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					                                                                            Annex B

                               Agreement No. CE 20/2011 (GE)

            Landslip Prevention and Mitigation Programme, 2011, Package F
                      Landslip Prevention and Mitigation Works
                          Kowloon and New Territories East –
                        Investigation, Design and Construction


                                         DRAFT BRIEF

                                      Table of Contents

Clause                                                                         Page

1.    Introduction                                                               3
2.    Description of the Project                                                 3
3.    Objective of the Assignment                                                4
4.    Description of the Assignment                                              4
5.    Deliverables                                                               7
6.    Services to be Provided by the Consultants                                11
7.    Programme of Implementation                                               43
8.    Progress Reports                                                          49
9.    Financial Management                                                      49
10.   Standards and Specifications                                              50
11.   Checking and Certification of the Design                                  53
12.   Variations and Other Commitments                                          54
13.   Resident Site Staff                                                       55
14.   Director‟s Representative                                                 55
15.   Control of the Project and Assignment                                     55
16.   Information and Facilities Provided by the Employer                       56
17.   Consultants‟ Office and Staffing                                          56
18.   Specialist and Sub-consultant Services                                    56
19.   Surveys                                                                   57
20.   Insurance                                                                 57




CE 20/2011 (GE)                                1
                  BLANK PAGE




CE 20/2011 (GE)       2
                              Agreement No. CE 20/2011 (GE)

            Landslip Prevention and Mitigation Programme, 2011, Package F
                      Landslip Prevention and Mitigation Works
                          Kowloon and New Territories East–
                        Investigation, Design and Construction


                                       DRAFT BRIEF


1.     Introduction

       This Brief is to be read in conjunction with the Memorandum of Agreement, the
       General Conditions of Employment of Engineering and Associated Consultants for a
       Design and Construction Assignment (1997 Edition), Special Conditions of
       Employment, Schedule of Fees, Appendices to this Agreement and any other detailed
       instructions issued by the Director‟s Representative (DR).


2.     Description of the Project

2.1    The Government has launched a Landslip Prevention and Mitigation Programme
       (LPMitP) to control the landslide risks associated with both man-made features and
       natural hillside catchments. The LPMitP will be implemented on a rolling and risk
       management basis.

2.2    The Geotechnical Engineering Office (GEO) of the Civil Engineering and
       Development Department (CEDD) has been adopting a „react-to-known-hazard‟
       principle in dealing with natural terrain hazards affecting existing developments.
       Under the LPMitP, landslide hazards arising from natural hillside catchments with
       records of landslides affecting existing developments and important transport corridors,
       and their extensions are studied systematically based on an area approach and the
       necessary hazard mitigation measures are implemented. The Study Areas covered in
       this Agreement refer to those that warrant high priority for natural terrain hazard study
       (NTHS).

2.3    Selected Government man-made slope features will be upgraded under the Project.
       Selected private man-made slope features or private portions of man-made slope
       features of mixed Government/private maintenance responsibility (MR) may also be
       included for detailed desk study and stability assessment under the Project.

2.4    In this Brief, „natural hillside‟ includes predominantly natural hillsides that are partly
       disturbed or affected by man-made activities but the extent of man-made formation is
       less than that which meets GEO‟s registration criteria for man-made slope features.
       „Natural terrain‟ and „natural hillside‟ are synonyms.




CE 20/2011 (GE)                                3
3.     Objective of the Assignment

3.1    This Assignment is to:

       (i)        study natural terrain hazard of 5 Study Areas (see Figures 1 to 6 in
                  Appendix A), and to carry out detailed design, tendering, supervision and
                  contract administration of the necessary hazard mitigation works for all hillside
                  catchments within 2 of the Study Areas (hereinafter referred to as selected
                  areas).

       (ii)       collect data for 50 man-made slope features (which may be either man-made
                  slope features wholly under Government MR, or man-made slope features of
                  mixed Government/private MR) in Table 1 in Appendix A, the man-made
                  features within and straddling across the 5 Study Areas and about 20 related
                  features;

       (iii)      carry out stability assessment, detailed design, tendering, supervision and
                  contract administration of the necessary upgrading works for up to 10
                  Government features (a Government feature is either a man-made slope feature
                  wholly under Government MR, or the Government portions or the Government
                  portions together with the defaulted private portions entrusted by the Buildings
                  Department of a man-made slope feature of mixed Government/private MR)
                  (hereinafter referred to as selected Government features); and

       (iv)       undertake detailed desk study and stability assessment for up to 3 private
                  features (a private feature is either a man-made slope feature wholly under
                  private MR or the private portions of a man-made slope feature of mixed
                  Government/private MR) (hereinafter referred to as selected private features).


4.     Description of the Assignment

4.1    The Assignment consists of the following:

       (i)        Undertaking NTHS including detailed desk study, site reconnaissance, survey
                  work, aerial photograph interpretation (API), ground investigation (GI),
                  laboratory testing, stability assessment, debris mobility analysis, assessment of
                  debris impact loading based on Design Event Approach, and design option
                  assessment of mitigation measures and schematic design of the recommended
                  mitigation measures (the whole process hereinafter referred to as Stage 2(H)
                  Study) for 5 Study Areas on Figures 1 to 6 in Appendix A. The NTHS shall
                  cover all natural and man-made ground within the 5 Study Areas.

       (ii)       Undertaking detailed design of hazard mitigation works, which shall include,
                  but not be limited to, associated drainage provisions, landscaping works,
                  provision of access for future maintenance, implementation of the necessary
                  environmental mitigation measures and measures to conserve heritage sites,
                  and other associated works required under the Assignment (the whole process
                  hereinafter referred to as Stage 3(H) Study) for all hillside catchments within 2
                  Study Areas shown on Figures 5 to 6. The hazard mitigation works shall




CE 20/2011 (GE)                                   4
                  cover all natural and man-made ground under Government MR within the
                  selected areas.

       (iii)      Undertaking data collection, API and file search in the relevant Government
                  departments and organizations (e.g. MTR Corporation) for 50 assigned
                  features in Table 1 in Appendix A, all registered man-made features and not yet
                  registered man-made features satisfying the registration criteria as specified in
                  GEO Circular No. 15 (hereafter referred to as registrable features) within and
                  straddling across the 5 Study Areas and other related features in accordance
                  with Clause 6.2(ii)(l), to establish the formation/modification history and
                  checking status, and determining the ranking scores of the features based on
                  the New Priority Ranking System (NPRS) as given in GEO Special Project
                  Report No. SPR 4/2009 (hereinafter referred to as SPR 4/2009) and the later
                  updating and supplement of the Report as confirmed by the DR from time to
                  time.

       (iv)       Undertaking detailed desk study, site reconnaissance, survey work, GI,
                  laboratory testing, stability assessment and design of upgrading works and
                  associated works (which shall include, but not be limited to, associated
                  drainage provisions, landscaping works, provision of access for future
                  maintenance and implementation of the necessary environmental mitigation
                  measures and measures to conserve heritage sites) under the Assignment (the
                  whole process hereinafter referred to as Stage 3 Study) for up to 10 selected
                  Government features.

       (v)        As regards the GI works and laboratory testing for the 5 Study Areas and the
                  selected Government features, the tasks shall comprise:

                  (a)   preparation of tender documents for a GI Schedule of Rates (SOR)
                        Contract, invitation of tenders and preparation of a tender report for
                        submission by the DR to the relevant Government Tender Board or other
                        approving authority as appropriate;

                  (b)   preparation of detailed working drawings and bills of quantities ready for
                        issue of Works Orders and issue of the Works Orders upon the DR's
                        agreement;

                  (c)   acting as the Engineer for the GI SOR Contract to provide all contract
                        administration and site supervision including attention to site safety for
                        the execution of the GI works and field/laboratory testing;

                  (d)   monitoring of groundwater condition and other ground conditions
                        subsequent to the installation of piezometers and other geotechnical
                        instruments for a minimum period of one calendar year, and submission
                        of the results of the monitoring to the DR on a monthly basis;

                  (e)   liaison and consultation with the Environment Protection Department
                        (EPD) to determine whether any of the GI works (including associated
                        access routes/haul roads) is to be classified as designated project under
                        the Environment Impact Assessment (EIA) Ordinance, if affirmative, the




CE 20/2011 (GE)                                   5
                       Consultants shall undertake the EIA process to obtain the Environmental
                       Permit necessary for carrying out the GI works.

       (vi)       Preparation of detailed working drawings, bills of quantities and other
                  necessary tender documents for a landslip prevention and mitigation works
                  Bills of Quantities (BOQ) Contract (hereinafter referred to as the Works
                  Contract) for the selected areas and the selected Government features,
                  invitation of tenders, assessment of tenders and preparation of a tender report
                  for submission by the DR to the relevant Government Tender Board or other
                  approving authority as appropriate.

       (vii)      Investigating and, if necessary, recommending to DR for agreement for the
                  arrangement of an additional contract, which may be either an SOR contract or
                  a BOQ contract (hereinafter also referred to as the Works Contract), necessary
                  for implementing the landslip prevention and mitigation works under the
                  assignment, taking into account the scale and programme of the works. The
                  remuneration of the Consultants‟ fee for the Services performed in respect of
                  letting more than one contract shall be additional Services in accordance with
                  Clause 5 of the Schedules of Fees. The administration of the additional
                  Contract shall be covered in the lump sum fee.

       (viii)     Acting as the Engineer for the Works Contract to provide contract
                  administration, design review during construction and site supervision
                  including attention to site safety for the execution of the landslip prevention
                  and mitigation works and associated works under the Assignment (hereinafter
                  referred to as the Works), preparation of as-constructed drawings and a
                  Maintenance Manual for each of the features and mitigation measures newly
                  formed or modified under this Assignment, and where appropriate the
                  documents required in GEO Design Technical Guideline No. 13 for handover
                  of slope vegetation.

       (ix)       Undertaking detailed desk study and stability assessment (the whole process
                  hereinafter referred to as Stage 2 Study), including production of final reports
                  (one report for all selected private features within one private lot) and the
                  related recommendation papers for the service of statutory orders or advisory
                  letters where necessary for up to 3 selected private features.

4.2    The Consultants shall ensure that suitably experienced geotechnical professionals,
       including geotechnical engineers and engineering geologists, who are familiar with
       NTHS using the Design Event Approach, and design and construction of hazard
       mitigation works for natural hillside catchments and upgrading works for man-made
       slope features, are engaged to work on this Assignment in accordance with the
       Technical Proposal submitted at Tender Stage.

4.3    Unless otherwise directed by the DR, the Works Contract will be administered by the
       Consultants. Entrustment to other parties for the construction of some or all the
       items of this Assignment may be instructed by the DR if considered beneficial to the
       satisfactory implementation of the Assignment under Clause 17(A) of the General
       Conditions of Employment. Any entrustment of works ordered by the DR under this
       Clause shall be construed as deduction of Services and the Lump Sum shall be revised
       accordingly in accordance with Clause 34 of the General Conditions of Employment.



CE 20/2011 (GE)                                   6
4.4    Entrustment by other parties for the construction of some items of works for other
       projects which are not included in this Assignment may be instructed by the DR if
       considered beneficial to the satisfactory implementation of both projects under Clause
       17(A) of the General Conditions of Employment. Any entrustment of works ordered
       by the DR under this Clause shall be construed as addition of Services and the Lump
       Sum shall be revised accordingly in accordance with Clause 33 of the General
       Conditions of Employment.


5.     Deliverables

5.1    The Consultants shall submit the following:

       (i)        7 hard copies and the number of additional copies required for vetting by the
                  Geotechnical Control Checking Panel on Natural Terrain Submissions of
                  Stage 2(H) Report and Supplementary Stage 2(H) Report;

       (ii)       5 hard copies, and 2 additional hard copies for cases that need to be endorsed
                  by GEO Design Review Committee, of Design Option Assessment Report for
                  the selected Government features;

       (iii)      5 hard copies, and 2 additional hard copies for cases that need to be endorsed
                  by GEO Design Review Committee, of the abridged version of the Stage 2(H)
                  Report and any other additional information relating to the evaluation of the
                  options of mitigation works for the selected areas;

       (iv)       5 hard copies and the number of additional copies required for auditing by
                  GEO District Divisions of Stage 3(H) Report and Supplementary Stage 3(H)
                  Report;

       (v)        5 hard copies and the number of additional copies required for auditing by
                  GEO District Divisions of Stage 3 Report and Supplementary Stage 3 Report
                  for cases selected for auditing by District Divisions;

       (vi)       1 hard copy of Tree Survey Report;

       (vii)      Adequate hard copies of the final tree removal application for processing by
                  the appropriate authority;

       (viii)     5 hard copies of the landscape design for cases requiring submission to the
                  CEDD Vetting Committee on Slope Appearance in accordance with CEDD
                  Technical Circular No. 09/2009 and the later updating and supplement of the
                  circular as confirmed by the DR from time to time;

       (ix)       3 hard copies of draft tender documents for the GI SOR Contract, including
                  an estimate of the cost of the works, preliminary programme for the works,
                  draft gazette notice, draft press release and draft tender notice, whichever is
                  applicable;

       (x)        Adequate hard copies (maximum 15 copies) of final tender documents for
                  tendering of the GI SOR Contract;



CE 20/2011 (GE)                                 7
       (xi)       12 hard copies of the final tender assessment report for the GI SOR Contract;

       (xii)      3 sets of the contract documents (in hard copy) for the signing of the awarded
                  GI SOR Contract;

       (xiii)     8 certified true hard copies of the signed contract documents of the awarded
                  GI SOR Contract;

       (xiv)      3 hard copies of draft tender documents for the Works Contract, including an
                  estimate of the cost of the works, a summary of any outstanding technical and
                  administrative matters affecting tendering and contract award, preliminary
                  programme for the works, together with draft gazette notice, draft press
                  release and draft tender notice, whichever is applicable;

       (xv)       Adequate hard copies (maximum 40 copies) of final tender documents
                  (including drawings) for tendering of the Works Contract;

       (xvi)      12 hard copies of the final tender assessment report for the Works Contract;

       (xvii)     3 sets of the contract documents (in hard copy) for the signing of the awarded
                  Works Contract;

       (xviii) 8 certified true hard copies of the signed contract documents of the awarded
               Works Contract;

       (xix)      2 sets of prints of as-constructed drawings for all the Works;

       (xx)       2 hard copies of the draft Stage 2 Report which does not recommend statutory
                  action on any portion of a selected private feature;

       (xxi)      1 hard copy of a recommendation paper and 4 hard copies of the relevant
                  coloured location plan together with a hard copy of the standard memo to
                  Buildings Department for the selected private feature(s) (or sub-division(s) of
                  the feature(s)) requiring statutory action against the same owners on a
                  lot-by-lot basis; or 1 hard copy of a recommendation paper and 1 hard copy
                  of a standard memo with warning letter together with 7 hard copies of the
                  relevant coloured location plan to the relevant District Lands Office for the
                  selected private feature(s) (or sub-division(s) of the feature(s)) located in
                  Government land held under Short Term Tenancies (STT) or Government
                  Land Licenses (GLL) requiring action against the same tenants/licensees on
                  an STT/GLL basis, in accordance with the format stipulated in the CEDD
                  Integrated Management System. This information shall accompany the
                  submission of the final Stage 2 Report.

       (xxii)     4 hard copies of draft Quality Site Supervision Plan (QSSP) and final QSSP
                  for the Works Contract; and 4 hard copies of revised QSSP after each major
                  modification of the QSSP during the construction stage;

       (xxiii) 1 hard copy of the draft version of the other deliverables under the
               Assignment; and




CE 20/2011 (GE)                                  8
       (xxiv)      2 hard copies of the final version of the other deliverables under the
                   Assignment.

5.2    If requested by the DR, the Consultants shall submit a maximum of 2 additional hard
       copies of any of the deliverables on top of the required copies as specified in Clause
       5.1 above. The cost for providing the additional hard copies shall be covered by the
       Lump Sum fee.

5.3    Computer-Aided-Drafting (CAD) drawings shall be prepared conforming to the CAD
       Standard for Works Projects version 1.03.00 (or later versions as agreed between the
       Employer and the Contractor/Consultants from time to time) as posted on the website
       of the Development Bureau.

5.4    The time limits for submission of the deliverables under Clauses 5.1 and 5.2 are
       specified in Clauses 7 to 9 and Clause 11.

5.5    Unless otherwise specified in this Brief, the Consultants shall also provide the
       deliverables in digital format, as detailed below:

       (i)        The finalised versions of the following Deliverables, if any, to be delivered to
                  the DR shall be accompanied with a digital copy:

                  (a)   All working papers
                  (b)   All reports, except progress reports
                  (c)   Tree removal application document
                  (d)   Design memorandum
                  (e)   Consultation digests and gazette documents
                  (f)   Contract documents
                  (g)   Drawings
                  (h)   Programmes
                  (i)   Design Certificates
                  (j)   Executive Summary
                  (k)   Maintenance Manuals
                  (l)   Slope Vegetation Inventory record

                  The digital copy shall be saved in a convenient medium agreed by the DR,
                  such as compact disc kept in a protective pocket attached to the hard copy
                  delivered.

       (ii)       When requested, the Consultants shall also provide the digital copies of the
                  draft versions of the Deliverables in Clause 5.5 (i) above.

       (iii)      Unless otherwise agreed by the DR, the digital copies of the Deliverables shall
                  be in .doc format (Word 97 file format which is used by Word 97 and later
                  versions) or shall be printable using Microsoft Word 2000, 2002 or 2003
                  without loss of data and change in appearance compared with the
                  corresponding hard copies, except that:




CE 20/2011 (GE)                                   9
                  (a) Final Report and Executive Summary shall be in Adobe Portable
                      Document format (PDF) (non-raster version which allows text
                      extraction);
                  (b) Drawings shall be in Microstation V8 DGN format conforming to the
                      CAD Standard for Works Projects promulgated by the Development
                      Bureau;
                  (c) Calculation spread sheets shall be in .xls format (Excel 97 file format
                      which is used by Excel 97 and later versions) or shall be printable using
                      Microsoft Excel 2000, 2002 or 2003 without loss of data and change in
                      appearance compared with the corresponding hard copies;
                  (d) Project programmes shall be printable using Microsoft Project 2000, 2002
                      or 2003 without loss of data and change in appearance compared with the
                      corresponding hard copies;
                  (e) Photographs, illustrations, portraits, documents provided by others and
                      documents involving signatures, such as Design Certificates shall be
                      scanned and saved in Encapsulated PostScript Files (EPSF), Tag Image
                      File Format (TIFF), Graphic Interchange File Format (GIF), Joint
                      Photographic Experts Group (JPEG), or Adobe Portable Document
                      format (PDF);
                  (f) Slope Vegetation Inventory record shall be in Microsoft Access format as
                      stipulated in GEO Design Technical Guideline No. 13.
                  (g) All explanatory maps and drawings on hillside catchments, and the data,
                      vector and/or raster from which these figures are derived, shall be in
                      ArcGIS format or other prescribed format as agreed by the DR.
                  (h) All information on Government man-made slope features shall be in
                      Microsoft Access format or other prescribed format as required by the
                      Landslip Preventive Measures Division 1 of the GEO.

       (iv)       Upon completion of the Assignment, the Consultants shall submit to the DR
                  two sets of disc(s) kept in rigid plastic cases:

                  (a) The first set of disc(s) shall contain all digital copies of the Deliverables
                      mentioned in Clause 5.5(i); and
                  (b) The second set of disc(s) shall contain only the Final Report and
                      Executive Summary.

                  In addition, the first set of disc(s) shall include a digital copy of the Brief to be
                  provided by the DR and an index file in HTML (hypertext markup language)
                  or equivalent format containing the salient points of the Assignment and the
                  following information about each of the digital copies provided:

                  (a)   Title of the Deliverable
                  (b)   Version number and date of issue of the Deliverable
                  (c)   File name of the Deliverable
                  (d)   Software used to create the Deliverable
                  (e)   Version of the software
                  (f)   Highlights of any intellectual property rights belonging to a third party



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                  A sample of the index file is included in Appendix D.

