How to Set Up Outlook Express E-Mail Accounts
Outlook Express is the streamlined e-mail client that is included with Microsoft Internet Explorer, the
Microsoft Windows operating system, and Microsoft Office for the Macintosh. Outlook Express does not
include the calendaring and contact management features that are part of Microsoft’s Outlook software,
but is a good choice for managing single or multiple e-mail accounts.
The following procedure and accompanying visuals are based on Outlook Express version 6.0. Other
versions may vary slightly, and graphics may differ based on your computer's operating system, but the
basic procedures are the same.
Step 1: Start Outlook Express.
To start Outlook Express, either look on your computer's Start menu
(Start...Programs...Outlook Express) or double-click on the icon shown at left, on your
computer's desktop.
Step 2: Set Up The Account.
If the Internet Connection Wizard does not open automatically (which it won't if you are already using
Outlook Express for other e-mail accounts), you will need to open it to add your new e-mail account. On
the menu at the top of your Outlook Express screen, Select Tools...Accounts...Add...Mail (or ...E-Mail
Account, depending on your operating system), and then follow the instructions below.
In the Display name
text box, type your
name as you would like
it to appear to recipients
of your e-mail
messages. Then, click
the Next button.
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Next, you may see a
screen asking if you
have an e-mail address
you'd like to use (which
you do - it is the
WesternU e-mail
address we are setting
up now), or it may
simply provide a space
for you to enter an e-
mail address (as shown
here). In either case,
enter your e-mail
account address here.
Then, click the Next
button.
Next, you will enter your
e-mail server name
information, so the e-
mail program knows
where to go to receive
and send e-mail. Enter
the information exactly
as shown. Then, click
the Next button.
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Next, you will enter your
e-mail account user
name and password,
which has already been
sent to you. It is case-
sensitive, so you will
need to enter it
EXACTLY as it was
given to you. To avoid
having to enter this
information every time
you pick up e-mail,
select the Remember
password checkbox.
Do not select the Log
On Using Secure
Password
Authentication (SPA)
checkbox. Then, click
the Next button.
Almost all of the basic
settings will have been
completed, so click on
the Finish button. Your
account is now set up
to send e-mail to other
WesternU accounts.
One step remains,
however, to be able to
send e-mail to non-
WesternU accounts.
Follow the instructions
below.
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Step 3: Set Up The Account Authentication
On the menu at the top of your Outlook
Express screen, Select
Tools...Accounts... select the account (if
you have more than one account, select
the one that ends with westernu.edu)
...then select the Properties button on the
right. In the resulting window (shown at
left), check that the information is as you
would like it. In this window, you can also
rename your e-mail account display
name, so that when you select
Tools...Accounts the name you enter will
be shown (in this example it is
mail.westernu.edu).
Be sure to have the checkbox enabled
that allows this account to be included
when receiving mail or synchronizing.
Next, select the Servers tab.
In the resulting Servers window, there is a
checkbox for Outgoing Mail Server...My
server requires authentication. Check
that box. This is necessary if you want to
be able to use your WesternU e-mail
account to send e-mail to non-WesternU
e-mail addresses, such as
yourfriend@aol.com. You can leave the
Settings... area alone, as the default
settings will be sufficient.
Your WesternU e-mail account is now
completely set up, and you can now click
Apply, and OK.
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Step 4: Optional Settings.
There is one more setting that is
sometimes useful, and that is found on
the Advanced tab. If you use more than
one computer to check your WesternU e-
mail (such as a work computer), you can
just download a copy of e-mails, and
leave the originals on the server so you
can download them to your regular
system at a later time. Just select the
Leave a copy of messages on server
checkbox on your non-regular
computer's account settings. However,
be sure to only use this option if you
have another computer where you DO
regularly download the e-mails from the
University e-mail server (i.e., don't have
this box checked), as you cannot store
messages on the University e-mail server
for extended periods of time.
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