APPLICATION FOR VENDOR EMPANELMENT
LPG GAS STOVES
INSTRUCTIONS TO VENDORS
1. Vendors are requested to carefully study all the terms and
conditions of the empanelment offer before filling up the form. In
case of doubt written clarifications should be obtained but this shall
not be a justification for late submissions of the bid or request for
extension of due date. Offers should strictly be in accordance with
the specified terms and conditions and specifications.
2. Before filling the Annexure–II, vendors are advised to read the
details in each column and accordingly provide correct, complete
and precise information in the designated column or space
provided therein. In case the space provided is insufficient and
additional space is required, a separate sheet may be attached.
3. Please fill the forms neatly, clearly in Block Capital Letters.
4. Wherever block options are given and vendor to choose the option,
please put tick (√) mark in the box most appropriate to the vendor.
If more than one Box is found to be appropriate to the Vendor, then
the Vendor may tick (√) all such boxes under each head. Ensure
that selections are not contrary.
5. Do not leave any column blank. If the particular item is not
pertaining to the Vendor, please write “Not applicable” or “NA”.
6. Incomplete, partially complete, not clearly filled forms or forms
giving incorrect information are liable for rejection without any
7. Submission of Application does not automatically guarantee
Empanelment, BPCL also does not take any responsibility for loss
of any form in transit, mail etc. No queries on phone or otherwise
shall be entertained regarding status of the Empanelment offer. In
case BPCL needs any further information from Vendor, the same
will be communicated to the Vendor.
8. BPCL reserves the right to call for additional information or / and
check, verify the information provided and statements made in the
application. BPCL also reserves the right to inspect the premises /
facilities to confirm the manufacturing / delivery / storage / quality
control capabilities mentioned in the Application.
9. BPCL reserves the right to reject any or all applications without
assigning any reason whatsoever. BPCL’s decision shall be final
on all matters.
10. All the enclosed documents along with the covering letter will
form part of the application.
11. Vendors shall return the completed sets duly signed and stamped at
the bottom of each page in token of having read, understood and
accepted the conditions.
12. All entries in the documents shall be written in permanent ink or
typewritten and there shall be no cutting / correction or over
writing. Corrections if any should be attested under the full
signature of the Vendor.
13. When person signing the documents is not the sole proprietor or
Partner, or Director of the firm, original Power of Attorney or a
notary certified copy thereof authorizing such person to act and
sign on behalf of the Vendor shall also be enclosed with the
14. It shall be understood that every endeavor has been made to avoid
errors which can materially affect the basis of empanelment and the
successful Vendor shall take upon himself and provide for risk of
any error which may subsequently be discovered and shall make no
subsequent claim on account thereof.
15. Vendors shall submit their offers without any deviations or counter
conditions or subjective conditions. Offers received with
deviations / counter conditions / subjective conditions shall be
liable to be rejected and no further correspondence on this issue by
the Vendor shall be entertained.
Vendor’s signature on the documents is considered as total
acceptance of the terms & conditions and hence “acceptance” need
not be mentioned on each page of the application.
16. Acceptance Of the Offer By the Corporation :
a. Any terms and conditions attached / printed overleaf of
the Vendor’s offer will not be binding on BPCL.
b. The Corporation reserves the right to reject any and / or
every application without assigning any reason
whatsoever and / or empanel one or more Vendors and /
or carry out negotiations with any Vendor in the manner
considered appropriate by the Corporation. Corporation
also reserves the right to reject any Un-workable offer
received by them.
c. Vendors may have to attend the concerned office of the
Corporation for discussions / clarifications if required at
their own cost, in respect of their application without any
commitment from the Corporation.
17. Applications submitted after the due date and those not in the
format or not in conformity with the prescribed terms and
conditions or specifications shall be summarily rejected and no
further correspondence / enquiries shall be entertained on the issue.
