 - Friday 9 September 2011 VII World Avocado Congress Industry Exhibition Proposed Exhibition Timetable • Set up times are subject to change and will be The industry exhibition will be the hub of the event, reconfirmed with all exhibitors in the exhibitor Floorplan: hosting the internet kiosk and all morning and afternoon manual� When available, the exhibition floorplan will be refreshment breaks, providing a prime networking published on the congress website at arena for both delegates and exhibitors� • Should your custom-made stand require extra www�worldavocadocongress2011�com time for set up, please contact the project manager to discuss� Exhibition Booth Types & Rates DATE ACCESS TIME COMPlETION TIME DESCRIPTION Monday 5 September 1200 hours 1600 hours Exhibition set up EARlYBIRD STANDARD BOOTH TYPE PAYMENT RECEIVED uP TO AND PAYMENT RECEIVED Monday 5 September 1800 hours 2000 hours Welcome reception (All PRICES INCluDE 10% GST) INCluDING 3 JuNE 2011 AFTER 3 JuNE 2011 Tuesday 6 September 0800 hours 1700 hours Exhibition open Shell scheme booth Wednesday 7 September 0800 hours 1700 hours Exhibition open (3m x 3m = 9m2) AuD 4,140 per booth AuD 4,900 per booth Thursday 8 September N/A N/A Exhibition closed – field trips (Including back and side walls) Friday 9 September 0800 hours 1530 hours Exhibition open Floor space only AuD 425 per m 2 AuD 510 per m 2 Friday 9 September 1530 hours 1800 hours Exhibitor dismantle (Minimum purchase 9m2) Exhibition Inclusions Exhibition Staff ITEM BOOTH SPACE ONlY DESCRIPTION One fulltime exhibitor • Welcome reception ticket All exhibition staff must be registered and wear a name badge� No staff member registration • Morning and afternoon teas and lunches will be permitted in the exhibition area without an official congress name √ √ • Congress satchel badge� The exhibition application form entitles your organisation to exhibit • Congress handbook at the congress� It does not constitute a staff registration permitting your staff Carpeting √ √ Carpeted floor provided member to attend the event� Fascia panel √ Exhibitor name on fascia panel Walls 2.4m high matt anodised aluminium frame with white Exhibition staff registration forms and costs will be forwarded to you in due course as part of the exhibitor √ laminated infill walls (1 back wall and 2 side walls) (make manual� As indicated in the inclusions table above, each purchased 3mx3m booth or equivalent floor specific to your event) space will be entitled to receive one complimentary fulltime exhibitor registration� Additional exhibition staff lights √ 2x150w spots per 9m2 mounted on light track inside fascia will have the option to purchase a discounted exhibitor registration (a catering pack) or a fulltime delegate Power One single power point with a maximum loading of 5 amps. √ √ registration� Additional power can be purchased on request Additional equipment Available for hire from exhibition supplier at exhibitor’s own expense For all queries regarding sponsorship and the industry exhibition please contact: listing in congress Exhibitor company name handbook Booth location √ √ 80 word promotional paragraph VII World Avocado Congress 2011 Full contact details c/- Event Planners Australia Website hyperlink √ √ Hyperlink to exhibitor’s website from the congress website 6 Allison Street Delegate list Hard copy provided on site Bowen Hills Qld 4006 (subject to privacy √ √ Electronic copy provided 2 weeks after the congress T: +61 7 3858 5531 legislation) F: +61 7 3858 5499 Additional exhibitor Access to a reduced exhibitor registration rate which registration includes entry to catered functions email@example.com www.worldavocadocongress2011.com Please note: For floor space only, a custom designed exhibition booth must be erected on the floor space. A CAD drawing, engineering specifications Managed by Event Planners Australia – designing and delivering and an artist’s impression will be required and is subject to approval by the Cairns Convention Centre and the project manager. spectacularly successful meetings and events www.eventplanners.com.au 12 Sponsorship & Exhibition Prospectus www.worldavocadocongress2011.com 13 Monday 5 - Friday 9 September 2011 General Terms and Conditions