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ASO6 PS2 1 Program Finance Officer

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					                        POSITION INFORMATION DOCUMENT


 Position Title:   Program Finance Officer, ICT Programs

 Classification Code:    ASO6                      Division:           ICT Services
                                                   Directorate:        ICT Program Services
 Type of Appointment:
         Ongoing                                  Position Number:
        o Temporary Term                           Position Created:
        o Other

As part of the South Australian Government’s health reform agenda, the Department of Health is
embarking on a significant reorganisation of its ICT services across South Australia. An external
feasibility report on the centralisation of ICT services across the public health system was
delivered and accepted by the Health Portfolio Executive in December 2007.
In centralising ICT services the following objectives are being sought:

   management of all ICT services from a whole of health strategic perspective
   a uniform and repeatable ICT environment across SA Health to support the effective delivery
    of health care services to the people of South Australia
   achievement of operational savings to contribute to the upgrade of public health
    infrastructure and ICT services
   establishment of a uniform platform for the introduction of the electronic health record
   mirror the South Australian Government’s practice and commitment to shared services.

The centralisation of ICT services has resulted in the establishment of 6 new directorates:

 ICT Strategy and Standards          Sets, defines and aligns ICT strategy and standards to the
                                     goals and objectives of SA Health and provides independent
                                     governance and risk management to ICT Services.
 ICT Contracts and                   Is the major procurement, contract and performance
 Performance Management              management arm of sourcing ICT related services, products
                                     and systems.
 ICT Customer Services               Is the major point of coordination and interaction with ICT
                                     customers across SA Health.
 ICT Program Services                Manages and delivers all ICT projects as approved by the ICT
                                     Steering Committee.
 ICT Operations                      Manages, supports and maintains the production environment
                                     across SA Health.
 ICT Business Services               Provides internal corporate support to ICT Services with an
                                     emphasis on staff development and training.

The Program Finance Officer, ICT Programs is responsible for the provision of an effective, high
quality financial management and control of capital projects and programs, including the provision
of accurate and timely reporting and analysis of project and program financial performance
including forecasting and budget monitoring of the ICT project / program lifecycle. The incumbent
interprets and ensures compliance with SA Health and Treasury financial policies and procedures.
                   Job & Person Specification – Program Finance Officer, ICT Program Office
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The position forms part of the ICT Program Office within the ICT Program Services directorate.
The ICT Program Office is responsible for:

   program financial management
   program staff resource management
   program standards and reporting
   program support
   program schedule services

This will require the incumbent to understand the variety and complexity of SA Health’s information
systems and business models across a wide range of departments and divisions including
metropolitan and country health units. SA Health information systems include over 460 sites,
20,000 desktops, 500 servers and over 1,000 applications. The customer base is estimated at
over 25,000 users.

   ORGANISATION

   Supervisor reports to:                         Director, ICT Program Services

   Supervisor’s Position:                         Senior Manager, ICT Program Office

   Subject position:                              Program Finance Officer

   Staff supervised:                              None

   Other positions reporting to supervisor:       Resourcing Officer, ICT Program Office
                                                  Scheduling Officer, ICT Program Office
                                                  Standards Officer, ICT Program Office
                                                  Support Officers, ICT Program Office

   STATISTICS RELEVANT TO THE POSITION

   Staff supervised:         None


   Budget:

   Programs Supported        Up to $50M per annum




                  Job & Person Specification – Program Finance Officer, ICT Program Office
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JOB AND PERSON SPECIFICATION



 Position Title:   Program Finance Officer, ICT Programs

 Classification Code: ASO6                            Division: ICT Services
                                                      Directorate: ICT Program Services
 Type of Appointment:
         Ongoing                                     Position Number:
        o Temporary Term                              Position Created:
        o Other

                                Job & person specification approval



                    ______________________________                        ___/___/___
                          CE or delegate


PREAMBLE:

Underpinning the Department of Health Strategic Directions are the agreed values that reflect
honesty, respect and integrity for every individual. These values drive how we conduct our
business and how we behave. We aim to make the values “live”. It is important that we
incorporate the values into our behaviour systems and processes.

The Department has a “Commitment to Workplace Values” attached to Job and Person
Specifications that all staff are required to uphold. (Please refer to the back of this document).

