Minutes of NSYSA Board of Directors Special Meeting
Date: 7 p.m. June 22, 2011
Location: The Zone in Poulsbo
1. In attendance were:
Scott Foster, NSYSA president
Kim Meeder, North Mason Youth Soccer Club president and rep
Louie Bond, NSYSA vice president of administration
Dawn D. Byron, Central Kitsap Soccer Club president
Kier Schmitt, North Kitsap Soccer Club rep
Lizanne Coker, Jefferson County Soccer Club representative
Liming McMillan, NSYSA registrar
Ian McCallum, Bainbridge Island Football Club director of coaching
Tim Nash, NSYSA vice president of awards
Angela Anderson, NSYSA treasurer
Kacey O’Leary District 4 Commissioner
Lloyd Hansen, Tracyton Soccer Club president
Brian Holloway, WestSound Football Club president
2. Scott Foster called the meeting to order at 7:05 p.m.
3. Approval of June 3, 2011 Minutes:
After a motion by Tim Nash and a second by Louie Bond, the June 3,
2011, NSYSA minutes were approved as amended in discussion, with
Jefferson County rep Lizanne Coker abstaining.
Changes are highlighted in bold: In section 3, paragraph 3, the minutes
were amended to read: Under the Modern Model, NSYSA would remain
the immediate club parent organization, responsible only for US Youth
Soccer activities, but District IV and NSYSA eventually would merge
most functions.
Section 4d was amended to indicate the KPYSA clubs that join NSYSA
will have two identification numbers for this year only.
Finally, the fast-track application process outlined in Section 6c was
amended to read: A fast-track process that would allow the NSYSA
Bylaws’ application process to be circumvented for this specific
process, and to allow the former KPYSA teams to be added to the
NSYSA at the next NSYSA Board of Directors meeting.
4. Communications
a. Scott Foster discussed an email he received from Washington Youth
Soccer (WYS) President Doug Andreessen telling him that US Club and
US Youth Soccer are separate organizations that cannot be intermingled.
In reply, Scott Foster told Andreessen that the Modern Soccer Model is a
working model. Foster told the board he believes the Modern Soccer
Model Presentation documents created a concern with WYS. He said the
NSYSA Constitution, Bylaws and Operating Procedures have not been
changed and, therefore, there should not be any issues between the
NSYSA and WYS.
Louie Bond raised the question of how the NSYSA should handle dual
affiliated clubs. Scott Foster said that the NSYSA “does not have anything
to do with teams and clubs not affiliated with Washington Youth Soccer.”
However, he said it was in NSYSA’s best interest to make sure they
coordinate effectively wit US Club and Park and Recreation teams.
b. The board approved the tournament application for South Kitsap Soccer
Club’s Kickoff Tournament, Aug. 26-28, 2011. Though the tournament will
be held the same weekend as Bainbridge Island Soccer Club’s Island Cup
Tournament, the Bainbridge tournament is a U10-U14 competitive
tournament and the South Kitsap tournament is for select and recreational
teams of all ages.
5. Officers’ Reports
a. Scott Foster told the board the Kitsap Peninsula Soccer Referee
Association’s fee increase has been approved. There will now be a
sliding scale based on the age of the teams playing.
b. Vice President of Administration Louie Bond attended the District IV
meeting. He said no player cards will be issued for recreational teams
unless they are playing State Cup. He also reported that the position
of District IV Director of Development is being eliminated at the next
District IV meeting. District IV also paid about $100 per player and
coach to support a WestSound team that was a last-minute
replacement to the Regional Tournament.
c. Vice President of Awards Tim Nash did not have a formal report but
informed the board the Kitsap Pumas recognized District IV award
winners at a recent game.
d. Vice President of Competition- absent
e. Treasurer Angela Anderson reported the association has assets of
$23,146.90 on its balance sheet and total liabilities and equity of $24,
634.47. Invoices totaling $1518.03 recently were sent to member
clubs.
Scott Foster mentioned that he would like to receive a preliminary
NSYSA budget before the next board meeting.
f. Registrar Liming McMillan told the North Kitsap Soccer Club
representative that she cannot currently access data for the club on
Bonzi. She said she needs permission from each club to access
rosters and other information.