for Event Sponsorship and Exhibition General Terms and Conditions for Event Sponsorship and Exhibition Things you need to know Print entitlements The following terms and conditions apply to your application to sponsor and/or exhibit� • Logos and/or company names will be reproduced in the event colour/s, full colour, or mono, at • You (sponsoring/exhibiting organisation) by returning a completed, signed and dated form our discretion� All logos must be at least 300 DPI at 100% in EPS (preferred for print) and JPEG accepts these terms and conditions� (preferred for website) format� • We/Us (Event Planners Australia ABN 76 108 781 988) representing the local organising • No print or web recognition will be given unless payment terms have been met� committee and the host body do not accept responsibility for any errors, omissions or changes� • Details may change without notice� Please refer to the event website for the latest information� Sponsor notes Financial facts • If you are entitled to host an endorsed private function, you do so at your own expense and at a time/date we approve� • Phone or unpaid bookings will not be accepted� • Sponsorship of speakers and sessions are subject to separate terms and conditions� • We will issue a tax invoice which is payable within 14 days� If you miss the payment date, any time dependent discounts will be forfeited i�e� you will be billed at the next highest level (early rate Exhibitor notes to standard, etc)� • You will not receive any sponsorship or exhibition entitlements, including allocation of booth • You may not assign, share, sub-let, or grant licences for the whole or part of the booth without location (allocated to sponsors first and then to exhibitors), until all monies have been paid� our prior approval� • All prices are quoted in Australian dollars and include GST� • We reserve the right to ask you to remove any display items we deem as unacceptable� • If you pay by electronic funds transfer or an international cheque you agree to pay any bank • You must conduct business only from within the confines of your booth� You may not tout, or place charges and must include these in the amount you transfer� any material, outside your booth/space causing obstruction of the aisles� • If you pay via credit card, a merchant fee may be charged if detailed on the application form� • You will be responsible for any reasonable costs of repairing the booth or premises should you Debits to your credit card, except for accommodation, will appear as Event Planners Australia on paint, mark or damage any fixtures or fabric� your statement� • Food, beverage or prohibited items are not permitted at the event unless prior arrangements are made with us� If you need to cancel • Any supplier you use on site must conform to the venue’s OH&S, insurance and other regulations� • You are solely responsible for any physical loss or damage to your own property� • You must notify us in writing if you need to cancel� • You must hold a current broadform liability insurance policy for a minimum of AUD10,000,000� • Cancellations made before the early bird cut off date will be refunded less 50% of the total Please forward the name of your insurer, your policy number and its renewal date to us at least purchase price� four weeks prior� Entry to the venue will be denied if you have not provided this information� If you are • Cancellations made after this date will not be refunded� unable to organise insurance cover as required, please contact the organisers to discuss options� • Your non payment does not cancel your contractual obligations to us� Privacy statement In the unlikely case that the event is cancelled • Your name and contact information, including electronic address, may be used by parties directly related • The extent of refunds will be a matter for the host organisation (the underwriter) to decide� We to the event such as the organisers and approved stakeholders, for relevant purposes such as promotion, have no responsibility for making refunds and attempts to cancel cheques or credit card payments networking, and administration of this, and future events of this type� If you do not consent, please advise will be rejected by our bank� us� • In