Minutes - Travis Unified School District

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					                   Minutes of the Regular Meeting of the Governing Board
                                      December 8, 2009 ~ 7:00 p.m.
                                            (6:00 p.m. Closed Session)
                                            Travis Education Center


1.   OPENING
     A.      Call to Order
             Board President Mary Jo Dickerson called to order the regular meeting of the Travis USD
             Governing Board on Tuesday, December 8, 2009, 6:00 p.m., in the Travis Education
             Center.

     B.      Roll Call
             Board Members Present                                  Administrators Present
             Mary Jo Dickerson, President                           Jim Bryan              Kelly Hatcher
             Ivery Hood, Clerk                                      Ken Forrest            Rick Marx
             Edwin Sanderson, Member                                Leah Cleveland         David Florez
             Donna Bishop, Member                                   Anna Pimentel          Nancy Kawata
             Gary R. Craig, Member                                  Richard Gleason        Jackie Tretten
             Alex Godinez, Sub for Student Member
             Kate Wren Gavlak, Secretary & Superintendent

             Special Guests
             Senator Lois Wolk
             Sr. Field Rep Dawn La Bar
             Fairfield Mayor Harry T. Price
             Harry and Wendy Axhelm
             Wanona Ireland and daughter Veronica

             Others Signing In
             Jeanette Wylie (TUTA)       John Shrader (CSEA)       Kim Hopfer               Craig Morris
             Scott Morris                Becky Flanigan            Brian Bishop             McKenzie Lawrenz
             Jessica Wright              Justin Zahn               Lexis Lewis              Ayenate Lawson
             Taylor Garcia               Kayla Lewis               Nick Alexander           Sheryl Greenstreet
             Billy N. Hurst              Elizabeth Hubbard         Alan Hubbard             Michael Rodriguez
             Katy Bishop                 Nate Langstan             Bill Bishop              Chris Bishop
             Julian G. Robinson          Alicia Wright             Al Franzoia              Myles Carelock
             Shauna Carr                 Amy Austin                Jaclyn Martinez          Julie Nieve
             Mike Rodriguez              Tyler Jacobsen            Adrianne Fitt            Sam Meehan
             Kim Stangl                  Joseph Barajas            Mary Richards            Lawrence Antonio
             Eileen Coll-Gieg            Kate Coll                 Debi Bechere             Michelle Mallory
             Chelsea Ladd

2.   PUBLIC COMMENT on posted closed session items—None

3.   ADJOURN TO CLOSED SESSION
     3.1     Student Matters
     3.2     Conference with Labor Negotiators
             Agency Designated Representative: Kate Wren Gavlak
             Employee Organizations: TUTA and CSEA
     3.3     Conference With Legal Counsel—Anticipated Litigation
             Initiation of litigation pursuant to subdivision (c) of Government Code Section 54956.9 (one case)

4.   RECONVENE IN OPEN SESSION
     Board President Dickerson reconvened the Board in Open Session at 7:01 p.m.

     4.1     Pledge of Allegiance and Student Presentation – Golden West Middle School
             Golden West Middle School Principal, Jackie Tretten, introduce student leaders Erik Petrovich,
             Scott Morris, Elizabeth Hubbard and athletes Billy Hurst and Heidi Carr who led the Board and
             audience in the Pledge of Allegiance and updated the Board on this year’s student activities, to
             include Spirit Week, annual talent show, band competitions, athletics, and more.
                                                                Travis Unified School District Governing Board
                                                            Minutes of the Regular Meeting of December 8, 2009



     4.2   Approval of the Agenda
           The Superintendent requested that the Board amend the agenda, as follows:
                    amend the order of the agenda to move up all of the Business Services action and
                     information items (13.A.(1) through 13.B.(5)) earlier on the agenda to fall directly before
                     Educational Services action item 10.A.(1); and
                    remove agenda item 14., Fiscal Update, which will be covered under agenda item
                     13.A.(1), First Interim Budget Report.

           By the following vote, the Board approved the agenda with the amended order and omission of
           agenda item 14., Fiscal Update, as requested.
                           Moved       Seconded      Ayes       Noes    Pref Vote
                           Hood        Sanderson      5          0        Aye

     4.3   Announcement of Any Reportable Actions Taken in Closed Session—None
     4.4   Moment of Silence—Held

5.   ANNUAL ORGANIZATIONAL MEETING
     5.1   Oath of Office – Incoming Board Members Donna Bishop and Gary R. Craig and Continuing
           Board Member Mary Jo Dickerson
           Fairfield Mayor Harry T. Price administered the Oath of Office to Donna Bishop and Gary R.
           Craig as they were elected by the voters of the district to serve the 2009-2013 term on the Travis
           USD Governing Board, and to Board member Mary Jo Dickerson who was appointed to a second
           four-year term on the Board for 2009-2013. Mayor Price said that, as a retired Vanden High
           School English teacher, he looks forward to the City Council meeting each year where they
           recognize the top 10 graduating seniors from each of the high schools in Fairfield. He said that
           Vanden High is always at the top of the list. He said that education in still #1 in Travis Unified,
           and it was a pleasure for him to return to Travis this evening.