       (v)        The discs submitted shall be clearly labelled on the surfaces and the protective
                  cases with the date of production of the discs, the agreement number and title
                  of the Assignment, the name and logo of the Civil Engineering and
                  Development Department, and the name and company chop of the Consultants.
                  In addition, the spines of the cases shall be marked with the agreement number.


6.     Services to be Provided by the Consultants

6.1    The duties of the Consultants shall include all or any of the duties covered under the
       General Conditions of Employment, Special Conditions of Employment and as
       amplified, extended and set out in this Brief. Key activities including site
       reconnaissance, field mapping, API, checking of stability analysis, NTHS, hazard risk
       assessment using Design Event Approach, slope stability assessment, design option
       assessment and detailed design of landslip prevention and mitigation works shall be
       carried out by qualified and experienced geotechnical professionals including
       geotechnical engineers and engineering geologists, who are familiar with the Works,
       natural terrain hazard assessment, landslip prevention and mitigation works design,
       slope stability assessment and API. The Consultants shall propose for DR‟s
       agreement the personnel who will carry out these activities.

6.2    The Consultants shall provide all the Services required for the satisfactory completion
       of the Assignment. The details are as follows:

       (i)        Stage 2(H) Studies

                  (a)   The Consultants shall carry out NTHS for 5 Study Areas. The NTHS
                        shall include, but not be limited to, the following items of work for each
                        Study Area:

                        (i)    A desk study of the available geotechnical, geological, landslide,
                               topographic, demographic and other related information, such as
                               airborne LiDAR data and previous studies of man-made slope
                               features and natural terrain hazards in the Study Area, and any land
                               sales programme and development proposals in the vicinity of the
                               Study Area.

                        (ii)   Detailed interpretation of the available aerial photographs
                               supplemented by site reconnaissance to appraise the geological and
                               geomorphological settings of the Study Area, identify any signs of
                               distress or deterioration of the hillside conditions, diagnose the
                               types of potential natural terrain hazards and hazards arising from
                               man-made ground that pose a risk to the existing developments,
                               and identify the locations and types of the existing facilities at risk.
                               Based on site reconnaissance, the Consultants shall make an
                               assessment of the site accessibility and availability of working
                               space for any proposed hazard mitigation works.




CE 20/2011 (GE)                                    11
                        (iii) Detailed field mapping to examine the natural terrain landslide
                              hazards affecting the existing developments and formulation of
                              suitable hazard mitigation strategy, following the guidelines given
                              in GEO Report No. 138 and GEO Technical Guidance Note (TGN)
                              No. 22. Unless agreed otherwise by the DR, the Design Event
                              Approach shall be adopted in the hazard assessment and
                              formulation of suitable hazard mitigation strategy. Where boulder
                              falls are considered as a hazard to the existing developments, the
                              likelihood of boulder fall initiations and subsequent movements
                              shall be assessed and engineering solutions be formulated, if
                              necessary, as part of the natural terrain hazard assessment in this
                              Clause, following the guidelines given in GEO Report No. 138.

                        (iv) Updating of information for the Study Area, including change of
                             boundaries of the catchments and man-made slope features,
                             identification and registration of newly identified man-made slope
                             features and re-classification of wrongly classified man-made slope
                             features within and straddling across the Study Area. The
                             Consultants shall arrange with the Chief Geotechnical
                             Engineer/Planning (CGE/P) of the GEO for updating the
                             information for the natural hillside catchments within the Study
                             Area, and with the Chief Geotechnical Engineer/Slope Safety
                             (CGE/SS) of the GEO for registration/updating the information of
                             the man-made slope features within and straddling across the Study
                             Area.

                        (v)   Carry out all administrative and technical activities required for
                              accomplishing the Stage 2(H) Study in accordance with CEDD
                              Operation Procedures OP-11.

                  (b)   The Consultants shall identify the need for hazard mitigation, the hazard
                        mitigation requirements and the recommended hazard mitigation
                        measures for each hillside catchment (including all natural and
                        man-made ground of Government MR) within the Study Areas, based on
                        the Design Event Approach with reference to GEO Report No. 138
                        unless agreed otherwise by the DR. The Consultants shall propose at
                        least 3 options of feasible hazard mitigation schemes and identify the
                        most suitable one for each hillside catchment requiring hazard mitigation
                        works, based on consideration of the hazard mitigation design
                        requirements, assessment of the various possible schemes, and evaluation
                        of their constraints, advantages and disadvantages in terms of capital and
                        recurrent cost, robustness, aesthetics, relevant construction, safety and
                        environmental considerations, requirements on conservation of heritage
                        sites and maintenance requirements. The Consultants shall clarify with
                        other relevant Government departments on any special requirements (e.g.
                        Environment Impact Assessment, Heritage Impact Assessment) on the
                        proposed options of hazard mitigation scheme.

                  (c)   Upon completion of the desk study and the API for the NTHS, the
                        Consultants shall submit to the DR for agreement a working paper on the
                        desk study. The paper shall summarise the findings from the desk


CE 20/2011 (GE)                                  12
                        studies and API and outline the planning, methodology and approach for
                        the subsequent tasks, which shall include, but not be limited to, detailed
                        mapping, GI and detailed assessment of the natural terrain hazards and
                        hazards arising from man-made ground within each of the Study Areas,
                        relating to the Stage 2(H) Studies.

                  (d)   The task shall include any work, including the undertaking of any
                        topographic surveys, ecological surveys, planning, design and
                        supervision of GI and laboratory testing work, necessary for carrying out
                        the Stage 2(H) Studies. If any of the GI works and its associated access
                        routes/haul roads partly or wholly falls within any existing or gazetted
                        proposed country park or special area, conservation area and site of
                        special scientific interest, the Consultants shall refer to Clause 6.2(xi).

                  (e)   Unless agreed otherwise by the DR, dynamic debris mobility modelling
                        shall be adopted in assessing the debris runout characteristics to facilitate
                        the hazard assessment, formulation of hazard mitigation strategy and
                        design of hazard mitigation measures.

                  (f)   The Consultants shall also identify other relevant provisions for
                        management of natural terrain hazards and hazards arising from
                        man-made ground for each of the Study Areas, which shall include, but
                        not be limited to, the following:

                        (i)    Delineating, at an appropriate scale, zones of in-principle objection
                               (i.e. „in-principle objection‟ zone) and areas requiring NTHS (i.e.
                               „alert‟ zone) for use in dealing with new development or
                               re-development proposals, based on the current criteria adopted by
                               the GEO and refined as appropriate, taking into account the
                               findings of this Assignment.

                        (ii)   Identifying any squatter structures that should be recommended for
                               safety clearance due to natural terrain hazards and hazards arising
                               from man-made ground originating from the Study Area,
                               categorising the recommendations in accordance with the
                               principles given in GEO Circular No. 3 and referring the
                               recommendations to the GEO for action. The status of the
                               squatter structures shall be confirmed with the Lands Department.
                               The relevant documentation shall be prepared in a format agreed by
                               the DR and such that the GEO can readily transmit the clearance
                               recommendations to the relevant Government departments.

                  (g)   The Consultants shall prepare, submit and present to the DR for
                        agreement a report of the Stage 2(H) Studies as described above for each
                        Study Area. The Report shall contain:

                        (i)    the records and findings of the desk study;
                        (ii)   the API report;




CE 20/2011 (GE)                                   13
                        (iii) the findings of the field mapping and detailed assessment of the
                              natural terrain hazards and hazards arising from man-made ground
                              within the Study Area affecting existing developments;
                        (iv) the provision for management of natural terrain hazards and
                             hazards arising from man-made ground within the Study Area;
                        (v)   the schematic designs, estimates of the costs of works, findings of
                              evaluation of different options of hazard mitigation schemes,
                              special requirements imposed by other departments on the different
                              options, and the basis for the choice of the recommended schemes
                              for each catchment in the Study Area;
                        (vi) any recommendation for the serving of Advisory Letter on private
                             land within and straddling across the Study Area; and
                        (vii) the location plans at suitable scale showing the recommended
                              hazard mitigation schemes, structures and man-made slope features
                              within and in the vicinity of the Study Area.

                  (h)   Based on the recommendation in sub-clause (g)(vi) above and with the
                        agreement of the DR, the Consultants shall prepare the Advisory Letter in
                        accordance with the format stipulated in the CEDD Integrated
                        Management System, for the private land concerned. The remuneration
                        of the Consultants‟ fee for the Services performed in respect of preparing
                        the Advisory Letter shall be additional Services in accordance with
                        Clause 5 of the Schedule of Fees.

                  (i)   The DR will submit the Stage 2(H) Report to the GEO Checking Panel
                        on Natural Terrain Submissions (hereinafter referred to as Checking
                        Panel) for endorsement of the key technical aspects of the NTHS and
                        hazard mitigation scheme option assessment. The Consultants shall
                        answer/clarify queries from the Checking Panel and review/revise the
                        Reports if necessary.

                  (j)   The Consultants shall submit to the DR an abridged version of the
                        Stage 2(H) Report and any other additional information relating to the
                        evaluation of different options of hazard mitigation schemes for
                        consideration by the option assessment meeting or Design Review
                        Committee. The Consultants shall answer/clarify queries from the
                        meeting/Committee and review/revise the Reports if necessary.

                  (k) For study areas and natural hillside catchments confirmed to require
                      mitigation measures (including those areas not selected for
                      implementation of the mitigation works under this assignment), the
                      Consultants shall arrange the erection of warning signboards and issue of
                      letters to the people who are likely to be affected by the hillside in the
                      event of landslides in accordance with the guidelines and procedures
                      promulgated by the GEO within 2 months after finalization of the Stage
                      2(H) Report. The Consultants shall submit to the DR as-built location and
                      record photographs of the erected warning signboards.




CE 20/2011 (GE)                                  14
       (ii)       Checking of Future Development for Study Areas, Data collection,
                  Computation of Ranking Scores in NPRS and Ranking for Assigned Features,
                  Registered Man-made Features within and straddling across the Study Areas
                  and Related Features

                  (a)   The Consultants shall within two weeks after commencement of the
                        Agreement, write to all relevant Government departments and District
                        Lands Offices for establishing from the departments‟ records and
                        databases, whether any of the Study Areas shown on Figures 2 to 6 and
                        the assigned features shown in Table 1 in Appendix A have been included
                        in any current land sale programme, development proposals, landslip
                        prevention and mitigation works programme. The Consultants shall
                        establish, from relevant District Lands Offices, whether there is any plan
                        for the termination of any Short Term Tenancy (STT) Agreements or
                        Government Land Licenses (GLL) within the above Study Areas and in
                        the vicinity of the assigned features.

                  (b)   The Consultants shall identify and arrange with CGE/SS the registration
                        of all registrable man-made features within and straddling across the 5
                        Study Areas shown on Figures 2 to 6 in Appendix A. The Consultants
                        shall carry out site reconnaissance and desk study including API,
                        searching/checking the relevant databases (such as the web-based
                        Building Records e-Search System), files, Engineer Inspection (EI)
                        reports, maintenance manuals or other records in GEO and other relevant
                        departments/organisations,             to          establish            the
                        formation/modification/upgrading history, history of previous studies and
                        landslide history since completion of formation/modification/ upgrading
                        works and to collect and validate data for the computation of ranking
                        scores in NPRS for the 50 assigned features as listed in Table 1 in
                        Appendix A and all registered and registrable man-made features within
                        and straddling across the 5 Study Areas shown on Figures 2 to 6 in
                        Appendix A. If previous stability assessment or detailed design was
                        found for any of these features, the Consultants shall carry out a detailed
                        review of the adequacy of the previous stability assessment or detailed
                        design so as to establish whether the feature can be regarded as being up
                        to current safety standards.              Basic information, such as
                        formation/modification year and the associated engineering
                        projects/development, type of previous studies (e.g. studies under the
                        LPM Programme/LPMitP, private development, public development,
                        etc.), evidence of GEO checking, works exempted from GEO checking,
                        year of sign-off, boundary extent of the feature subject to previous
                        studies,     design     parameters       and    standards,      type     of
                        upgrading/improvement/ remedial works carried out, as-built records,
                        landslide records, etc. shall be collected by the Consultants. The
                        Consultants shall prepare API reports, with reference to the format of the
                        example shown in Appendix C, and file search reports to document their
                        findings. The file search reports shall be submitted in a format as
                        agreed by the DR. The API reports and file search reports shall be
                        submitted as part of the report as described in Clause 6.2(ii)(k). Should
                        there be any evidence of cutting/formation on the Government features
                        by private lot owner(s), the Consultants shall provide all the relevant


CE 20/2011 (GE)                                  15
                        information for the DR to approach the Lands Department for
                        review/updating of the SIMAR records, if necessary.

                  (c)   The Consultants shall obtain permission from the relevant parties for
                        access to the features and carry out site reconnaissance.            The
                        Consultants shall carry out detailed physical inspection on the features
                        using all available access/route. The Consultants shall provide evidence
                        of inspection, e.g. site photographs and marking the vantage points on
                        plan. The Consultants shall devise data collection sheets to present the
                        site observations and photographic records with reference to SPR 4/2009
                        for the DR‟s agreement, and complete the data collection sheets for each
                        feature. Based on site reconnaissance of the features, the Consultants
                        shall make an assessment of the site accessibility and availability of
                        working space for upgrading works, which shall be incorporated into the
                        data collection report as described in Clause 6.2(ii)(k).

                  (d)   The Consultants shall provide a spreadsheet for computation of the
                        ranking scores in NPRS. Details of the spreadsheet shall be submitted
                        for agreement by the DR. Upon approval of the spreadsheet, the
                        Consultants shall use it for computation of the ranking score in NPRS for
                        each of the assigned features and all registered and registrable man-made
                        features within and straddling across the Study Areas based on the
                        methods described in SPR 4/2009 for each type of features, i.e. soil cut
                        slopes, fill slopes, retaining walls and rock cut slopes.

                  (e)   The Consultants shall rank all the 50 assigned features as listed in Table 1
                        in Appendix A and all registered and registrable man-made features
                        within and straddling across the 5 Study Areas shown on Figures 2 to 6 in
                        Appendix A in accordance with their ranking scores in NPRS (these
                        features are hereinafter referred to as „ranked features‟) and prepare a
                        ranking list of all the ranked features, the content and format of which
                        shall be proposed by the Consultants for the DR‟s agreement.

                  (f)   The Consultants shall devise a checklist to summarise the findings of the
                        site reconnaissance, API, file and database search with reference to the
                        preliminary checklist given in Appendix B1 for the DR‟s agreement, and
                        complete the checklist for each of the 50 assigned features and all
                        registered and registrable man-made features within and straddling across
                        the 5 Study Areas shown on Figures 2 to 6 in Appendix A. The
                        Consultants shall classify the checking status of the features in
                        accordance with Appendix B2. For features without evidence of GEO
                        checking, the Consultants shall further categorize the features in
                        accordance with Appendix B3.

                  (g)   If the feature has been sub-divided into parts having different checking
                        status, a 1:1000 plan showing the boundary and checking status of each
                        part of the feature shall be submitted with the report described in Clause
                        6.2(ii)(k). The Consultants shall provide Computer-Aided- Drafting
                        (CAD) drawings showing the boundary and checking status of all parts of
                        the features. The format and structure of the CAD drawings shall
                        conform to the requirements in Appendix B4.


CE 20/2011 (GE)                                   16
                  (h)   The Consultants shall submit a geospatial dataset for all the features.
                        The format and structure of the geospatial dataset shall conform to the
                        requirements given in Appendix B5.

                  (i)   The Consultants shall obtain SIMAR reports (including slope plans) and
                        other relevant information from the Lands Department to check the MR
                        for each of the assigned features and all registered and registrable
                        man-made features within and straddling across the 5 Study Areas shown
                        on Figures 2 to 6 in Appendix A. The Consultants shall identify those
                        assigned features and registered and registrable man-made features
                        within and straddling across the 5 Study Areas that fall under the
                        following categories:

                        (i)     features maintained by the Housing Department (HD), including
                                those that are situated outside housing estates boundaries but
                                would affect the estates should they fail and thus are determined
                                by SIMAR as being under HD‟s responsibility with funds to be
                                provided by the Government;

                        (ii)    features under the MR of the People‟s Liberation Army (PLA) or
                                the Hospital Authority;

                        (iii)   features that affect solely squatter structures which are not on
                                Short Term Tenancy (STT)/licensed land (based on confirmation
                                of the land status and status of the squatter structures from
                                Mainland West Division of the GEO, District Lands Office and
                                the Squatter Control Unit of Lands Department); and

                        (iv)    features of mixed Government/private MR.

                  (j)   Features located adjacent to or within the same „local area‟ as the
                        assigned features (hereinafter referred to as „related features‟) may be
                        selected by the DR for data collection and Stage 3 Studies, so that a local
                        area approach can be adopted in slope investigation, design and
                        construction. „Local area‟ may include an area within a section of road,
                        a local community, a District Council, etc. The Consultants shall
                        identify potential related features and provide information including
                        location plans, basic existing data (height, angle and consequence-to-life
                        category), ranking score in NPRS, previous studies, previous
                        upgrading/improvement works and records of past failures for each of the
                        potential related features by checking the relevant databases and the
                        Slope Information System (SIS) in the GEO. The Consultants shall
                        submit a report to the DR summarizing the required information of the
                        potential related features.

                  (k)   The Consultants shall submit to the DR a report on data collection for the
                        assigned features and all registered and registrable man-made features
                        within and straddling across the 5 Study Areas shown on Figures 2 to 6 in
                        Appendix A, which shall include all supporting documents, associated
                        related features, data collection sheets, photographic records, NPRS
                        calculations, API reports, file search reports, SIMAR reports, the


CE 20/2011 (GE)                                  17
                        completed checklists, the list of ranked features and other relevant
                        information collated in Clauses 6.2(ii)(a) to (j) above to substantiate the
                        following:
                             previous studies/upgrading works
                             year of formation/modification
                             evidence of GEO checking
                             past instability and previous signs of distress
                             prevailing signs of distress

                  (l)   Within 1 month from the date of receipt of the report of the potential
                        related features as described in Clause 6.2(ii)(j) above, the DR will select
                        up to 20 related features for data collection, API and file search. The
                        Consultants shall carry out data collection, computation of ranking scores
                        in NPRS, API and file search following the methods described for the
                        assigned features in Clauses 6.2(ii)(a) to (j) above and submit to the DR a
                        report on results of data collection for the related features following the
                        requirements for the report for the assigned features described in Clause
                        6.2(ii)(k) above.

                  (m) The Consultants shall rank the maximum of 20 related features in Clause
                      6.2(ii)(l) above in accordance with their ranking scores in NPRS (these
                      are also ranked features), update the ranking lists of the ranked features
                      and submit the updated lists of ranked features to the DR.

                  (n)   The Consultants shall submit data files to the Slope Safety Division of
                        the GEO in the prescribed format as required by CGE/SS, containing
                        slope data collected for the assigned features, all registered and
                        registrable man-made features within and straddling across the 5 Study
                        Areas and related features for uploading to the SIS, within 2 weeks after
                        the DR‟s acceptance of the information required in Clause 6.2(ii)(l)
                        above.

                  (o)   During the course of the Assignment, should the Consultants identify any
                        discrepancies/ errors between their findings and the information in the
                        SIS maintained by the GEO, e.g. feature boundary, facility group, etc.,
                        the Consultants shall initiate actions with CGE/SS of the GEO to resolve
                        the discrepancies/errors. Should the discrepancies/errors be related to
                        wrong classification of a feature in the SIS, e.g. a fill feature is wrongly
                        classified as a cut feature and vice versa, the Consultants shall initiate
                        actions with CGE/SS for re-classifying and re-numbering the feature as
                        soon as the wrong classification is identified, and shall adopt the
                        re-classified number for the concerned feature in subsequent stages of the
                        Assignment.

                  (p)   Within 2 months after the receipt of the updated lists of ranked features
                        in Clause 6.2(ii)(m), the DR will select 8 features for Stage 3 Studies (i.e.
                        selected Government features) from the updated lists of ranked features.
                        The DR may also select up to 2 other features from the updated lists of
                        ranked features in Clause 6.2(ii)(m) for Stage 3 Studies (these are also
                        selected Government features). These additional selected Government



CE 20/2011 (GE)                                   18
                        features may be related features. The remuneration of the Consultants‟
                        fee for the Services performed in respect of Stage 3 Studies and the
                        subsequent work for these 2 additional selected Government features
                        shall be additional Services in accordance with Clause 5 of the Schedule
                        of Fees.

