BUSA Appointments Service
University of Essex Students’ Union Job Description
Sports & Societies Development Co-ordinator
The aim of the Students’ Union is to support and enhance the educational, social,
cultural and recreational activities, and opportunities of the student body, and also to
provide a channel of communication for students with the University, NUS and other
Purpose of the post:
The post-holder will be part of the Membership Services Department, and will provide guidance, advice
and administrative support to the Vice President Sports & Societies. The postholder will develop sports
club and society officials to run their own clubs and societies, increase the number of active sports clubs
and societies and ensure that a “Sport and Society for All” culture is created. The post-holder will be
responsible for ensuring Health & Safety legislation is observed and recorded for all Club and Society
Reporting to: Membership Services Manager
Functional Relationships: Vice-President Sports & Societies, Officers and
Union Staff, BUSA, Sports Centre Staff,
University Staff, External Agencies, NUS.
Department: Membership Services
Any other relevant Information
Grading: Clerical Related 4
Salary: £16,071 - £18,537 per annum
Hours of Work: 36 hours per week
The Students’ Union is committed to its Policy & Code of Practice on Equal
Duties and responsibilities
1.0 Training and Development
To develop Sports Club and Society officials to run their own clubs and societies.
To work with the Sports and Society Officials to co-ordinate a training and
development programme covering, key skills, health and safety, financial
management, marketing your sports club/society, developing and retaining volunteers
To design, deliver and evaluate training sessions for Sports Club and Society Officers
To actively recruit Sports Club and Society Officials to the Union’s skills
recognition/accreditation schemes (Essex Skills Awards).
To work with the Sports and Society Officials to increase the number of sports clubs
and to increase the number, and diversity, of students participating in sport through
2.0 Health and Safety
To be responsible for the implementation of the Union’s Health and Safety Policy
within Sports and Society areas, ensuring that all sports clubs and societies comply
with the Policy.
To be responsible for the organisation and maintenance of safety records, including
annual risk assessments for each club, risk assessments for trips and regular
equipment checks. This will also apply to some activities undertaken by societies.
To co-ordinate health and safety procedures for using the Union’s minibuses and
maintain appropriate safety records.
To co-ordinate health and safety training for sports club and society officers, covering
amongst other things, first aid, risk assessments, minibus use, the Union’s Health &
Safety Policy & trip procedures.
To co-ordinate sports fixtures, transport and catering arrangements.
To work with University Sports Department staff to book facilities for matches,
training sessions and events.
To arrange referees for all fixtures.
To inform BUSA of all match results.
To arrange for appropriate First Aid cover at home fixtures
To work with the Vice-President Sports and Societies and Membership Services
Manager to ensure that all clubs have appropriate insurance and membership of
To maintain an inventory of sports equipment and ensure that all equipment is
allocated, returned and stored safely and securely.
General clerical tasks including minute taking.
To work with the Sports and Society Officials to improve and to implement the budgetary
process for sports clubs and societies.
To advise the Sports Federation Executive on sports clubs’ budgets.
To advise appropriate personnel on the Sports Federation accounts.
To work with the Vice-President Sports and Societies in setting budgets for the Sports
Federation and assist individual Society Officials, if appropriate.
To implement the Union’s Financial Procedures within the Sports Federation and Societies
To ensure that the Finance Department receives all necessary financial information, that it is
accurate and on time.
To work with appropriate staff to raise sponsorship for sports clubs and the Sports Federation.
5.0 Occasional Duties
To attend appropriate meetings, networking and conferences as and when required
by the Union.
To work on agreed projects/objectives in line with operational and strategic plans..
6.0 Other Duties
To contribute to the positive image of the Union with students, the University and the
To encourage Sports Club and Society Officials to development partnerships and key
relationships with sponsors and potential sponsors.
To abide by the Union Constitution, policies and procedures at all times.
To undertake other tasks and responsibilities, compatible with the level and nature of
the post, as may be reasonably required, from time to time.
In addition to the above you will be expected to carry out any other duties, as may be reasonably
expected, as directed by Management.
It is important to know that you will be expected to participate in any training programme, meeting or
conference considered relevant to your job. The Students’ Union expect all staff to participate and take
ownership of their Induction, Personal Review Programmes, Departmental Staff Meetings and be
responsible for reading and carrying out duties with full regard to the rules, policies and procedures and
conditions of service contained in the Staff Handbook, and within individual Departments of the Students’
The Students’ Union is fully committed to its Equal Opportunities Policy and Code of
Practice. All staff must make themselves familiar with this policy and encourage
diversity and participation throughout the Students’ Union.
A condition of employment is that all staff are expected to assist in key events throughout the year e.g.
Summer Ball, Freshers Fair and any other key event, including elections, if necessary. Staff are expected
to portray a positive image, both internally and externally of the Students’ Union by displaying high
standards of service, integrity, punctuality, politeness and professionalism.
Applicants should note that the University of Essex Students’ Union operates a No Smoking Policy,
although you may have to work, occasionally, in areas where smoking is permitted.
Closing Date for Applications: 8 September 2004
Interviews: 16 September 2004
Reference: C18 (Please quote in any communication)
Knowledge of Health & Safety issues √
Experience of working in an √
Experience of supporting volunteers √
1 year’s working in the not-for-profit √
sector, particularly Higher Education
Experience of managing/co-ordinating √
health and safety in sport
Conducting Training Needs Analysis √
Delivering training √
Working/volunteering in a students’ union √
Driving minibuses √
Development of Groups / individuals with √
vastly differing needs
Higher Education structures & systems √
Health & safety legislation, particularly √
related to sport
Sport administration/fixtures √
IT skills, particularly Microsoft Office √
Communication skills (written & oral) √
Problem Solving √
Time & Workload management √
Commitment to Equal Opportunities √
Commitment to working in a democratic √
Commitment to high standards of √
Flexibility & adaptable approach to work √
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