BRIGGS ELEMENTARY SCHOOL DISTRICT
12465 FOOTHILL ROAD
SANTA PAULA, CALIFORNIA 93060
BOARD OF EDUCATION
MINUTES OF A REGULAR BOARD MEETING
Wednesday: June 9, 2010
6:30 P.M.
Olivelands School Library
I. Preliminary
A. Open Session call to order at 6:33 p.m. in Olivelands School Library by Board
President, Zahid Shah.
B. Chrisann Weeks led the flag salute.
C. Roll Call
Board of Trustees present: Zahid Shah, Colleen Garmon-Campbell, Karen Schilbrack,
Charles Alvarez, Mindee Stekkinger
Absent Board of Trustees:
Administrators present: Deborah E. Cuevas, Superintendent
Brandon Gallagher, Principal
Cindy Hansen, Chief Business Official
Others present: Leticia Olmos, Recording Secretary; Debi Rohr, BTA President;
Kathy Simpson; Armando Ayala; April Dibble-Holmes; Keri
Collier; Kathy Petersen; Dara Stork; Lindsay Winegar; Angie
Morris; Chrisann Weeks; Kelly Sutton; Jose Mendez; Mercedes
Mendez; Veronica Loza; Jesus Loza; Anita Hensley; Mr.
Hensley; Beverly Fernandez; Susan Fernandez; Gilbert Estrada;
Yvonne Rockwell; Ray Olvera; Victoria Jump; John Campbell;
Tiffany Campbell;
D. Introductions
The Board of Trustees welcomed all guest in attendance.
E. Approval of Agenda
It was moved by Karen Schilbrack and seconded by Colleen Garmon-Campbell to approve
the Agenda. Motion carried unanimously.
F. Request to Address the Board
None
G. Presentations
Volunteers were recognized by various teachers.
Superintendent Debbie Cuevas and PFO Treasurer Victoria Jump presented a
plaque to Retiree Chrisann Weeks for her devoted years at Briggs School
District.
The Board took a break at 6:50 PM to honor Chrisann Weeks and the Parent
Volunteers. Returned to order at 7:06 PM.
Mrs. Holmes and Mrs. Simpson shared with the Board a Powerpoint Presentation
on the Ormond Beach program.
Mrs. Stork and Mrs. Sutton shared with the Board a Powerpoint Presentation on
the Migrant Education Program.
2. Closed Session
Board President adjourned the meeting to Closed Session at 7:24 p.m. to review and
consider the following:
A. Public Employee Evaluation (Govt. Code Section 54957)
1. Superintendent’s Contract Extension
Board returned from Closed Session at 8:00 p.m. No action was taken.
3. Consent Agenda
It was moved by Charles Alvarez and seconded by Colleen Garmon-Campbell to
approve the Consent Agenda. Motion carried unanimously.
4. Action Agenda
A. Personnel
1. Approve Personnel Actions as Presented:
Approve Position Authorization Requests (PAR):
Employee Action Salary Schedule Effective Date
Tutor – Migrant Approval of Add-On CEHRLY/004/1 07/01/10
Education Program- Assignment: Tutor
Summer Session
Director – Migrant Approval of Add-On One-time Stipend 07/01/10
Education Program- Assignment: Director
Summer Session
Certificated Tutor – Approval of Add-On CEHRLY/004/1 07/01/10
Migrant Speech & Assignment –
Debate Team Certificated Tutor
It was moved by Karen Schilbrack and seconded by Mindee Stekkinger to
Approve Position Authorization Requests (PAR) as Presented. Motion
carried unanimously.
Approve Payroll Information Forms (PIF):
Employee Position Salary Schedule Effective Date
Dara Stork Certificated Tutor – CEHRLY/004/1 07/01/10
Migrant Speech &
Debate Team
Kelly Sutton Certificated Tutor – CEHRLY/004/1 07/01/10
Migrant Speech &
Debate Team
Employee #17 Reading Specialist 07/01/10
Angie Morris Teacher 01/CL5/10 07/01/10
Dara Stork Director – Migrant One-time Stipend 07/01/10
Education Program –
Summer Session
Dara Stork Tutor – Migrant CEHRLY/004/1 07/01/10
Education Program –
Summer Session
Alison Scriven Tutor – Migrant CEHRLY/004/1 07/01/10
Education Program
Summer Session
Elizabeth Linscheid Tutor – Migrant CEHRLY/004/1 07/01/10
Education Program –
Summer Session
Rachel Olsen Tutor – Migrant CEHRLY/004/1 07/01/10
Education Program –
Summer Session
It was moved by Karen Schilbrack and seconded by Charles Alvarez to
Approve Payroll Information Forms (PIF) as amended to delete Elizabeth
Linscheid and add Lindsay Winegar as a Tutor – Migrant Education
Program- Summer Session. Motion carried unanimously.
