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3. TENDER SCHEDULES
GENERALLY (refer also Clause 2.5.1)
Tenderers must complete and sign each and all pages of the Tender Schedules.
If the space provided in any Schedule is insufficient, Tenderers should complete the information on
additional pages in the same format as the Schedule. Each additional page should be clearly and
consecutively numbered and should clearly show the total number of pages in the Schedule on
each page and state the number and heading of the Schedule on each page.
3.1 SCHEDULE - CONTRACTOR DETAILS
Contractor details:
Company/business name
Address of principal place of work
Postal address (if different)
Telephone: Fax:
Email:
ABN: Number of years operating:
LCA membership or equivalent:
Other industry memberships:
Principal Office Bearers:
Director/s
Project Manager/s
Estimator/s
Other key personnel
Print name of Tenderer Signature of Tenderer
3.2 SCHEDULE – COMPANY CAPABILITY
The Tender must provide a brief company portfolio / statement of company capability which
outlines the following as a minimum:
Demonstrated relevant experience in landscape construction works for Local Government
or public sector clients.
Company organisational structure and capability to deliver landscape construction projects
for Marrickville Council.
Identify any formal business alliances or partnerships that your company exercises when
undertaking landscape construction works. Do not include companies or businesses for
subcontracting works unless they are utilised exclusively.
Print name of Tenderer Signature of Tenderer
3.3 SCHEDULE – INSURANCES
The Tenderer shall provide certificates of currency for Public Liability and Workers Compensation
insurance.
All Contractors wishing to be considered for the Select Landscape Contractor List must have
$10million Public Liability insurance.
Print name of Tenderer Signature of Tenderer
3.4 SCHEDULE - PREVIOUS PROJECTS
The Tenderer must provide details of a minimum of three (3) recent projects completed by the
Tenderer which demonstrate experience in projects for Local Government. Referee contact details
for each project must be provided below. Examples should include previous projects of varying
construction values and reflect a range of expertise in landscape construction.
PREVIOUS PROJECTS REFEREE CONTACT
DETAILS
Project 1
Name:
Description:
Location:
Completed Construction Value:
Project 2
Name:
Description:
Location:
Completed Construction Value:
Project 3
Name:
Description:
Location:
Completed Construction Value:
Print name of Tenderer Signature of Tenderer
3.5 SCHEDULE – WILLINGNESS TO UNDERTAKE LANDSCAPE CONSTRUCTION
WORK BY VALUE
Tenderers shall indicate willingness to undertake works to the values indicated with a []. More
than one value may be indicated.
Value of construction Willingness to Notes:
work (inc GST) undertake works []
Work to this value may be done without
competitive quote and will typically be required
to be completed within a short timeframe.
< $5,000
Typical works may include: supply and
distribution of mulch materials; mass planting
of tube stock; minor landscape, hardworks or
repairs.
Works subject to competitive quote.
$5,000- $150,000 Typical works may include: small to medium
park redevelopments; small to medium
playgrounds.
Works subject to select Tender.
Typical works may include: major open space
> $150,000 redevelopment projects including significant
components of structures; lighting; paving; site
works and regrading; major drainage; furniture
installation; new playgrounds.
Print name of Tenderer Signature of Tenderer
3.6 SCHEDULE - LIST OF SPECIALIST SKILLS OR PREFERRED AREAS OF WORK
Tenderers are to indicate company activities and skill areas with a []. For each activity indicated,
previous experience must be demonstrated in Schedule 3.2 Company Capability.