                  (q)   The DR may select up to 3 private features for Stage 2 Studies (i.e.
                        selected private features). The remuneration of the Consultants‟ fee for
                        the Services performed in respect of Stage 2 Studies shall be additional
                        Services in accordance with Clause 5 of the Schedule of Fees.


        (iii) Stage 3(H) Studies

                  (a)   The catchments in the Study Areas shown on Figures 5 to 6 in Appendix
                        A have been selected for Stage 3(H) Studies under this Assignment.
                        However, based on the findings of the Stage 2(H) studies under Clause
                        6.2(i), the Consultants shall advise the DR on any anticipated problems
                        on the implementation of the hazard mitigation works for the above
                        Study Areas in according with the programme under this assignment due
                        to factors like coming developments, access and land problems, and seek
                        the DR‟s direction on the Services relating to Stage 3(H) Studies. The
                        DR may delete the Services on Stage 3(H) Studies for one or two of the
                        Study Areas shown on Figures 5 to 6 in Appendix A and the subsequent
                        work. The Consultants‟ fee shall be reduced in accordance with
                        Clause 6 of the Schedule of Fees.

                  (b)   The Consultants shall carry out the detailed design of the hazard
                        mitigation works for all the catchments in the selected areas, including
                        desk study, site reconnaissance, topographic survey, GI, laboratory
                        testing, stability assessment, design of hazard mitigation works, which
                        shall include, but not be limited to associated drainage provisions,
                        landscaping works, environmental mitigation measures, measures to
                        conserve heritage sites, temporary traffic arrangement, provision of
                        access for future maintenance and other maintenance requirements, and
                        preparation of detailed working drawings and bills of quantities. The
                        mitigation works shall cover all natural and man-made ground under
                        Government MR within the selected areas.

                  (c)   The Consultants shall check existing utilities, particularly buried
                        water-carrying services, including details such as type of pipe, operating
                        pressure, location and alignment, within or adjacent to the selected areas
                        and identify the need and make requests to the parties concerned for
                        diversion of utilities affected by the hazard mitigation works.

                  (d)   The Consultants shall carry out topographic survey including any
                        necessary works such as vegetation clearance and formation and
                        subsequent reinstatement of temporary access to facilitate the satisfactory
                        completion of the Stage 3(H) study for the selected areas. The
                        Consultants shall submit the proposed extent of topographic survey to the
                        DR for approval. The Consultants shall also submit the survey



CE 20/2011 (GE)                                  19
                        specifications and details of the surveyors engaged to the DR for
                        approval at least one month in advance of the target commencement of
                        the survey.

                  (e)   The Consultants shall resolve matters regarding the maintenance of the
                        proposed hazard mitigation works by carrying out the tasks as follows:

                        (i)    advise and assist the DR in identifying and liaising with the
                               potential maintenance department on the maintenance requirements
                               and responsibility of the proposed hazard mitigation works,
                               including both the engineering works and landscape softworks;

                        (ii)   consult, resolve comments and obtain agreement of the potential
                               maintenance department on the design drawings, specifications and
                               any other relevant documents of the proposed hazard mitigation
                               works; and

                        (iii) determine the maintenance requirements of the proposed hazard
                              mitigation works and review if the format of Maintenance Manual
                              in accordance with Geoguide 5: Guide to Slope Maintenance is
                              applicable and sufficient for the corresponding maintenance
                              requirements. If considered necessary, the Consultants shall
                              develop or modify the format of Maintenance Manual accordingly
                              to reflect the maintenance requirements of the hazard mitigation
                              works and include it in the Design Report.

                  (f)   Should any unforeseenable situations arise, like sudden objections,
                        during or after completion of the Stage 3(H) Studies resulting in
                        difficulty in the implementation of the mitigation works, the DR may
                        delete the Services on Stage 3(H) Studies for one or two of the Study
                        Areas shown on Figures 5 to 6 in Appendix A and the subsequent work
                        and the Consultants‟ fee for the Services performed in respect of
                        Stage 3(H) Studies and the subsequent work shall be reduced in
                        accordance with Clause 6 of the Schedule of Fees.

                  (g)   The Consultants shall prepare and submit a Stage 3(H) Report for each
                        catchment in the selected areas to the DR for agreement. Each
                        Stage 3(H) Report shall include, but not be limited to, a summary and
                        extract of the information/findings/recommendations necessary for the
                        design of the hazard mitigation works from the Stage 2(H) Report that
                        had been endorsed by the Checking Panel, the records and findings of the
                        site inspection, GI, and laboratory testing that are not included in the
                        Stage 2(H) Report, stability assessment, design calculations, comments
                        by the GEO District Divisions, drawings and specifications. A
                        statement of the design standards, procedures and methodology shall also
                        be provided. The extent of the works areas required and the locations of
                        the recommended hazard mitigation measures, structures and man-made
                        slope features shall be shown on drawings of suitable scale for inclusion
                        as part of the report.




CE 20/2011 (GE)                                  20
                  (h)   All Stage 3(H) Reports shall be submitted to the GEO District Divisions
                        for auditing. The Consultants shall answer/clarify queries from the
                        District Division and review/revise the Reports if necessary.

                  (i)   If major design amendments or detailed appraisal of the adequacy of
                        design are necessary during the course of construction (e.g. due to change
                        in design geological model, landslips, etc.), the Consultants shall submit
                        to the DR a supplementary Stage 2(H) Report and/or Stage 3(H) Report.
                        The supplementary Stage 2(H) Report and/or Stage 3(H) Report may
                        need to be submitted to the Checking Panel and/or the District Divisions
                        for agreement. The Consultants shall answer/clarify queries from the
                        Checking Panel and District Divisions and review/revise the Reports if
                        necessary.

                  (j)   The Consultants shall carry out all administrative and technical activities
                        required for accomplishing the Stage 2(H) Study in accordance with
                        CEDD Operation Procedures OP-11.

                  (k)   The Consultants shall prepare and submit to the DR the cost estimates of
                        hazard mitigation works under the Works Contract. Due considerations
                        should be given to mobilization to the Sites with difficult access and cost
                        of any proprietary products.

                  (l)   Where the hazard mitigation works will affect schools, the Consultants
                        shall advise the school principals concerned of the progress of the hazard
                        mitigation works affecting schools, identify the need for contingency
                        plans for the schools concerned and assist the schools to draw up a
                        contingency plan, as necessary, in consultation with the DR.

                  (m) The Consultants shall submit output data for the catchments in the
                      selected areas to the DR in accordance with the required format and
                      details.

       (iv)       Stage 3 Studies

                  (a)   The Consultants shall carry out Stage 3 Studies for up to 10 Government
                        features (including any replacement features as directed by the DR under
                        Clause 6.2(iv)(e) below).

                  (b) The remuneration of the Consultants‟ fee for the Services performed in
                      respect of Stage 3 Studies for defaulted private portions of the features
                      entrusted by the Buildings Department shall be additional Services in
                      accordance with Clause 5 of the Schedule of Fees.

                  (c)   For each of the selected Government features, the Consultants shall carry
                        out the following:

                        (i)   undertake detailed desk study including any necessary review of
                              documentary records and adequacy of past stability, detailed site
                              inspections, API, land surveys and detailed design of any required
                              landslip prevention and mitigation works and associated
                              landscaping;


CE 20/2011 (GE)                                   21
                        (ii)   plan, design and supervise GI works, laboratory tests and
                               groundwater monitoring for the selected Government feature.
                               Where appropriate, the upgrading works may be designed by
                               means of prescriptive measures in accordance with GEO
                               Publication No. 1/2009 (or the revisions of the Publication), or with
                               the use of conventional analytical methods based on suitable design
                               parameters and engineering judgement;

                        (iii) undertaking of any topographic surveys, ecological surveys,
                              planning, design and supervision of GI and laboratory testing work,
                              necessary for carrying out the Stage 3 Study of the selected
                              Government feature. If any of the GI works and its associated
                              access routes/haul roads partly or wholly fall within any existing or
                              gazetted proposed country park or special area, conservation area
                              and site of special scientific interest, the Consultants shall refer to
                              Clause 6.2(xi).

                        (iv) prepare preliminary design, plans, sections and cost estimates of
                             the design options and submit a Design Option Assessment Report
                             for the selected Government feature to the DR for agreement of the
                             preferred option. The Consultants shall proceed with the detailed
                             design for the option agreed by the DR and prepare and submit a
                             Stage 3 Report for the selected Government feature to the DR for
                             acceptance. The Stage 3 Report shall include, inter alia, a
                             comprehensive API report prepared by the Consultants with
                             particular emphasis on establishing the history and nature of any
                             past failures in the locality that may affect the selected feature.
                             The DR may select any of the Stage 3 Reports for submission to
                             the GEO District Divisions for auditing. The Consultants shall
                             answer/clarify queries from the GEO District Divisions and
                             revise/review the Stage 3 Report if necessary;

                        (v)    prepare detailed working drawings, bills of quantities and particular
                               specifications for each design and incorporate them into the Works
                               Contract;

                        (vi) if major design amendments or detailed appraisal of the adequacy
                             of design are necessary during the course of construction (e.g. due
                             to change in design geological model, landslips, etc.), the
                             Consultants shall submit to the DR a supplementary Stage 3 Report;
                             and

                        (vii) the Consultants shall carry out all administrative and technical
                              activities required for accomplishing the Stage 3 Study in
                              accordance with CEDD Operation Procedures OP-11.

                  (d)   The Consultants shall include the selected Government features in the
                        Works Contract. The Consultants shall seek the DR‟s agreement to the
                        list of features proposed for the Works Contract. In the course of the
                        investigation and design, the Consultants shall regularly review the list of




CE 20/2011 (GE)                                   22
                        features and make recommendation for any necessary changes to the list
                        of selected features for the DR‟s agreement.

                  (e)   Where the DR considers, or where the Consultants propose and the DR
                        agrees, that a selected Government feature should be deleted from the list
                        of selected Government features, the DR shall delete the concerned
                        feature from the list of selected features and may select a replacement
                        feature to the Consultants for Stage 3 Study. The remuneration of the
                        Consultants‟ fee for the Services performed in respect of the Stage 3
                        Study of the deleted feature shall be additional Services in accordance
                        with Clause 5 of the Schedule of Fees. If the replacement feature is not
                        an assigned feature or related feature selected for data updating and if the
                        DR agrees, the Consultants shall carry out the data collection,
                        computation of ranking scores in NPRS, API and file search for the
                        replacement feature following the methods described in Clause 6.2(ii)
                        above, and the remuneration of the Consultants‟ fee for all the Services
                        performed in respect of the deleted feature shall be additional Services in
                        accordance with Clause 5 of the Schedule of Fees. Where no
                        replacement feature for Stage 3 Study is selected for the deleted feature,
                        the Consultants‟ fee for the Services performed in respect of Stage 3
                        Study of the deleted feature shall be reduced in accordance with Clause 6
                        of the Schedule of Fees.

                  (f)   Where the Consultants propose and the DR agrees that a Government
                        feature selected for Stage 3 Study was found to be up to current standards
                        and therefore not requiring design of upgrading works, the DR shall
                        instruct the downgrading of the Stage 3 Study for the concerned
                        Government feature to a Stage 2(G) Study and may select a replacement
                        feature to the Consultants for Stage 3 Study. The remuneration of the
                        Consultants‟ fee for the Services performed in respect of the Stage 2(G)
                        Studies shall be additional Services in accordance with Clause 5 of the
                        Schedule of Fees. Where no replacement feature for Stage 3 Study is
                        selected for the downgraded Government feature, the Consultants‟ fee for
                        the Services in respect of Stage 3 Study of the downgraded feature shall
                        be reduced in accordance with Clause 6 of the Schedule of Fees.

                  (g) The Consultants shall carry out survey work including vegetation
                      clearance, scaffolding, formation and subsequent reinstatement of
                      temporary access for each of the selected Government features. Full
                      topographic survey, including demarcation of the lot boundary in case of
                      the feature lying partly within private lots, shall be undertaken by the
                      Consultants for each of the selected Government features. The
                      Consultants shall submit the survey specification and details of the
                      surveyors engaged to the DR for approval.

                  (h) The selected Government features may include Government portions of
                      mixed Government/private MR features and the corresponding defaulted
                      private portions of the features entrusted by the Buildings Department.

                  (i)   The remuneration of the Consultants‟ fee for the Services in respect of
                        investigation, design and contract administration of the Works for


CE 20/2011 (GE)                                   23
                        defaulted private portions of the features entrusted by the Buildings
                        Department shall be additional Services in accordance with Clause 5 of
                        the Schedule of Fees.

                  (j)   The survey, checking, review and consultation required for the Stage 3(H)
                        Studies as stipulated in Clause 6.2(iii) shall also be applicable to the
                        Stage 3 Studies. Those items of work that are both required for
                        Stage 3(H) Studies and Stage 3 Studies may be carried out in an
                        integrated manner as the DR considers appropriate.

                  (k)   The consultants shall carry out the following for each of the features
                        confirmed by the Stage 3 Studies to be requiring upgrading works:

                        (i)    arrange the erection of warning signboards, write to the people who
                               are likely to be affected by the feature in the event of landslides,
                               and write to the corresponding maintenance departments to alert
                               them that the feature do not meet the prevailing standards and
                               remind them that any signs of distress observed during slope
                               maintenance inspections should be brought to the attention of the
                               GEO promptly, in accordance with the guidelines and procedures
                               promulgated by the GEO within 2 months after finalization of the
                               Stage 3 Report or completion of the design option assessment
                               meeting or the Design Review Committee meeting whichever is
                               earlier, the Consultants shall submit to the DR as-built location and
                               record photographs of the erected warning signboards.

                        (ii)   inspect the feature to see if there are any signs of distress prior to
                               each wet season until commencement of the works for the feature.

                        (iii) advise the DR whether a monitoring and warning system should be
                              implemented as a means of giving warning of impending danger.

        (v)       Landscape Services

                  (a)   The Consultants shall provide the following landscape services in
                        association with the Assignment, and shall submit details of the
                        landscape architects engaged to the DR for approval.

                  (b)   The Consultants shall undertake landscape design for all the Study Areas
                        and up to 10 selected Government features. The remuneration of the
                        Consultants‟ fee for the Services in respect of the landscape services for
                        defaulted private portions of the features entrusted by the Buildings
                        Department shall be additional Services in accordance with Clause 5 of
                        the Schedule of Fees. The landscape design shall include the following:

                        (i)    preparing preliminary landscape design for each of the design
                               options and a summary of preliminary landscape design option
                               study, which shall form part of the Stage 2(H) Report and the
                               Design Option Assessment Report, in the format as per the worked
                               examples in Appendix A of GEO Publication No. 1/2000 –
                               Technical Guidelines on Landscape Treatment and Bio-engineering



CE 20/2011 (GE)                                    24
                               for Man-made Slopes and Retaining Walls (September 2000) or
                               other format as agreed by the DR; when required, the Consultants
                               shall also prepare submissions to the CEDD Vetting Committee on
                               Slope Appearance (hereinafter referred to as “Vetting Committee”),
                               answer/clarify queries from the Vetting Committee and carry out
                               necessary review/revision of the landscape design.

                        (ii)   preparing detailed landscape design package for the proposed
                               Works for the selected areas and selected Government features with
                               reference to the recommendations of GEO Report No. 256 which
                               includes the following:

                               (A) a set of detailed design drawing(s) including plans,
                                   cross-sections, elevations, and other necessary details such as
                                   schedules, notes, sketches and perspective diagrams, showing
                                   the layout and working details of the landscape works,
                                   including landscape hardworks and landscape softworks, and
                                   tree preservation and protection measures;

                               (B)   a schedule of establishment works for the landscape
                                     softworks;

                               (C)   a specification for the landscape hardworks, landscape
                                     softworks, establishment works and tree preservation and
                                     protection measures;

                               (D) a cost estimate with breakdown for the landscape hardworks,
                                   landscape softworks, establishment works and tree
                                   preservation and protection measures; and

                               (E)   a manual of recommended maintenance works for the
                                     landscape hardworks and landscape softworks.

                  (c)   The Consultants shall undertake tree survey for the selected areas and up
                        to 10 selected Government features.      The tree survey shall include the
                        following:

                        (i)    agreeing the tree survey boundary, to cover all the areas likely to be
                               affected by the Works, and methodology with the DR prior to
                               undertaking survey on site;

                        (ii)   carrying out a detailed survey of the existing trees within the
                               agreed tree survey boundary, putting on tree identification tags on
                               trees (tree tags shall be weather and fading proof), and removing
                               the tree identification tags upon completion of the Assignment; and

                        (iii) preparing a tree survey report including the following:

                               (A)   a text on the background information and existing site
                                     condition of the slope feature, the survey area and the survey
                                     methodology;



CE 20/2011 (GE)                                    25
                              (B)   a tree survey plan showing the following information:

                                       the location, boundary and above-ground features of the
                                        slope feature; and
                                       the locations, crown spread, existing ground levels and
                                        tree identification numbers of the existing trees
                                        surveyed;

                              (C)   a tree assessment schedule showing the survey information of
                                    each of the existing trees surveyed, which shall include, but
                                    not be limited to:

                                     the tree identification number;
                                     the tree scientific name and Chinese name;
                                     the tree photograph reference;
                                     the tree size in terms of trunk diameter (at 1.3 m above the
                                      existing ground level), overall height and crown spread;
                                     the tree health condition;
                                     the tree form and amenity value;
                                     the tree survival rate after transplanting;
                                     whether the tree is included in the Register of Old and
                                      Valuable Trees promulgated under ETWB TC(W) No.
                                      29/2004;
                                     whether the tree is potentially registrable in accordance
                                      with the criteria as set out in ETWB TC(W) No. 29/2004;
                                     whether the tree species is included in the latest edition of
                                      the publication “Rare and Precious Plants of Hong Kong”
                                      issued by Agriculture, Fisheries and Conservation
                                      Department;
                                     whether the tree is potentially hazardous;
                                     whether the tree should be removed or treated with tree
                                      surgery to ensure safety and prevent health deterioration;
                                     existing ground level at the trunk base;
                                     other remarks on status and site observation;

                              (D)   a set of date-stamped tree survey photographs showing the
                                    whole appearance as far as possible of each of the existing
                                    trees surveyed;

                  (d)   The Consultants shall undertake tree removal application, if necessary,
                        including the preparation of tree removal application document, for the
                        selected areas and up to 10 selected Government features. The
                        remuneration of the Consultants‟ fee for undertaking tree removal
                        application for defaulted private portions of the features entrusted by the
                        Buildings Department shall be additional Services in accordance with


CE 20/2011 (GE)                                   26
                  Clause 5 of the Schedule of Fees. The tree removal application shall
                  include the following:

                  (i)    all updated information required for the tree survey report as detailed
                         in Clause 6.2(v)(c) above;

                  (ii)   the following additional information in the text of the tree survey
                         report:

                          tree treatment recommendations including felling, transplanting
                           and retaining on site;
                          justifications for tree removal;
                          compensatory planting proposal;
                          general method statement on tree preservation and protection
                           measures for the trees to be retained;
                          pruning proposal to the retained trees (for reducing risk to the
                           public, maintaining or improving health and structure of trees and
                           in conflict with the works) and transplanted trees with
                           justifications for pruning and proposed extent of tree surgery,
                           canopy and root pruning;

                  (iii) the following additional information in the tree survey plan of the
                        tree survey report:

                            an overlay of the outline layout of the proposed works,
                             including the extent of temporary works or works area;
                            tree treatment recommendation for each of the trees surveyed
                             with different colours to show the trees of different treatment
                             recommendations (i.e. „retain‟, „transplant within the site‟,
                             „transplant off-site‟ or „fell‟);
                            proposed finished level at the trunk base for each of the trees to
                             be retained on site;
                  (iv) the following additional information in the tree assessment schedule
                       of the tree survey report for each of the existing trees surveyed:

                          tree treatment recommendation;
                            justification for tree removal, either by felling or by
                             transplanting;
                          the tree maintenance department;
                          the department responsible for advising the approving authority
                             on tree removal application; and

                  (v)    the compensatory planting proposal including the following
                         information:

                          drawings to show the compensatory planting proposal;




CE 20/2011 (GE)                              27
                                 soil specification and ground surface treatment of the location of
                                  compensatory tree planting;
                                 written statement with typical section to demonstrate the soil
                                  depth for tree planting;
                                 location of tree planting area on plan if the planting area is
                                  partly located under cover such as flyover, viaduct or cantilever,
                                  etc.