Ratify Payroll Information Form (PIF):
Employee Position Salary Schedule Effective Date
Employee #1858 ParaEducator – 05/28/10
Special Ed Preschool
It was moved by Mindee Stekkinger and seconded by Colleen Garmon-
Campbell to Ratify Payroll Information Form (PIF) as Presented. Motion
carried unanimously.
4. Accept Chrisann Weeks Retirement in Accordance with the
Approved Retirement Incentive Agreement Between the Briggs School
District and the Briggs Teachers Association
It was moved by Karen Schilbrack and seconded by Colleen Garmon-
Campbell to Accept Chrisann Weeks Retirement in Accordance with the
Approved Retirement Incentive Agreement Between the Briggs School
District and the Briggs Teachers Association. Motion carried unanimously.
5. Accept Terry Sides Letter of Resignation
It was moved by Colleen Garmon-Campbell and seconded by Karen
Schilbrack to Accept Terry Sides Letter of Resignation. Motion carried
unanimously.
B. Old Items
None
C. New Items
1. Approve Briggs School District 2010 – 2011 Budget
It was moved by Mindee Stekkinger and seconded by Charles Alvarez to Approve Briggs
School District 2010 – 2011 Budget. Motion carried unanimously.
2. Approve Receipt of Tier III Categorical Flexible Funding for Fiscal Years 2008/2009
through 2010/2011 and Discussion of the Proposed uses of Tier III Categorical Flexible
Funds, as per Education Code Section (EC) 42605 (c) 2).
It was moved by Karen Schilbrack and seconded by Colleen Garmon-Campbell to Approve
Receipt of Tier III Categorical Flexible Funding for Fiscal Years 2008/2009 through
2010/2011 and Discussion of the Proposed uses of Tier III Categorical Flexible Funds, as per
Education Code Section (EC) 42605 (c) 2). Motion carried unanimously.
3. Approve Superintendent’s Contract for 2010 – 2011 School Year
It was moved by Karen Schilbrack and seconded by Colleen Garmon-Campbell to Approve
Extension of Superintendent’s Contract Commencing on July 1, 2010 through June 30, 2013
and change Position Title from Superintendent/Principal to Superintendent with no Change in
Functions. Motion carried unanimously.
4. Approve 2010 – 11 Consolidated Application for Funding Categorical Aid Programs
It was moved by Charles Alvarez and seconded by Karen Schilbrack to Approve
2010 – 11 Consolidated Application for Funding Categorical Aid Program.
Motion carried unanimously.
5. Accept Initial Proposal from the Briggs District Teachers Association for 2010 – 2011
School Year
It was moved by Karen Schilbrackand seconded by Charles Alvarez to Accept Initial Proposal
from the Briggs District Teachers Association for 2010 – 2011 School Year. Motion carried
unanimously.
6. Approve 2010 – 2011 Preferred Meals Contract
It was moved by Charles Alvarez and seconded by Colleen Garmon-Campbell to Approve
2010 – 2011 Preferred Meals Contract. Motion carried unanimously.
7. Approve 2010 – 2011 Briggs School District Board Classified Holiday Schedule
It was moved by Mindee Stekkinger and seconded by Karen Schilbrack to Approve 2010 –
2011 Briggs School District Board Classified Holiday Schedule. Motion carried
unanimously.
8. Approve Perimeter Security Systems Contract in the Amount of $12,633.00 for Fence
Project at Briggs School
It was moved by Colleen Garmon-Campbell and seconded by Karen Schilbrack to Approve
Perimeter Security Systems Contract in the Amount of $12, 633.00 for Fence Project at
Briggs School. Motion carried unanimously.