           Board members introduced their family members who were in attendance this evening.

     5.2   Election of Officers for 2010
           The Board elected its officers for the 2010 calendar year.

           (A)       PRESIDENT
                     Ed Sanderson nominated Ivery Hood for the Office of President of the Travis USD
                     Governing Board effective immediately through December 2010. No other nominations
                     were heard.

                              By the following vote, the Board closed nominations and elected Ivery Hood as
                              President of the Travis USD Governing Board effective immediately through
                              December 2010.

                                        Moved      Seconded     Ayes      Noes      Pref Vote
                                        Craig      Sanderson     5         0          Aye

                     The gavel was passed to incoming Board President Ivery Hood. Ivery thanked his
                     colleagues on the Board for electing him as President of the Board for a second time.

           (B)       VICE PRESIDENT
                     Mary Jo Dickerson nominated Ed Sanderson for the Office of Vice President of the
                     Travis USD Governing Board effective immediately through December 2010. No other
                     nominations were heard.



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                                                                 Travis Unified School District Governing Board
                                                             Minutes of the Regular Meeting of December 8, 2009


                            By the following vote, the Board closed nominations and elected Ed Sanderson
                            as Vice President of the Travis USD Governing Board effective immediately
                            through December 2010.
                                        Moved      Seconded      Ayes     Noes     Pref Vote
                                        Craig      Dickerson      5        0         Aye

           (C)     CLERK
                   Donna Bishop nominated Mary Jo Dickerson for the Office of Clerk of the Travis USD
                   Governing Board effective immediately through December 2010. No other nominations
                   were heard.

                            By the following vote, the Board closed nominations and elected Mary Jo
                            Dickerson as Clerk of the Travis USD Governing Board effective immediately
                            through December 2010.
                                        Moved      Seconded      Ayes     Noes     Pref Vote
                                        Craig      Sanderson      5        0         Aye

     5.3   Establishment of Dates and Times of Regular Meetings for 2010

                   By the following vote, the Board established that the regular meetings of the Board shall
                   continue to be held the second Tuesday of each month, except in March 2010 when it
                   shall be the third Tuesday due to conflicts in the schedule. Meetings shall begin at 6:00
                   p.m. with a closed session of the Governing Board directly following Call to Order. The
                   Board resumes in open session at 7:00 p.m. (unless otherwise posted).

                                      Moved        Seconded      Ayes     Noes     Pref Vote
                                     Sanderson     Dickerson      5        0         Aye

                   2010 Meeting Dates
                   January 12                    May 11             September 14
                   February 9                    June 8             October 12
                   March 16 (3rd Tue)            July 13            November 9
                   April 13                      August 10          December 14

     5.4   Announcement of Board Secretary and Committee Representatives
           The Board announced that Superintendent Kate Wren Gavlak shall continue as Secretary to the
           Governing Board for the 2010 calendar year, as required by BB 9122. The Board also determined
           Committee Representatives for the year.

           (a)     Solano County School Boards Association – Gary R. Craig
           (b)     Fairfield-Suisun City/Schools Ad Hoc Committee – Mary Jo Dickerson and
                   Donna Bishop
           (c)     Vacaville Select Committee on City and School Relations – Mary Jo Dickerson and
                   Ed Sanderson
           (d)     Travis Regional Armed Forces Committee – Ed Sanderson

6.   RECOGNITION

     6.1   Recognition of Outgoing Board Member Wanona Ireland
           Wanona Ireland was recognized by her fellow board members, administration, and community
           members as she completed her service to the Board and to the students, staff, and community of
           Travis Unified School District. Wanona Ireland was appointed to the Board in October 2004 to
           complete the 2001-2005 term for Denise Boyles upon her resignation. Wanona ran unopposed for
           the term 2005-2009. Wanona served as Clerk of the Board in 2005 and 2008, Vice President in
           2006 and 2009, and President in 2007. Tonight, Senator Lois Wolk read a letter she had written to
           Wanona, and recognized Wanona for her involvement in the Solano County School Boards
           Association, the Safe Routes to Schools Committee, and strong advocate for the Spanish

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                                                       Travis Unified School District Governing Board
                                                   Minutes of the Regular Meeting of December 8, 2009

      Immersion Program. Golden West Middle School Student Scott Morris read a certificate of
      appreciation presented to Wanona by the Solano County Board of Education and Superintendent
      Dee Alarcón, and Wanona received a plaque from the Military Impacted Schools Association and
      an award from the Travis USD Board and Superintendent. On behalf of the Board, Ed Sanderson
      said that serving on a board is quite a bonding process, and he is delighted to have Wanona on the
      Board the past four years. He said that Wanona serviced on the Board through enormous
      challenges, and he admires her courage, her stand for students, and for working hard to provide
      options for students.

6.2   Recognition of Outgoing Board Member Harry Axhelm
      Harry Axhelm was recognized by his fellow board members, administration, and community as he
      completed his service to the Board and to the students, staff, and community of Travis Unified
      School District. Harry Axhelm was first elected to the Board in November 2001 for the term
      2001-2005, and ran unopposed for the term 2005-2009. Harry chose not to run for a third term of
      office, but to allow other members of the Travis community the opportunity to serve. Harry
      served as Clerk of the Board in 2002 and 2003, Vice President in 2007, and President in 2004 and
      2008. He has served military children for 40+ years, including 5 years as a teacher of military
      dependents in Germany, 27 years as a teacher at Center Elementary School, and 8 years on the
      Governing Board.