                  (e)   The Consultants shall adopt the measures given under Section 2 of GEO
                        Design Technical Guideline No. 17.



       (vi)       Ground Investigation Works and Laboratory Testing

                  (a)   Any GI and laboratory testing works required under the Assignment shall
                        be carried out under a GI SOR Contract to be administered by the
                        Consultants. The Consultants shall undertake all services in respect of
                        GI and laboratory testing works for all the study areas and up to 10
                        selected Government features. The remuneration of the Consultants‟
                        fee for undertaking all services in respect of GI and laboratory testing
                        works for defaulted private portions of the features entrusted by the
                        Buildings Department shall be additional Services in accordance with
                        Clause 5 of the Schedule of Fees.

                  (b) The Consultants shall undertake planning, make arrangement and obtain
                      the necessary permissions and approvals, for carrying out the GI works
                      and laboratory testing. If any of the GI works and its associated access
                      routes/haul roads partly or wholly falls within any existing or gazetted
                      proposed country park or special area, conservation area and site of
                      special scientific interest, the Consultants shall refer to Clause 6.2(xi).
                      If, after confirmation by the EPD, the proposed GI works is classified as
                      designated project under the Environmental Impact Assessment (EIA)
                      Ordinance, the Consultants shall undertake the EIA process to obtain
                      Environmental Permit necessary for executing the GI works.

                  (c)   Full-time technical supervision of the GI works and appropriate level of
                        supervision for laboratory testing shall be provided by the Consultants to
                        ensure adequacy and accuracy of the works, including vetting of the
                        reports produced by the Contractor carrying out the GI and laboratory
                        testing works. The Consultants shall be responsible for carrying out any
                        required monitoring of the groundwater condition subsequent to the
                        installation of piezometers, if any, for a minimum period of one calendar
                        year, and submit the results of the monitoring to the DR on a monthly
                        basis or at an interval specified by the DR.

                  (d) The Consultants shall at their own cost provide all preliminaries and
                      arrange transportation for the planning, design and supervision of the GI
                      works and laboratory testing as well as the monitoring of groundwater
                      condition.



CE 20/2011 (GE)                                   28
                  (e)   The Consultants shall prepare tender documents for the GI SOR Contract,
                        draft tender notice, gazette notification and press release, whichever is
                        applicable, for the DR‟s approval for tendering, call for tenders, answer
                        queries from tenderers, scrutinise and evaluate tenders and prepare tender
                        assessment report, all in accordance with Government‟s rules and
                        regulations, for submission by the DR to the relevant Government Tender
                        Board or other approving authority as appropriate.            The tender
                        documents shall, where appropriate, incorporate the conditions and
                        requirements from Government departments with relevant jurisdictions
                        including Agriculture, Fisheries and Conservation Department (AFCD),
                        Water Services Department (WSD) for GI Works within water gathering
                        grounds, Environmental Protection Department (EPD) and Antiquities
                        and Monuments Office (AMO).

                  (f)   The Consultants shall submit draft tender documents including the items
                        mentioned in Clause 6.2(vi)(e) above together with an estimate of the
                        cost of the works and a preliminary programme for the works to the DR
                        for approval. The Consultants shall allow sufficient time for obtaining
                        comments on the tender documents from the Chief Geotechnical
                        Engineer/Geotechnical Projects (CGE/GP) and the Chief Geotechnical
                        Engineer/Standards and Testing (CGE/S&T) prior to the calling of
                        tenders.

                  (g) The Consultants shall prepare and provide contract documents for
                      contract signing and record purposes.

                  (h)   The Consultants shall prepare detailed working drawings, bills of
                        quantities and cost estimates for each Study Area, catchment and selected
                        Government feature requiring GI works or laboratory testing and
                        combine them into a Works Order for issue to the Contractor upon the
                        DR‟s agreement.

                  (i)   The Consultants shall carry out the duties of the Engineer under the terms
                        of the GI SOR Contract, which shall be deemed to include the
                        co-ordination of works carried out by public utility companies and other
                        authorities, bodies or persons for or in connection with or necessitated by
                        the Assignment.

                  (j)   The Consultants shall carry out all necessary checks to ensure that the
                        proposed methods for temporary works submitted by the Contractor do
                        not have a detrimental effect on the permanent works and are safe in
                        every aspect with reference to the relevant current Codes of Practice and
                        Standards.

                  (k)   The Consultants shall provide Head Office supervision and support for
                        the execution of the GI SOR Contract.

                  (l)   The Consultants shall supervise GI works and laboratory testing, check
                        GI and laboratory testing reports produced under the GI SOR contract,
                        review and amend the GI and laboratory testing proposals during the
                        execution of the works and testing, prepare all additional Works Orders,



CE 20/2011 (GE)                                   29
                        drawings, bills of quantities, schedules, cost estimates and related
                        documents for issue to the Contractor upon the DR‟s agreement.

                  (m) The Consultants shall prepare monthly progress reports and estimates of
                      expenditure for the GI SOR Contract including laboratory testing during
                      the execution of the works and testing.

                  (n)   Within 2 months after completion of the works under any of the Works
                        Orders, the Consultants shall prepare and deliver to the DR the GI and
                        laboratory testing reports including copies of AGS disks produced under
                        the GI SOR Contract.

                  (o)   The Consultants shall submit all records and accounts relating to the
                        works under the GI SOR Contract.

                  (p)   The Consultants shall settle the final account for payment to the
                        Contractor.

                  (q)   The Consultants shall provide the DR with a suitably qualified person
                        (see Appendix 1 to the Special Conditions of Employment), who shall be
                        approved by the DR, to be responsible for the monitoring of the payment
                        of wages and Mandatory Provident Fund contributions of all the Site
                        Personnel and handling of complaints on wages in arrears raised by the
                        Site Personnel. This person will be referred to as the „Labour Relations
                        Officer‟ (hereinafter referred to as „LRO‟). The LRO shall report
                        directly to the Engineer and work independently of the Contractor or
                        sub-contractors. The LRO shall be accommodated in the Consultants‟
                        office and shall work under the direct instructions and supervision of the
                        Engineer or his representative. The Consultants shall provide the
                        necessary support, including clerical support and transportation, to the
                        LRO to facilitate the LRO in performing the duties under the GI SOR
                        Contract.

                  (r)   The Consultants shall, within 14 days of commencement of the GI SOR
                        Contract, or as the case may be, within 14 days after being notified by the
                        DR of his disapproval of employment of any person as LRO, submit the
                        name and particulars of the person they intend to employ as the LRO to the
                        DR for his approval. The Consultants shall furnish further information
                        within 7 days pertinent to the employment of such person if required by
                        the DR.

       (vii)      Contract Preparation for the Works

                  (a)   The Consultants shall undertake contract preparation for the Works for
                        all the catchments within the selected areas and up to 10 selected
                        Government features.

                  (b)   The Works will generally be carried out under a BOQ contract but the
                        Consultants should investigate and, if necessary, recommend to DR for
                        agreement for the arrangement of an additional contract, which may be
                        either an SOR contract or a BOQ contract, necessary for implementing



CE 20/2011 (GE)                                  30
                        the Works, taking into account the scale and programme of the Works.
                        The remuneration of the Consultants‟ fee for the Services performed in
                        respect of letting more than one contract shall be additional Services in
                        accordance with Clause 5 of the Schedules of Fees. The administration
                        of the additional contract shall be covered in the lump sum fee.

                  (c)   The Consultants shall prepare tender documents, including drawings,
                        specifications, bills of quantities, schedules, etc. together with all
                        documents that may be necessary to enable the Employer to invite
                        tenders or otherwise place order for the proposed Works for all the
                        catchments in the selected areas and up to 10 selected Government
                        features.

                  (d)   The tender documents shall, where appropriate, incorporate the relevant
                        conditions and requirements of the Environmental Permit and those of
                        the Antiquities & Monuments Office (AMO) issued for the Assignment.

                  (e)   The Consultants shall prepare briefing notes, updated cost estimates of
                        the Works Contract, draft tender notice, gazette notification, press release
                        and any other necessary information in assisting the DR to obtain funds
                        and approval for tendering. The Consultants shall also assist the DR in
                        answering queries from the relevant Government departments/bureaux
                        for finalising the tender documents.

                  (f)   The Consultants shall produce and distribute the tender documents (both
                        hard copies and Electronic Dissemination Packages), organise pre-tender
                        meetings, answer queries from tenderers, prepare and issue tender
                        addenda, assist the Employer on the assessment of the technical
                        submissions of the received tenders and prepare the tender assessment
                        report.

                  (g)   The General Conditions of Contract for Civil Engineering Works shall
                        remain unaltered. Any necessary amendments required shall be by
                        means of Special Conditions of Contract authorised in writing by the DR.

                  (h)   The Consultants shall prepare and provide contract documents for
                        contract signing and record purposes.

       (viii) Acting as the Engineer for the Works Contract

                  (a)   The Consultants shall undertake construction supervision for all the
                        catchments in the selected areas and up to 10 selected Government
                        features. The Consultants shall carry out the duties of the Engineer under
                        the conditions of the Works Contract for the construction, completion,
                        maintenance and supply of the works which shall be deemed to include
                        the co-ordination of works carried out by public utility companies and
                        other authorities, bodies or persons for or in connection with or
                        necessitated by the Assignment.

                  (b)   The Consultants shall recommend a strategy for site supervision and
                        submit a Quality Site Supervision Plan (QSSP) in line with the strategy



CE 20/2011 (GE)                                   31
                        of site supervision recommended, which shall include, but not be limited
                        to, the following details:

                        (i)    a detailed site supervision arrangement, including arrangements for
                               supervision of construction activities that are required to be carried
                               out outside the normal working hours of the site staff, supervision
                               of works related to preservation and protection of existing trees,
                               identification of unhealthy trees, landscape softworks, and
                               establishment works;

                        (ii)   a list of critical construction activities and structural elements that
                               require special attention together with the associated supervision
                               requirements for such items and, where appropriate the level of
                               supervision and the rank of staff who should perform the
                               supervision of such items and/or sign the Request for Inspection
                               Form (or a purposely made inspection form for a particular activity
                               or test);

                        (iii) arrangement for monthly inspection of establishment works to meet
                              the requirement of the contract specifications;

                        (iv) if necessary, any critical construction activities, structural elements
                             and particular aspects or details that should be noted by the
                             inspection officer on the Request for Inspection Form for future
                             reference; the list of critical construction activities that require
                             special attention shall include the relevant items of landscape
                             softworks, establishment works and tree preservation works given
                             in Appendix A of GEO Design Technical Guideline No. 15;

                        (v)    a guideline on the details of inspection to be recorded for specialist
                               works or critical elements such as landscape softworks,
                               establishment works and tree preservation works and the personnel
                               for overseeing the supervision of landscape softworks,
                               establishment works and tree preservation works shall be suitably
                               experienced (at least two years‟ site experience in horticulture,
                               arboriculture, landscape softworks and/or botany with proven
                               experience in plant identification);

                        (vi) in case it is envisaged that construction or fabrication works will be
                             carried out outside Hong Kong, formulation of supervision
                             requirements and inspection arrangement for such works. The
                             Consultants shall also prepare comprehensive guidelines to be
                             followed by the Resident Site Staff (RSS) who need to conduct
                             inspection outside Hong Kong. The guidelines shall include the
                             three minimum requirements as given in the Appendix E; and

                        (vii) checking for unauthorized occupation of private land by the
                              Contractor by reference to the land status plan of the site.

                  (c)   The Consultants shall provide training and refresher courses to the RSS
                        within 2 weeks after the recruitment of the RSS and in appropriate



CE 20/2011 (GE)                                    32
                        duration afterwards. The Consultants shall also identify special training
                        requirement regarding the supervision of critical construction activities
                        and critical structural elements and provide the necessary training to the
                        RSS. The Consultants shall submit the records of the first round
                        training to the DR for information and maintain the records for the
                        subsequent training for the DR‟s checking.

                  (d)   The Consultants shall be provided with free uniform for the RSS under the
                        works contracts. The Consultants shall ensure that RSS, except those
                        who are not involved in site work, such as office-based staff, or those
                        engaged in work requiring personal protective equipment which, in the
                        opinion of the Consultants, render the wearing of uniform unsuitable or
                        impractical, wear the uniform in carrying out their duties of administration
                        and site supervision of the works contracts.

                  (e)   At the commencement of works, the Consultants shall review the QSSP
                        and conduct regular reviews of the QSSP with the RSS subsequently, and
                        as the need arises, make necessary updating and modification in order to
                        suit the actual circumstances. The Consultants shall report in the monthly
                        progress report the status of implementing the QSSP and any major
                        modification to it as a result of the review. The Consultants shall submit
                        a revised QSSP to the DR if there is a major revision and as requested by
                        the DR.

                  (f)   The Consultants shall provide qualified supervision for the Works in
                        accordance with the requirements as stipulated in Appendix F.

                  (g)   The Consultants shall prepare monthly progress reports, including
                        progress photographs, and estimates of expenditure for the Works
                        Contract during progress of the works.

                  (h)   The Consultants shall report on the performance of the Contractors in the
                        format advised by the DR.

                  (i)   Where appropriate, the Consultants shall follow the procedures in the
                        CEDD Integrated Management System Documents for administration of
                        LPM Remeasurement Contracts in administering the Works Contract
                        under this Agreement.

                  (j)   The Consultants shall carry out all necessary checks to ensure that the
                        proposed methods for temporary works submitted by the Contractor do
                        not have a detrimental effect on the permanent works and are safe in
                        every aspect with reference to the relevant current Codes of Practice and
                        Standards.

                  (k)   The Consultants shall provide Head Office support and supervision for
                        the execution of the Works Contract, including appointment and control
                        of such RSS and other necessary specialist site supervision staff as may
                        be approved by the DR.




CE 20/2011 (GE)                                   33
                  (l)   The Consultants shall determine the need and arrange, as necessary, for
                        monitoring the stability of any of the catchments in the selected areas and
                        selected Government features by the Contractor during construction.

                  (m) The Consultants shall review regularly the design of the Works during
                      construction and prepare all additional designs, design amendments,
                      drawings, schedules, estimates and related documents necessary for the
                      satisfactory completion of the Works under the Works Contract.

                  (n)   The Consultants shall vet, assess and approve the Contractor‟s design
                        submissions and other proposals in accordance with the requirements of
                        the Works Contract.        For alternative designs submitted by the
                        Contractor, the Consultants shall also assess, make recommendations and
                        prepare supplementary agreement(s) documents for acceptance of the
                        alternative design by the Employer, where appropriate.

                  (o)   The Consultants shall advise on, arrange where necessary, and direct the
                        inspection and testing of materials and plant supplied for the Works
                        under the Works Contract.

                  (p)   The Consultants shall prepare information papers, replies to queries and
                        presentation materials, in either Chinese or English or both, to all
                        complainants, District Council, local organisations, Area Committees or
                        other interested parties from time to time as directed by the DR.

                  (q)   After substantial completion of the whole or part of the Works under the
                        Works Contract and within a period to be agreed by the DR before the
                        issue of the completion certificate, the Consultants shall arrange a joint
                        inspection with the DR and the representatives of the relevant
                        maintenance departments for the purpose of handing over the completed
                        works.

                  (r)   After completion of the whole or part of the Works under the Works
                        Contract and within a period to be agreed by the DR, the Consultants
                        shall prepare and deliver to the DR as-constructed drawings showing in
                        full details the completed hazard mitigation works, newly formed
                        Government man-made slope features, or modified existing Government
                        man-made slope features and the other associated works, together with
                        the Maintenance Manuals (in accordance with Geoguide 5: Guide to
                        Slope Maintenance and WBTC No. 9/2000) necessary for the future
                        maintenance, and where appropriate the documents stipulated in GEO
                        Design Technical Guideline No. 13, which are necessary for the
                        handover and future maintenance of the completed works for the
                        Government portions and any defaulted private portions. To facilitate
                        the smooth handover of completed landscape softworks to maintenance
                        departments, the Consultants shall follow the guidelines given in CEDD
                        Landscape Guidance Note No. 2/2007. For handover of landscape
                        softworks to Highways Department (HyD), the Consultants shall follow
                        the latest requirements stipulated in the “Requirements for Handover of
                        Vegetation to Highways Department” as posted in HyD‟s website.




CE 20/2011 (GE)                                   34
                  (s)   Where appropriate, the Consultants shall arrange for registration and/or
                        updating of all the registrable hazard mitigation measures and man-made
                        features constructed or modified under the Assignment in accordance
                        with WBTC No. 9/2000, including disturbed terrain features of landslide
                        scars with completed hazard mitigation works.

                  (t)   The Consultants shall arrange for the application for GEO Checking
                        Certificate for Slopes and Retaining Walls in accordance with ETWB
                        TC(W) No. 20/2004 for all the hazard mitigation and upgrading works
                        designed and constructed, and for all catchments found to be requiring no
                        hazard mitigation and all man-made features found to be up to standard
                        under the Assignment. If a selected Government feature has been, or
                        ought to have been, re-classified and re-numbered in accordance with
                        Clause 6.2(ii)(o), the Consultants shall adopt the re-classified feature
                        number in the application for the GEO Checking Certificate and the
                        documents stipulated in sub-clause (r) above.

                  (u)   The Consultants shall review the adequacy of design assumptions and the
                        performance of the landslip prevention and mitigation works (in
                        accordance with GEO Technical Guidance Note No. 2) within the
                        Maintenance Period of the Works Contract, especially during and after
                        periods of heavy rainfall, and shall report on the findings or observations
                        and recommend the necessary follow-up actions to the DR.

                  (v)   The Consultants shall deal with claims, negotiate rates for variations and
                        issue variations orders in connection with the Works Contract, settle the
                        final account for payment to the Contractor and assist the Employer in
                        settling disputes between the Employer and the Contractor except
                        mediation, litigation and arbitration.

                  (w) The Consultants shall prepare regular returns on the information
                      associated with the Works in the Works Contract, including those related
                      to site safety, environmental monitoring and auditing, employment of
                      qualified and intermediate tradesmen, construction and demolition
                      (C&D) Materials Management, Trip Tickets, site cleanliness and
                      hygiene, prevention of mosquito breeding, greening programme,
                      compliance with conditions of XPs. The Consultants shall also prepare
                      ad-hoc returns on the information associated with the Works in the
                      Works Contract upon request by the DR.

                  (x)   The Consultants shall carry out regular environmental audits, with details
                        of implementation agreed with the DR, for the Works Contract in
                        accordance with requirements under the CEDD Integrated Management
                        System Documents, and submit to the DR the records relating to the
                        environmental audits within 1 month of undertaking the environmental
                        audit.

                  (y)   The Consultants shall adopt the measures given under Section 3 of GEO
                        Design Technical Guideline No. 17.




CE 20/2011 (GE)                                  35
       (ix)       Stage 2 Studies for the Selected Private Features

                  (a)   Upon the DR‟s instruction, the Consultants shall undertake detailed desk
                        studies using an integrated approach, including search and study of
                        background data from Government‟s current and archive files and
                        records (e.g. records in Buildings Department, GEO District Divisions
                        and Planning Division, Geotechnical Information Unit of the Civil
                        Engineering Library, maps, drawings, reports and relevant documents in
                        Government‟s archives, survey of cross-sections and, where considered
                        necessary, API, together with a detailed site inspection and geotechnical
                        stability assessment for up to 3 selected private features leading to the
                        production of a detailed report for each feature giving recommendations
                        on the need for statutory action or otherwise. In general, GI works will
                        not be carried out for these studies.

