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					                                                  Invitation to Bid

                                                                                   Date: October 14, 2011.

Dear Sir/Madam,

Subject: Procurement of Topographic Service

1.   We hereby solicit your bid for the supply of following goods.

Hiring of topographic services (georeferencing, fencing, construction of plant and georeferenced data, including open trails,
signaling and materialization of vertices of the perimeter) in Extractive Reserves - Resex under the Project “Federal
Extractive Reserves’ Administration in the Brazilian Amazon.

2.   To enable you to submit a bid, please find enclosed:

     Annex I.           Instructions to Bidders
     Annex II.          Bid Data Sheet
     Annex III.         Model Contract for Professional Services
     Annex IV.          Special Conditions
     Annex V.           Schedule of Requirements
     Annex VI.          Technical Specifications
     Annex VII.         Bid Submission Form
     Annex VIII.        Price Schedule
     Annex IX.          Performance Security form


3.   Interested Bidders may obtain further information at the following address:

     UNDP Web Site:                   https://www.undp.org.br
     Telephone & Fax:                 + 55 (61) 3038-9300 // + 55 (61) 3038-9010
     E-Mail:                          pnudlicitacoes@undp.org


4.   Bids must be delivered to the above office on or before 03:00   p.m. (Brasília Time) on November 29th,
     2011.     Late bids shall be rejected.

                             Reference: ITB 13375/2011
                             Address: EQSW 103/104 – Lote 1, Bloco “D”, Setor Sudoeste –
                             Brasília – DF, Brazil – ZIP CODE 70670-350
                             Attention: Procurement Unit
                             Telephone Number: + 55 61 3038-9300
                             Telefax Number: + 55 61 3038-9010


                                                                                                                           1
5. A pre-bid conference will be held at 03:00 pm (Brasilia time), on October 27th
   2011, at the above address.

To enable the participation of all interested companies, Skype facilities will be
available for the meeting. For that, please inform, as soon as possible, your Skype
ID.

6.   Bids will be opened in the presence of Bidders’ Representatives, who chose to attend at the address, date and time
     indicated in the Bidding Documents.

7.   This letter is not to be considered in any way as an offer to contract with your firm.




                                                     Procurement Unit
                                                      UNDP – Brazil




                                                                                                                          2
                                                                                                                      Annex I
                                        INSTRUCTIONS TO BIDDERS
A. Introduction

1.   General: The Purchaser invites Sealed Bids for the supply of the services below to the UN system of:

Hiring of topographic services (georeferencing, fencing, construction of plant and georeferenced data, including open trails,
signaling and materialization of vertices of the perimeter) in Extractive Reserves - Resex under the Project “Federal
Extractive Reserves’ Administration in the Brazilian Amazon

2.   Eligible Bidders: Bidders should not be associated, or have been associated in the past, directly or indirectly, with a firm
     or any of its affiliates which have been engaged by the Purchaser to provide consulting services for the preparation of the
     design specifications, and other documents to be used for the procurement of goods to be purchased under this Invitation
     to Bids.

3.   Cost of Bid: The Bidder shall bear all costs associated with the preparation and submission of the Bid, and the procuring
     UN entity will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the solicitation.

B. Solicitation Documents

4.   Examination of Solicitation Documents: The Bidder is expected to examine all corresponding instructions, forms,
     terms and specifications contained in the Solicitation Documents. Failure to comply with these documents will be at the
     Bidder’s risk and may affect the evaluation of the Bid.

5.   Clarification of Solicitation Documents: A prospective Bidder requiring any clarification of the Solicitation
     Documents may notify the procuring entity in writing. The response will be made in writing to any request for
     clarification of the Solicitation Documents that it receives earlier than two weeks prior to the Deadline for the
     Submission of Bids. Written copies of the response (including an explanation of the query but without identifying the
     source of inquiry) will be sent to all prospective Bidders that received the Solicitation Documents.

6.   Amendments of Solicitation Documents: No later than two weeks prior to the Deadline for Submission of Bids, the
     procuring entity may, for any reason, whether at its own initiative or in response to a clarification requested by a
     prospective Bidder, amend the Solicitation Documents. All prospective Bidders that have received the Solicitation
     Documents will be notified in writing of any amendments. In order to afford prospective Bidders reasonable time in
     which to take the amendments into account in preparing their offers, the procuring entity may, at its discretion, extend
     the Deadline for the Submission of Bids.