      Senator Lois Wolk presented a Resolution to Harry Axhelm on behalf of herself and
      Assemblymember Mariko Yamada. She commended Mr. Axhelm for his extraordinary
      commitment and service to Travis Unified, for being a rock and stability for the district through
      many trials and tribulations, and for always thinking of the children first, last, and always. She
      read a portion of the Resolution, ―Whereas, Harry Axhelm has been a positive model of ethics and
      education for all who have known him, and his vital involvement in the lives of his students, staff
      members, parents, and peers has impacted each in a very special way, now, therefore, be it
      resolved by Senator Lois Wolk and Assemblymember Yamada that Harry Axhelm be commended
      on his exemplary record of accomplishments in the field of education, applauded for the concern
      and commitment he has displayed for the education of his students, and extended sincere best
      wishes for a rewarding and gratifying retirement.‖

      Golden West Middle School student Billy Hurst read aloud a letter to Mr. Axhelm from Ellen
      Tauscher, former 10th District Congresswoman and now the Under Secretary of Arms Control and
      International Security. Student Elizabeth Hubbard read a letter from US Senator Dianne Feinstein,
      student Erik Petrovich read a Congressional Certificate from Congressman George Miller, and
      student Heidi Carr read a Certificate of Appreciation from the Solano County Board of Education
      and Superintendent Dee Alarcón. Mary Jo Dickerson presented Harry with a plaque from the
      Military Impacted Schools Association and an award from the Travis USD Board and
      Superintendent.

      Comments from Harry and Wanona:

      Harry Axhelm said, ―It has said it has been a privilege and an honor to serve as a school board
      member in Travis Unified. Way back in 1959, I started as teacher, and I put 27 years in as a PE
      teacher and as a 5th-grade teacher at Center Elementary. Then I went overseas and I worked for
      five years in Germany, so my whole educational experience has only been with military dependent
      children. I’ve always found the military families to be very interested in good education and the
      kids were always wonderful to work with. I enjoyed my years immensely. I also, tonight, would
      like to provide a scholarship to the district. That would please me very much.‖ [Presented check to
      the Superintendent.]

      Wanona Ireland said, ―I have had the honor and privilege to serve with Harry, as with every
      member of this board. As it’s been mentioned, it has been a trying time these past few years.
      We’ve had to do a lot of things we didn’t want to do. I hope that in future none of you will ever
      have to be faced with those decisions again. I do want to say that one of my best decisions as part
      of this Board was to bring Kate Wren Gavlak on as Superintendent. She has been a model and

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                                                                   Travis Unified School District Governing Board
                                                               Minutes of the Regular Meeting of December 8, 2009

                 inspiration for the district and has actually held everything that we wanted for her and the district
                 to do, she has done. I am so honored to have worked with her. I hope she will continue the has
                 started here along with the Board. I want to thank the military. I’ve been a kid here, all my life,
                 and the military has always been here. It’s an honor to serve the children of the military, just like
                 Harry said. There’s a special place here, always, for military children. I just want to thank the
                 outstanding management team, the teachers, the classified units that are here serving the district.
                 You really know what it’s all about—the kids—and I hope that ever decision you make in the
                 future keeps that at the forefront.‖

        6.3      Recognition of 2009 Board President Mary Jo Dickerson
                 Fellow Board members recognized and thanked Mary Jo Dickerson with an engraved plaque for
                 her leadership as Board President for the year December 2008 through December 8, 2009.

 A break was held at this time to allow honorees and guests to enjoy refreshments.

7.      COMMUNICATIONS
        7.1      Student Board Member Report
                 Vanden High School ASB Treasurer Alex Godinez presented the Student Board Member Report in
                 Sydnee Ortiz’s absence. Alex congratulated VHS student Stephanie Hambright for winning the
                 Vanden Idol competition in November. He also reported on the upcoming Battle of the Bands this
                 week, and Winter Homecoming with a lunch-time rally and evening basketball game v. Will C.
                 Wood HS on January 8.

        7.2      Base Liaison Report
                 On behalf of Col Vechery and the men and women of Travis Air Force Base, Mr. Dunn extended
                 thanks to Harry Axhelm and Wanona Ireland for their service to Travis USD, and especially to
                 Harry for 40 years of service to military children. He said that their caring for military children
                 has enhanced the lives of countless military families and, on behalf of the Mission Support Group,
                 which typically provides the Base Liaison, he presented Harry and Wanona each with a Military
                 Challenge Coin.