Core Activities [] Specialist Activities []
Planting – garden areas, significant Light structures – timber including
trees, mass planting pergolas, boardwalks, decks
Planting – street trees, planting work Light structures – steel including
in structures fences, pergolas, balustrades
Turfing Lighting installation / coordination
Mulching (any type) Irrigation installation / coordination
Drainage Work in estuarine/marine conditions
including wetlands
Paving – pavers Water feature installation
Paving – concrete Artwork – installation
Civil / site works (cut / fill / regrading) Artwork – fabrication
Demolition work Heritage item restoration works
Play equipment installation / Work in school or childcare
coordination environments
Softfall installation / coordination Tree transplantation
Furniture – installation Furniture – fabrication
Landscape walls Sportsfields / court surfacing
Structural walls – retaining Arborist works – tree surgery
Skateboard facilities
Contaminated site rehabilitation
Other skills or preferred areas of work
Print name of Tenderer Signature of Tenderer
3.7 SCHEDULE - SUPPLIER ENVIRONMENTAL QUESTIONNAIRE
SUPPLIER ENVIRONMENTAL QUESTIONNAIRE
For Services over $10,000
MARRICKVILLE COUNCIL is committed to reinforcing government efforts on environmental
preservation and improvement, including the target of a 66% reduction in waste to landfill by the
year 2014. In the interest of achieving such goals, MARRICKVILLE COUNCIL is encouraging
tenderers to develop and implement environmentally responsible initiatives in manufacturing
processes and packaging. All else being equal, preference will be given to those bids which
comply with Council’s various environment policies.
This Supplier Environment Questionnaire is to be completed by the service supplier. It is
considered as part of the supplier’s product label and is subject to the same laws and regulations
as the rest of the supplier’s product label. (Additional information in typed or printed form, may be
provided. Please indicate this on the form, next to the question)
Note: You must provide documentation where requested.
Please remember to sign the declaration at the end of this form.
Company environmental information
Does your organisation have an environmental policy or statement?
Yes [ ] No [ ]
If Yes please attach.
Does your organisation have an accredited quality system (ie ISO 9001) or an
Environmental Management System (EMS)?
Yes [ ] No [ ]
If Yes please attach
Does your organisation undertake waste audits, environmental audits or monitoring
programs to minimise environmental impacts?
Yes [ ] No [ ]
Please specify:
Does you organisation have a waste minimisation plan?
Yes [ ] No [ ]
If Yes please attach
Are there any other environmental programs in place at your organisation?
Yes [ ] No [ ]
If Yes please specify
Will the operation of this service agreement have NO impacts on the environment?
Yes [ ] No [ ]
If No please list expected impacts
If there are possible environment impacts, does your company have an
Environmental Management Plan (EMP) to deal with these impacts?
Yes [ ] No [ ]
If Yes please provide a copy of your EMP.
Does this plan include procedures to be followed in the event of an environmental
accident?
Yes [ ] No [ ]
Are all staff trained/inducted to ensure that EMP and environmental accident
procedures are followed?
Yes [ ] No [ ]
"I declare that all information on this form is true and correct."
Signed: ………………………………….…………….. Position:…………………
Dated _________________
Score Council use only
Signed by Tenderer
3.8 SCHEDULE - HUMAN RESOURCES QUESTIONNAIRE
COMPANY NAME: ……………………………………………….
NAME OF TENDER: ……………………………………………….
Marrickville Council aims to ensure honesty, integrity, fairness, consistency and value for money in
all aspects of the procurement process. A key element in achieving these goals is through
encouraging sound employee and industrial relations practices as outlined in our Memorandum of
Understanding with the Labor Council of New South Wales (see attached).
Council will only do business with those members of industry who display a commitment to sound
industrial relations policies. This questionnaire is designed to assist tenderers to demonstrate their
commitment to these principles.
It is a condition of tender that your enterprise completes the following questionnaire, and, if
successful comply with all employment and related laws as outlined in the Memorandum of
Understanding.
A. Commitment and Management Responsibility
This section is concerned with the enterprise’s management and commitment to sound employee
and industrial relations practices. It identifies who is responsible for employee and industrial
relations, who defines responsibilities within the enterprise and how these arrangements are
internally reviewed.
1. Does your enterprise have employee or workplace policies on any of the following:
Occupational Health and Safety Yes No
Recruitment Yes No
Training and development Yes No
Equal employment opportunity Yes No
Anti-discrimination Yes No
Unionism Yes No
Consultation Yes No
Dispute resolution Yes No
If Yes, attach a copy to the questionnaire.
