INDIGENOUS PARTNERSHIP FUND
INFORMATION
This document is made up of the Indigenous Partnership Fund Guidelines; and the Terms &
Conditions. The Terms & Conditions form part of any offer of grant.
GUIDELINES
(1) OVERVIEW
The Indigenous Partnership Fund has been established specifically for Indigenous
communities at risk of crime and provides for small-scaled innovative community initiatives to
reduce crime in „risk‟ situations. Through this approach the Government aims to provide the
Indigenous community with the confidence to create solutions and to take responsibility in
making their communities safer.
Specifically, the State Government‟s response to the Gordon Inquiry (2002)1 has been to
develop a partnership with the Indigenous community, based on shared responsibility for
dealing with the issues identified. The Government has identified specific priority initiatives in
a Strategic Response Framework, linked to four themes or key areas for intervention:
1. Strengthen responses to child abuse and family violence
2. Strengthen responses to vulnerable children and adults at risk
3. Strengthen the safety of communities
4. Strengthen the governance, confidence, economic capacity and sustainability of
communities
(For more information on the Gordon Inquiry and the Government’s response see
www.gordonresponse.dpc.wa.gov.au)
The maximum grant amount per application is $20,000. It is expected that funding from key
stakeholders, with mutual interest in community safety, further aggregate all grants made
from the Fund. Leveraging investment support for community projects and initiatives through
partnerships presents greater opportunities to strategically target funds.
Grant funds will be allocated to Indigenous communities in partnership with relevant
stakeholders for initiatives that:
aim to reduce crime, abuse and violence
increase self-esteem, leadership skills and community association of Indigenous
persons, in improving community safety and crime prevention
provide the support mechanisms to enhance social and economic opportunities,
which lead to reduced crime, violence and abuse in agreed priority locations
The Indigenous Partnership Fund supports local community safety and crime prevention
initiatives, involving the police and the community working together on projects/programs to
prevent crime and anti-social behaviour, improve safety and security, as well as reducing the
fear of crime.
1
Gordon, S, Hallahan, K, Henry, D (2002) Putting the picture together, Inquiry into Response by Government Agencies to Complaints of
Family Violence and Child Abuse in Aboriginal Communities, Department of Premier and Cabinet, Western Australia.
Office of Crime Prevention
Indigenous Partnership Fund
2) APPLICANT ELIGIBILITY
The following categories of organisation are eligible to apply for grant funding from the
Indigenous Partnership Fund:
Incorporated not-for-profit organisations:
Aboriginal corporations registered under the Aboriginal Corporations Act: and
Local Governments (priority is given to those Local Governments who have
entered into a Community Safety and Crime Prevention Partnership Agreement
with the State Government.
Note. An above-mentioned organisation may apply on behalf of a non-incorporated not-for-
profit organisation, in a sponsoring or auspice capacity.
The following are not eligible to apply for grant funding from the Indigenous Partnership
Fund:
Federal and State government agencies
Academic institutions
Individuals
Commercial for-profit organisations
(3) SELECTION CRITERIA
In deciding whether a grant is to be made from the indigenous Partnership Fund, the Minister
(who will approve the grant) may have regard to the following criteria:
eligibility of the applicant
police involvement or support for the proposed project/program
a demonstrated need for and the potential impact of the proposed project/program
identified community safety and crime prevention outcomes of the proposed
project/program
level of participation and/or support from the community (or a section of the
community)
extent to which the proposal has attracted investment by other funding bodies
applicant‟s demonstrated capacity to implement the proposed project/program
applicant‟s demonstrated capacity to manage the financial obligations of the
proposed project/program
requested grant amount does not exceed $20,000
proposed project/program term does not exceed 12 months
Grants from the Indigenous Partnership Fund will not be provided for the following purposes:
projects/programs that conflict with current government policy
equipment items such as office equipment, computing equipment, motor vehicles
or machinery (Note: Sporting and musical instruments are eligible for
consideration of funding. Equipment items normally ineligible for consideration of
funding may be granted at the discretion of the Minister based on project/program
impact.)
capital works
activities that are already established
any activity or event that does not occur in Western Australia
legal or industrial action
meeting existing debts/financial obligations
fundraising
offering prizes or gifts
Office of Crime Prevention
Indigenous Partnership Fund
promotional products (Note: Products used to promote community safety and
crime prevention messages are eligible for funding.)
ongoing projects/programs that require continuing grant support
to applicants that have not fulfilled previous grant requirements, including acquittal
reports and evaluations
to projects/programs or applicants previously defunded by State or
Commonwealth government agencies due to performance and/or integrity issues
(4) DECISION MAKING AND APPROVAL PROCESS
The Indigenous Partnership Advisory Committee assesses all applications for grants from
the Indigenous Partnership Fund. After assessment, the Committee provides
recommendations to the Minister for consideration and approval.