                  (b)   Where a lot has been divided into sub-sections or there is uncertainty
                        regarding the demarcation of MR, the Consultants shall be responsible
                        for surveying the position of relevant boundaries with respect to the
                        features in question and reviewing the land lease conditions. The
                        Consultants shall liaise with CBS/SS of the Buildings Department to
                        ensure that matters relating to demarcation and assignment of MR are
                        determined to the satisfaction of the Buildings Department, prior to
                        making recommendations for statutory action. Should this necessitate
                        revisions to the SIMAR results, the Consultants shall submit all relevant
                        information to substantiate the proposed revisions to the DR to initiate
                        review of the SIMAR results. Unless instructed otherwise by the DR,
                        the Consultants shall make recommendations for statutory action only
                        after SIMAR has completed such review on the demarcation and
                        assignment of MR.

                  (c)   The Consultants shall prepare and submit, for the DR's approval, a
                        recommendation paper to the Building Authority for the service of a
                        Statutory Order under Buildings Ordinance Section 27A on any private
                        feature for which the stability assessment indicates prima facie evidence
                        that the feature is „dangerous‟ or „liable to become dangerous‟ in
                        accordance with GEO Circular No. 24. Where the private feature is
                        located on Government land held under STT or GLL and the MR of the
                        feature with respect to upgrading and improvement rests with the tenants
                        or licensees, the Consultants shall prepare and submit to the DR for
                        approval a draft warning letter to the relevant District Lands Office for
                        issue to the tenants or licensees.

                  (d)   The Consultants shall attend meetings with the GEO and, if required,
                        other relevant parties to answer queries or appeals, etc. pertinent to the
                        submitted papers or the Stage 2 Reports, if so directed by the DR.

                  (e)   The Consultants shall check the effect of existing utilities within the
                        vicinity of the features and take due consideration of the utilities in their
                        stability assessment.




CE 20/2011 (GE)                                   36
                  (f)   The Consultants shall carry out survey work, including vegetation
                        clearance and scaffolding access, demarcation of the lot boundary in case
                        of the feature lying within private lots as required, for each selected
                        private feature. The Consultants shall submit the survey specification
                        and details of the surveyors engaged to the DR for approval.

                  (g)   The Consultants shall carry out the administrative and technical activities
                        required for accomplishing the Stage 2 Studies in accordance with CEDD
                        Operation Procedures OP-16.

                  (h)   The remuneration of the Consultants‟ fee for the services performed in
                        respect of the Stage 2 Studies for up to 3 selected private features
                        provided above shall be additional Services in accordance with Clause 5
                        of the Schedule of Fees.

       (x)        Excavation Permit

                  (a)   The Consultants shall provide necessary assistance to the Employer to
                        obtain access permission, to apply for Simplified Temporary Land
                        Allocation (STLA) from District Lands Officer (DLO) or register,
                        coordinate and apply for Excavation Permit (XP) from the HyD, where
                        appropriate, for carrying out the site inspection, surveying and GI works
                        and the Works under the Assignment. The Consultants shall allow
                        sufficient time in advance of the target date of tendering of the GI SOR
                        Contract and the Works Contract for the application. The term
                        “Contractor” under Clause 6.2(x) of the Brief shall include the Contractor
                        for the GI SOR Contract and the Contractor for the Works Contract under
                        this Assignment. The term “Contract” under Clause 6.2(x) of the Brief
                        shall include the GI SOR Contract and the Works Contract under this
                        Assignment.

                  (b)   The Consultants shall follow the procedures stipulated in CEDD‟s
                        Guideline on Administration Procedures for Excavations in Unleased
                        Government Lands under the Land (Miscellaneous Provisions)
                        Ordinance (Cap. 28) (LMPO), which makes reference to HyD‟s
                        Excavation Permit Processing Manual (XPPM) for “Streets Excavations”,
                        Lands Administration Office Technical Circular Nos. 737 & 737A and
                        Instruction Section C-5 on LandsD‟s Excavation Permit for “Non-Street
                        Excavations” (e.g. on unleased Government lands). The Consultants
                        shall carry out pre-registration and registration of the works in HyD‟s
                        Excavation Permit Management System (XPMS), co-ordination,
                        submission of Temporary Traffic Management (TTM)/Lighting, Signing
                        and Guarding (LSG) proposals to Transport Department/Hong Kong
                        Police Force, assessment of permit period, etc. If required by the relevant
                        authorities, the Consultants shall carry out Traffic Impact Assessment
                        (TIA) relating to the application. The remuneration of the Consultants‟
                        fee for the services performed in respect of TIA shall be additional
                        Services in accordance with Clause 5 of the Schedule of Fees. The
                        Consultants shall provide support to the DR in the submission of
                        XP/STLA applications, extension of applications, making advance
                        notification of commencement of works and notification of completion of


CE 20/2011 (GE)                                  37
                        works, monitoring of the Contractor‟s performance in complying with
                        the requirements during the works, etc. The Consultants shall assist the
                        DR in resolving any conflict cases, liaison with the relevant authorities
                        and submission of any necessary documents such as TIA in relation to
                        the application for XPs or the STLA.

                  (c)   The Consultants shall nominate a professional acceptable to the
                        Employer to be named as the contact person of the Employer in
                        applications for XPs and, where applicable, emergency XPs pursuant to
                        the requirements of the LMPO.

                  (d)   The Consultants shall carry out all duties imposed upon the Employer
                        under the LMPO or under the conditions of the XPs and, where
                        applicable, emergency XPs in so far as such duties have not been
                        imposed on the Contractor under the Ordinance or under the Contract.

                  (e)   Notwithstanding sub-clause (d) above, the Consultants shall not be liable
                        to the Employer in respect of obligations stipulated under the following
                        conditions of the XPs and, where applicable, emergency XPs:

                        (i) the condition stipulated in the XPs and, where applicable, the
                            emergency XPs relating to the obligation and liability of the
                            Permittee to indemnify the Government against all losses and claims
                            for injury or damage to any person or property, nuisance, disruption
                            or interference whatsoever which may arise out of or in consequence
                            of the work of the Permittee, and against all claims, demands,
                            proceedings, damages, costs, charges or expenses whatsoever in
                            respect thereof or in relation thereto, and

                        (ii) the condition stipulated in the XPs and, where applicable, emergency
                             XPs relating to the obligation and liability of the Permittee to make
                             good or pay for any works as a result of or in consequence of the
                             work of the Permittee.

                  (f)   Sub-clause (e) above is without prejudice to Clause 22 of the General
                        Conditions of Employment.

                  (g)   The Consultants shall ensure that the Contractor complies with the permit
                        conditions imposed by the Authority under the LMPO, including those
                        conditions stipulated in the XPs and, where applicable, emergency XPs
                        to be observed by the Nominated Permittee or by both the Permittee and
                        the Nominated Permittee and those stipulated in the XPs and, where
                        applicable, emergency XPs to be observed by the Permittee but which the
                        Contractor is required to comply with under the Contract.

                  (h)   In respect of permit conditions which are stipulated in the XPs and,
                        where applicable, emergency XPs to be complied with by the Permittee
                        but which are required to be complied with by the Contractor under the
                        Contract, if notwithstanding sub-clause (g) above the Contractor has
                        failed to comply with these conditions, the Consultants shall take such
                        actions so as to ensure that these conditions are complied with by the



CE 20/2011 (GE)                                  38
                        Employer in his capacity as the Permittee irrespective of whether these
                        actions are required to be carried out by the Contractor under the
                        Contract.

                  (i)   Sub-clauses (c) to (h) above shall apply only with respect to excavation
                        in a street maintained by the HyD that requires XPs and, where
                        applicable, emergency XPs under the LMPO for execution of the GI
                        works or the Works.

                  (j)   For all the works under the GI SOR Contract and the Works Contract
                        administered by the Consultants, the Consultants shall ensure that a
                        competent person is engaged to supervise the excavation works on behalf
                        of the Employer, maintain a documented system for supervising the
                        excavation works and maintain a documented system to ensure that the
                        Contractor complies with his duties in relation to excavation works.
                        The attention of the Consultants is drawn to sections 10T(5) and (6) of
                        the LMPO.



       (xi)       Environmental Impact Assessment

                  (a)   The Consultants shall liaise with the Environmental Protection
                        Department (EPD) regarding confirmation of whether any of the
                        proposed GI works, the proposed options of landslip prevention and
                        mitigation works for any of the Study Areas, selected Government
                        features is regarded as a designated project under the Environmental
                        Impact Assessment (EIA) Ordinance. The Agriculture, Fisheries and
                        Conservation Department (AFCD) may request an ecological survey for
                        their comments to EPD on the applicability of the EIA Ordinance for
                        works partly or wholly within existing or gazetted proposed country park.
                        The remuneration of the Consultants‟ fee for the services performed in
                        respect of the ecological survey required for EPD‟s confirmation shall be
                        included under the Lump Sum fee.

                  (b)   For any GI works or Works classified as designated projects under the
                        EIA Ordinance, the Consultants shall carry out the following:

                        (i)    prepare a project profile as set out in the Technical Memorandum
                               on the Environmental Impact Assessment Process (under EIA
                               Ordinance S16), and advise and assist the Employer to apply to the
                               Director of Environmental Protection (DEP) in accordance with the
                               EIA Ordinance for an EIA study brief or for approval to apply
                               directly for an Environmental Permit;

                        (ii)   conduct an EIA study and prepare an EIA report in accordance with
                               the EIA study brief issued by the DEP in accordance with the EIA
                               Ordinance, and advise and assist the Employer in obtaining
                               approval for the EIA report pursuant to the EIA Ordinance,
                               including undertaking the necessary public consultation and
                               presentation to the Advisory Council on the Environment;



CE 20/2011 (GE)                                   39
                        (iii) advise and assist the Employer in obtaining Environmental Permits
                              for the Employer for carrying out the GI works and constructing
                              the landslip prevention and mitigation works in accordance with
                              the EIA Ordinance; and

                        (iv) liaise with the DEP or his representative to obtain variations of
                             Environmental Permits for the Employer in accordance with the
                             EIA Ordinance should there be any changes to the GI works or
                             landslip prevention and mitigation works, or to the environmental
                             impact of the above works that would give rise to a need for
                             variation of conditions of the Environmental Permits. Where it is
                             required by the DEP to submit an EIA report for the variations
                             sought and the DR so instructs, the Consultants shall conduct an
                             EIA study and prepare an EIA report for the variations sought in
                             accordance with the EIA Ordinance.

                  (c)   For the Works, the remuneration of the Consultants‟ fee for the services
                        performed in respect of EIA under sub-clause (b) above shall be
                        additional Services in accordance with Clause 5 of the Schedule of Fees.

                  (d)   For the GI works, the Consultants‟ fee for the services performed in
                        respect of EIA under sub-clause (b) above shall be included in the Lump
                        Sum fee.

                  (e)   Should the proposed GI works or Works not be classified as designated
                        projects under the EIA Ordinance, the Consultants shall observe and
                        adopt the appropriate measures in the detailed design with respect to the
                        potential environmental impacts in accordance with the ETWB TC(W)
                        No. 13/2003, the relevant guidelines issued by the EPD and the CEDD
                        Integrated Management System Documents.

       (xii)      Heritage Impact Assessment

                  (a)   The Consultants shall, in accordance with DEVB TCW No. 6/2009,
                        assess whether there are any heritage sites being affected by any of the
                        GI works and the Works and advise the DR of the findings, with the
                        necessary records of checking and substantiation, and whether
                        submission to the AMO of the Leisure & Cultural Services Department is
                        necessary. Upon DR‟s agreement that submission to the AMO is
                        necessary, the Consultants shall prepare the submission and follow up
                        with AMO on the assessment.

                  (b)   For any GI works or Works that are confirmed by the AMO as requiring
                        Heritage Impact Assessment (HIA), the Consultants shall carry out the
                        following in accordance with DEVB TCW No. 6/2009:

                        (i) submit a proposed Study Brief to agree with the AMO on the scope
                            of the HIA;

                        (ii) conduct the HIA for the proposed GI works or Works in accordance
                             with the agreed Study Brief, which shall include, inter alia,



CE 20/2011 (GE)                                  40
                            conducting public consultation on the anticipated impacts of the
                            proposed GI works or Works on the heritage sites; and

                        (iii) incorporate the recommended mitigation measures in the HIA and
                              the relevant conditions and requirements of the AMO in the detailed
                              design and tender documents for the GI works and the Works.

                  (c)   The remuneration of the Consultants‟ fee for the services performed in
                        respect of HIA under sub-clause (b) above shall be additional Services in
                        accordance with Clause 5 of the Schedule of Fees.

       (xiii) Other Associated Services

                  (a)   The Consultants shall comply with all current Circulars, Instructions,
                        Standards, Guides, Manuals and Technical Memoranda published by the
                        Government of the Hong Kong Special Administrative Region, including
                        but not being limited to those specified in Clause 10 of this Brief, which
                        are relevant to the carrying out of the Assignment and as directed by the
                        DR. In the discharge of their duties, the Consultants shall follow the
                        latest procedures stipulated in the Integrated Management System of the
                        CEDD.

                  (b)   The Consultants shall provide all necessary assistance and input to the
                        DR for compliance with the appropriate Statutory Regulations,
                        Government procedures, Instructions and Circulars for implementation of
                        the Assignment, and shall assist the DR in answering queries on the
                        Assignment. The Consultants shall draw to the attention of the DR the
                        need to consider any legal implications and consequences arising out of
                        or in relation to the implementation of the Assignment.

                  (c)   The Consultants shall provide all relevant information relating to the
                        Assignment as may from time to time be required by the DR.

                  (d)   The Consultants shall identify, consult, liaise, co-ordinate, respond to
                        enquiries and/or complaints and correspond directly with all relevant
                        Government offices, utilities companies, transport operators,
                        organisations, authorities, public or private bodies and/or individuals,
                        consultants/agencies, contractors and developers on all matters that may
                        be related to the implementation of the Assignment.                  Any
                        correspondence, notes or minutes arising from liaison with these parties
                        shall be copied to the DR. Any problems identified in the consultation,
                        liaison and co-ordination that may affect, or be affected by, the
                        Assignment shall be promptly brought to the attention of the DR together
                        with the Consultants‟ recommendation on how to resolve the problems.

                  (e)   During the Assignment, the Consultants shall take cognizance of and
                        liaise closely with the relevant parties regarding the interface with other
                        public works projects, developments undertaken by private sectors and
                        public utility installation by utility undertakers.




CE 20/2011 (GE)                                  41
                  (f)   The Consultants shall prepare all the reports according to a standard and
                        format approved by the DR. The Consultants shall ensure that all
                        geotechnical submissions, including Stage 2 Reports, Stage 2(G) Reports,
                        Stage 2(H) Reports, Stage 3 Reports, Stage 3(H) Reports and the related
                        supplementary reports, are acceptable to the relevant GEO District
                        Divisions.

                  (g)   The Consultants shall ensure that all geotechnical submissions are
                        submitted to the GEO for checking in accordance with the ETWB TC(W)
                        No. 29/2002 and the GEO checking arrangement prevailing at that time.
                        A list of constituents that should be included in the geotechnical
                        submissions is given in Appendix 4.8 of the Project Administration
                        Handbook (PAH) for Civil Engineering Works.

                  (h)   If works designed by the Consultants are entrusted to other parties for
                        contract documentation, administration and site supervision purposes, the
                        Consultants shall also be responsible for preparing and submitting to the
                        GEO for comments and agreements the relevant design calculations,
                        drawings, specifications, bills of quantities and other documents where
                        appropriate. The Consultants will be required to answer queries raised
                        on design of the entrustment works and make design amendments, if
                        required, for proper execution of these works until completion, assist in
                        evaluation of offers made by the tenderers for, and make
                        recommendations when so required during the tender assessment of the
                        entrusted works.

                  (i)   If works designed by others are to be entrusted to the Consultants via the
                        Employer for contract documentation, administration and site supervision
                        purposes, the Consultants shall liaise with the original designers to satisfy
                        themselves in all aspects with the feasibility, adequacy and
                        constructability of the design of the entrustment works before
                        incorporating the same in the Assignment.

                  (j)   The Consultants shall regularly check with all relevant Government
                        departments, District Lands Offices, and GEO District Divisions, and
                        advise the DR where necessary, whether there are any sales programme,
                        development proposals, landslip prevention and mitigation works and
                        maintenance works, change of lease conditions of the private lots,
                        tenancy conditions of Short Terms Tenancies (STTs) and licence
                        conditions of Government Land Licences (GLLs), and termination of
                        STTs or GLLs, within or in the vicinity of the Study Areas that may
                        affect the selection of catchments and Government features and/or
                        implementation of the Works under the Assignment.

                  (k)   The Consultants shall carry out six-monthly site safety audits for the GI
                        SOR Contract and the Works Contract.             Within one month of
                        undertaking the safety audits, the Consultants shall submit to the DR all
                        records relating to the audits for the GI SOR Contract and the Works
                        Contract. Programmes for follow-up audits shall be submitted for the
                        DR‟s agreement as necessary.




CE 20/2011 (GE)                                   42
                  (l)   Within 2 months after completion of each of the GI SOR Contract and
                        the Works Contract, the Consultants shall prepare and submit a report
                        summarizing the results of all site safety audits carried out by the
                        Consultants and/or the DR for the Contracts. Such report shall identify
                        commonly recurring problems and suggest reasons why partial
                        compliance or non-compliance of audit items has occurred.

                  (m) The Consultants shall liaise and assist in negotiation with the relevant
                      parties for any reprovisioning works that may be required as a result of
                      the Assignment.

                  (n)   The Consultants shall identify public filling sites and obtain agreement
                        from relevant Government departments for disposal of the C&D
                        materials to be generated from the GI SOR Contract and the Works
                        Contract in accordance with Chapter 4 of the PAH for Civil Engineering
                        Works (2008 Edition). The Consultants shall identify the types and
                        estimate the amount of C&D materials, and shall consider and
                        recommend measures to be taken to minimise the generation and
                        maximise the reuse/recycling of the C&D materials. Agreement from
                        relevant Government departments including the Public Fill Committee
                        and EPD on the locations of the public filling facilities and landfills for
                        the disposal of the C&D materials shall be obtained.


7.     Programme of Implementation

7.1    The Agreement will last for 76 months (which include the period for design and
       construction of the Works, Establishment Works, Maintenance Period for the Works
       Contract and finalisation of accounts). The Consultants shall endeavour to ensure
       that the Assignment is carried out in accordance with the Programme and shall submit
       regular programme reviews as part of the progress reports referred to in Clause 8 of
       this Brief.

       The due date for commencement of the Agreement is XXX October 2011.