Australia has one of the most culturally and ethnically diverse populations in the world. Having a
diverse workforce (inclusive of bi-lingual, bi-cultural and disabled employees) can enhance the
department’s ability to negotiate with, and meet the needs of, the full range of its clients and
customers. Such employees also add to the diversity of the workforce, and give added
opportunities to fully capitalise on difference as a valuable asset in an increasingly competitive
environment.




                   Job & Person Specification – Program Finance Officer, ICT Program Office
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JOB SPECIFICATION


1.     Summary of the broad purpose of the position in relation to the organisation's goals

The Finance Officer, ICT Programs is responsible for the provision of an effective, high quality financial
management and control of capital projects and programs, including the provision of accurate and
timely reporting and analysis of project and program financial performance including forecasting and
budget monitoring of the ICT project / program lifecycle. The incumbent interprets and ensures
compliance with SA Health and Treasury financial policies and procedures.

2.     Reporting/working relationships

    Reports to the Senior Manager, ICT Program Office
    Close working relationship with the EHR Master Plan Administrator
    Close working relationship with Program and Project Managers
    Close working relationship with Quality Assurance Management Team, Resourcing Officer,
     Scheduling Officer, Standards Officer and Support Officer within the ICT Program Office
    Close working relationship with the Project Quality Assurance Manager, and the Managers of ICT
     Projects and Programs
    Close working relationship with SA Health Financial and Administrative Services
    Liaises with Manager, ICT Operational Resources within the ICT Operations directorate
    Close working relationship with all other ICT directorates of ICT Services
    Close working relationship with the Strategic Procurement Unit
    Liaises with external project and program management vendors.


3.     Special conditions

    The incumbent may be required to work out of hours
    The incumbent may be required to travel or work across and/or be located at any of the Department
     of Health units/divisions as required
    A flexible approach to the taking of leave is required
    The appointee may be subject to a criminal history check prior to confirmation of appointment
    The incumbent will uphold the values of the Department of Health as reflected in the SA Health
     Strategic Plan
    The incumbent may be assigned elsewhere within the department subject to relevant provisions of
     the PSM Act
    The incumbent may be required to enter into an annual performance agreement for the
     achievement of specific (service or program) outcomes.

4.     Statement of key outcomes and activities

1. Provide effective and efficient financial management services for the ICT capital programs
   managed by the ICT Program Office by:

                     Job & Person Specification – Program Finance Officer, ICT Program Office
                                                   Page 4 of 10
   a)   monitoring overall program and project financial performance and escalating variations to
        relevant program and project managers and the Senior Manager, ICT Program Office
   b)   controlling and coordinating ICT program financial management reporting and associated
        processes across ICT Services including the preparation of monthly expenditure forecasts
        and accrual financial reports
   c)   designing financial reporting formats and templates for detail / cost program assumptions and
        expenditure behaviour
   d)   providing statistical and other information as required by the Senior Manager, ICT Program
        Office to enable effective financial management of programs and projects
   e)   providing reporting and advisory services to program and project managers on actual costs
        and accruals
   f)   ensuring the application and compliance of SA Health and Treasury financial policies and
        procedures
   g)   providing consultancy advice to ICT project managers and staff on financial management
        practices, processes, systems and Government policy
   h)   developing and implementing financial procedures and systems in accordance with SA Health
        and government financial policies and procedures
   i)   managing and monitoring forecasting and budgets for program life cycle and assessing
        assumptions of financial expenditure undertaking daily analysis of complex monthly reporting
        data and program reports from financial systems and providing high level advice on findings
   j)   proactively identifying and investigating financial variations including overruns, under budget
        and deficient system updates
   k)   advising project and program managers on procurement processes and co-ordinating
        procurement activities
   l)   developing relevant documentation as requested.

2. Contribute to the development of a culture and ethos that is outcome and performance
   focused through:

   a)   developing and implementing quality improvement standards and measurement strategies
   b)   setting and meeting high-level goals
   c)   self assessing performance in meeting goals and commitments
   d)   ensuring training and skills are aligned to effectively meet needs and deliverables and
        ensuring the appropriate leader is aware of these requirements
   e)   implementing agreed performance indicators, and of quantitative and qualitative monitoring
        and reporting on outcomes
   f)   supporting performance of external service providers, consultants, contractors, vendors and
        partners.