        7.3      Employee Organization Reports

                 a.       TUTA President Jeanette Wylie: (1) Jeanette said it was a great presentation by Golden
                          West students and staff, and it’s great that the students have a variety of extracurricular
                          activities that keep them very involved. (2) She welcomed Donna Bishop and Gary Craig
                          to the Board, and wished them well in their tenure on the Board. She said that they will be
                          making many important decisions regarding the direction the district will be taking in the
                          future. She said it was special to have former teacher and TUTA leader, Mayor Harry
                          Price, here this evening to administer the Oath of Office. She thanked Wanona Ireland
                          and Harry Axhelm for their service on the Board, and especially to Harry for 40 years of
                          service to military children. (3) Teachers at Travis Elementary will miss Principal
                          Nancy Kawata as she leaves the district for another position after Winter Break. She said
                          that TUTA is wondering how that position will be filled. (4) Travis teachers at all levels
                          continue to work very hard to meet the needs of students with increased class sizes. The
                          elementary teachers are looking forward to some relief with 40% of their prep time being
                          restored in January. (5) TUTA is pleased to see more dialogue between the district and
                          TUTA leadership as the two groups work to make some of the changes that are a result of
                          the ratification of the settlement agreement last week. (5) TUTA is hopeful that the
                          Board will approve the calendars later on the agenda to include the furlough days agreed
                          to by TUTA and the district. She said that TUTA realizes that there is a cost to losing
                          three instructional days prior to testing, but the choice to add all of the days at once seems
                          least disruptive to all involved. She said that, again, there was cooperation between
                          management and TUTA while making this decision, and we will be able to consider more
                          factors when we look at considering the furlough days for 2010-11. (6) She said she
                          hopes the Board Workshop on December 19 will be productive. She asked if the $2,100

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                                                       Travis Unified School District Governing Board
                                                   Minutes of the Regular Meeting of December 8, 2009

              contract for the facilitator is for one day only. One place in the agenda says it’s for a 14-
              month period, and in another place it says it’s for December 19, 2009, only. [The
              Superintendent responded that it is for December 19 only.] (7) Jeanette said that teachers
              are ready for a chance to enjoy some time with their families during Winter Break, and
              she wished everyone a wonderful holiday, as well.

      b.      CSEA President John Shrader: (1) On behalf of CSEA Chapter 454, John thanked Harry
              Axhelm and Wanona Ireland for their years of service and guidance and the dedication
              they have shown for the Travis community. He welcomed Donna Bishop and Gary Craig
              to the Board. He acknowledged the tough challenges ahead, and said he is sure that if
              Board members work together as a team, they will find their way through the challenges
              to provide leadership for the district. (2) John said he wasn’t able to attend the
              December 1 special board meeting, but he sees that the Board ratified the CSEA
              Tentative Agreement and CSEA is ready to move forward and to follow the contract
              language. (3) In October and November , CSEA held its nominations for its entire
              Executive Board . The results of the nominations will be available this month to
              determine whether an election is necessary, then John will come back to the Board with
              the announcement of the new Executive Board.

7.4   Association of Travis Management Report
      On behalf of site principals, Principal Lucy Salerno welcomed the new board members and
      thanked Harry Axhelm (who worked as a music teacher right next to her during her first year of
      teaching) and Wanona Ireland. She reported on school events to include the Cambridge after-
      school Title I classes, Center’s annual sing-along on December 18, Scandia’s spelling bee, Travis’s
      holiday shop, participation of all three on-base schools in the Operation Cookie Drop, TEC’s
      annual Thanksgiving Feast, and Vanden’s 10-2 NCAC League Championship (shared) football
      season.

7.5   Superintendent’s Report—Kate Wren Gavlak
      Superintendent Kate Wren Gavlak: (1) She said she has met individually with new Board
      members Donna Bishop and Gary Craig to get acquainted. (2) The Board Workshop is scheduled
      for December 19, 10:00 a.m., and will be facilitated by Dave Long, former Secretary of Education.
      Dave is currently working on the agenda for the workshop that should last for 4-5 hours. Due to
      the negative status of the district, Dave has provided Travis with a reduced rate and has asked her
      to include his travel and expenses for a total of $2400. (The CSBA consultant with whom she
      spoke quoted a starting price of $3,500 plus travel and expenses.) (3) She had been invited to join
      Schoolyard Communications to do a presentation at the California School Boards Association
      annual conference in San Diego last week. She was only at the conference the one day, but she did
      have time to briefly walk through the trade show and visit with some colleagues. (4) She has been
      working through the details with TUTA of the changes for re-instating elementary prep time. This
      morning, Jeanette delivered letters to staff who may be involved in that process. We hope to have
      the decisions regarding staff changes completed early next week. The goal is to have any major
      changes in personnel announced prior to winter break so that people know when they leave what
      will happen when they return. (5) She and Jim Bryan will be speaking with a couple of individuals
      who are interested in the ―interim‖ principal position at Travis Elementary due to the departure of
      Nancy Kawata. She said they hope to have the individual selected prior to winter break, also, and
      the district will advertise for a permanent replacement in the Spring. (6) She acknowledged the
      very generous donation that Mr. Axhelm made this evening, and said she will work with him to set
      up a scholarship in whatever manner he would like.

