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					Name:___________________________________
Beach Park
Letters

                                                  Objective:
                          In this lesson, you will learn to correctly write a letter.

Journal Assignment (5 minutes)
Invent a new sport and describe it in the space below. What is the name of your new sport? What kind
of equipment does it require? How many players are needed? What is the object of the game? What are
the rules?

Begin writing here:




Writing Letters
Although the telephone has minimized the necessity for letter writing, there is no better way to say
exactly what you mean and mean what you say than by a well-written letter. Today, letters can be
mailed, faxed, or sent by e-mail. The revision and editing of a letter contribute to its accuracy. In letters,
the author must plan the content and make careful word choices, because the recipient cannot inquire
about the meaning and receive instantaneous feedback. A tone of voice cannot indicate emotion.

Two types of letters are social notes and business letters. Social notes include friendly letters,
invitations, and simple notes. They can be handwritten or typed. The format for a friendly letter includes
Name:___________________________________
Beach Park
Letters

the date, a salutation (greeting), body, closing, and signature. Friendly letters are often written on
stationery and mailed in envelopes that match the stationery. The content is like a friendly conversation.

Notice the spacing and punctuation in this friendly letter.
                                                                                               May 10, 1999
Dear Ellen,

It was so good to hear from you. I really miss all my friends at Coleman, especially the fun we had in
honor choir. I can't get in choir here this semester until tryouts, so I am taking art class. It's fun, and I sit
next to a real cute guy named Charley who has red hair and freckles. Tell everyone hello and write to me
soon.

Love,
Margaret (in cursive)

Assignment
Prewrite, draft, revise, and edit a letter to a friend that includes all of the traditional elements of an
informal letter, including the date, greeting, body, closing, signature, and correct spacing and
punctuation.

Begin writing here:
Name:___________________________________
Beach Park
Letters

Another reason for writing a friendly letter is to thank someone for a gift or a special favor. A letter is a
much stronger indication of your appreciation than a telephoned or face to face thank you.

Here is an example of an informal thank you letter which can be handwritten or typed.
                                                                               October 15, 1999
Dear Grandmother,

Thanks for the funny birthday card. I am planning to buy a new book bag with the money you enclosed.
My old one is coming apart at the seams.

It won't be long until Thanksgiving break, and we'll be coming to see you. I am planning to bring my
famous "punkin" pie, and Mom says she's going to bring salad and veggies. Don't work too hard
preparing the turkey and dressing. We'll help you when we get there. Thanks again for the card and
$$$.

Love and XOX,
Sara (in cursive)

Assignment
Prewrite, draft, revise, and edit a letter thanking someone for a special favor. The letter can be formal or
informal, depending upon your audience. Include all of the traditional elements of a friendly letter and
observe correct spacing and punctuation.

Begin writing here:
Name:___________________________________
Beach Park
Letters

An invitation can be written in the same format as a friendly letter or created with colorful graphics to
indicate the theme of a party. Invitations should include the purpose of the invitation, the time, date,
and location of the gathering, and a request to know whether the recipient of the invitation will attend
or not. An example of a formal invitation is shown on the next screen. It should be written on white 6" x
8" stationary and mailed in a 3.5" x 6.5" envelope. It can be handwritten, typed, or engraved by a
professional stationer.

Notice the spacing and punctuation in the example. Signatures should be in cursive, not typed.

                                                June 2, 1999

                                        Dear Mr. and Mrs. Stevens,

You are invited to attend a reception honoring our parents, Jean and Jim Burket, on the occasion of their
 twenty-fifth wedding anniversary. The celebration will take place in Fellowship Hall of the Connerville
            First United Methodist Church on Saturday, June 21, 1999, from 2:00 to 4:00 p.m.

 The only gifts we hope you will bring to the reception are your good wishes and continued friendship
                                            with our parents.

                              Please let us know if you will be able to come.
                                                Yours Truly,
                                         The Joneses and Burketts
                                             Sue Burkett Jones
                                               Henry Burkett
                                              Debbie Burkett

Assignment
Prewrite, draft, revise, and edit a formal invitation that includes today's date, the greeting, the body that
states the purpose, date, time, and location of the function, a closing and signature, correct margins,
spacing, and punctuation.

Begin writing here:
Name:___________________________________
Beach Park
Letters

An informal invitation should include all of the same information, but its design is up to the host or
hostess. Colorful, clever party invitations make your guests eager to attend. Here is an example of the
information that should appear on an informal party invitation:

                 Hosts: Los Amigos
                 Purpose: to interest classmates in joining the Spanish Club
                 Place: Cafeteria
                 Date: Friday, April 3, 1999
                 Time: After school, 3:00 p.m.
                 Entertainment: Games, dancing
                 Special Mexican food
                 Request a reply

The Business Letter
The purpose of a business letter is to request information, to explain a problem, to order something, or
to give an opinion. The content should be clear and direct, and the style should be formal. The parts of a
business letter include a heading, an inside address, the salutation (greeting), the body, the closing, and
the signature. Most business letters are written on 8.5" x 11" white paper and typed. Envelopes should
be 4.5" x 9.5". Some businesses have a letterhead with their name, address, logo (symbol), or slogan at
the top center of the page.

Here is an example of a business letter written in semi-block style. Notice placement of the heading,
closing, and signature, which should include a handwritten signature, followed by a typewritten one.
Also notice margins, spacing, and punctuation.

1203 Crescent Road (heading)
Limestone, MO 34567

March 23, 1999

Edgar H. Knolle, Manager
Whittle's Wholesale
104 Warehouse Street Foods (inside address)
Olney, MO 34568

Dear Sir: (salutation)
                                                (body)
We refused the recent shipment of canned peaches which was delivered to Fitter's Fine Foods on March
22 because the cans and the labels were torn. The truck driver has returned 12 cases to your
warehouse. Our customers are not looking for discounted merchandise. They want fresh, top-quality
canned vegetables and fruits. If you cannot supply us with Grade A merchandise, cancel our order.

Thank you for prompt attention to this matter.

Sincerely, (closing)
Jeff Reed, Manager
Name:___________________________________
Beach Park
Letters

Here is an example of the same business letter written in a full block style. This style is used most often
with letterhead stationery.

Fitter's Fine Foods
1203 Crescent Road     (heading)
Limestone, Missouri 34567
We Aim to Please!

March 23, 1999

Edgar H. Knolle, Manager
Whittle's Wholesale Grocers      (inside address)
104 Warehouse Street
Olney, MO 34568

Dear Sir:                (salutation)

We refused the recent shipment of canned peaches, which was delivered to Fitter's Fine Foods on
March 22, because the cans were dented and the labels were torn. The truck driver has returned 12
cases to your warehouse.
                                         (body)
Our customers are not looking for discounted merchandise. They want fresh, top-quality canned
vegetables and fruits. If you cannot supply us with Grade A merchandise, cancel our order.

Thank you for prompt attention to this matter.

Sincerely, (closing)
Jeff Reed, Manager

An Assignment for Your Student Writing Portfolio:

Prewrite, draft, revise, and edit a business letter requesting an item of clothing or athletic equipment.
Be sure to state the name of the item, catalog number, color, size, and any other information. If you are
enclosing a check to pay for the item, state the amount. Decide whether you prefer a semi-block style or
a full-block style and follow one of the business letter models on the previous pages.

Begin writing here:

				
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posted:11/7/2011
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