9. Approve Allen Electric Contract in the Amount of $1,098.63 for Fence Project at Briggs
School
It was moved by Colleen Garmon-Campbell and seconded by Karen Schilbrack to Approve
Allen Electric Contract in the Amount of $1,098.63 for Fence Project at Briggs School.
Motion carried unanimously.
10. Approve Briggs School District Certification of Signatures
It was moved by Mindee Stekkinger and seconded by Charles Alvarez to Approve Briggs
School District Certification of Signatures. Motion carried unanimously.
11. Accept Notice of Vacancy from Caretaker, Armando Ayala
It was moved by Charles Alvarez and seconded by Karen Schilbrack to Accept Notice of
Vacancy from Caretaker, Armando Ayala. Motion carried unanimously.
12. Approve Sacramento Overnight Trip for the Briggs 1st Place Migrant Debate Team on
June 23rd and June 24th, 2010
It was moved by Mindee Stekkinger and seconded by Colleen Garmon-Campbell to Approve
Sacramento Overnight Trip for the Briggs 1st Place Migrant Debate Team on June 23rd and
June 24th, 2010. Motion carried unanimously.
13. Approve Santa Maria Overnight Trip for two Briggs School District Debate Teams on
July 23rd and July 24th, 2010
It was moved by Charles Alvarez and seconded by Karen Schilbrack to Approve Santa Maria
Overnight Trip for two Briggs School District Debate Teams on July 23rd and July 24th, 2010.
Motion carried unanimously.
14. 1st Reading of Revised School Dress Code for 2010 – 2011 School Year
It was moved by Mindee Stekkinger and seconded by Karen Schilbrack to Approve Changes
as Discussed to the School Dress Code for 2010 – 2011 School Year. Changes Include Solid
Colors Khaki or Navy Only for Pants/Shorts/Skirts/Skorts. Solid Polo Shirts in White, Red,
Navy only. No logos other than School Sponsored Attire Only. Solid Colors White, Navy,
Gray for Jackets. No Logos other than School Sponsored Attire Only. Motion carried
unanimously.
15. Approve Resolution #09-10-22 Resolution for Appropriating the Ending Balance to a
Reserve
It was moved by Charles Alvarez and seconded by Colleen Garmon-Campbell to Approve
Resolution #09-10-22 Resolution for Appropriating the Ending Balance to a Reserve. Motion
carried unanimously.
16. Approve Resolution #09-10-23 Authorization to Allow Appropriation/Budget Transfers
Fiscal Year 2010 – 11
It was moved by Karen Schilbrack and seconded by Colleen Garmon-Campbell to Approve
Resolution #09-10-23 Authorization to Allow Appropriation/Budget Transfers Fiscal Year
2010 – 11. Motion carried unanimously.
17. Approve Resolution #09-10-24 Authorization of Savings, Checking and Investment
Account Signatures
It was moved by and seconded by to Approve Resolution #09-10-24 Authorization of
Savings, Checking and Investment Account Signatures. Motion carried unanimously.
18. Approve Resolution #09-10-25 Annual Declaration of Need of Emergency 30 Day
Substitute
It was moved by Charles Alvarez and seconded by Mindee Stekkinger to Approve Resolution
#09-10-25 Annual Declaration of Need of Emergency 30 Day Substitute. Motion carried
unanimously.
19. Approve Resolution #09-10-26 Resolution for Authorization to Make Interfund Transfers
and/or Cash Loans
It was moved by Mindee Stekkinger and seconded by Colleen Garmon-Campbell to Approve
Resolution #09-10-26 Resolution for Authorization to Make Interfund Transfers and/or Cash
Loans. Motion carried unanimously.
20. Approve Resolution #09-10-27 Authorization to Maintain Current Salary Schedules
Until Further Notice
It was moved by Karen Schilbrack and seconded by Mindee Stekkinger to Approve
Resolution #09-10-27 Authorization to Maintain Current Salary Schedules Until Further
Notice. Motion carried unanimously.
21. Approve Resolution #09-10-28 Temporary Loans Between District Funds Fiscal Year
2010 - 2011
It was moved by Charles Alvarez and seconded by Colleen Garmon-Campbell to Approve
Resolution #09-10-28 Temporary Loans Between District Funds Fiscal Year 2010 – 2011.
Motion carried unanimously.