7.6   Governing Board Communications and Reports

      a.      Ed Sanderson: (1) Ed said that, before he was on the Board, he knew Nancy Kawata in
              her music teacher capacity when he was on the District Curriculum Council for four years.
              He also worked with her when he came on to the school board and she helped to
              formulate the wonderful music program, which the district then had to change due to
              budget issues. He said he has seen Nancy do a variety of things, and always well. He

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                                                            Travis Unified School District Governing Board
                                                        Minutes of the Regular Meeting of December 8, 2009

                   said she is an extraordinary professional who is going to be missed very much. He said
                   that mid-year change always has effects on curriculum and the calm of the campus. We
                   will work to provide continuity and stability for the kids a we go through this process,
                   regardless of who we have as an interim. He said he knows the Superintendent and staff
                   will work diligently to find someone who is high-quality. (2) Regarding the special board
                   meeting on December 1 to ratify the tentative agreements, Ed said he appreciates the hard
                   work that was done in negotiations this year. He said we continue to face real budget
                   challenges. If the state budget can somehow recover, we are in the position to have
                   guidelines by which we can restore programs, which is terribly significant, and shows a
                   commitment by the Board and TUTA bargaining unit to make commitments right now as
                   to what kinds of things to bring back and under what conditions. There is risk for
                   everyone and he is delighted that people have the courage to do that. There is a
                   possibility that if we lose more than $100 per ADA, it may be in the interest of everyone
                   to get back together to negotiate again, as included in the agreement. It is his conviction
                   that we can work together with whatever happens at the revenue side to work this through
                   for the students who have only one opportunity to go through our school system.

            b.     Mary Jo Dickerson: (1) Mary Jo relayed to Base Liaison Tom Dunn that she’d like to
                   thank Col. Vechery for his tree-lighting ceremony. It was a real nice way to bring the base
                   together to celebrate the season. (2) She said we were celebrating as it felt like an early
                   Christmas present with the tentative agreements ratified. She said it’s nice for us all to be
                   moving forward and getting to the education of children. (3) She had a request from
                   PTAs for Board members to join the PTA.

            c.     Gary Craig: (1) Gary publicly thanked Wanona Ireland and Harry Axhelm for their years
                   of service to the district and the Board. He thanked Superintendent Wren Gavlak and her
                   administrative assistant, Leah Cleveland, for all the planning and effort that went into this
                   recognition reception tonight, as well as for the assistance in welcoming him as a new
                   Board member. He thanked Ed Sanderson and Ivery Hood for welcoming him to the
                   Board, and he said that while there will be times when individuals will agree and disagree,
                   the key is to continue to do what’s right for the kids. He extended appreciation to TUTA
                   for their recent Meet and Greet for him and Donna Bishop, and he said he looks forward
                   to working with TUTA, CSEA, management team and supervisors, as we move forward.
                   (2) He is making it a goal in the near future to visit all of the schools and departments. He
                   will work with the Superintendent’s Office to coordinate those visits.

            d.     Donna Bishop: Donna said she is looking forward to working with everyone for what is
                   best for our students, and she thanked everyone for being so welcoming and
                   informational.

            e.     Ivery Hood: (1) Ivery said he is looking forward to working with the new Board. He is
                   so appreciative that we have gotten over the hurdle of negotiations and can focus on
                   communications and relationships and on rebuilding and repairing the systems that have
                   been eroding away over the past years. He said that the state we are in is no one’s fault,
                   but we need to continue to work as a team and try to find creative ways to engage our
                   students. With the increase in class sizes, it’s already more challenging for teachers. He
                   said we’re up to the challenge The time he served with Wanona and Harry has been so
                   positive. He looks forward to working with them in the future in some capacity as
                   opportunities arise.

8.   PUBLIC COMMENT—None

9.   CONSENT CALENDAR
     A.   Items to be Pulled from the Consent Calendar—None
     B.   Public Comment on Consent Calendar—None
     C.   Approval of Consent Calendar


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                                                                       Travis Unified School District Governing Board
                                                                   Minutes of the Regular Meeting of December 8, 2009

                Gary Craig commented, as a parent, regarding agenda item 9.2.1, accepting the resignation of
                Nancy Kawata. He said that Mrs. Kawata was his daughter’s first principal when they moved here,
                she will be missed, and he wishes her well.

                        By the following vote, the Board approved the consent calendar, as presented.

                                Moved        Seconded       Ayes       Noes
                               Dickerson       Craig         5          0



        9.1     Educational Services—None

        9.2     Human Resources
                9.2.1 Employments, Resignations, Leaves, Releases and Other Personnel Matters
                      Approved and ratified action agenda #1209, as presented.

        9.3     Administration
                9.3.1  Issue: Minutes of the Regular Meeting of November 10, 2009
                       Approved the minutes as presented.

        9.4     Business and Operations
                9.4.1   Issue: Approval of Vendor Warrants
                        Approved the vendor warrants for November 4–20, 2009, totaling $866,557.32.

                9.4.2   Issue: Approval to Replenish Revolving Cash Fund
                        Approved the request to replenish the Revolving Cash Fund in the amount of
                        $27,462.96.