The Corporation shall take no responsibility for documents
received late due to postal delay and no claims on this account shall
18. All empanelment documents shall be submitted in sealed covers,
boldly super scribed on the outer cover with closing date / time and
sent by Registered Post / Courier so as to reach at the below
mentioned address or drop in the Application box kept in Beyond
LPG Section, Bharat Bhavan III, Ground Floor before the closing
due date / time.
No unsolicited correspondence will be entertained while the
empanelment is under finalization.
The terms “BPCL” “The Corporation” and “The Company”
in the appropriate context means Bharat Petroleum
Corporation Limited, the Company registered under
Company’s Act 1956 and includes its successors and
The terms “BIS” in the appropriate context means Bureau of
The term “IS” in the appropriate context means Indian
The term “OITC” in the appropriate context means Oil
Industry Technical Committee.
The term “OMC” in the appropriate context means Oil
Marketing Companies viz. M/s .Indian Oil Corporation
Limited, M/s. Hindustan Petroleum Corporation Limited and
M/s .Bharat Petroleum Corporation Limited.
The term “CPSU” in the appropriate context means Central
Public Sector Undertaking.
The term “PSE” in appropriate context means Public Sector
TERMS AND CONDITIONS FOR EMPANELMENT FOR
SUPPLY OF LPG STOVES.
1. The LPG stoves are to be manufactured in strict conformity with
IS-4246 Latest. The design drawings duly approved by BIS,
material specifications and thermal efficiency parameters are to be
furnished along with the Application Form.
2. The standard models would be allowed as per technical
Sr.No. Package Economy Premium Standard Standard
1. Model Names (By MODEL 1 MODEL 1 – MODEL 1 – MODEL 1 –
manufacturers) OVAL OVAL OVAL
2. PACKING 7-in-1 5-in-1 4-in-1 2-in-1
3. No.of Burners 2 2 3 4
4. Standard Body 625 mm x 650 mm x 765 mm x 505 mm x
Size by vendors. 300 mm x 60 330 mm x 50 350 mm x 50 520 mm x 50
mm mm mm mm
5. Stove Body 0.6 mm 0.6 mm 0.7 mm 0.7 mm
6. Pan Support - MS Powder Powder Powder Powder
Coated (260 Coated (260 Coated (390 Coated (520
gm) gm) gm) gm)
7. Gas Pipe 16 guage MS 16 guage MS 16 guage MS 16 gauge MS
pipe pipe pipe pipe
8. Gas Cock Brass Brass Brass Brass
(minimum 80 (minimum (minimum (minimum
gms) 80 gms) 80 gms) 80 gms)
9. Mixing Tube - Big – 140 Big – 140 Big – 160 Big – 160
ALUMINIUM gms & small gms & small gms & small gms & small
120 gms 120 gms 140 gms 140 gms
10. Burner Top Big – 150 Big – 150 Big – 150 Big – 150
(Brass) gms / 130 gms / 130 gms / 130 gms / 130
gms gms gms gms
11. Leg Bush 40 mm high 40 mm high 40 mm high 40 mm high
12. Gas Knob Bakelite Bakelite Bakelite Bakelite
13. DIP (TRAY) SS NO SS SS SS
14. Thermal 68% & 68% & 68% & 68% &
Efficiency above above above above
3. In addition to the above, manufacturers would be allowed to
include one / two additional models of their choice for each of the
categories of hotplates (i.e. 2 burners, 3 burners & 4 burners), the
minimum specifications for which will be as under :
Stainless Steel Stove body Guage – not less than 0.7 mm
Brass top burners – Big Burner not less than 150 gms and
small burner not less than 130 gms.
Gas Cock (valve) – not less than 80 gms each.
Aluminium mixing tube – Big not less than 120 gms & small
not less than 110 gms.
All other specifications as per BIS standards IS – 4246 latest.
Thermal Efficiency – 68% and above.
4. It is obligatory on the part of successful Vendor to ensure BIS
Licence No., Batch No. and other mandatory details as per BIS
requirement are mentioned on the Gas stoves.