The Indigenous Partnership Advisory Committee will be responsible to the Minister for:
Assessing funding applications for grants from the Indigenous Partnership Fund
for the purposes stated in Part (1) of this document.
Making funding recommendations to the Minister for consideration.
Providing advice on matters pertaining to the administration of the Indigenous
Partnership Fund and policy framework.
The Indigenous Partnership Advisory Committee may include, but not be limited to,
representatives from:
Office of Crime Prevention, Western Australia (Chairperson)
Western Australia Police
Department of Aboriginal Affairs
Department for Community Development
Aboriginal Justice Agreement
Community (i.e. a community representative)
A Conflict of Interest Declaration is to be signed by all committee members to address any
conflicts of interest in the grants administration approval process.
A grant from the Indigenous Partnership Fund will only be made by the Minister for Police
where the grant funding:
Is for the purpose(s) and applicants as specified in Parts (1) and (2) of this
document.
Complies with State Government policy.
Complies with the Community Safety and Crime Prevention Partnership Funding
Program Guiding Principles as specified in this document.
Office of Crime Prevention
Indigenous Partnership Fund
Community Safety and Crime Prevention Partnership Funding Program
Guiding Principles
Working Better Together
The prevention and reduction of crime in the community is not the sole responsibility of any
one person, agency or institution. An integrated whole of government and whole of
community approach is required to make our community safer. A team approach involving
partnerships of permanency and flexibility, underpinned by good co-operation and effective
collaboration are the means by which this will be achieved.
Inclusiveness
Consistent with this approach, a commitment is made to seek and respect the participation,
contributions and views of all sections of the community to address community safety and
crime, as it affects them. Particular effort will be made to ensure that the views and
concerns of minority groups and communities at greatest risk are included.
Targeted Efforts
Data about the volume, impact, extent and location of crime in the community will guide
decisions about where to direct community safety and crime prevention efforts.
Evidence Based Decision Making
Research about what works, what doesn‟t work and what is promising to achieve
sustainable crime prevention outcomes will guide decisions on how to invest in crime
prevention resources.
A Focus On Results
The State Community Safety and Crime Prevention Strategy will be measured by its
achievements, not its activities. Performance measures will be aimed to set clear targets
for improvement.
Sharing Knowledge
Knowledge and ideas are to be shared to support communities in developing and
implementing their Community Safety and Crime Prevention Plans.
(5) PAYMENTS
Grant monies will be released from the Indigenous Partnership Fund at the discretion of the
Minister, as outlined in Part (4) of this document.
To be eligible for consideration of a grant, from the Indigenous Partnership Fund,
applications must conform to the requirements outlined in Parts (1), (2) and (3) of this
document.
(6) PROJECT EVALUATION
Assessing the outcomes achieved from the investment of crime prevention funds is a major
priority. Consequently, performance assessment and measures will be an important
consideration in assessing and approving funding for proposed projects.
Office of Crime Prevention
Indigenous Partnership Fund
Performance assessment will require reporting against identified outcomes, as specified in
the Letter of Agreement. Grant recipients will be required to report against these agreed
outcomes, using „key performance indicators‟.
The assessment(s) undertaken by the grant recipient will aid the Grant Administrator (Office
of Crime Prevention) to assess the project on completion to:
confirm the project was implemented as per the Service Agreement
compare the project‟s expected outcome(s) to its actual outcome(s)
take into account any problems in implementing the project
The above information will be used by the Office of Crime Prevention to establish „best
practice‟ models that aim to identify evidence-based strategies to maximise the investment of
crime prevention funds.
(7) FINANCIAL ACQUITTAL
A Financial Acquittal statement must be provided within two months of project completion,
unless otherwise specified in the Service Agreement. This statement must detail grant
expenditure. The project expenditure must be inline with the Service Agreement unless the
grant recipient received approval from the Office of Crime Prevention to vary the project
budget. The acquittal Statement must be signed by the CEO, Chairperson or Finance
Manager, and invoices/ receipts must accompany the statement.
(8) TERMS AND CONDITIONS
The Terms and Conditions, attached to this document, will form part of any subsequent
agreement, where the Minister has directed that a grant be made from the Indigenous
Partnership Fund.
Office of Crime Prevention
Indigenous Partnership Fund
TERMS AND CONDITIONS
The grant, if approved, will be provided under the following terms and conditions:
I / we agree to the following terms and conditions:
1. A „Letter of Agreement‟ with additional terms and conditions (if required) will be
negotiated, to be signed between the Office of Crime Prevention and the grant recipient,
to outline the service specifications and the terms and conditions upon which the services
will be provided.
2. Grant payments shall be made in accordance with a payment schedule to be agreed
between the grant recipient and the grant administrator.
3. The grant must be used exclusively for the funded project/program and only by the grant
recipient and only in accordance with the details in the application form.