                9.4.3   Issue: Approval of Contracts
                        Approved contract (a) and ratified (b) - (c) as presented.
                         (a)       David Long & Associates. – This Agreement for Consulting Services
                                   facilitates the Governing Board Workshop on December 19, 2009. Cost is
                                   $2,100 plus travel expenses and will be paid from general fund.
                         (b)       B Street Theater – This Agreement for Consulting Services provided an
                                   assembly on Colonial Yarns Presentation at Travis Elementary School.
                                   Cost did not exceed $450.00 and was paid from donated monies.
                         (c)       Solano County Office of Education – This Collaboration Agreement has
                                   been integrating systems and resources to assess and identify prevention
                                   education strategies in achieving a reduction in alcohol, tobacco, and other
                                   drug use among youth attending TUSD. Cost is $19,000 and will be paid
                                   from Title IV Safe and Drug Free Grants.

                9.4.4          Issue: Acceptance of Donations
                               Accepted donations, including $4,651.06 in cash and $387.20 in equipment,
                               services, and supplies, as presented.


13.   BUSINESS SERVICES—Ken Forrest, Assistant Superintendent

        A.      ACTION ITEMS

                (1)     Item: Approval of the 2009-10 First Interim Budget Report

                                 By the following vote, the Board approved the 2009-10 First Interim Budget
                                 Report, as presented.


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                                                Travis Unified School District Governing Board
                                            Minutes of the Regular Meeting of December 8, 2009

                          Moved      Seconded    Ayes     Noes       Absent      Abstained
                         Sanderson   Dickerson    5        0



(2)   Item: Adopt Resolution No. 2009-10-32 Authorizing the Adoption of the Mitigated
      Negative Declaration and Mitigation Monitoring and Reporting Program for the
      Markeley Road Extension Project
      Travis USD has completed an Initial Study/Mitigated Negative Declaration for the
      proposed Markeley Road Extension in accordance with the California Environmental
      Quality Act (CEQA).

      The project consists of constructing an approximate 36-foot wide private roadway with
      two bicycle lanes and one 6-foot wide sidewalk within a 60-foot wide access easement
      and a storm water detention basin. The proposed roadway would extend from the
      intersection of Markeley Road and DeRonde Drive east and end with a cul-de-sac
      adjacent to Center School, for a total roadway length of approximately 1,500 feet.

      Findings: The Initial Study prepared by the TUSD was undertaken for the purpose of
      deciding whether the project may have a significant effect on environment. The project
      site is not on a list of hazardous waste sites compiled pursuant to Government Code
      Section 65962.5. The Initial Study reflects the independent judgment of the TUSD. On
      the basis of this Initial Study, TUSD staff has concluded that the project will not have a
      significant effect on the environment and, therefore, has prepared a Mitigated Negative
      Declaration and MMRP for Board approval that will ensure that potentially significant
      environmental impacts identified in the Initial Study will be mitigated to less-than-
      significant levels.

               By the following vote, the Board adopted Resolution No. 2009-10-32
               Authorizing the Adoption, as final, of the Mitigated Negative Declaration for the
               Markeley Road Extension and Mitigation Monitoring and Reporting Plan.

                          Moved      Seconded    Ayes     Noes       Absent      Abstained
                         Sanderson   Dickerson    5        0



(3)   Issue: Markeley Road Extension to Center School Project: Analysis of Western
      Engineering Contractors, Inc.’s Bid Protest and Adopt Resolution 2009-10-31
      Awarding Contract to Teichert Construction.
      Assistant Superintendent Ken Forrest reported that the district conducted a bid for the
      extension of Markeley Road to Center Elementary School. The bid was opened on
      October 29, 2009, and the district received 10 bids ranging from a high base bid of
      $1,901,000.00 to the low base bid of $853,161.00 from Teichert Construction.

      Subsequent to the bid opening, Western Engineering Contractors, Inc., submitted a
      protest. (The bid specifications for the project require the bidder to submit a Non-
      collusion Affidavit with a notarial acknowledgment. Teichert, the apparent low bidder at
      $853,161, submitted a signed Noncollusion Affidavit without a notarial acknowledg-
      ment.) The District followed bid protest procedures outlined by its attorney and received
      responses from both Teichert Construction and Western Engineering Contractors, Inc.
      Mr. Forrest explained that district staff worked with their attorney to evaluate the bid, the
      protest, and both responses. They then requested a thorough review of all material and a
      recommendation based on their belief that the error committed by Teichert Construction
      was an inconsequential defect.

      Mr. Forrest recommended that the Board adopt Resolution 2009-10-31, awarding bid to
      Teichert Construction. Mr. Forrest asked if any one from Western Engineering



                                      9
                                                     Travis Unified School District Governing Board
                                                 Minutes of the Regular Meeting of December 8, 2009

           Contractors, Inc., was present this evening to address the Board on this subject; no one
           was heard.

                    By the following vote, the Board adopted Resolution 2009-10-31, of the
                    Governing Board of the Travis Unified School District authorizing the
                    Superintendent or Assistant Superintendent of Business and Operations acting on
                    behalf of the District to, enter into, execute, and deliver an Agreement providing
                    for the Extension of Markeley Road to Center School with Teichert Construction
                    even though the document was not notarized.