addition, your name, organisation and country/state of origin may be published on the delegate list You and your staff – onsite which is provided to delegates, exhibitors and sponsors at the event� If you do not wish your details to be included in this list, please contact us� • Your application to sponsor or exhibit does not constitute an attendee registration� You will need to do that separately on the relevant form� • All exhibition staff must be registered using the relevant form i�e� complimentary exhibitor registration, or by purchasing additional exhibitor staff registrations� 14 Sponsorship & Exhibition Prospectus www.worldavocadocongress2011.com 15 Monday 5 - Friday 9 September 2011 VII World Avocado Congress - Application to Sponsor COMPlIMENTARY SPONSOR EXHIBITION BOOTH (Please tick ONE of the choices applicable to you) I will require the complimentary exhibition booth/s applicable to our sponsorship level □ Yes □ No To apply, complete this form and send to: I would prefer □ Shell scheme □ Floor space only IMPORTANT: Your organisation’s VII World Avocado Congress 2011 inclusions will be confirmed in writing location: I do not wish to be located adjacent to these companies: Event Planners Australia and will become effective once the Please note: the congress managers will endeavour to allocate space in line with your request, however this cannot be guaranteed. 6 Allison St, Bowen Hills, Qld 4006 agreed payment has been received� Fascia name signage (shell scheme booths only) Maximum of 30 characters including spaces F: +61 7 3858 5499 E: sponex@worldavocadocongress2011�com SPONSOR DETAIlS If you wish to purchase additional booths please complete an application to exhibit form On-site contact person On-site mobile number ADDITIONAl PROMOTIONAl OPPORTuNITIES (sponsors and exhibitors) Mr / Mrs / Ms / Miss / Dr / Prof Given name Family name Internet lounge AuD 11,000 Delegate notepads AuD 1,100 Espresso coffee cart AuD 8,000 Delegate pens AuD 1,100 Organisation name (for invoicing purposes) Happy hour AuD 5,000 Satchel insert AuD 2,500 Organisation name (for marketing purposes) Field trip & Cultural activity AuD 5,000 Plenary session AuD 2,500 Concurrent session AuD 1,500 Speaker support centre AuD 5,000 Position Industry sector Commercial Stream AuD 2,500 Address ADVERTISING IN CONGRESS HANDBOOK Full page colour AuD 2,200 Full page mono AuD 1,100 State Country Postcode Half page colour AuD 1,100 Half page mono AuD 800 Email Telephone ( ) PAYMENT METHOD (Please tick your chosen method) □ Australian cheque (payable to Event Planners Australia) International cheques will not be accepted. Fax ( ) Website □ Electronic funds transfer (EFT) into the following bank account: Bank: National Australia Bank Account name: Event Planners Australia Pty ltd SPONSORSHIP TYPES BSB: 084-255 Account number: 59 650 0566 Please indicate your chosen sponsorship level: Please ensure that the amount transferred is equal to the total due INCluDING any bank charges. This means the total transfer □ Premium Ripe AuD 55,000 □ Gold Ripe AuD 33,000 □ Silver Ripe AuD 11,000 amount must cover your sponsorship payment as well as any fees charged by your bank. To assist in the prompt allocation of your EFT payment, please fax remittance advice (which must include your name and organisation) to +61 7 3858 5499 or email to PREMIuM RIPE AuD 55,000 (Please tick TWO option in your chosen package of sponsorship) firstname.lastname@example.org immediately after payment. □ logo on delegate satchels OR □ logo on lanyards □ Credit card: charges as per this form (plus a 5% merchant fee) are to be debited to: Plus, the following: □ MasterCard □ Visa □ American Express □ Diners Club □ Naming rights to the gala dinner OR □ Naming rights to the welcome reception Card holder’s name Expiry month / year GOlD RIPE AuD 33,000 (Please tick ONE option in your chosen package of sponsorship) Credit card number Signature □ lunch on □ Tuesday 06/09 DEClARATION □ Wednesday 07/09 Please complete the following information regarding your broad form liability insurance policy □ Friday 09/09 If you are unable to organise insurance cover as required, please contact the organisers to discuss options OR □ Speakers support centre Name of