Save a More Accessible Office 2007 PowerPoint as PDF
If you do not have the Office 2007 Add-in: Microsoft Save as PDF or XPS, request that it be installed on
your computer, or if you have Office 2007 at home, install the plug-in.
NOTE: Do not create a PDF using File > Print. The tags that make a PDF more accessible are not included
with the Print option. The steps listed below using File > Save as will save the tags for a PDF that allow a
screen reader to read the headings and image tags. Scanned PDF’s are not accessible.
After you create your PDF’s as follows, open Adobe Reader 7 or later and click on Document >
Accessibility Quick Check to see that your document is structured.
Step 1: For each image, right click and choose Size and Position
or Format Picture.
Click the Alt tab and key a description of the image. Try to describe
the image so a visually impaired student would understand its
importance. Click on close.
Step 2: Choose Save as and choose PDF.
Choose minimum size for publishing online.
Click the Options button and choose whether
you want to print slides, handouts, or outline.
Click the check box for “Document structure tags
for accessibility.” Click OK.