5. After initial review of the application submitted by the Vendor,
technical team from BPCL shall be inspecting the facilities of the
vendor. If BPCL finds it necessary, a 3rd party inspection can be
taken up for sample of hotplates.
6. BPCL reserves the right to empanel the LPG Stove manufacturers
for a particular model of LPG Stoves as decided by them. No
correspondence in this regard will be entertained.
7. Delivery of goods is to be made at the premises of Bharatgas
distributors situated at various locations in different states in India.
8. Corporation reserves the right to cancel the empanelment of a
manufacturer before the expiry of the contract in case it is
established that the LPG Stove manufacturer has been indulging in
malpractices / manufacturing and supplying of LPG Stoves not
meeting the BIS specifications or violating the agreed terms and
conditions or such other grounds considered by the Corporation to
be in contravention of the terms and conditions of the empanelment
DETAILS OF THE MANUFACTURER
1. Name of the Firm / Company :
2. Full Postal Address with Pin Code :
Tel No. (Office) :
Fax No. Office) :
MARKET STANDING & FINANCIAL CAPABILITY
3. Constitution of the firm :
a. Sole Proprietor :
b. Partnership–Registered before the
Registrar of firms :
c. Pvt. Ltd. Co
d. Public Ltd. Co.
e. Joint Sector
f. State Government Undertaking
g. Central Government Undertaking
h. Co-operative Society
Certified copy of Partnership Deed / Memorandum of Articles of
Association to be enclosed.
4. Name & Address of the Proprietor / Partners /
Directors with % of share holding as per format
4a. Details of Proprietor / Partners / Directors in the Format below.
Additional sheet may be attached if needed.
Sr.No. Name & Position Address & Experience (No.
held in Organisation Phone No. of years)
4b. Whether any collaboration (Either Financial or Technical with
foreign or indigenous firm. Yes / No.
If Yes, give particulars of the Collaborator as per the following.
Sr.No. Name of the firm Address, Tel. No, Details of
Fax No. Mobile No. Collaboration
& Contact Person
5. Date & Year of Establishment / Registration :
(Certified copy of the registration, Certificate
issued by Registrar of Firms / Companies
to be enclosed)
6. Registration / Licence No.
Date & Validity
a. Under Companies Act :
b. Under Partnership Act :
c. NSIC :
d. DGTD :
e. ISI / BIS :
f. ISO :
g. DGS & D :
h. Central Excise Dept. :
i. State Sales Tax :
ii. Central Sales Tax :
iii. Sales Tax Exemption status :
i. EPF / ESIC (for contract labour) :
Copies of registration certificates for all above to be enclosed.
7. Capital Investment (` in crores) :
8. Income Tax Clearance Certificate (ITCC) : Year ITCC Date
No. and Date for the last 3 years No.
(07/08, 08/09 & 09/10)
Xerox copies of ITCCs and audited P & L a/c for the last 3 years to
9. a. Name of Bankers & Full address :
b. Whether the unit has gone to BIFR :
(If yes, provide details)
In case of 9a and 9b, please also attach payment of challans for the
last one financial year.
10. Bankers’ Certificate indicating Credit
Worthiness (in value of the firm to be
Enclosed in a separate sealed cover :
11. Annual Turnover in the last 3 years along :
with audited Balance Sheet
INFRASTRUCTURE FACILITIES & ORGANISATIONAL SET
12. Range of products :
(Technical specifications for each model to be provided as per
format given in para 2 of Annexure I. You may attach extra sheet
12a. Brand Name of product :
(Brand registration certificate to be attached)
13. Production Capacity of LPG Stoves :
14. Year of commencement of LPG stove :
Production and year wise details
15. Weekly off of the unit :
16. No. of persons employed : Office Factory
17. Organogram enclosed :
(indicating the quality / production Managers
and QC engineers / Supervisors with
18. Whether the LPG stoves are completely :
manufactured at Manufacturer’s factory?
If `No’, list of major components bought
and source for the same.
19. Whether approved by or regularly visited by :
any third party inspection agencies. Please
attach relevant certificates to this effect.