4. No material change to the project/program or its implementation in accordance with the
details on the application form (as may be varied by these Terms and Conditions and/or
by any special conditions) may be made without prior consent from the grant
administrator. A request to vary the project/program as funded should be made in
writing by the grant recipient to the Office of Crime Prevention before any such variation
is applied.
5. The grant recipient will comply with any request by the grant administrator to appoint a
representative to examine the financial records for this grant and will provide full access
to books and records and will answer all reasonable questions.
6. Nothing in this grant will create or imply the relationship of employer/employee or
principal/agent or partnership between the grant administrator and the grant recipient.
7. Budgets for salaries and administration items shall be determined on the basis of current
costs and in accordance with relevant industrial awards or agreements, where they exist.
Budgets for administrative expenditure must be itemised.
8. A Conflict of Interest Declaration is signed by all parties to address any conflicts of
interests in the grants administration approval process.
9. Assessment
Final assessments are to be submitted to the grant administrator, within two (2) months
of the term of the grant (or as otherwise specified). These assessments shall include:
A financial acquittal statement listing income and expenditure, which must be
supported by:
relevant proof of expenditure (i.e. itemised final financial account(s) certified as
correct or tax invoices and receipts), which display the net amounts expended;
a cheque for unspent grant monies (if applicable), made payable to the
Commissioner for Police;
A final evaluation outlining the extent to which the outcomes of the project have
been achieved (see Grant Administration below) and
Such other matters as may be specified in the conditions of the grant.
Office of Crime Prevention
Indigenous Partnership Fund
10. No grant monies may be provided to an organisation or sponsored organisation that has
not fulfilled previous grant requirements, including acquittal reports and evaluations.
11. Where the project/program(s) are ongoing, all income arising from the conduct of the
grant-funded project/program must be identified and applied to the project/program,
unless otherwise agreed between the grant recipient and the grant administrator at
the time of the initial approval of the grant.
12. Assets
Any proposal to purchase major capital items must be stated and itemised in the
grant proposal and will be subject to the approval of the Minister when assessed.
No approval of such equipment will be given after the commencement of the
project/program.
The grant administrator will determine disposal action for major capital items, as
detailed in the „Letter of Agreement‟.
If the organisation receiving the grant ceases to operate or no longer requires the
capital item(s), all items purchased through the grant shall be disposed of in
consultation with the grant administrator.
13. Termination of the grant
A grant may be terminated if, in the opinion of the grant administrator, any of the
following apply:
the project is not being carried out to the satisfaction of the Office of Crime
Prevention;
terms and conditions of the grant are breached;
any special conditions attached to the grant are breached and/or
the grant recipient fails to provide information concerning administrative or
financial aspects of the project in response to a reasonable request.
14. If you cease carrying out the activities for which the grant was made or if we have
terminated the arrangement on account of your breach or breaches of these Conditions
then the balance of the grant monies unspent must be repaid to us.
15. Unless otherwise advised by the Office of Crime Prevention the grant recipient shall
ensure that materials produced, which involve the use of grant funds, display due
acknowledgement of the Western Australian Government and that formal public
statements or printed material acknowledge the funding source. The grant administrator
must approve any use of the Government of Western Australia logo before it is
employed.
16. The State Government will, as part of its accountability requirements and evidence-based
approach to crime prevention, disclose the identity of grant recipients, project/programs
and grant details.
17. Grant Administration
The grant administrator will monitor the project/program to ensure the
requirements of the „Letter of Agreement‟ and “Service Specifications” are being met.
An evaluation of actual outcomes is required within two (2) months of the term of the
grant (unless otherwise stated) by the grant recipient and is to be submitted to the
grant administrator.
Office of Crime Prevention
Indigenous Partnership Fund
The grant administrator will assess actual outcomes and key performance indicators.
Upon the completion of the term of the grant, an evaluation detailing the above
information will be submitted to the grant administrator for consideration. Failure to
comply with this requirement may jeopardise availability of future funding
opportunities by the Office of Crime Prevention.
18. Duties of care have been considered by the grant recipient and appropriate action taken
as it pertains to this project/program.
19. Working with Children checks will be conducted prior to commencement of the
project/program for any individual, directly involved in the project/program administration,
who will be working with children and young people.
20. The grant recipient will ensure that adequate insurance, to cover any insurance risk, will
be taken out prior to commencement of the project/program.
21. The project/program will comply with all Local, State and Commonwealth laws,
regulations and by-laws applicable to the conduct of this project/program.
22. If any contact indicated in the application form or subsequent advice, becomes
unavailable at any time before the acquittal and assessment of this grant, the grant
recipient will immediately advise the grant administrator in writing, with an
alternative/replacement contact.
Office of Crime Prevention
Indigenous Partnership Fund