                               Moved      Seconded    Ayes    Noes       Absent     Abstained
                              Sanderson   Dickerson    5       0


B.   INFORMATION ITEMS

     (1)   Issue: Report of Staff and Board Development Activities November 2009

     (2)   Issue: Budget Adjustment Report –November 2009

     (3)   Issue: InterSchola Sales Funds and Distribution Update
           In January of 2009, the district entered into a partnership with InterSchola, a firm that
           specializes in utilizing eBay to dispose of surplus school property. Mr. Forrest reported
           on the $13,611.07 in revenues received following the first distribution of our sales of
           surplus property. In addition to selling surplus property, we also have taken advantage of
           acquiring surplus property from other school districts saving over $5,600.00 in one
           transaction alone. As per the Superintendent’s direction, all proceeds from the sale of
           surplus property go to Travis USD schools on a per student basis regardless of which
           school or department donated the equipment.

           School allocations are provided below:




     (4)   Report of Vandalism/Theft—November 2009

     (5)   Report on RFQ 2009-10-02, Request for Qualifications Construction of and
           Improvements to District Grounds and Facilities.
           On October 31, 2009, the District invited qualified firms to submit qualifications related
           to their ability to provide development and construction services with respect to the
           construction of the projects for the District.



                                          10
                                                                Travis Unified School District Governing Board
                                                            Minutes of the Regular Meeting of December 8, 2009

                    In general, we were seeking a firm that would work cooperatively with District staff and
                    consultants, the architect of record and design team, and project inspectors, to facilitate
                    the timely completion of all projects within specified budget constraints.

                    The firm was selected based on qualifications and demonstrated competence that included
                    relevant experience with public construction, experience with State of California school
                    construction approval process, experience in obtaining approvals for all stages of projects
                    with the California Division of State Architects (DSA), and a proven track record for
                    cost-efficient and delivery of timely construction projects. The ―best value‖ method of
                    selection was utilized. The ―best value‖ method included, but is not limited to, the
                    following selection criteria:

                                      1. Technical expertise;
                                      2. Lifecycle / maintenance / operation costs;
                                      3. Management / compliance cost potential;
                                      4. Skilled labor force;
                                      5. Safety record;
                                      6. Design / value engineering approach;
                                      7. Project approach;
                                      8. Project features;
                                      9. Schedule
                                      10. Warranty

                    Although we have executed a lease-leaseback contract with Roebbelen for the
                    construction of the fields they were required to bid. The initial contract was done in
                    accordance with all applicable statutes in an effort to address the safety concerns
                    surrounding the field and track.

                    We received six bids in response to our RFQ. Three vendors were eliminated by our
                    initial objective rating criteria. The top three vendors were invited to oral presentations
                    on Wednesday December 2, 2009. One of the three vendors withdrew prior to the oral
                    presentation. The presentations were conducted and references were contacted after the
                    presentations.

                    We are pleased to report that as a result of the RFQ process we will be continuing our
                    relationship with Roebbelen.

10.   EDUCATIONAL SERVICES—Jim Bryan, Assistant Superintendent

      A.     ACTION ITEMS

             (1)    Issue: Student Matters

                    (a)      Stipulated Expulsion for Student 09-10-04
                             By the following vote, the Board approved Student 09-10-04 through the
                             remainder of the 2009-2010 school year, and suspended the expulsion to allow
                             student to attend Travis Community Day School while under expulsion.
                                   Moved        Seconded        Ayes      Noes
                                  Sanderson       Craig          5         0


                    (b)      Stipulated Expulsion for Student 09-10-05
                             By the following vote, the Board expelled Student 09-10-05 through the
                             remainder of the 2009-2010 school year and suspended the expulsion to allow
                             student to attend Travis Community Day School while under expulsion.
                                   Moved        Seconded        Ayes      Noes
                                   Craig        Sanderson        5         0



                                                   11
                                                              Travis Unified School District Governing Board
                                                          Minutes of the Regular Meeting of December 8, 2009

             (2)   Issue: Approval of Amended 2009-10 Student Calendars and Teacher Work Calendars
                    Through ABX4 2 (Evans), the Governor has authorized school districts, county offices of
                    education, and charter schools to reduce up to five days of student instruction in the years
                    2009-2013 without incurring fiscal penalties in order to assist in balancing budgets.
                    Consequently, Travis USD and the Travis Unified Teachers Association ratified the
                    Settlement Agreement to include three furlough days for 2009-10. The Agreement
                    changed the teacher work calendar from 182 to 179 days, and Board action this evening
                    will change the student days of instruction from 180 to 177 days.

                    It is the desire of the District and TUTA for teachers to take the three furlough days
                    consecutively and in conjunction with an already-existing holiday in order to have the
                    least impact on district students and families. On the current calendars, there is a local
                    holiday on Friday, February 12, and a legal holiday the following Monday, February 15.
                    The District and TUTA have agreed on a proposed amendment which would move the
                    February 12 local holiday to Friday, February 19, keeping the February 15 holiday, and
                    adding the three furlough days on Tuesday-Thursday that week, resulting in a week-long
                    break for all schools in February.

                    The recommendation is for Board approval of the amended student and teacher calendars
                    this evening so that families and district staff may be notified of the change prior to winter
                    break.