20. Details of various machines :
21. Power availability from source :
22. Alternative power source :
23. Marketing Network :
Please provide complete contact details and address with PIN code
of Marketing Office, Branch offices, stockists, CFAs distributors
through whom supplies to distributors would be effected.
Place : Signature & Seal of the Company
Please furnish following details in the appropriate part based on your
Organisational Structure Part of the Form applicable
Sole Proprietor Part-A
Partnership Firm Part-B
Private / Public Ltd. Co. Part-C
Other details Part-D
(Application where Manufacturer is Sole Proprietor)
1. Name of the sole proprietor :
2. Address :
3. Telephone / Mobile No. :
4. State whether manufacturer is related to any :
of the Director(s) of BPCL
5. If `Yes’ to 4, state the name of the Director :
and manufacturers’ relationship with him/her.
(Application where Manufacturer is a Partnership Firm)
1. Name of the Partnership Firm :
2. Address :
3. Telephone / Mobile No of the partners :
4. Name of Partners :
5. State whether any of the partner is a : Yes / No.
Director of BPCL
6. If `Yes’ to 5, state the name of the Director :
7. State whether any of the partner is related : Yes / No
to any of the Director(s) of BPCL
8. If `Yes’ to 7 state the name(s) of Director (s) :
and the concerned Partner’s relationship
with him / her
(Application where the Manufacturer is a Public / Private Ltd. Co.)
1. Name of the Company :
2. Address of :
Registered office :
Principal / Corporate office :
3. State whether the company is a Pvt. Ltd Co. :
or Public Ltd. Co.
4. Names of Directors of Company :
5. State whether any of the Director of your : Yes / No.
Company is a Director of BPCL
6. If `Yes’ to 5, state the name(s) of Director(s) :
7. State whether any of the Director of your : Yes / No.
company is related to any of the Directors
8. If `Yes’ to 7, state the name(s) of Director :
and the concerned Director(s) (of the
Vendor) relationship with him/her.
1. Please specify if any of the Directors, : Yes / No
Partners, Owners are Ex-Employee of BPCL
Year of retirement / resignation / separation
2. Please specify if any of the family members : Yes / No.
of owners, partners, Directors are Employee/
Ex.-Employees of BPCL.
NOTE : In case any information / details / document submitted
by the vendor is found to be incorrect, vendor shall be solely responsible
for the same and corporation may initiate suitable action as deemed fit.
TERMS & CONDITIONS OF AGREEMENT FOR SUPPLY OF
1. LIABILITY OF BPCL :
Commercial terms including Annual Channel Access Fee of Rs. 10
lakhs to be paid to BPCL would be advised to vendors selected for
empanelment. Such vendors would be required to execute Annual
Agreement with BPCL.
The successful Vendor should note that subsequent to empanelment
by BPCL, the models and pricing would be finalized and the same
conveyed to the Distributors. Vendors are expected to offer best
prices. Any change including discount or scheme without written
approval of BPC would not be permissible. The Agreement for the
purpose of supplying LPG Stoves to Bharatgas distributors shall be
between successful Vendor and BPCL.
The successful Vendor should note that BPC is merely facilitating the
placement of LPG Stove manufactured by successful Vendor at the
Distributors' premises so that the same is available to interested
customers at a reasonable price.
The role of BPCL will be limited to ensuring the quality requirement
based on random sampling from the Market / Distributor. If needed re-
inspection of factories of successful manufacturer will be carried out
and suitable action will be taken, in respect of suspension / termination
of empanelment based on the inspection report.
2. QUALITY CONTROL / SUSPENSION :
a. The successful Manufacturer is required to adhere strictly to the
quality control / inspection procedures by Bureau of Indian
Standards and advices given by the Corporation from time to time.