22. Approve Resolution #09-10-29 Authorization for the County Superintendent of Schools
to Make Budget Transfers
It was moved by Karen Schilbrack and seconded by Mindee Stekkinger to Approve
Resolution #09-10-29 Authorization for the County Superintendent of Schools to Make
Budget Transfers. Motion carried unanimously.
23. Accept Donation from Edison International in the Amount of $30.00 for Unrestricted
Use General Fund
It was moved by Colleen Garmon-Campbell and seconded by Charles Alvarez to Accept
Donation from Edison International in the Amount of $30.00 for Unrestricted Use General
Fund. Motion carried unanimously.
24. Discuss Caretaker’s Home
It was suggested that the Board of Trustees go on a Saturday to look at the Caretaker’s Home
before any action is taken. A date will be set by Superintendent Deborah Cuevas. It was
agreed to put in a timer to have lights on inside the house. Guard dog remains on site. A
request was made to get a quote to enclose Caretaker’s Home.
5. Information Items
A. Report of Investments for the Quarter Ending March 31, 2010
Investment Portfolio developed by the County of Ventura was shared
with the Board Members.
B. Correspondence
C. Board Members’ Comments
D. Superintendent’s Report
Superintendent Cuevas informed the Board on the following:
- Superintendent Cuevas shared with the Board the dates for the
upcoming CSBA Conference in December 2010.
- Superintendent Cuevas informed the Board that she and Brandon
Gallagher attended the BTSA induction Celebration in May. Jennifer
Roberts was recognized and Debi Rohr was her BTSA Support
Provider.
- Superintendent Cuevas informed the Board of locker changes for the
2010 – 2011 School Year. Only a school assigned lock may be placed
on a student locker. These locks allow school administrators access to
the lockers using a universal key. Briggs School will announce dates
where students or parents can come to purchase a lock. Locks will
also be sold to students at the student store on Tuesday and Thursdays
once school begins.
- Superintendent Cuevas shared with the Board that Alumni, Roxanna
Garcia, from Briggs School was recognized in the Ventura County
Star. She will be attending Westmont College in the Fall. She
volunteered her time to tutor students at Briggs School.
- Superintendent Cuevas shared with the Board that Summer School
will begin on July 6th – July 29th. Dara Stork will be the Director for
Summer School. So far 38 students have enrolled.
-Superintendent Cuevas informed the Board of the summer projects
that the Maintenance Dept. will be working on at both sites.
-Superintendent Cuevas shared with the Board that the Principal’s
Picnic at Olivelands School was held on Tuesday, June 8th. PFO
funded the picnic. 186 students attended.
-Superintendent Cuevas informed the Board of the California
Distinguished School Event held at Disneyland Hotel. Jack O’Connell,
Superintendent of Public Instruction, presented Mrs. Cuevas and
Chrisann Weeks with a plaque and a California Distinguished School
Flag.
-Superintendent Cuevas shared with the Board that the Talent Show at
Olivelands was a hit. Various acts included piano recitals, poem
reading, knock, knock jokes, puppet shows, singing and dancing.
-Superintendent Cuevas shared with the Board that Field Day will be
held at Olivelands School on June 17th.
-Superintendent Cuevas shared with the Board that the classrooms will
be having parties on the last day of school, June 18th.
E. Principal’s Report
Principal Gallagher informed the Board on the following:
- Principal Gallagher shared with the Board the 8th grade fieldtrips.
-Principal Gallagher informed the Board of School Promotion on
June 18th.
-Principal Gallagher informed the Board that Field Day at Briggs
School will be held on June 15th.
-Principal Gallagher shared with the Board the ideas the Technology
Committee discussed during the school year for the future.
G. Calendar
Attached
H. Enrollment
District enrollment 509: average class size in K-3 of 25.25 in 4-8 of
30.70 with the District overall class size of 28.28 as of 06/04/10.
6. Advance Planning
A. Suggested Agenda Items
B. Future Meeting Dates
The next regular meeting is scheduled for Wednesday,
July 21, 2010 at Olivelands School.
7. Adjournment
There being no further business it was moved by President Zahid Shah to adjourn at
9:50 p.m.
Signed:_______________________________________________
Secretary of the Board
Date Approved:_________________________________________
Approved:_____________________________________________
Clerk of the Board