7.2    The key items of work shall be substantially completed by the following time limits:

       (i)         Submission of Quality Plan for the Assignment as specified in Clause 11.4 -
                   2 weeks after commencement of the Agreement;

       (ii)        Completion of checking of future development as specified in Clause
                   6.2(ii)(a) – 2 months after commencement of the Agreement (a project
                   Milestone and key date);

       (iii)       Completion of data collection for the 50 assigned features in Appendix A and
                   all registered and registrable man-made features within and straddling across
                   the 5 Study Areas and submission of a report, the list of ranked features and
                   other relevant information as specified in Clause 6.2(ii)(k) - 3 months after
                   commencement of the Agreement (a project Milestone and key date);




CE 20/2011 (GE)                                  43
       (iv)       Submission of draft tender documents for the GI SOR Contract - 4 months
                  after commencement of the Agreement (a project Milestone and key date);

       (v)        Completion of final tender documents for the GI SOR Contract - 5 months
                  after commencement of the Agreement (a project Milestone and key date);

       (vi)       Submission of draft tender assessment report for the GI SOR Contract -
                  2 weeks after the closing date for receipt of tenders for the Contract;

       (vii)      Submission of final tender assessment report for the GI SOR Contract -
                  1 week upon agreement of the draft tender assessment report by the DR;

       (viii)     Submission of a working paper on desk study for the Stage 2(H) studies for
                  all Study Areas referred to in Clause 6.2(i)(c) - 6 months after
                  commencement of the Agreement (a project Milestone and key date);

       (ix)       Completion of data collection for the related features and submission of a
                  report and the updated lists of ranked features as specified in Clauses 6.2(ii)(l)
                  and (m) - 7 months after commencement of the Agreement (a project
                  Milestone and key date);

       (x)        Award of the GI SOR Contract - 8 months after commencement of the
                  Agreement (a project Milestone and key date);

       (xi)       Acceptance of the working paper on desk study for the Stage 2(H) studies for
                  all Study Areas - 9 months after commencement of the Agreement (a project
                  Milestone and key date);

       (xii)      Acceptance of all reports on data collection and submission of the data files
                  containing slope data collected for the features to the Slope Safety Division of
                  the GEO as specified in Clause 6.2(ii)(n) for uploading onto the Slope
                  Information System - 10 months after commencement of the Agreement (a
                  project Milestone and key date);

       (xiii)     Submission of draft Stage 2(H) Reports for 2 Study Areas - 11 months after
                  commencement of the Agreement (a project Milestone and key date);

       (xiv)      Completion of design option assessment for 5 selected Government features -
                  12 months after commencement of the Agreement (a project Milestone and
                  key date);

       (xv)       Submission of final Stage 2(H) Report for 1 Study Area - 13 months after
                  commencement of the Agreement (a project Milestone and key date);

       (xvi)      Submission of Stage 3 Reports for 5 selected Government features - 14
                  months after commencement of the Agreement (a project Milestone and key
                  date);

       (xvii)     Submission of final Stage 2(H) Report for a cumulative total of 2 Study Areas
                  - 15 months after commencement of the Agreement (a project Milestone and
                  key date);




CE 20/2011 (GE)                                  44
       (xviii)    Completion of design option assessment for all the (up to 10) selected
                  Government features - 16 months after commencement of the Agreement (a
                  project Milestone and key date);

       (xix)      Acceptance of final Stage 2(H) Reports for 2 Study Areas - 17 months after
                  commencement of the Agreement (a project Milestone and key date);

       (xx)       Submission of Stage 3 Reports for all the (up to 10) selected Government
                  features - 18 months after commencement of the Agreement (a project
                  Milestone and key date);

       (xxi)      Submission of Stage 3(H) Reports for all the catchments in all the selected
                  areas - 19 months after commencement of the Agreement (a project Milestone
                  and key date);

       (xxii)     Acceptance of Stage 3 Reports for all (up to 10) the selected Government
                  features - 20 months after commencement of the Agreement (a project
                  Milestone and key date);

       (xxiii)    Submission of draft Stage 2(H) Reports for all the 5 Study Areas – 21 months
                  after commencement of the Agreement (a project Milestone and key date);

       (xxiv)     Completion of draft tender documents for the Works Contract - 22 months
                  after commencement of the Agreement (a project Milestone and key date);

       (xxv)      Acceptance of Stage 3(H) Reports for all the catchments in all the selected
                  areas - 23 months after commencement of the Agreement (a project Milestone
                  and key date);

       (xxvi)     Submission of final Stage 2(H) Reports for all the Study Areas - 24 months
                  after commencement of the Agreement (a project Milestone and key date);

       (xxvii) Submission of draft QSSP - 24 months after commencement of the
               Agreement;

       (xxviii) Completion of final tender documents for the Works Contract - 25 months
                after commencement of the Agreement (a project Milestone and key date);

       (xxix)     Submission of final QSSP - 25 months after commencement of the
                  Agreement;

       (xxx)      Acceptance of final QSSP - 27 months after commencement of the
                  Agreement;

       (xxxi)     Submission of draft tender assessment report for the Works Contract - 3
                  weeks after the closing date for receipt of tenders for the Contract;

       (xxxii) Submission of final tender assessment report for the Works Contract - 1 week
               upon agreement of the draft tender assessment report by the DR;

       (xxxiii) Acceptance of final Stage 2(H) Reports for all the Study Areas - 29 months
                after commencement of the Agreement (a project Milestone and key date);



CE 20/2011 (GE)                                45
       (xxxiv) Award of the Works Contract - 30 months after commencement of the
               Agreement (a project Milestone and key date);

       (xxxv) Supervision of GI and laboratory works - for the period of the GI SOR
              Contract which must be agreed with the DR and will be in the order of 18
              months, plus any extension of time granted by the Engineer and a 1-month
              maintenance period after completion of the GI works. The Consultants shall
              act as the Engineer for the Contract;

       (xxxvi) Completion of Stage 2 Studies for the private features including submission
               of the recommendation paper, together with the plan referred to in the
               recommendation paper and a memo to the Buildings Department, for each
               selected private feature requiring statutory action, final Stage 2 Reports and
               completed forms as stipulated in the CEDD Integrated Management System
               where applicable - 8 months after directive is given by the DR on the list of
               private features requiring Stage 2 Studies;

       (xxxvii) Submission of final Stage 2(G) Reports - 3 months after the DR‟s
                confirmation of the downgrading of a Stage 3 study to Stage 2(G) Study;

       (xxxviii) Submission of the landscape design to the Vetting Committee on Slope
                 Appearance - 2 months before the submission of the final Stage 3 Report for
                 the selected Government feature and final Stage 3(H) Report for the
                 catchment;

       (xxxix) Supervision of construction of the Works - for the period of the Works
               Contract excluding Establishment works which must be agreed with the DR
               and will be in the order of 30 months plus any extension of time granted by
               the Engineer and a 12-month maintenance period after completion of the
               Works. The Consultants shall act as the Engineer for the Works Contract;

       (xl)       Submission of records of the first round training for the RSS as specified in
                  Clause 6.2(viii)(c) - 1 month after recruitment of the concerned RSS;

       (xli)      Submission of records relating to the regular environmental audits for the
                  Contract as specified in Clause 6.2(viii)(w) - within 1 month of undertaking
                  the environmental audit;

       (xlii)     Submission of all records relating to the six-monthly site safety audits for the
                  Contract as specified in Clause 6.2(xiii)(k) - within 1 month of undertaking
                  the safety audit;

       (xliii)    Submission of summary reports on site safety audits as specified in Clause
                  6.2(xiii)(l) - within 2 months after completion of the Contract, excluding
                  Establishment Works;

       (xliv)     Submission of the as-constructed drawings and Maintenance Manuals for
                  each of the selected Government features upgraded and mitigation works
                  constructed - 4 months after completion of the respective Works, excluding
                  Establishment Works;




CE 20/2011 (GE)                                 46
       (xlv)       Acceptance of the as-constructed drawings and Maintenance Manuals for
                   each of the selected Government features upgraded and mitigation works
                   constructed - 5 months after completion of the Works, excluding
                   Establishment Works;

       (xlvi)      Submission of the as-constructed drawings and Maintenance Manuals for all
                   the selected Government features upgraded and mitigation works constructed
                   under the Assignment - 64 months after commencement of the Agreement (a
                   project Milestone and key date); and

       (xlvii)     Acceptance of the as-constructed drawings and Maintenance Manuals for all
                   the selected Government features upgraded and mitigation works constructed
                   under the Assignment - 68 months after commencement of the Agreement (a
                   project Milestone and key date).

7.3    Pursuant to Clause 26(B) of the General Conditions of Employment, the Consultants
       shall submit the draft programme and revised draft programme and the DR shall agree
       or instruct, within the following periods:

       Submission of the draft programme                :     :
                                                            Within 2 weeks of the date of
                                                            commencement of the Agreement

       Agreement of the draft programme or           :        :
                                                            Within 2 weeks from receipt of
       otherwise issue an instruction for submission        the draft programme
       of the revised draft programme

       Submission of revised draft programme            :     :
                                                            Within 2 weeks from receipt of
                                                            the instruction for submission

7.4    The draft programme and revised draft programmes shall detail the activities to be
       carried out, target dates for particular tasks and any decision dates that may be
       required for the uninterrupted progress of the Assignment. The Consultants shall
       discuss with the DR during the above periods to agree the timing for submission of
       reports, other documents and plans for each of the main elements of the Assignment,
       for inclusion in the draft programme and revised draft programme. The draft
       programme or the revised draft programme accepted by the DR shall be the agreed
       Programme.

7.5    The Programme shall indicate all elements of the Project including entrusted works
       which have been directed by the DR. The critical path(s) shall be clearly highlighted
       in the Programme. The Programme shall be prepared and reviewed regularly taking
       into account all factors affecting the Assignment, such as engineering, planning issues,
       land requirements, interfaces with other projects/parties, administrative procedures
       and legal procedures.

7.6    The key dates to be proposed in the programme referred to in Clause 7.3 above shall
       include, in conjunction with the dates given in Clause 7.2 above, but not be limited to,
       the following:

       (i)        submission of the Quality Plan




CE 20/2011 (GE)                                    47
       (ii)       completion of data collection for the 50 assigned features in Appendix A and
                  all registered and registrable man-made features within and straddling across
                  the 5 Study Areas

       (iii)      completion of the data collection and ranking of the 20 related features

       (iv)       completion of desk studies for the Study Areas

       (v)        completion of field mapping for the Study Areas

       (vi)       selection of features for Stage 3 study

       (vii)      submission of the Stage 2(H), Stage 3(H) and Stage 3 reports and option
                  assessment reports

       (viii) target date of clarification with EPD on the requirements for the proposed GI
              works and the options of landslip prevention and mitigation works

       (ix)       confirmation with EPD on whether the GI works and the whole or part of the
                  Works are classified as designated projects under the EIA Ordinance

       (x)        target date of completion of the EIA, and the subsequent key activities leading
                  to obtaining the Environmental Permit from EPD

       (xi)       target date of assessment, and if necessary, confirmation with the AMO, on
                  whether there are any heritage sites within or in the vicinity of the GI works
                  and landslip prevention and mitigation works

       (xii)      target date of completion of the HIA, and the subsequent key activities leading
                  to obtaining approval from AMO

       (xiii) completion of topographical survey

       (xiv) completion of landscape design packages

       (xv)       completion of tree survey and assessment

       (xvi) completion of tree removal application

       (xvii) completion of GI and laboratory testing

       (xviii) submission of the report for cost estimate of the GI and laboratory works

       (xix) submission of the report for cost estimate of the Works

       (xx)       target dates for obtaining STLA from District Lands Offices and/or XP from
                  the HyD for carrying out the GI works and the Works

       (xxi) completion of tender documents for the GI SOR Contract and the Works
             Contract

       (xxii) submission of the QSSP for the Works Contract




CE 20/2011 (GE)                                   48
        (xxiii) award of the GI SOR Contract and the Works Contract

        (xxiv) submission of the report on summary of results of all site safety audits

        (xxv) submission of records on environmental audits

        (xxvi) finalisation of the accounts of the GI SOR Contract and Works Contract

        (xxvii) submission of as-constructed drawings and Maintenance Manuals


8.    Progress Reports

        The Consultants shall submit a brief report to the DR each month, giving details of the
        progress made during the previous month on each Study Area, catchments and
        man-made features included in the Assignment, together with an updated progress
        chart and the agreed programme. The report shall highlight any problems relating to
        progress, expenditure, complaints, site accidents, adverse comments from audit
        reports, etc. and propose/record remedial or follow-up actions. The content and form
        of such reports shall be subject to the approval of the DR. In addition, a financial
        statement which includes a forecast of the monthly expenditure for the remaining
        work under the Agreement, shall be submitted monthly with the progress report in
        accordance with Clause 9 of this Brief. The reporting intervals may be adjusted after
        the completion of the Works under the Contract (excluding Establishment Works) as
        agreed by the DR.


9.    Financial Management

9.1     At monthly intervals or at such other intervals as the DR may require, the Consultants
        shall submit a report on the current and forecast expenditure for the Assignment and
        the fees due to the Consultants, in a form to be agreed by the DR.

9.2     The Consultants shall closely monitor progress and expenditure on any expenses items
        or contracts, and be alert to the possibility of the approved budgetary expenditure or
        contract sum being exceeded. They shall advise the DR immediately if there is any
        likelihood of the approved sums being exceeded. To ensure sufficient time to obtain
        the necessary authorities and secure additional funds, the Consultants shall give the
        DR at least four months‟ notice in writing of the need to increase the approved
        contract sum to meet contractual payments and shall provide the supporting
        information, except that if the need cannot be foreseen so far ahead, then the
        Consultants shall give as much notice as is possible under the circumstances. The
        following information shall be provided:

        (i)       full details of the proposed net increase, broken down into the following
                  categories:

                  (a)   price fluctuation payment under the contract.       An arithmetical
                        derivation based on the projected percentage and the estimated final
                        effective value of work done is required;




CE 20/2011 (GE)                                49
                  (b)   additional works and savings arising from the bills of quantities items
                        and variation orders. Reasons shall be given for increases and
                        decreases in the earlier estimates; and

                  (c)   claims from the Contractors. These shall be the Consultants‟ estimates
                        of the amounts which will be certified for payment.

       (ii)       an assessment of increase in consultancy fees and site staff costs if the contract
                  period is likely to be extended or additional site staff are required; and

       (iii)      a revised projected monthly cash flow pattern of contract payments,
                  consultancy fees and site costs.


10. Standards and Specifications

10.1   The Consultants shall, in the design of the works and preparation of reports, adopt the
       following standards/guidance documents and their amendments as promulgated from
       time to time by GEO:

              Administrative Report No. AR 3/83 - Requirements for the Presentation of GCO
               Reports, published by the Geotechnical Control Office, Civil Engineering
               Department, Hong Kong
              Building (Construction) Regulations 1990
              Buildings Ordinance (Cap. 123)
              CEDD Landscape Guidance Note No. 2/2007: Guidelines to Facilitate Smooth
               Handover of Completed Landscape Softworks to Maintenance Departments
              CEDD Guideline on Administration Procedures for Excavations in Unleased
               Government Land under the Land (Miscellaneous Provisions) Ordinance
               (Cap. 28)
              CEDD Standard Drawings, published by the Civil Engineering and Development
               Department, Hong Kong, as may be revised by the Landslip Preventive
               Measures Divisions 2 & 3 of the Geotechnical Engineering Office
              Code of Practice on Inspection & Maintenance of Water-carrying Services
               Affecting Slopes (Second Edition 2006)
              Construction Site Safety Manual (CSSM)
              Contractor Management Handbook (CMH)
              EACSB Handbook and relevant EACSB Circulars
              GEO Design Technical Guideline No. 13: Information required by Highways
               Department in association with Handover of Vegetation on Highways SIMAR
               Slopes
              GEO Design Technical Guideline No. 15: Site Supervision of Landscape
               Softworks, Establishment Works and Tree Preservation Works in LPM
               Contracts
              GEO Design Technical Guideline No. 17: Tree Preservation for Slope Works



CE 20/2011 (GE)                                   50
            GEO Ground Investigation Note No. 1/2008
            Geoguide 1 – Guide to Retaining Wall Design, 2nd Edition (1993), published by
             the Geotechnical Engineering Office, Civil Engineering Department, Hong
             Kong
            Geoguide 2 – Guide to Site Investigation (1987), published by the Geotechnical
             Engineering Office, Civil Engineering Department, Hong Kong
            Geoguide 3 – Guide to Rock and Soil Descriptions, published by the
             Geotechnical Control Office, Civil Engineering Department, Hong Kong
            Geoguide 5 – Guide to Slope Maintenance, 3rd Edition (2003), published by the
             Geotechnical Engineering Office, Civil Engineering Department, Hong Kong
            Geoguide 7 – Guide to Soil Nail Design and Construction (2008), published by
             the Geotechnical Engineering Office, Civil Engineering and Development
             Department, Hong Kong
            Geospec 3 – Model Specification for Soil Testing, published by the Geotechnical
             Engineering Office, Civil Engineering Department, Hong Kong
            GEO Publication No. 1/2000: Technical Guidelines on Landscape Treatment and
             Bio-engineering for Man-made Slopes and Retaining Walls, published by the
             Geotechnical Engineering Office, Civil Engineering Department, Hong Kong
            GEO Publication No. 1/2007: Engineering Geological Practice in Hong Kong,
             published by the Geotechnical Engineering Office, Civil Engineering and
             Development Department, Hong Kong
            GEO Publication No. 1/2009: Prescriptive Measures for Man-made Slopes and
             Retaining Walls, published by the Geotechnical Engineering Office, Civil
             Engineering and Development Department, Hong Kong
            GEO Special Project Report No. SPR 4/2009 – The New Priority Classification
             Systems for Slopes and Retaining Walls
            GEO Report No. 75 – Landslides and Boulder Falls from Natural Terrain:
             Interim Risk Guidelines, published by the Geotechnical Engineering Office,
             Civil Engineering Department, Hong Kong
            GEO Report No. 104 – Review of Natural Terrain Landslide Debris-resisting
             Barrier Design, published by the Geotechnical Engineering Office, Civil
             Engineering Department, Hong Kong
            GEO Report No. 116 – Review of Effective Method for Integrating Man-made
             Slopes and Retaining Walls (Particularly for Roadside Slopes) into their
             Surroundings
            GEO Report No. 126 – Interim Review of Pilot Application of Quantitative Risk
             Assessment to Landslide Problems in Hong Kong, published by the
             Geotechnical Engineering Office, Civil Engineering Department, Hong Kong
            GEO Report No. 138 – Guidelines for Natural Terrain Hazard Studies, published
             by the Geotechnical Engineering Office, Civil Engineering Department, Hong
             Kong




CE 20/2011 (GE)                              51
            GEO Report No. 174 – Design Basis for Standardised Modules of Landslide
             Debris-resisting Barriers, published by the Geotechnical Engineering Office,
             Civil Engineering and Development Department, Hong Kong
            GEO Report No. 182 – Use of Standardised Debris-resisting Barriers for
             Mitigation of Natural Terrain Landslide Hazards, published by the Geotechnical
             Engineering Office, Civil Engineering and Development Department, Hong
             Kong
            GEO Report No. 256 – Study on the Landscape Treatment for Debris-Resisting
             Barriers
            GEO Special Project Report SPR 4/2009 – The New Priority Ranking Systems
             for Man-made Slopes and Retaining Walls
            GEO Technical Guidance Note No. 15 – Guidelines for Classification of
             Consequence-to-Life Category for Slope Features
            GEO Technical Guidance Note No. 20 – Updating of GEO Publication No.
             1/2000 Technical Guidelines on Landscape Treatment and Bio-engineering for
             Man-made Slopes and Retaining Walls
            GEO Technical Guidance Note No. 22 – Guidelines on Geomorphological
             Mapping for Natural Terrain Hazard Studies
            Geotechnical Manual for Slopes, 2nd Edition (1984), published by the
             Geotechnical Engineering Office, Civil Engineering Department, Hong Kong
            Highway Slope Manual
            Highways Department Excavation Permit Processing Manual
            Requirements for Handover of Vegetation to Highways Department, issued by
             Landscape Unit, HyD
            Rare and Precious Plants of Hong Kong published by Agriculture, Fisheries and
             Conservation Department (2003)
            Project Administration Handbook (PAH) for Civil Engineering Works
            Stores and Procurement Regulations (SPR)
            Technical Memorandum on Environmental Impact Assessment Process by
             Environmental Protection Department
            Relevant CEDD Integrated Management System (IMS) Documents
            Relevant CEDD Technical Circulars
            Relevant GEO Circulars, Design Technical Guidelines, Geoguides, Geospecs,
             Information Notes and Technical Guidance Notes
            Relevant Land Administration Office Technical Circulars
            Relevant Public Works Departmental / Lands and Works Branch / Works
             Branch/Works Bureau Technical Circulars / Environment, Transport and Works
             Bureau Technical Circular (Works) / Development Bureau Technical Circular
             (Works)

       and such other technical and design standards and specifications as are in current use
       by the Works Group of Departments, Environmental Protection Department,



CE 20/2011 (GE)                              52
       Transport Department, MTRCL and utility undertakers or, if non-existent, British
       Standard Codes of Practice and Specifications, or equivalent European Standards after
       approval by the DR. Should instances arise for which suitable standards or
       specifications do not exist or for which the current standards or specifications appear
       to require modification or if by the adoption of current standards the Consultants
       would incur additional expenses not within reasonable contemplation, the Consultants
       shall submit recommendations on appropriate alternatives to the DR for agreement.