C. Preparation of Bids

7.   Language of the Bid: The Bid prepared by the Bidder and all correspondence and documents relating to the Bid
     exchanged by the Bidder and the procuring entity shall be written in the language indicated on the Bid Data Sheet.

8.   Documents Comprising the Bid:

     The Bid must comprise the following documents:

(a) a Bid Submission form;
(b) a Price Schedule completed in accordance with the Annexure V, VI and VIII and clause 11 of Instructions to Bidders;
(c) documentary evidence established in accordance with clause 9 of Instructions to Bidders that the Bidder is eligible to and
    is qualified to perform the contract if its Bid is accepted,
(d) documentary evidence established in accordance with clause 10 of Instructions to Bidders that the goods and ancillary
    services to be supplied by the Bidder are eligible goods and services and conform to the Bidding Documents;



                                                                                                                                 3
(e) Bid security as specified on item 14.

9.   Documents Establishing Bidder’s Eligibility and Qualifications:

     The Bidder shall furnish evidence of its status as qualified Supplier. The documentary evidence of the Bidder’s
     qualifications to perform the contract if its Bid is accepted shall be established to the Purchaser’s satisfaction:

     (a) that, in the case of a Bidder offering to supply goods under the contract which the Bidder did not manufacture or
         otherwise produce, the Bidder has been duly authorised by the goods’ manufacturer or producer to supply the goods
         in the country of final destination.
     (b) that the Bidder has the financial, technical, and production capability necessary to perform the contract.

10. Export License:

      All bidders/vendors must aware that the goods and services are for the benefit of the Government under UNDP’s
     development assistance framework and goods purchased will normally be transferred to the national partners, or to an
     entity nominated by it, in accordance with UNDP’s policies and procedures.

     The bidder/vendor shall include in their proposal:

     A statement whether any import or export licenses are required in respect of the goods to be purchased or service to be
     rendered including any restrictions on the country of origin, use/dual use nature of goods or services, including and
     disposition to end users;

     Confirmation that he has obtained licenses of this nature in the past and have an expectation of obtaining all the
     necessary licenses should their bid be successful.

11. Documents Establishing Goods’ Conformity to Bidding Documents:

     The Bidder shall also furnish as part of its Bid, documents establishing the conformity to the Bidding Documents of all
     goods and related services which the Bidder proposes to supply under the contract.

     The documentary evidence of conformity to the Bidding Documents may be in the form of literature, drawings, and data,
     and shall consist of:
     (a) A detailed description of the essential technical and performance characteristics of the goods;
     (b) A list giving full particulars, including available sources and current prices of spare parts, special tools, etc,
         necessary for the proper and continuing functioning of the goods for a period to be specified in the Bid Data Sheet,
         following commencement of the use of the goods.

12. Bid Currencies/Bid Prices: All prices shall be quoted in US dollars or any other convertible currency. The Bidder shall
indicate on the appropriate Price Schedule the unit prices (where applicable) and total Bid Price of the goods it proposes to
supply under the contract.


13. Period of Validity of Bids: Bids shall remain valid for 120 days after the date of Bid Submission prescribed by the
procuring UN entity pursuant to clause 16 of Instructions to Bidders. A Bid valid for a shorter period may be rejected as non-
responsive pursuant to clause 20 of Instructions to Bidders. In exceptional circumstances, the procuring UN entity may solicit
the Bidder’s consent to an extension of the period of validity. The request and the responses thereto shall be made in writing.
Bidders granting the request will not be required nor permitted to modify their Bids.


14. Bid Security:

(a) The Bidder shall furnish as part of its Bid a Bid Security to the Purchaser in the amount of:

     i.       US$ 15,000.00 for Lot A;



                                                                                                                                4
    ii.       US$ 7,000.00 for Lot B;
    iii.      US$ 7,000.00 for Lot C;
    iv.       US$ 7,000 for Lot D; and
    v.        US$ 1,500 for Lot E

(b) The Bid Security is to protect the Purchaser against the risk of the Bidder’s conduct which would warrant the security’s
    forfeiture, pursuant to Clause 14(g) below.