3. Contribute to continuous service improvement to align to SA Health’s business and ICT
   Services strategic objectives through:

   a)   delivering improved service practices, processes and outcomes
   b)   optimising ICT resources leveraging existing capability
   c)   delivering economies of scale and efficiency savings ensuring sustainability and performance
        of ICT services
   d)   aligning services to better meet business requirements
   e)   assisting in the establishment of continuous improvement program and practices.


                  Job & Person Specification – Program Finance Officer, ICT Program Office
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4. Contribute to the wellbeing of people in South Australia through participation in counter
   disaster activities including attendance, as required, at training programs and exercises to
   develop the necessary skills required to participate in responses in the event of a disaster
   and/or major incident.

5. Contribute to the promotion and implementation of the general public sector management
   aims, personnel management standards and employee conduct standards and in particular,
   equal opportunity and occupational health, safety and welfare by adhering to the provisions
   of relevant legislative requirements.



Approved by line manager:        _________________________                   ___/___/___

Acknowledged by occupant:          _________________________                      ___/___/___




                 Job & Person Specification – Program Finance Officer, ICT Program Office
                                               Page 6 of 10
PERSON SPECIFICATION



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The
requirements listed in the person specification are representative of the knowledge, skills, minimum
education, training, licensure, experience, and/or ability required.

ESSENTIAL MINIMAL REQUIREMENTS


Educational/vocational qualifications

Appropriate related tertiary financial qualifications


Knowledge


   Proven ability to plan, manage and evaluate multiple forecasts and budgets, taking into
    account operational, political, financial and strategic issues.
   Proven research and analytical skills with a demonstrated ability to assess complex financial
    management variances, information, systems and reporting arrangements and provide expert
    advice.
   Sound knowledge of project management principles, methodologies and process
   Well developed written and verbal skills with proven ability to articulate and present complex
    concepts clearly and concisely, identify, analyse and conceptualise problems to formulate and
    execute appropriate solutions and present high level written reports.
   Highly effective interpersonal skills, with proven ability to relate effectively to a diverse client
    base, negotiate successful outcomes whilst maintaining a high standard of professional
    competence and an ethical approach.
   Proven ability to work independently, as well as collaboratively in a team, under broad
    direction, manage multi-disciplinary staff and make well informed and timely decisions to
    achieve outcomes on complex issues.
   Proven ability to respond receptively to change in the working environment (including the ability
    to evaluate and implement change initiatives); learn, promote and apply new ideas and
    business concepts, and deal with competing priorities.
   Sound knowledge of financial management software applications.

Experience


   Significant financial management and reporting experience including preparation of financial
    projections, allocations and financial modelling, design, analysis, coordination and review of
    financial reports.
   Experience in financial management of medium to large capital projects and programs in a
    large and complex organisation.
   Experience coordinating procurement for capital projects.
   Proven experience in the interpretation and application of complex Treasury policies and
    procedures and financial management practices, processes and Government policy.
   Proven experience in the development, implementation and review of financial procedures and
    systems.
                      Job & Person Specification – Program Finance Officer, ICT Program Office
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     Proven experience in the use of computer software packages and interrelated systems
      appropriate to financial management.


Professional & Technical Skills:



    Professional skill      Skill definition                     Skill Requirement
    Financial               The        overall       financial       Monitors and manages IT expenditure,
    management for          management,        control    and         ensuring that all IT financial targets are met,
    IT                      stewardship of the IT assets              and examining any areas where budgets and
                            and resources used in the                 expenditure exceed their agreed tolerances.
                            provision of IT services,
                                                                     Assists with the definition and operation of
                            ensuring compliance with all
                                                                      effective financial control and decision
                            governance,        legal      and
                                                                      making, especially in the areas of service,
                            regulatory requirements.
                                                                      projects and component cost models and the
                                                                      allocation and apportionment of all incurred IT
                                                                      costs.
    Quality assurance       The process of ensuring that             Investigates and documents the internal
                            the agreed quality standards              control of specified aspects of automated or
                            within an organisation are                partly automated processes, and assesses
                            adhered to and that best                  compliance with the relevant standard.
                            practice is promulgated
                            throughout the organisation.
    Methods & tools         Ensuring that appropriate                Provides expertise and support on use of
                            methods and tools for the                 methods and tools
                            planning, development, testing,
                            operation, management and
                            maintenance of systems are
                            adopted and used effectively
                            throughout the organisation.
                                                                 