insurer: Policy number: Date insurance falls due: day / month / year Insured amount: AuD SIlVER RIPE AuD 11,000 (Please tick ONE option in your chosen package of sponsorship) □ Morning tea on □ Tuesday 06/09 □ Please tick if you do NOT wish to receive congress updates via email □ Wednesday 07/09 □ Friday 09/09 My signature below denotes that I accept the points listed in the declaration, agree to be invoiced Insert TOTAL AUD amount OR for the total amount payable, and am authorised to make the commitment on behalf of my payable (excluding credit card □ Afternoon tea on □ Tuesday 06/09 organisation. I have read the sponsorship and exhibition prospectus; I understand and accept the merchant fees) □ Wednesday 07/09 inclusions, and agree to abide by the terms and conditions of participating in this event □ Friday 09/09 Name (please print clearly): Signature: Date day / month AUD ____________________ 16 Sponsorship & Exhibition Prospectus www.worldavocadocongress2011.com 17 Monday 5 - Friday 9 September 2011 VII World Avocado Congress - Application to Exhibit PAYMENT METHOD (Please tick your chosen method) To apply, complete this form and send to: □ Australian cheque (payable to Event Planners Australia) International cheques will not be accepted IMPORTANT: Your organisation’s □ Electronic funds transfer (EFT) into the following bank account: VII World Avocado Congress 2011 inclusions will be confirmed in writing Bank: National Australia Bank Account name: Event Planners Australia Pty ltd Event Planners Australia BSB: 084-255 Account number: 59 650 0566 and will become effective once the 6 Allison St, Bowen Hills, Qld 4006 agreed payment has been received� Please ensure that the amount transferred is equal to the total due INCluDING any bank charges. This means the total transfer F: +61 7 3858 5499 amount must cover your sponsorship payment as well as any fees charged by your bank. To assist in the prompt allocation of your E: sponex@worldavocadocongress2011�com EFT payment, please fax remittance advice (which must include your name and organisation) to +61 7 3858 5499 or e-mail to email@example.com immediately after payment. □ Credit card: charges as per this form (plus a 5% merchant fee) are to be debited to: □ Master Card □ Visa □ American Express □ Diners Club EXHIBITOR DETAIlS Card holder’s name Expiry month / year On-site contact person On-site mobile number Credit card number Signature Mr / Mrs / Ms / Miss / Dr / Given name Family name DEClARATION Prof Please complete the following information regarding your broad form liability insurance policy Organisation name (for invoicing purposes) Name of insurer: Policy number: Organisation name (for marketing purposes) Date insurance falls due: day / month / year Insured amount: AuD Position Industry sector □ Please tick if you do NOT wish to receive congress updates via e-mail Address My signature below denotes that I accept the points listed in the declaration, Insert TOTAL AUD amount payable agree to be invoiced for the total amount payable, and am authorised to make (excluding credit card merchant fees) State Country Post code the commitment on behalf of my organisation. I have read the sponsorship and exhibition prospectus; I understand and accept the inclusions, and agree to abide E-mail Telephone ( ) by the terms and conditions of participating in this event Fax ( ) Website Name (please print clearly): Signature: Date day / month INDuSTRY EXHIBITION BOOTH REGISTRATION RATES AUD Earlybird No of Standard Payment received up to Booth type booths or Payment received after 3 Total AuD and m required 2 June 2011 including 3 June 2011 you □ Shell scheme booth AuD 4,140 per booth AuD 4,900 per booth AuD ee (3mx3m = 9m2) S □ Floor space only AuD 425 per m2 AuD 510 per m2 AuD (Minimum purchase 9m2) the TOTAl OWING AuD location: I do not wish to be located adjacent to these companies: at ss! Please note: the congress managers will endeavour to allocate space in line with your request, however this cannot be guaranteed. Con gre Fascia name signage (shell scheme booths only) Maximum of 30 characters including spaces 18 Sponsorship & Exhibition Prospectus www.worldavocadocongress2011.com 19
"SPONSORSHIP _amp; EXHIBITION PROSPECTUS"