(c) The Bid Security shall be denominated in the currency of the Contract or in a freely convertible currency and shall be in
    one of the following forms:

     i. bank guarantee or irrevocable letter of credit, issued by a reputable bank located in the purchaser’s country or
        abroad, and in the form provided in these Solicitation Documents, or,
    ii. cashier’s cheque, or certified cheque.

(d) Any Bid not secured in accordance with Clauses 14 a) and 14 c) above will be rejected by the Purchaser as non-
    responsive pursuant to clause 20 of Instructions to Bidders.

(e) Unsuccessful Bidder Bid Security will be discharged or returned as promptly as possible but not later than thirty (30)
    days after the expiration of the period of Bid Validity prescribed by the Purchaser pursuant to clause 12 of instructions to
    Bidders.

(f) The successful Bidder’s Bid Security will be discharged or returned upon the Bidder signing the Contract, pursuant to
    clause 26 of Instructions to Bidders, and furnishing the Performance Security, pursuant to clause 27 of Instructions to
    Bidders.

(g) The Bid Security may be forfeited:

    1) If a Bidder withdraws its offer during the period of the Bid Validity specified by the Bidder on the Bid Submission
       Form, or,
    2) In the case of a successful Bidder, if the Bidder fails:

        i.   to sign the Contract in accordance with Clause 26 of Instructions to Bidders, or,
       ii.   to furnish Performance Security in accordance with Clause 27 of Instructions to Bidders.

D. Submission of Bids

15. Format and Signing of Bid: The Bidder shall prepare two copies of the Bid, clearly marking each “Original Bid” and
“Copy of Bid” as appropriate. In the event of any discrepancy between them, the original shall govern. The two copies of the
Bid shall be typed or written in indelible ink and shall be signed by the Bidder or a person or persons duly authorized to bind
the Bidder to the contract. A Bid shall contain no interlineations, erasures, or overwriting except, as necessary to correct
errors made by the Bidder, in which case such corrections shall be initialed by the person or persons signing the bid.

16. Sealing and Marking of Bids:

    15.1 The Bidder shall seal the original and each copy of the Bid in separate envelopes, duly marking the envelopes as
    “ORIGINAL” and “COPY”. The envelopes shall then be sealed in an outer envelope.

    15.2 The inner and outer envelopes shall:

    (a) be addressed to the Purchaser at the address given in section I of these Solicitation Documents; and
    (b) make reference to the “subject” indicated in section I of these Solicitation Documents, and a statement: “DO NOT
        OPEN BEFORE”, to be completed with the time and the date specified in section I of these Solicitation Documents
        for Bid Opening pursuant to clause 16 of Instructions to Bidders.




                                                                                                                                5
     15.3 The inner and outer envelopes shall also indicate the name and address of the Bidder to enable the Bid to be
     returned unopened in case it is declared “late”.

     15.4 If the outer envelope is not sealed and marked as required by clause 15.2 of Instructions to Bidders, the Purchaser
     will assume no responsibility for the Bid’s misplacement or premature opening.


17. Deadline for Submission of Bids/Late Bids:

      16.1 Bids must be delivered to the office on or before the date and time specified in section I of these Solicitation
      Documents.

      16.2 The Purchaser may, at its discretion, extend this deadline for the submission of the bids by amending the Bidding
      Documents in accordance with clause 6 of Instructions to Bidders, in which case all rights and obligations of the
      Purchaser and Bidders previously subject to the deadline will thereafter be subject to the deadline as extended.

      16 3 Any Bid received by the Purchaser after the Deadline for Submission of Bids will be rejected and returned
      unopened to the Bidder.

18. Modification and Withdrawal of Bids: The Bidder may withdraw its Bid after submission, provided that written notice
of the withdrawal is received by the procuring UN entity prior to the deadline for submission. No Bid may be modified after
passing of the Deadline for Submission of Bids. No Bid may be withdrawn in the interval between the Deadline for
Submission of Bids and the expiration of the Period of Bid Validity.

E. Opening and Evaluation of Bids

19. Opening of Bids:

    19.1 The Purchaser will open all Bids in the presence of Bidders’ Representatives who choose to attend, at the time, on
    the date, and at the place specified in section I of this Solicitation Document. The Bidders’ Representatives who are
    present shall sign a register evidencing their attendance.