Business Skills:


The Program Finance Officer, ICT Program Office will have the following personal and professional
competencies

    Autonomy              Works under broad direction.
                          Is fully accountable for own technical work and/or project/supervisory
                           responsibilities.
                          Receives assignments in the form of objectives. Establishes own milestones
                           and team objectives, and delegates responsibilities.
                          Work is often self-initiated.
    Influence             Influences organisation, customers, suppliers and peers within industry on the
                           contribution of own specialism.
                          Has significant responsibility for the work of others and for the allocation of
                           resources.
                          Makes decisions which impact on the success of assigned projects i.e. results,
                           deadlines and budget.
                          Develops business relationships with customers.
    Complexity            Performs a challenging range and variety of complex technical or professional work
                           activities.
                          Undertakes work which requires the application of fundamental principles in a wide
                         Job & Person Specification – Program Finance Officer, ICT Program Office
                                                       Page 8 of 10
                       and often unpredictable range of contexts.
                      Understands the relationship between own specialism and wider
                       customer/organisational requirements.
 Business skills    Advises on the available standards, methods, tools and applications relevant to
                     own specialism and can make correct choices from alternatives.
                    Analyses, diagnoses, designs, plans, executes and evaluates work to time, cost and
                     quality targets.
                    Communicates effectively, formally and informally, with colleagues, subordinates
                     and customers.
                    Demonstrates leadership.
                    Facilitates collaboration between stakeholders who have diverse objectives.
                     Understands the relevance of own area of responsibility/specialism to the employing
                     organisation.
                    Takes customer requirements into account when making proposals.
                    Takes initiative to keep skills up to date.
                    Mentors more junior colleagues.
                    Maintains an awareness of developments in the industry.
                    Analyses requirements and advises on scope and options for operational
                     improvement.
                    Demonstrates creativity and innovation in applying solutions for the benefit of the
                     customer.



Desirable Qualifications

Tertiary study in program management practices, methods and procedures.

Desirable Industry Certifications

Nil




                   Job & Person Specification – Program Finance Officer, ICT Program Office
                                                 Page 9 of 10
COMMITMENT TO WORKPLACE VALUES



       The Department of Health values have an influence on the people we employ

Every organisation has values that govern the way people are treated and the way
decisions are made. The Department’s Strategic Plan identifies the values that guide our
behaviours. These behaviours apply to all employees and govern the way people in the
organisation are treated, the way decisions are made and how we provide our services.

These values are used in day to day communication and interaction between all employees
and are linked to the whole of government Code of Conduct, Performance Development,
Job and Person Specifications and Department of Health Employment Conditions.

                    Department of Health Organisational Values are:

                                                    Honesty
   We show honesty by speaking truthfully, within the boundaries of confidentiality. This is shown
   in our dealings within the Department and with our consumers and partners by: saying what we
   mean and meaning what we say, keeping our promises, telling the truth tactfully, providing
   honest feedback and answers and admitting to mistakes.


                                                    Respect
   We show respect by speaking and acting with courtesy. We treat others with dignity and use
   culturally appropriate ways of communicating. This is shown in our dealings within the
   Department and with our consumers and partners by: treating everyone fairly, communicating so
   people can understand, listening to others, and seeking and providing feedback.


                                                    Integrity
   We show integrity by honouring our values and the rules of our department, government and
   nation. This is shown in our dealings within the department and with our consumers and
   partners by: doing the right thing, abiding by the values, standing up for what we believe in, and
   taking responsibility for our mistakes.

                                                   *****************


   I ___________________________________ have the ability and commitment to
   behave consistently with the stated values of the Department of Health.


   __________________________________                      /     /
   Signature

   Please complete and return attached to your application to the nominated person

                       “The right people with the right skills in the right place at the right time”




                  Job & Person Specification – Program Finance Officer, ICT Program Office
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