                             By the following vote, the Board approved the amended student calendars and
                             the teacher work calendars for the current year 2009-10, moving the February 12
                             local holiday to February 19 and taking the three approved furlough days on
                             February 16-18, resulting in a non-student/non-teaching break the week of
                             February 15-19, 2010.

                                        Moved      Seconded   Ayes       Noes
                                       Sanderson     Craig     5          0


      B.     INFORMATION ITEM—None

11.   HUMAN RESOURCES—None

12.   ADMINISTRATION – Kate Wren Gavlak, Superintendent

      A.     ACTION ITEMS

             (1)    Issue: Second Reading and Adoption of Updated Board Policy 4119.21/4219.21/
                    4319.21, Professional Standards, and Board Policy 4154, Health and Welfare
                    Benefits
                    During its meeting of November 10, the Board received a First Reading of updated Board
                    Policies 4119.21/4219.21/4319.21, Professional Standards, and 4154/4254/4354, Health
                    and Welfare Benefits. Board Member Sanderson commented that he had reviewed the
                    policies and found nothing objectionable. He did note a concern in the Administrative
                    Regulations 4154/4254/4354, Health and Welfare Benefits, that had been approved by the
                    Superintendent’s Cabinet and included in the agenda binders for information. New
                    language in the AR states that the district will receive reimbursement from the federal
                    American Recovery and Reinvestment Act (ARRA) funding. Mr. Sanderson relayed that
                    he wants to ensure that the language makes it certain that the district won’t be liable for
                    that amount when the ARRA funds disappear. The Superintendent reviewed the text and
                    confirmed that the language is according to law and is only temporary through December
                    2009.




                                                   12
                                                                   Travis Unified School District Governing Board
                                                               Minutes of the Regular Meeting of December 8, 2009

                                  By    the   following    vote,     the     Board adopted Board    Policy
                                  4119.21/4219.21/4319.21, Professional Standards, and Board Policy 4154,
                                  Health and Welfare Benefits, as presented.

                                             Moved      Seconded    Ayes      Noes
                                            Sanderson   Dickerson    5         0


      B.       INFORMATION ITEM—None


13.   BUSINESS SERVICES—Moved up earlier on the agenda

14.   FISCAL UPDATE—pulled from agenda

15.   CONSTRUCTION PROJECT UPDATE
      Ken Forrest provided an update on the district’s construction projects, to include the road to Center
      Elementary, Vanden High School men’s varsity baseball and women’s softball fields, and elementary
      school playgrounds.

      Mr. Forrest reported that the district is currently on hold on hold for other projects as staff are attempting to
      evaluate our Capital Projects fund. DSA is now requiring the district to replace the Vanden High
      grandstands on both the home and visitors sides, a cost in excess of $1.5 million, when they were ADA
      compliant just four years ago. This will require the district to re-prioritize all other projects. Board
      members asked Mr. Forrest if he could provide them with a recap of this issue with background and
      recommended actions, and suggested that perhaps Senator Wolk could assist the district in addressing this
      with DSA. Mr. Forrest said that while he acknowledges that DSA is costing California billions of dollars in
      public funds and is in need of regulation, he cautions the Board about fighting the issue with DSA as they
      have damaged much larger districts than Travis for pushing back. Ed Sanderson suggested that when we
      move forward with the grandstands project, we need to explain this very well to the public.

16.   FUTURE AGENDA ITEMS
      Board members may indicate any items they would like placed on a future Board meeting agenda.
      a.     Workshop on Revenue Generation Possibilities (parcel taxes, etc.)
      b.     Funding Schools Based on Enrollment Instead of Actual Daily Attendance


17.   BOARD/SUPERINTENDENT ANNOUNCEMENTS

      A.       The next regular meeting of the Board will be held January 12, 2010.

      B.       Upcoming School Events (as reported by sites)
               December 9     Golden West Middle School Winter Band Concert, 7:00 p.m., GW Gym
               December 10    Center Elementary’s American Heart Association assembly on childhood obesity
                              for grades 4-6, 2:00-2:30 p.m., Center multi-purpose room (MPR)
               December 15    Vanden High School Holiday Concert, 7:00 p.m., Vacaville Performing Arts
                              Center
               December 16    Scandia Elementary’s Cultural Feast, grades 4-6, 11:00 a.m.-12:50 p.m.,
                              Library/D Module
               December 18    Scandia Elementary’s kindergarten performance of Christmas Carols, 10:00-
                              10:30 a.m., MPR
               December 18    Center Elementary’s holiday sing-a-long, 2:00-2:30 p.m., MPR
               December 21-January 1 Winter Break (Traditional)
               December 21-January 8 Winter Break (Modified)




                                                        13
                                                                  Travis Unified School District Governing Board
                                                              Minutes of the Regular Meeting of December 8, 2009

18.      ADJOURNMENT
         There being no further business to discuss, Board President Hood adjourned the meeting at 10:04 p.m.

Respectfully Submitted,




Kate Wren Gavlak
Secretary to the Board                           Original Signed




                                                             Approved and entered into the proceedings
                                                             of the Board this 12th day of January, 2010.




                                                             Mary Jo Dickerson
                                                             Board Clerk

kwg:lc




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