2. Briefly describe any practices and procedures you have developed to implement these
policies.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
3. Has the enterprise nominated a management representative(s) to oversight
implementation of these policies?
Yes No
If Yes, please provide contact details:
Name: ________________________________________________________________
Position: _______________________________________________________________
Contact Detail: __________________________________________________________
______________________________________________________________________
4. How does your enterprise review its employee and workplace management
performance? Who undertakes this role, how are the results of reviews reported to
management, and how is corrective action initiated in response to identified
deficiencies?
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
B. Industrial Awards and Agreements
Marrickville Council requires all service providers, employees and employers to comply with the
provisions of all applicable employment legislation, industrial awards and approved agreements,
whether State or Federal.
1. Is your enterprise bound by a state award? Yes No
If Yes, list the award(s) to which the enterprise is bound.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
2. Is your enterprise bound by a federal award? Yes No
If Yes, list the award(s) to which the enterprise is bound.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
3. Has your enterprise introduced changes into the workplace through enterprise
bargaining?
Yes No
If Yes, list the enterprise or other agreement(s), that operate within your workplace, and attach
copies.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
C. Employment and Other Legal Obligations
As well as complying with industrial awards and agreements, enterprises are required to comply
with all other relevant laws governing employment conditions. For example in NSW this may
include the NSW Annual Holidays Act 1944, Long Service Leave Act 1955 NSW Industrial
Relations Act 1996 and Payroll Tax obligations. This section is designed to confirm the
enterprise’s compliance with these obligations.
1. Does your enterprise contribute to a superannuation fund?
Yes No
Name of Provider: _______________________________________________________
2. If in New South Wales, does your enterprise have current workers compensation
insurance with a licensed Workcover insurer, or other State equivalent?
Yes No
Insurer: _______________________________________________________________
Current Policy Number: ________________________ Renewal Date:______________
If no, please comment below:
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Could you please supply your current Certificate of Compliance.
3. Does your enterprise comply with all state and federal employee requirements for
taxation, eg: Pay as You Go (PAYG) Tax and Payroll Tax?
Yes No
Australian Business Number: _______________________________________
4. Does your enterprise comply with its long service leave obligations, as specified under
legislation or in an industrial award or other enforceable agreement?
Yes No
Provide further information including registration details for specific schemes or details
regarding any exemption from long service leave requirements.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Enterprises are required by law to maintain certain records providing evidence of compliance
with awards and other legal obligations relating to employment. Nominate below where the
enterprise’s time and wage records and any other documents that are required to be kept to
verify ongoing compliance with employment and legal obligations can be accessed and who
the primary point of contact is.
Address: ______________________________________________________________
______________________________________________________________________
______________________________________________________________________
Name: _______________________________ Telephone No: ____________________
D. Subcontractors
(Please note subcontractors may only be used if approved by Marrickville Council).
1. Will you be using subcontractors on this project?
Yes No
2. Explain how you select your subcontractors, and whether you require them to comply
with their employment and workplace obligations?
______________________________________________________________________
_____________________________________________________________________
______________________________________________________________________
3. Describe how you monitor your subcontractor(s) so they maintain compliance with their
employment and workplace obligations.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
E. Employee And Union Relationship
1. Would you have any objection if your employees chose to belong to a trade union?
Yes No
If Yes, Why? ___________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
2. Do you have any objections to union/s visiting your site to talk to employees about
joining a union or providing employees with information about their
awards/agreements?
Yes No
If Yes, Why? ___________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
3. Do you encourage your employees to raise workplace grievances with you and do you
have a formal procedure on how to deal with these issues?
Yes No
If Yes, can you attach your procedure?
4. Does your company’s industrial relations system involve unions?
Yes No
If Yes, which union/s do you have a relationship with and how would you describe the
company’s relationship with these union/s and their Members?