11. Checking and Certification of the Design

11.1   Consultants shall submit to the DR a Stage 2(H) Report for each Study Area, a
       Stage 3(H) Report for each catchment (or if considered appropriate and agreed by the
       DR, a combination of catchments) in the selected areas, a Stage 3 Report for each
       selected Government feature, a Stage 2(G) Report for each Government feature
       allocated for Stage 2(G) Studies and a Stage 2 Report for each selected private feature.
       Each Stage 2 Report, Stage 2(G) Report, Stage 2(H) Report, Stage 3 Report or
       Stage 3(H) Report shall include, where appropriate, the results of desk study, API, site
       inspection, GI, laboratory testing and stability assessment. In the case of a Stage 3
       Report or a Stage 3(H) Report, a statement of the design standards, procedures and
       methodology shall also be provided, together with a full set of the design calculations.
       Each Stage 3 Report and Stage 3(H) Report shall be accompanied by corresponding
       Design Certificates as set out in Appendix 4.7 of the EACSB Handbook. In addition,
       the technical adequacy of each Stage 3(H) Report, Stage 3 Report, Stage 2(H) Report,
       Stage 2(G) Report and Stage 2 Report shall be independently checked and endorsed by
       a qualified professional who is a Registered Professional Engineer (Geotechnical)
       under the Engineers Registration Ordinance of Hong Kong (RPE(G)). The
       Independent RPE(G) shall also comment on issues relating to the economy of the
       design in the Stage 3(H) Reports and Stage 3 Reports, with particular reference to
       identifying any uneconomical aspects. The Independent Checking Certificate as set
       out in Appendix G shall be used.

11.2   If major design amendments or detailed appraisal of the adequacy of design are
       necessary for a hillside catchment or a selected Government feature during the course
       of construction (e.g. due to change in design geological model, landslips, etc.), or
       where design of rock slope stabilisation works are finalised during the construction
       stage, the Consultants shall submit to the DR a supplementary Stage 2(H) Report or
       supplementary Stage 3(H) Report or supplementary Stage 3 Report. The
       supplementary Stage 2(H) Reports, supplementary Stage 3(H) Reports and
       supplementary Stage 3 Reports shall also be subjected to checking by the Independent
       RPE(G) and shall include separate Design Certificates and Independent Checking
       Certificates as per Clause 11.1 above.

11.3   The Independent RPE(G) responsible for checking the Stage 2, Stage 2(G),
       Stage 2(H), Stage 3 and Stage 3(H) Reports, and any supplementary Stage 2(H)
       Reports, supplementary Stage 3(H) Reports and supplementary Stage 3 Reports shall
       maintain adequate records of the checking processes, which shall include but not be
       limited to, site inspection records, independent calculations/assessments/reviews,
       comments, responses to comments, etc., that are considered as reasonably sufficient to
       demonstrate that all reasonable and professional skill, care and due diligence have
       been exercised. These records shall be made available to the GEO upon request to


CE 20/2011 (GE)                               53
       facilitate checking of the geotechnical submissions made under ETWB TC(W) No.
       29/2002.

11.4   The Consultants shall have ISO 9001:2008 certification by an accredited certifying
       body and maintain the certification for the whole duration of this Assignment. The
       scope of certification shall cover the services to be provided by the Consultants under
       Clause 6 of this Brief. The Consultants shall prepare a Quality Plan for the
       Assignment which incorporates the standards and specifications stipulated in
       Clause 10 of this Brief within 2 weeks of the date of commencement of the Agreement
       to the DR for agreement.

11.5   The Consultants shall inform the DR within fourteen (14) days if their ISO
       certification is withdrawn by the certifying body.


12. Variations and Other Commitments

12.1   The value of a variation to the contract works or other expenditure commitment for the
       purposes of Clause 24 of the General Conditions of Employment is HK$300,000.

12.2   All variations to the contract works shall be covered by a variation order in a form to
       be agreed by the DR, except that no variation order will be required for increase or
       decrease in quantities arising from remeasurement of the items in the bills of
       quantities.

12.3   The DR shall advise the Consultants of his approval or otherwise under Clause 24 of
       the General Conditions of Employment within fourteen (14) days of submission.
       The reasons for non-approval, which may include insufficiency of supporting
       information provided with the submission, will be provided to the Consultants at the
       same time. If, because of the need for consultation or referral elsewhere, the DR is
       unable to give his decision within the period stated then he shall inform the
       Consultants immediately and advise them of when he will give his decision.
       Provided that, in any case, a different period can be applied by mutual agreement.

12.4   Under Clause S11 of the Special Conditions of Employment, the Consultants shall
       report all claims to the DR within fourteen (14) days of their receipt. The DR shall
       provide the Employer‟s views to the Consultants within sixty (60) days of receipt of
       the Consultants' principles of assessment of a claim.

12.5   Under Clause S11 of the Special Conditions of Employment, the Consultants shall
       report all delays to the DR within fourteen (14) days of the delay being identified.
       The DR shall provide the Employer‟s views to the Consultants within twenty-eight
       (28) days of receipt of the Consultants‟ assessment of extension of time.

12.6   The Consultants shall obtain prior consent by the DR before issuing any Works Order.
       All the Works Orders shall be signed by the Project Director of the Consultants. The
       Consultants shall give the DR at least 4 weeks‟ notice in writing of the need to issue
       any one Works Order with the estimated cost exceeding $4,000,000. The
       Consultants shall not split up the Works to a feature for the purpose of reducing the
       value of any one Works Order below the financial limit of $4,000,000.




CE 20/2011 (GE)                              54
13. Resident Site Staff

13.1   The establishment, duties, mandatory basic safety training, appointment, deployment,
       remuneration, condition of employment and administration of Resident Site Staff for
       the Contract shall be in accordance with the Special Conditions of Employment and
       Schedule of Fees relating to Resident Site Staff. The persons so employed are the
       Consultants‟ sole employees who shall be managed and supervised by the Consultants.

13.2   The Consultants shall submit to the DR for approval the proposed establishment of
       Resident Site Staff prior to the commencement of the recruitment process.

13.3   For the employment of the Labour Relations Officer (LRO), the Consultants shall,
       within 14 days of commencement of the Works Contract, or as the case may be, within
       14 days after being notified by the DR of his disapproval of employment of any person
       as LRO, submit the name and particulars of the person they intend to employ as the
       LRO to the DR for his approval. The Consultants shall furnish further information
       within 7 days pertinent to the employment of such person if required by the Director‟s
       Representative.


14. Director’s Representative

       The DR as defined in the General Conditions of Employment shall be the Deputy
       Head (Landslip Preventive Measures) of the GEO, or such other person as may be
       authorised by the Director in writing and notified to the Consultants. The DR may
       delegate any of the powers and functions vested in him to other Government officers.
       If the Consultants are dissatisfied with a decision or instruction of any other
       Government officer the matter shall be referred to the DR for a ruling. Chief
       Geotechnical Engineer/Geotechnical Projects will, however, be generally responsible
       for administration of the Agreement and may delegate his functions to other
       Government officers.


15. Control of the Project and Assignment

15.1   The Consultants shall attend up to ten (10) external meetings, such as District Council
       meetings or other public hearing meetings, as required in connection with the
       Assignment. If so requested by the DR, the Consultants shall prepare papers and
       briefing notes, in either Chinese or English or both, which will be required for
       consulting and obtaining the views of representatives of community groups and
       District Council members. The Consultants shall have adequate staff proficient in
       Chinese for communication with the members of the public in connection with the
       Assignment.

15.2   During the course of the Assignment, the Consultants shall arrange one
       “Partnering/Stakeholder Workshop”. The primary purpose of the workshop is to
       provide a forum for discussion among stakeholders, concerned Government
       departments and agencies of various constraints, problems and important unresolved
       matters concerning the Assignment. The arrangements, formats and details of the
       workshop, including the facilitator(s), shall be proposed by the Consultants and agreed
       by the DR.


CE 20/2011 (GE)                              55
16. Information and Facilities Provided by the Employer

16.1   Access will be made available to all relevant government files and documents required
       for the completion of the Studies.

16.2   Up to two (2) copies of all relevant documents, manuals, drawings, plans, etc. will be
       supplied free of charge to the Consultants, except when these documents are available
       from the Sales Section of the Information Services Department. A charge may be
       made for additional copies if they are required.


17. Consultants’ Office and Staffing

17.1   The Consultants shall maintain for the duration of this Agreement an office in Hong
       Kong under the control of the Project Director of the Consultants who shall be
       responsible for the Project. The Project Director of the Consultants shall have
       adequate authority and sufficient professional, technical and administrative support
       staff in all relevant disciplines to ensure progress to the satisfaction of the DR.

17.2   The Consultants shall provide the staff and manpower input in accordance with the
       Technical Proposal which was submitted with the Consultants‟ tender for this
       Assignment. The DR shall have the right to check the time-log record of the
       Consultants‟ staff deployed for the Assignment.

17.3   If the DR considers that the performance of the Consultants is not satisfactory due to
       inadequate staffing and manpower input allocated to the Assignment, the Consultants
       shall, upon the request of the DR, forthwith submit to the DR the time-log record of
       the staff deployed for the Assignment for the DR to check against the Technical
       Proposal.

17.4   The Consultants‟ failure to adhere to their staffing proposal, in particular the
       employment of core personnel of the Consultants and their sub-consultants, thus
       causing an adverse impact on the performance of the Services, shall be duly reflected
       in the Employer‟s performance report on the Consultants.

17.5   If the Consultants are unable to maintain any of the core personnel specified in the
       Technical Proposal, the Consultants shall as soon as possible report this to the DR and
       propose for the DR‟s approval a revised personnel arrangement which is equivalent to
       or better than the existing personnel arrangement, in terms of qualifications,
       experience and competence.


18. Specialist and Sub-consultant Services

18.1   The Consultants shall provide all specialist and sub-consultant services required for
       the satisfactory completion of the Assignment. No additional fees or expenses for
       provision of such services rendered locally or overseas shall be payable by the
       Employer except as otherwise provided for in the Schedule of Fees.

18.2   Without derogating from the generality of Clause 38(i) of the General Conditions of
       Employment, the Consultants shall, upon the award of this Agreement and save as



CE 20/2011 (GE)                              56
       otherwise agreed by the DR, appoint the sub-consultants as proposed in their
       Technical Proposal for the Assignment. The DR shall have the right to check the
       sub-consultancy agreements. If the DR considers that the performance of the
       Consultants is not satisfactory due to inadequate staffing and manpower input
       allocated to the Assignment, the Consultants shall, upon the request of the DR,
       forthwith submit to the DR a certified true copy of any or all of the sub-consultancy
       agreements.


19. Surveys

       Notwithstanding Clause 16 above, one velograph and two prints of topographical
       mapping at 1:20,000, 1:5,000 and 1:1,000 scales and Digital Map Data prepared by
       the Lands Department, where available for the area covered by the Assignment, can be
       obtained free of charge on application to the DR. The Consultants shall abide by the
       terms and conditions set out by the Lands Department for the use of such data. All
       field survey work required for the proper execution of the Assignment shall, unless
       otherwise provided for in the Agreement, be the duty of the Consultants. The
       accuracy as well as presentation of these surveys shall be of a standard agreed by the
       DR. Appendix H specifies the division of responsibility for other surveying between
       the Consultants, the Lands Administration Office and Survey and Mapping Office as
       well as the relevant sub-offices at district level of the Lands Department.


20.    Insurance

       The amount of insurance cover to be maintained in accordance with Clause S12 of the
       Special Conditions of Employment shall be twice the Lump Sum Fee, subject to a
       maximum of HK$150 million and a minimum of HK$10 million.




CE 20/2011 (GE)                              57
CE 20/2011 (GE)
58
                                                                                                  Appendix A




                  Figure 1 - Locations of the 5 Study Areas on Kowloon and New Territories East
CE 20/2011 (GE)
59
                  Figure 2 – Hillside Catchments within Study Area 3SE-D/SA1 above Tai Mei Tuk Road, Tai Mei Tuk
CE 20/2011 (GE)
60
                  Figure 3 - Hillside Catchments within Study Area 3SE-D/SA2 above Bride’s Pool Road, Tai Mei Tuk
CE 20/2011 (GE)
61
                  Figure 4 - Hillside Catchments within Study Area 7SE-C/SA2 in Kwun Yam Shan
CE 20/2011 (GE)
62
                  Figure 5 - Hillside Catchments within Study Area 7SE-C/SA3 above Ngau Pei Sha New Village, Shatin
CE 20/2011 (GE)
63
                  Figure 6 - Hillside Catchments within Study Area 7SW-B/SA2 above Pai Tau, Shatin
                Table 1 – List of 50 assigned features under Agreement No. CE 20/2011 (GE)


      No.        Feature No.      Location
       1         7NE-C/C471       Adjacent to open area at the end of Lai Ping Road, Kau To
       2         7NE-C/CR257      North Side of Kau To Salt Water Service Reservoir, Kau To Shan, Sha Tin
            3    7NE-D/C273       80m north of Cheung Muk Tau Holiday Centre for the Elderly, Sai Sha
       4         7NE-D/C308       East of Wu Kai Sha Station, Ma On Shan
       5         7NW-A/CR272      60m West of Ng Tung Chai, Lam Tsuen Country Park
       6         7NW-B/C662       South of Shan Tong New Village, Tai Po
       7         7NW-B/FR270      Ha Wun Yiu Village, Tai Po
       8         7NW-D/C434       San Uk Ka, Tai Po
       9         7SE-A/C572       Opposite to Block 11 Chevalier Garden, Tai Shui Hang, Sha Tin
      10         7SE-A/F272       Lok Shun Path, Shatin
      11         7SE-D/C93        West of Ta Ho Tun Sheung Wai, Hiram's Highway, Sai Kung
      12         7SE-D/C356       No. 24, Mang Kung Wo Village, Sai Kung
      13         7SW-B/C739       In front of 191 Pai Tau Village, Shatin
      14         7SW-B/C741       91 Pai Tau Village, Shatin
      15         8SW-A/C384       Behind House No. 1, Nam A Village, Sai Kung
      16         8SW-B/C15        Behind Bungalow Nos. 27- 28, Lady MacLehose Holiday Village, Sai Kung
      17         8SW-C/C286       No. 83, Sun On Village, Hiram's Road, Sai Kung
      18         8SW-D/CR27       Behing Lot No. 319 in D.D. 246, Yim Tin Tsai, Sai Kung
      19         11NE-A/C901      Near Shatin Pass Road, Wong Tai Sin
      20         11NE-A/C904      Near Kwun Tong Road, Ngau Tau Kok
      21         11NE-A/C905      Northern side of site N.K.I.L. 6350, Ngau Chi Wan
      22         11NE-A/FR451     Near Kwun Tong Road, Ngau Tau Kok
      23         11NE-B/C677      Northwest of No.9A, Pik Uk Village
      24         11NE-C/C286      Jordan Valley Playground
      25         11NE-C/FR36      Opposite to Sau Mau Ping Police Station, Sau Mau Ping
      26         11NE-C/FR116     44m West of Sau Mau Ping Police Station, Sau Mau Ping
      27         11NE-D/C18       East of Cha Kwo Ling Tsuen, Kowloon
      28         11NE-D/C761      Salt Water Service Reservoir, Tsui Lam Estate, Tseung Kwan O
      29         11NE-D/C941      Salt Water Service Reservoir, Tsui Lam Estate, Tseung Kwan O
      30         11NE-D/F131      Adjoining Lin Tak Road
      31         11NW-B/FR81      Lion Rock Fresh Water Service Reservoir
      32         11NW-B/R752      Inverness Road, Kowloon City
      33         11SE-B/C629      SE of Cha Kwo Ling Tsuen, Kowloon.
      34         11SE-B/FR192     Yau Tong Playground, Yau Tong Road
      35         12NW-C/C224      Ying Yip Road, Hang Hau
      36         12NW-C/CR105     Beside 2-7 Leung Fai Tin Village, Leung Fai Tin, Clearwater Bay
      37         12NW-C/CR360     East of Wing Lung Villas, Hang Hau Wing Lung Road, Hang Hau
      38         3NW-D/C30        Loi Tung Village, Fanling
      39         3SE-C/CR1        Above WSD Tung Tse Portal, Tung Tze Catchwater
      40         7SW-B/CR303      Wong Chuk Yeung Chuen Path No. 10, Fo Tan
      41         8SW-B/CR242      Behind House No.5, Tsak Yue Wu, Pak Tam Road , Sai Kung.




CE 20/2011 (GE)                                   64
      No.         Feature No.   Location
      42      11NE-A/C209       Above Shatin Pass Road, Wong Tai Sin
      43      11NE-A/C627       Diamond Hill Reservoir
      44      11NE-C/C115       South of Jordan Valley Salt Water Service Reservoir
      45      11NE-C/R24        West of Jordan Valley Salt Water Service Reservoir
      46      11NW-D/R254       West of Yee Fu Building, No.10 Valley Road, Ho Man Tin
      47      11NW-D/R378       Adjoining Portuguese Community School, Jordon, Kowloon
      48      11SE-B/C61        Shung Yiu Street, Yau Tong
      49      12NW-A/C80        Clear Water Bay Road, TKO
      50      12NW-C/C503       Northeast Of Hang Hau Garden




CE 20/2011 (GE)                                65
                  BLANK PAGE




CE 20/2011 (GE)     66
                                                                                    Appendix B1

                            Preliminary Checklist for Data Collection


(A) Desk Study

(1)    List of files (in GEO and other relevant           Files Reviewed
       Government departments and organizations)
       related to features

(2)    Conduct aerial photograph interpretation (API)
       on available aerial photographs to determine the
       formation/modification history, the year and
       interpreted type of development associated with
       works on the feature, and landslide history
       since completion of such works

(3)    Has stability assessment/upgrading works been      Y/N
       carried out at the feature                         (if Y, provide details on year of
                                                          completion and project title)

       (a)   Has stability assessment/design of           Y/N
             upgrading works been checked and             (if Y, provide details on date of
             accepted by GEO                              submission and GEO‟s response)

       (b) Types of engineering measures used
           (i) patterned soil nails                       Y/N
           (ii) recompacted or compacted fill slopes      Y/N

       (c)   Design parameters and standards, and key
             assumptions

(4)    Records of previous signs of distress              Y/N
                                                          (if Y, provide details on year of
                                                          observation and nature)

(5)    Records of previous instability                    Y/N
                                                          (if Y, provide details on year of
                                                          incident and incident number)

(B) Site Reconnaissance

(1)    Signs of distress observed                         Y/N
                                                          (if Y, provide details)

(2)    Any major discrepancy between slope geometry       Y/N
       and GEO records                                    (if Y, provide details)

(3)    Physical inspection conducted on slope             Y/N




  CE 20/2011 (GE)                               67
C) Checking Status

      GEO Checking Status (see Appendix B2)




      For features classified as Category C, provide
      further categorization: (see Appendix B3)




 CE 20/2011 (GE)                          68
                                                                                              Appendix B2


                                  Classification of Checking Status

Upon completion of desk study, each feature should be classified into one of the following
categories. The feature should be divided into parts if the checking status for each part is different.
This delineation is not the same as the subdivision boundaries used for determination of
maintenance responsibility.
(i)      Cat. A

         A1       A post-1978 Government feature that was processed by the GEO with no
                  outstanding comments/follow-up advice.

         A2       A post-1978 Government feature that was processed by the GEO with some
                  follow-up advice given to Project Departments/Offices, e.g. requirements of
                  submission of soil compaction test results.

         A3       A post-1978 Government feature that was processed under LPM Programme for
                  upgrading or that was upgraded by the maintenance departments using Type 3
                  prescriptive measures or conventional approach.

         [Notes: “Category A3” only applies to post-78 Government features that have been
         subsequently upgraded by LPM or prescriptive measures; it does not cover those
         post-78 features that have been earmarked in the LPM or Enhanced Maintenance
         Programme for upgrading and their designs/works have not yet commenced.]

(ii)     Cat. B

         A post-1978 Government feature that was processed by the GEO with some outstanding
         comments yet to be resolved, e.g. justifications for shear strength parameters adopted.

(iii) Cat. C

         A post-1978 Government feature for which GEO checking records are not available.

(iv) Cat. D

         A pre-1978 Government feature for which there is evidence to show that the feature has
         been assessed as up to the required safety standard under the project and checked by the
         GEO.


