Emailing and Printing Records
Please save drafts as email_draft1.camproj, email_draft2.camproj, etc. The final
version should be saved as email.camproj
Settings: Capture – window
Effects – cursor – show cursor
Script format:
Bold is what you do.
Italics is what you say.
Capture Segment 0.5: Introduction Slide
[Start from the “Emailing Records Power Point” screen]
Press F9 to start recording
In this tutorial, you will learn how to select records for emailing or printing, and how to
email selected records to yourself.
F10 to stop capture.
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Emailing and Printing Records
Capture Segment 1: Quick Search
[Start from Quick Search screen: Adjust display to 10 records per page before starting
recording]
Press F9 to start recording
We’ll begin by doing an Any Word Anywhere search on “hybrid cars.”
Type hybrid cars
Click Search
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Emailing and Printing Records
Capture Segment 2: Select Records
Press F9 to start recording.
At the search results screen, you can select the records you are interested in saving by
clicking in the white box in the far-left column next to the item number.
Callout: boxes in the left column
From this list, numbers two, four and ten look useful. Let’s select those.
Mark records: 2, 4, 10
Highlight: Records 2, 4, 10
Since there are several pages of results to review, save the selections from this
screen by clicking the “Retain Selections” button.
Click Retain Selections.
Press F10 to stop recording.
Capture Segment 2a: Select Records
Press F9 to begin recording.
Clicking Retain Selections takes us back to the top of the results page. Now,
let’s review the next page of results by clicking on the “next” arrow.
Click Next
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Emailing and Printing Records
Cature Segment 3: Selecting Records on Next Page
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These records seem less focused on our topic. Perhaps #12 and 14 might be useful.
Let’s Select them.
Mark #12 and 14.
Highlight: Records 12 and 14.
After you’ve marked all the records you are interested in, scroll to the bottom of the page
to the Print/Email Options box.
Callout: Print/Email Options box
Select the option you want in the column labeled, “Which Records?”
Callout: Which Records column
You can email all the records on a page, or only the ones you’ve selected from all of
your results pages. Let’s click on Selected, All Pages.
Highlight: Selected, all pages option
Select Selected, All Pages.
Next, type your complete email address.
Highlight: Email address box
Type: [TBD email]
Click Email to complete the process.
Click: Email
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Emailing and Printing Records
Capture Segment 3: Email Confirmation
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A message appears letting you know that your email was sent to the address entered.
Check your email account to find the full information for each record you’ve marked.
To print catalog records, we use a similar process. Let’s click Titles to return to the
Search Results screen.
Click: Titles
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Emailing and Printing Records
Capture Segment 4: Print Records
Press F9 to start recording.
Let’s scroll to the bottom. Using the print option within the catalog allows you to select
specific records and the amount of detailed information formatted for printing.
Click the down arrow
“Full record,” the default choice for email, will provide all information available for the
title. Brief records list the essential information about each item: title, author, publication,
and who owns the item. Let’s choose Brief record and click the Print/Save button.
Select Brief Record
Click: Print/Save
F10 to stop capture.
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Emailing and Printing Records
Capture Segment 5: Print Records Display
Press F9 to start recording.
The information is now displayed in plain text, suitable for printing or saving for
download. To return to your search, simply click the browser Back button.
Close this window to return to the main page and view other tutorials on the I-
Share Catalog. Thank you for completing this tutorial.
Press F10 to stop recording.
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