Stage-wise inspection is to be carried out as per scheme of testing
of BIS and minimum skilled manpower required at each stage of
inspection should be employed by the manufacturer.
b. In case any lapse in quality is detected by officers / representatives
of the Corporation, or if any lapse is reported by any statutory
authority, like complaint from any source, malpractice detected by
any authority etc., the Corporation reserve the right, without
prejudice to the other provisions of the Agreement between
successful Vendor and Distributor, to order suspension of
production and supplies of the LPG Stoves by the successful
Vendor at any time during the currency of the Agreement.
c. Such suspension orders will be intimated in writing through FAX,
Courier or Regd. Post by the Corporation to successful
Manufacturer. On receipt of suspension order successful
Manufacturer shall carry out detailed analysis and investigate
various factors responsible for failure of the LPG Stoves.
Corrective action to be taken for a particular type of failure should
be identified and implemented by the successful Vendor. The
successful Vendor shall submit the report duly verified by BIS for
revocation of suspension to the Corporation.
The successful Vendor will be required to complete all actions
necessary to obtain clearance from Corporation for resumption of
production and despatch at the earliest but not later than 15 days
from the date of suspension.
If the clearance is not obtained from Corporation/statutory
authorities within the said period 15 days, the Corporation shall
have the right solely at its discretion to delete such manufacturer
from the empanelled List, without prejudice to any other right as
may be available to the Corporation both under law and the terms
and conditions contained in this agreement for the recovery of the
d. Despite the order of suspension if the successful Vendor produces
and / or despatches any LPG Stoves, the Corporation / their
Distributor shall be entitled to refuse taking delivery of such items
and successful vendor shall not be entitled to claim any damage or
compensation for any loss that may occur to them, from the
Corporation. In such cases, the Corporation shall take necessary
action which may be deemed fit against the successful
Manufacturer including cancellation of empanelment for
manufacturing LPG stoves for the corporation.
3. DELIVERY SCHEDULE:
The Gas Stoves shall be supplied to the respective Distributors as per
orders placed on the official website www.ebharatgas.com. The
successful Vendor shall ensure supplies within a week of receiving the
firm order and update BPCL with the despatch details.
4. RAW MATERIAL:
a. In respect of the components which are required for the
manufacture of Gas Stoves, the successful Vendor shall from time
to time during the currency of this contract inform the Corporation,
the list of such items including the names and addresses of the
suppliers of such items and the measures taken for ascertaining the
quality of such items.
b. The successful Vendor is exclusively responsible for procurement
of all raw materials conforming to applicable specifications to meet
the supply as per delivery schedules.
c. LPG Stoves manufacturer shall procure raw materials and
components from reliable and reputed parties only.
5. TEST CERTIFICATES:
The successful Manufacturer is fully responsible for obtaining BIS test
certificates for the LPG Stoves supplied by them, at their own cost.
6. DESPATCHES :
Adequate protection by way of proper packing, etc. shall be made by
the successful Vendor to ensure that the LPG Stoves reach the
destination without any scratches or damage. It is obligatory on the
part of successful Vendor to print details like model No, MRP Price,
Date of Manufacture on the packing Box containing the LPG Stove.
7. GUARANTEE :
The LPG Stoves shall be guaranteed by the successful Vendor for a
period of 12 months minimum from the date of purchase by customer
against manufacturing defects. Each package of LPG stove shall
contain Instructions to customer at least in two languages and
Warranty Certificate / Card.
8. JURISDICTION :
The court in the city of Mumbai alone shall have jurisdiction to
entertain any application or other proceedings in respect of any dispute
arising under this Empanelment process. In case of any dispute in the
interpretation of the terms and conditions of the Empanelment offer /
Agreement, the decision of the Corporation shall be final.
CHECKLIST OF DOCUMENTS : BPCL
1. Application form duly completed, signed and stamped
2. Memorandum of Article / Partnership Deed
3. Copy of RC / Certificate of Incorporation
5. C.E. Registration Certificate
6. LST / CST Certificate
7. ITCC and Balance Sheet for 3 years
8. Banker’s Certificate
9. Copy of drawing for Single and Double Burner
11. List of Suppliers
12. SSI Registration
14. Price Bid
15. Sales Tax Clearance Certificate