6. Club Reports
a. Ian McCallum reported that registration is open for Bainbridge’s
Academy and recreation programs. He also informed the board about
the club’s success at the Skagit Tournament, where three of its select
teams won age group championships and another team made it to the
finals.
Three BIFC select teams – BU11 and BU12 and GU11 - are looking for
additional players, while the club has 24 select teams in total.
b. Liz Coker of the Jefferson Soccer Club reported her club has formed a
BU11 select team. As of June 15, 2011, about 70 children had signed
up for recreational teams.
c. North Kitsap Soccer Club had no report.
d. NSYSA Steering Committee – Scott Foster discussed an email sent on
June 12, 2011, in which each NSYSA member club was asked to
name a representative to the steering committee.
7. Unfinished Business
a. Scott Foster told the board that FC Crush does not intend to apply for
membership in NSYSA. Central Kitsap Soccer Club has not yet
submitted application materials but Scott Foster was told the club does
intend to apply once it resolves some technical difficulties.
An application to join NSYSA was received from Bremerton Soccer
Club (BSC). BSC provided current Board of Directors and governing
documents.
Tim Nash made a motion to accept BSC into NSYSA; a second was
made. Discussion included comments about the club’s geographic
area. The club reported they had boundaries within school district. Call
for vote. Unanimous vote for the motion.
b. Scott Foster reported North Mason Soccer Club made application to
join NSYSA and provided current Board of Directors and governing
documents. Tim Nash made a motion to accept North Mason; a second
was made. No discussion. Call for vote. Unanimous vote for the motion.
c. Scott Foster reported Tracyton Soccer Club (TSC) made application to
join NSYSA and provided current Board of Directors and governing
documents. Tim Nash made motion to accept TSC; a second was
made. No discussion. Call for vote. Unanimous vote for the motion.
d. Scott Foster reported WestSound Soccer Club (WSC) made an
application to join NSYSA and provided current Board of Directors and
governing documents.
Tim Nash made a motion to accept WSC; a second was made.
Discussion was about their geographic map, which showed the entire
peninsula. WSC rep stated that was because they draw players from
entire peninsula. In discussion, former KPYSA club reps stated they
had an agreement on field usage. It was agreed that this field
agreement would continue for the time being. It also was agreed that all
club documents as well as NSYSA documents will need to be reviewed
and amended once committees are formed by the clubs in due course.
Call for vote. Unanimous vote for the motion.
e. Scott Foster reported South Kitsap Soccer Club (SKSC) made an
application to join NSYSA and provided current Board of Directors and
governing documents. Tim Nash made a motion to accept SKSC; a
second was made. Discussion revolved around whether SKSC had
made changes to their corporate documents, which were required by
the State Attorney Judith Andrews as stated in a memorandum
addressed to Terry Fisher, WYS executive director, dated May 27,
2011.
Following extensive discussion, Tim Nash rescinded his motion and
made a new motion to accept SKSC with a condition of satisfaction of
WYS mandates by July 5, 2011. A second was made. Call for
vote. Unanimous vote for the motion.
A decision is made that Scott Foster and Louie Bond will review the
SKSC documents to determine if they meet the state mandates. Scott
Foster will talk with the SKSC rep about the matter.
f. Scott Foster raises a question about KPYSA funds and NSYSA
funds. Scott Foster recommends a committee be formed to review
both organizations’ cash balances. The committee will be charged with
making a proposal to NSYSA board on how to allocate funds from each
association to ensure there will be an equitable distribution of funds
within NSYSA.
Angela Anderson, Louie Bond and Liz Coker will serve on this
committee and will have a proposal by the next board meeting.
Scott Foster will look at middle to end of July for date of next board
meeting. Louie Bond reminded all clubs to populate the three new
committees so that meetings could begin in July.
g. Good of the Game...Kasey O’Leary announced that Louie bond is in
running for regional coach of the year for girls competitive.
The meeting was adjourned at 9:21 p.m.