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					                           National Aeronautics Space Administration (NASA)
                          Note: Special terms & conditions of the award document may supercede these CFR standards.                                                                   RSP = Research and Sponsored Programs
                          NASA Grant and Cooperative Agreement Handbook                                                                                                               **RSP will refer to the special terms & conditions of the award
                          CFR Chapter 14 Part 1260             http://ec.msfc.nasa.gov                                                                                                when determining the proper course of action.

                               CATEGORY/REGULATION                                                                   SUMMARY                                                                                                            MTU INTERNAL PRACTICE
                    1     TIME EXTENSION
                          a. Internally Approved
                               Subpart A Sect. 1260.23 (a) & (b);    ** MTU may authorize a one time, no-cost time extension, not to exceed 12 months, at least 10 days prior to PI is responsible to complete a Request for Modification form, including a technical justification for the extension, and submit to
                                Subpart B Sect. 1260.125(e)(2)       the expiration date.                                                                                        RSP. RSP will notify NASA and the cognizant ONR office in writing.

                          b. Sponsor Approved
                          Subpart A Sect. 1260.23( c )               If additional time beyond the MTU authorized extension is needed, a formal request must be submitted in          PI is responsible to complete a Request for Modification form, including a technical justification for the extension, the amount of
                                                                     writing to NASA.                                                                                                 unobligated funds remaining, and a plan for their use. The PI should submit the forms to RSP. RSP will send the request to NASA
                                                                                                                                                                                      and copy the cognizant ONR office. If approved by NASA, an official modification will be issued by the NASA Grant Office and the
                                                                                                                                                                                      PI will be notified by RSP
                    2     BUDGET FLEXIBILITY
                          Subpart A Sect. 1260.72(a) & (b); Subpart **Written prior approval from the grants officer is required for budget modifications that involve change in      PI is responsible to complete a Request for Modification form, including a technical justification, and submit to RSP. RSP will
                                 B Sect. 1260.125(b) & ( c)         scope, change in key personal, the PI's absence of more than 3 months or a 25% reduction in time devoted          review the request and determine whether NASA approval is required or if it can be internally approved.
                                                                    to the project, need for additional federal funding, the inclusion of costs that require prior approval in
                                                                    accordance with OMB Circular A21, A-122, 45CFR Part 74 appendix E, or 48 CFR Part 31, the transfer of
                                                                    funds allotted for training allowances to other categories of expense, and the contracting out of any work
                                                                    under an award.
                    3     CARRYFORWARD OF UNSPENT
                          FUNDS
                             Subpart B Sect. 1260.125(e)(3)          ** MTU may authorize a carryforward of unobligated balances to subsequent funding periods upon receipt           PI is responsible to complete a Request for Modification form, including a technical justification, and submit to RSP. RSP will
                                                                     of subsequent funding.                                                                                           review the request and determine whether NASA approval is required or if it can be internally approved

                    4     REPORTING REQUIREMENTS:
                          a. Technical
                             1) Progress/Annual
                                 Subpart B Sect. 1260.151 (b)        The terms and conditions of individual awards will prescribe the frequency with which the performance            PI is responsible for the preparation and submission to NASA. PI should refer to the Required Publication and Reports Checklist
                                                                     report shall be submitted.                                                                                       incorporated in the award document to determine frequency and due date. PI is also responsible to send a copy of the report to
                                                                                                                                                                                      RSP.
                             2) Final
                                 Subpart B Sect. 1260.151 (b)        Final performance reports are due 90 calendar days after the expiration or termination of the award.             PI is responsible for the preparation and submission to NASA. PI should refer to the Required Publication and Reports Checklist
                                                                                                                                                                                      incorporated in the award document to determine frequency and due date. PI is also responsible to send a copy of the report to
                                                                                                                                                                                      RSP.
                             3) Other
                                                                     N/A                                                                                                              Refer to the Required Publication and Reports Checklist for other required reports.


                          b. Inventions/Patents                      MTU will disclose each subject invention to NASA within 2 months after the inventor discloses it in writing to   PI is responsible to disclose their invention to MTU's Intellectual Property Office. Within 2 months after disclosure to MTU's
                                                                     the MTU Intellectual Property Office.                                                                            Intellectual Property Office, RSP, in coorodination with the PI and the Intellectual Property Office will disclose the invention to NASA
                                                                                                                                                                                      on form 1279.
                          c. Financial
                             1) Progress Billing
                                a) Electronic cash request           N/A                                                                                                              The terms and conditions of the award will prescribe special instructions for electronic cash requests. Research Accounting
                                                                                                                                                                                      requests reimbursement (via Payment Management System) bi-weekly.

                                or
                                b) Manual invoice                    N/A                                                                                                              When electronic cash requests are not used MTU shall submit requests for funds on an internally generated invoice quarterly.
                                                                                                                                                                                      Research Accounting prepares and submits the invoices quarterly.

                             2) Expenditure Report
                                a) SF-272
                               Subpart B Sect. 1260.152(a) & (b)     The Federal Cash Transaction Report (SF272) is due 15 days following the quarter's end.                          Research Accounting prepares and submits the Federal Cash Transaction Report (SF272) according to the Required Publications
                                                                                                                                                                                      and Reports Checklist incorporated in the award document.
                             3) Final Financial Report
                                 Subpart B Sect. 1260.171(a)         The terms and conditions of the individual award will prescribe the type and due date of the final financial     Research Accounting prepares and submits the Final Reports according to the Required Publications and Reports Checklist
                                                                     report.                                                                                                          incorporated in the award document.
                    5     PREAWARD COSTS
                          Subpart B Sect. 1260.125 (e)(1)            ** MTU may approve pre-award costs incurred within 90 calendar days prior to the effective date of the initial PI is responsible to complete a Request for Advance form, including a technical justification for the expenditures, and submit to
                                                                     award. Pre-award expenditures are made at MTU's risk.                                                          RSP. Expenditures incurred prior to receiving the official award are the responsibility of the PI & Department Chair.


                    6     COST SHARE
                          Subpart A Sect. 1260.54; Subpart B Sect. MTU is required to provide cost sharing as specified in the award document. The cost share is based on a           PI is responsible for identifying and processing the required cost share information. The PI is also responsible for submitting a
                          1260.123                                 minimum amount or on a percentage of total cost.                                                                   Request for Modification form, including a technical justification for any change in cost share (an increase, a decrease or a change
                                                                                                                                                                                      in source), and submitting it to RSP. RSP will review the request and determine whether NASA approval is required or if it can be
                                                                                                                                                                                      internally approved. In addition, the PI/Department Chair is responsible to develop a plan for any cost share shortfall. After this
                                                                                                                                                                                      plan is developed, the PI needs to submit a Request for Modification form as previously mentioned.




019cccf3-3725-4640-8c52-c7594bf13b8d.xls-NASA
                                                                                                                                                        11/6/2011-10:04 AM

				
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