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
F. Employee Statistics
1. How many persons does your company currently employ?
Full-Time: _______________________________________
Part-Time:_______________________________________
Casual: _________________________________________
2. How many employees do you expect to have working directly on the service/goods you
will be supplying under the tender?
Full-Time: _______________________________________
Part-Time:_______________________________________
Casual: _________________________________________
Declaration of Accuracy
The information provided in the above questionnaire is considered to be accurate
Tenderer’s Name: _________________________________________________
I confirm that I am authorised to provide the required information and to my best knowledge is an
accurate assessment.
Name: ________________________________
Position: ______________________________
Signature: _____________________________
Date: ____________________________
Contact Details
Contact Name: _______________________ Contact Tel No: _________________
Contact Email: ________________________________
3.9 SCHEDULE - COUNCIL'S SELECTIVE PURCHASING POLICY DECLARATION
Council’s Selective Purchasing Policy – Restrictions Relating to
Persons Doing or Willing to Do, Business in, or with, Myanmar.
Council has adopted a policy in recognition of its role in promoting universal respect for human
rights and fundamental freedoms, and the protection of democratic principles, which seeks to
damage the economic viability of the military regime in Myanmar with a view to ending injustice and
violations of human rights in Myanmar.
The Policy provides that Council will not purchase goods or services provided by those who
conduct a business in, or with, Myanmar, or have investments in Myanmar, or who are willing to do
so, except if:
purchases from the person do not exceed $10,000 in any financial year;
a financial loss to Council would result, equal to 5% of the contract’s value or $5,000,
whichever is the lesser amount; or
the particular good or service is necessary for the efficient operation of Council, or the
health, safety and welfare of the public, and no comparable product is available without
substantial loss occurring.
In order for Council to give consideration to making a purchase of goods or services from you or
your company or other entity, it will be necessary for the following declaration to be completed:
DECLARATION
I…………………………………………...of………………………………………………………..
(name & position of person making declaration) (name of firm, company, partnership,
corporation, association, or other
organisation or entity)
declare that ………………………………………………………………………………….……….
(name of firm, company, partnership, corporation, association, or other organisation or entity)
and any parent, subsidiary or franchisee of …………………………………………………………
(name of firm, company, partnership,
corporation, association, or other organisation
or entity)
does / does not:
(delete whichever is not applicable)
(a) conduct, or is willing to conduct, a business operation in Myanmar, or has investments
in, or would be willing to have, investments in Myanmar; or
(b) do business, or is willing to do business, in Myanmar by providing goods or services to:
(i) the military regime in Myanmar;
(ii) any business or corporation organised under the authority of the military
regime in Myanmar; or
(iii) any persons for the express purpose of assisting in business operations or
trading with any public or private entity in Myanmar.
………………………………….…………….. …………………………………………………..
(Signature of person making declaration) (Position)
3.10 SCHEDULE - STATEMENT OF BUSINESS ETHICS
Declaration: Business Ethics
Council’s Statement of Business Ethics provides an outline of the ethical framework within which
Council operates. It reinforces Council’s values for conducting business as well as stating what
Council expects from its public sector partners.
AS A PROSPECTIVE BUSINESS PARTNER, IT IS A REQUIREMENT THAT
YOU HAVE REVIEWED COUNCIL’S STATEMENT OF BUSINESS ETHICS AND
UNDERSTAND THE NEED TO ABIDE BY IT WHEN CONDUCTING BUSINESS
WITH, OR ON BEHALF OF, COUNCIL.
DECLARATION
I…………………………………………………….of……………………………………………………
(name & position of person making declaration) (name of firm, company, partnership,
corporation, association, or other
organisation or entity)
have reviewed Council’s Statement of Business Ethics and declare that
………………………………………………………………………………….…………………….
(name of firm, company, partnership, corporation, association, or other organisation or entity)
and any parent, subsidiary or franchisee of
………………………………………………………………………………….…………………….
(name of firm, company, partnership, corporation, association, or other organisation or entity)
agree to abide by the principles contained therein.
………………………………….……………..
(Signature of person making declaration)
………………………………………………..