       Category / Sub-classes                                  Remarks

                                Pre-1978 Government feature that was processed by the GEO with no
                D1
                                outstanding comments/follow-up advice.
                                Pre-1978 Government feature that was processed by the GEO with some
                D2              follow-up advice given to Project Departments/Offices, e.g. requirements of
                                submission of soil compaction test results.




CE 20/2011 (GE)                                    69
(v)   Cat. E

      A post-1978 Government feature which has been earmarked in the Landslip Preventive
      Measures (LPM) or Enhanced Maintenance (EM) Programme for upgrading and their
      designs/works has not yet commenced.

      [Notes: The reason is although the features have been earmarked for upgrading, it is
      possible that the features concerned might have been taken out from the LPM/EM
      Upgrading Programme during the course of the study for whatever reasons. For these
      cases, the original checking status of the feature should be marked in the remarks column,
      if known. The LPM/EM status for these features shall be further reviewed/confirmed
      with the relevant parties at a later stage before submission of the final report. If these
      features have been excluded from the LPM/EM Programme, the checking status of the
      features should be based on the original findings or subsequent review of the associated
      engineering project files.]

(vi) Cat. F

      A post-1978 Government feature which
      - does not have any available record of design submission and GEO checking, and
      - has been subject to a LPM Stage 2 Study, but has not been “signed-off” in accordance
        with paragraph 6.3.5 of GEO Circular No 30.

      [Notes: This category is to cater for the above post-78 Government features which have
      been studied by completed LPM Stage 2 Studies and cannot be classified as Cat. A3 or Cat.
      E, in order to separate them from those Cat. C features for future follow-up actions. In
      accordance with paragraph 6.3.5 of GEO Circular 30, „a government feature cannot be
      “signed-off” until the feature has been upgraded or the results of a detailed study, including
      ground investigation, concluded that the stability of the feature meets current standards‟]

(vii) Cat. G

      Pre-1978 Government feature that was processed by the GEO with some outstanding
      comments yet to be resolved, e.g. justifications for shear strength parameters adopted.




CE 20/2011 (GE)                                70
                                                                                      Appendix B3

                         Categorization Criteria for Category C Features

The features should be categorized according to the following groups. Supporting documents
indicating the reasons for placing the feature in such category should be attached.

C(i)       Features formed before 1978 misrepresented as formed/modified in or after 1978, e.g.

              minor maintenance, e.g. hard surface cover mistaken as engineering works

C(ii)      Features formed/modified in or after 1978

           (a) evidence of engineering design or stability assessment cannot be found, and no
               indication the feature was within any engineering project boundaries
           (b) the feature was within engineering project boundaries, but evidence of engineering
               design or stability assessment for that particular feature cannot be found
           (c) evidence of unauthorized works (including features fall within project boundaries
               with works carried out, but record of design/stability assessment cannot be found)
           (d) landslide scars
           (e) others

C(iii)     Engineered features formed/modified in or after 1978, but design or stability assessment
           not submitted to GEO

           (a) evidence gathered from sources outside GEO indicating the features have been
               subjected to engineering design or stability assessment, but not submitted to GEO
           (b) features formed/modified under engineering projects that are exempted from
               GEO/BD submission, e.g. D&B projects, Exempted under KCRC Ordinance and
               MTRC Ordinance

C(iv)      Engineered features formed/modified in or after 1978 with

           (a) design or stability assessment processed by District Divisions of GEO
           (b) design or stability assessment processed/designed by GEO Divisions other than
               District Divisions

C(v)       Features formed in or after 1978 as part of NTEH development

           (a) interpreted from API or indicated in file records that the feature has been
               formed/modified as part of NTEH development, but records of exemption from site
               formation submission cannot be found
           (b) interpreted from API or indicated in file records that the feature has been
               formed/modified as part of NTEH development and records of exemption from site
               formation submission can be found

C(vi)      Others

              all others that could not be placed in category C(i) to C(v) above but may be
        grouped under other individual categories to be decided later




CE 20/2011 (GE)                                  71
                  BLANK PAGE




CE 20/2011 (GE)      72
                                                                                    Appendix B4

                                   Submission of CAD Drawings

The Consultants shall submit hard and soft copies of CAD drawings in Microstation format
showing the graphical boundaries and the GEO checking status of the features with parts. The
feature boundaries shall be drawn as closed polygons, conforming to the standard format to be
specified by the DR. The hard copies of the CAD drawings should be plotted at 1:1000 scale.
Before the preparations of the CAD drawings, the Consultants shall consult the relevant parties
of GEO to ensure that the CAD file will be compatible with that being used by GEO District
Divisions and can be readily appended as the Slope Checking Status layer in the District
Information System (DIS).

Computer-Aided-Drafting (CAD) drawings shall be prepared conforming to the CAD Standard
for Works Projects version 1.03.00 (or later versions as agreed between the Employer and the
Contractor/Consultants from time to time) as posted on the web site of the Development Bureau:
http://www.devb.gov.hk.

To facilitate the preparation of the CAD drawing files for this Study, the DR will provide a
template of the required graphical layer to the Consultants for their use, upon request.

The Consultants shall use the following settings in creating the CAD drawing for the Slope
Checking Status layer in the DIS as shown below:

                          DISTRICT INFORMATION SYSTEM (DIS)
       (a)        Settings for Slope Checking Status Layer

                               Element Symbology                          Text
  Feature         Type
                         Level Colour Style Weight Font          Justification   Height   Width
    FSR
  (Public)        Text     6       13      0         1       0   Left Bottom       2       2
 Tag Mark
    FSR
  (Public)    Shape        7       13      0         6
 Boundary

The tag mark or annotation for the slope polygons is made up of three parts as follows: Feature
No_Part No._ Batch No. to form a unique key for each polygon.

An example of the slope polygons and tag marks using the above settings is shown below for
reference.




CE 20/2011 (GE)                                 73
                        Slope
                                  P
                                  o
                                  l
                                  y
                                  g
                                  o
                       Polygon Tagn
                                M s
                                ar
                                 k




CE 20/2011 (GE)   74
                                                                                     Appendix B5


                               Submission of Geospatial Datasets

The Consultants shall propose the feature classes to be grouped in the geospatial dataset.
However, the boundaries of the features shall be represented by closed polygons in a single
feature class and the data collected for individual features shall be associated with the respective
polygon. Any annotation used shall be given in a separate feature class with the same spatial
reference. Raster data shall not be included in the geospatial data and shall be submitted
separately.

The Consultants shall propose the database schema for the data collected for DR‟s approval.
Where the data collected are to be provided in separate database tables, a unique object identifier
and relationship shall be given to relate the tables with the polygons. Where raster data are to
be submitted, the database shall include a field for identifying the raster data associated with the
polygons.

The spatial reference of all feature classes in the dataset shall be based on the Hong Kong 1980
Grid System.

The Consultants shall submit geospatial datasets in the formats that can be directly read by the
GIS tools developed by ESRI (ArcGIS) and Intergraph (GeoMedia). The format of geospatial
datasets supporting ArcGIS platform shall be in shapefiles. The data collected shall be included
in the shapefiles. The format for supporting the GeoMedia platform shall be CAD Drawing in
Microstation format (as specified in Appendix B4). The data collected shall be given in tables
in both Microsoft EXCEL and ACCESS files. A unique object identifier (e.g. the slope number)
shall be assigned to relate the data given and the polygons.

The Consultants shall be responsible for compiling the metadata for the geospatial dataset. The
metadata shall comply with the "Content Standard for Digital Geospatial Metadata, Version 2
(FGDC-STD-001-1998) published by the US Geography Data Committee.




CE 20/2011 (GE)                                75
                  BLANK PAGE




CE 20/2011 (GE)      76
                                                        Appendix C

                  Example of API Report (Page 1 of 4)




CE 20/2011 (GE)                  77
                  Example of API Report (Page 2 of 4)




CE 20/2011 (GE)                  78
                  Example of API Report (Page 3 of 4)




CE 20/2011 (GE)                  79
                  Example of API Report (Page 4 of 4)




CE 20/2011 (GE)                  80
                                                                                                     Appendix D
                           Civil Engineering and Development Department
                                     Index Page for Deliverables

Details of Agreement

Agreement No.
Title of Agreement
                             [1],[3]
Brief              Brief.htm

                            [2]
Details of Consultants


Name of
Consultants
Address
Telephone No
Fax No
E-mail Address

                                  [2]
Details of Sub-Consultants

Name of
Sub-consultants
Address
Telephone No
Fax No
E-mail Address

Deliverables

Title of        Version Date of         Hyperlink [3] to     Software used to       Highlights of any
deliverables    no.     issue           constituent files    create the constituent pre-existing intellectual
                                                             files (with version)   property right
Report No. 1 – 3.1        3 September Main Text.doc          Microsoft Word 2003    Nil
Inception                 2007           Table 1.xls         Microsoft Excel 2003   Nil
Report                                   Appendix 1.doc      Microsoft Word 2003    Nil
                                         Appendix 2.doc      Microsoft Word 2003    Nil
                                         Photo 1.gif         Microsoft Office       Company X owns the
                                                             Picture Manager        copyright of this file. Their
                                                                                    agreement for the
                                                                                    Government to copy,
                                                                                    distribute and amend this file
                                                                                    has been obtained.
[1] A hyperlink to the finalised version of the Brief of the Assignment should be included. In case the Brief
      comprises several documents, hyperlinks to all such documents should be included.
[2] In case there are more than one consultant firm or sub-consultant, additional tables should be inserted and their
    information should be provided in the tables.
[3] The hyperlink should be set relative to the file location of this index file.




CE 20/2011 (GE)                                         81
                  BLANK PAGE




CE 20/2011 (GE)      82
                                                                                      Appendix E

                               Guideline to RSS who need to
                         conduct inspection visits outside Hong Kong




 (a)   In the event that production activities in a works contract are undertaken outside Hong
       Kong, the supervisory staff conducting inspections on the production sites outside Hong
       Kong shall, to the best of their knowledge, declare to the Engineer for the contract if the
       main contractor, the sub-contractor for the production activities, or any of their employees
       is his spouse, family member, or close relatives.

 (b)   Such inspection visits shall also be subject to the approval of the Consultants. Where the
       contractor makes arrangement for transportation, accommodation and entertainment
       including meals, such arrangement shall be agreed to by the Engineer for the contract
       beforehand. Other than the agreed arrangement, supervisory staff shall not be allowed to
       receive any form of hospitality or entertainment from the contractor during such
       inspection visits.

 (c)   Should the supervisory staff incur reimbursement expenses in the course of inspection, all
       claims for reimbursement should all be made to the Consultants in accordance with the
       prevailing rules and regulations for such.         The Consultants will in turn seek
       reimbursement from the contractor where applicable. Under no circumstances should all
       the staff seek reimbursement direct from the contractor.




CE 20/2011 (GE)                               83
                  BLANK PAGE




CE 20/2011 (GE)      84
                                                                                      Appendix F

                           Qualified Geotechnical Supervision for
                          Landslip Prevention and Mitigation Works


Category (I)       The works shall be supervised by a qualified geotechnical engineer from the
Consultants which prepared the geotechnical design. A suitable person is a Registered
Professional Engineer (Geotechnical) or equivalent. He shall make inspections, at intervals to
be agreed with the Director‟s Representative (DR), to check that the design assumptions are valid
and that the works are being carried out as specified. His inspection records shall be kept on site
and made available for inspection. He shall submit regular reports (see Attachment I for the
typical format and contents of the regular reports) of his findings and recommendations to the DR
at fortnightly intervals or more frequently as agreed with the DR. Such reports shall also be
kept on site and made available for inspection.

                 Prior to the commencement of the works, the name and professional details of
the engineer who is to carry out these inspections shall be submitted to the DR for comments.

Category (II)     Inspections shall be made for specific slopes/hillside catchments as agreed with
the DR during the carrying out of landslip Prevention and mitigation works by a senior qualified
geotechnical engineer from the Consultants which prepared the geotechnical design in order to
check that the design assumptions are valid and that the works are being carried out as specified.
A suitable person is a partner/director who is a Registered Professional Engineer (Geotechnical)
or equivalent of the consultant firm which prepared the geotechnical design. These inspections
shall be made at intervals as agreed with the DR.

                  His inspection records shall be kept on site and made available for inspection.
He shall submit regular reports (see Attachment I for the typical format and contents of the
regular reports) of his findings and recommendations to the DR at monthly intervals or more
frequently as agreed with the DR. Such reports shall also be kept on site and made available for
inspection.

                 Prior to the commencement of the works, the name and professional details of
the engineer who is to carry out these inspections shall be submitted to the DR for comments.

Category (III)     A suitably experienced person independent from the Contractor shall be
resident full-time on site (i.e. during the site working hours) during the course of landslip
Prevention and mitigation works to check that the works are being carried out as specified. A
suitable person shall have at least one year geotechnical experience including site supervision of
landslip prevention and mitigation works. His inspection records shall be kept on site and made
available for inspection. Prior to the commencement of the works, the name and professional
details of the person shall be submitted to the DR for comments.




CE 20/2011 (GE)                               85
                                                                                      Attachment I

                  Typical Contents of Regular Reports by Category (I)/(II) Personnel

        Typical contents of the regular reports to be prepared by the Category (I) and/or Category
(II) personnel for site supervision should include the following as appropriate:

1.     Progress of the Works

        Records (e.g. drawings, photographs and geological sections) on progress of the works,
including debris resisting structures, tensioned wire meshes/flexible barriers, soil nails, retaining
structures, fill recompaction, grouting, excavation, shoring, etc.

2.     Results of Monitoring during Construction

(a)    Description of the monitoring system, including the „alert levels‟ of groundwater levels,
       movement and vibration levels as appropriate, together with details of all surrounding
       sensitive structures and utilities.

(b)    Plans and photographs showing the locations of all monitoring points (e.g. piezometers,
       settlement points, movement markers, inclinometers, etc.).

(c)    Results of all monitoring data, with graphs and tables showing the variation of the results
       with time.

(d)    Discussion and interpretation of the results of all monitoring work, including proposals
       for any changes of measuring devices, frequency of monitoring, addition or replacement
       of monitoring stations, together with the findings of investigation of any observed
       anomalies.

3.     Site Observations

(a)    Records of initial defect survey (including photographs) of surrounding structures and
       utilities (only required in the first report).

(b)    Details of any significant movements or signs of distress observed, including
       slope/hillside displacement, differential settlement, cracks on pavements, distress of
       adjacent buildings or structures, damage to watermains or other utilities, etc.

(c)    Details of any significant deviations of geological and groundwater conditions from the
       design geological model (e.g. unexpected seepage or weathering profile, presence of
       pre-existing tension cracks, presence of weak zones or materials, etc.), with particular
       reference to detailed engineering geological mapping of the exposed slope/hillside face.

(d)    Reports of any excessive displacements and collapses (including photographs), survey
       plans/sections of affected areas, time & date of the incident, probable reasons and any
       proposed remedial actions, etc.




CE 20/2011 (GE)                                86
(e)    Reports of any critical activities in the vicinity of the site which may adversely affect
       slope/hillside stability.

(f)    Reports of any deviations from the construction drawings or agreed method statement.

(g)    Construction problems encountered, including unplanned lane closure for traffic
       diversion, inadequacy in temporary slope/hillside surface protection and temporary
       surface water drainage provisions, etc. together with remedial actions proposed/carried
       out.

(h)    Photographs, drawings and figures accompanying the reports as appropriate.

4.     Inspection Records

(a)    Dates and times of site visits by Category (I)/(II) personnel.

(b)    Remarks and comments made by Category (I)/(II) personnel during site inspections.

(c)    Actions taken by Category (III) personnel in response to comments made by Category
       (I)/(II) personnel.

5.     Review

(a)    A critical review based on all information collected in respect of the preceding items
       should be carried out to check whether the design assumptions are still valid.

(b)    Anticipated problems and contingency measures, including actions to be taken, when the
       monitoring results approach the „alert levels‟.

(c)    A review of the project, works programme and method of working to ensure timely
       delivery. The review should also include actions to be taken if works progress is behind
       schedule.




CE 20/2011 (GE)                                87
                  BLANK PAGE




CE 20/2011 (GE)      88
                                                                                                          Appendix G

                               Independent Checking Certificate

     Agreement No. & Title         :


     Consulting Engineer               :


            1.      I certify that this Stage 2 Study* / Stage 2(G) Study* / Stage 2(H) Study* /
                    Stage 3 Study* / Stage 3(H) Study* / Design Review* / Supplementary
                    Stage 2(H) Study* / Supplementary Stage 3 Study* / Supplementary
                    Stage 3(H) Study* / Supplementary Design Review* complies with the
                    standards and requirements set out in the Agreement.

            2.      I confirm that I have independently checked this Stage 2 Report* / Stage 2(G)
                    Report* / Stage 2(H) Report* / Stage 3 Report* / Stage 3(H) Report* / Design
                    Review Report* / Supplementary Stage 2(H) Report* / Supplementary Stage 3
                    Report* / Supplementary Stage 3(H) Report* / Supplementary Design Review
                    Report*. All reasonable and professional skill, care and diligence have been
                    exercised.

                    * delete as appropriate


     Signed                                          ................................................................


     Name                                            ................................................................
                                                              Independent Checking Engineer


     Professional Qualifications                     ...............................................................


     Date                                            ...............................................................




CE 20/2011 (GE)                                89
                  BLANK PAGE




CE 20/2011 (GE)      90
                                                                                    Appendix H


                                Responsibility for Survey Work

       The division of responsibility among the Consultants, the Lands Administration Office,
and the Survey and Mapping Office of the Lands Department for surveying required in
connection with the Assignment shall be as follows:

           Task                                                Responsibility of

(1)        (a)    Provision of basic horizontal and vertical   Survey and Mapping Office
                  survey control

           (b)    Checking of given control point values       Consultants
                  and establishment of survey control
                  net-work(s) based on survey control
                  given vide (a)

(2)        (a)    Provision of basic mapping (at 1:1000        Survey and Mapping Office
                  scale or other standard mapping relevant     (excluding those specified as to
                  to the Assignment)                           be provided by the Consultants in
                                                               the Assignment)

           (b)    Updating and verification of accuracy of     Consultants
                  information shown on plans supplied
                  vide (a) as necessary in relation to the
                  Assignment

           (c)    Carrying out detailed surveys for site       Consultants
                  investigation and for preparation of
                  design and contract documents as
                  necessary in relation to the Assignment

(3)        Supply of existing cadastral plans and Records      District Survey Office
           and co-ordinate data

(4)        Computation of detailed dimensioned Layouts         Consultants
           of roads, drainage and WSD Reserves,                (checked and accepted          by
           platforms, etc.                                     District Survey Office)

(5)        Determination      of      site/lot   boundaries,   District Survey Office (in liaison
           calculation of areas, etc. in connection with the   with District Lands Office)
           agreed dimensioned layouts

(6)        (a)    Processing of resumption and surrender       District Lands Office (in liaison
                  for privately owned land in                  with District Survey Office and
                  Development Area                             Consultants)




CE 20/2011 (GE)                                91
           Task                                                Responsibility of

           (b)    Resumption and surrender plans and           District Survey Office (in liaison
                  demarcation of lands to be resumed           with District Lands Office and
                                                               Consultants)

(7)        (a)    Setting-out of roads, drainage works,        Contractors     (checked      and
                  formation areas, etc.                        accepted by Consultants, usually
                                                               by resident site staff under their
                                                               supervision.)

           (b)    Initial site survey, and interim and final   Consultants, usually by resident
                  payment surveys                              site staff under their supervision
                                                               (joint survey with contractors or
                                                               agreed survey with contractors)

(8)        Preparation of proposal plans for Government        District Survey Office (in liaison
           land allocations, and grants                        with District Lands Office)

(9)        Preparation of dimensioned plans and setting        District Survey Office
           out of boundaries of sites and lots for
           Government land allocation and for grant to
           architects (Government and Housing Authority)

(10)       As-constructed surveys (including records of        Consultants, usually by resident
           levels on all underground pipelines, etc.)          site staff under their supervision.




CE 20/2011 (GE)                                92

				
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