    19.2 The bidders’ names, Bid Modifications or withdrawals, bid Prices, discounts, and the presence or absence of
    requisite Bid Security and such other details as the purchaser, at its discretion, may consider appropriate, will be
    announced at the opening. No Bid shall be rejected at Bid Opening, except for Late Bids, which shall be returned
    unopened to the Bidder pursuant to clause 20 of Instructions to Bidders.

    19.3 Bids (and modifications sent pursuant to clause 17 of Instructions to Bidders) that are not opened and read out at
    Bid Opening shall not be considered further for evaluation, irrespective of the circumstances. Withdrawn Bids will be
    returned unopened to the Bidders.

    19.4 The Purchaser will prepare minutes of the Bid Opening.

20. Clarification of Bids: To assist in the examination, evaluation and comparison of Bids the procuring UN entity may at its
discretion ask the Bidder for clarification of its Bid. The request for clarification and the response shall be in writing and no
change in price or substance of the Bid shall be sought, offered or permitted.

21. Preliminary Examination:

    21.1 Prior to the detailed evaluation, the Purchaser will determine the substantial responsiveness of each Bid to the
    Invitation to Bid (ITB). A substantially responsive Bid is one which conforms to all the terms and conditions of the ITB
    without material deviations.

    21.2 The Purchaser will examine the bids to determine whether they are complete, whether any computational errors
    have been made, whether the documents have been properly signed, and whether the bids are generally in order.




                                                                                                                                6
    21.3 Arithmetical errors will be rectified on the following basis: If there is a discrepancy between the unit price and the
    total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall
    be corrected. If the Bidder does not accept the correction of errors, its Bid will be rejected. If there is a discrepancy
    between words and figures the amount in words will prevail.

    20.4 A Bid determined as not substantially responsive will be rejected by the Purchaser and may not subsequently be
    made responsive by the Bidder by correction of the non-conformity.

22. Conversion to Single Currency: To facilitate evaluation and comparison, the Purchaser will convert all Bid Prices
expressed in the amounts in various currencies in which the Bid Prices are payable to US dollars at the official UN exchange
rate on the last day for Submission of Bids.

23. Evaluation of Bids: Determination of compliance with the Solicitation Documents is based on the content of the Bid
itself without recourse to extrinsic evidence.

Evaluation Criteria
1.1   Compliance with pricing conditions set in the ITB.
1.2   Compliance with requirements relating to technical design features or the product’s ability to satisfy
      functional requirements.
1.3   Compliance with Special and General Conditions specified by these Solicitation Documents.
1.4   Compliance with start-up, delivery or installation deadlines set by the procuring entity.
1.5   Demonstrated ability to comply with critical provisions such as execution of the Contract by honoring the
      tax-free status of the UN.
1.6   Demonstrated ability to honor important responsibilities and liabilities allocated to Supplier in this ITB (e.g.
      performance guarantees, warranties, or insurance coverage, etc).
1.7   Proof of after-sales service capacity and appropriateness of service network.
1.8   Compliance with minimum technical requirements
1.9   The contract will be awarded to the Contractor offering the lowest price per Lot

F. Award of Contract

24. Award Criteria: The procuring UN entity will Issue the Contract to the lowest priced technically qualified Bidder. The
Purchaser reserves the right to accept or reject any Bid, to annul the solicitation process and reject all Bids at any time prior
to award of Contract, without thereby incurring any liability to the affected Bidder(s) or any obligation to provide
information on the grounds for the purchaser’s action.

25. Purchaser’s Right to Vary Requirements at Time of Award: The Purchaser reserves the right at the time of making
the award of contract to increase or decrease by up to 15 % the quantity of goods specified in the Schedule of Requirements
without any change in unit price or other terms and conditions.

26. Notification of Award: Prior to the expiration of the period of Bid Validity, the Purchaser will send the successful
Bidder the Contract. The Contract may only be accepted by the Supplier’s signing and returning an acknowledgement copy
of it or by timely delivery of the goods in accordance with the terms of this Contract, as herein specified. Acceptance of this
Contract shall effect a contract between the parties under which the rights and obligations of the parties shall be governed
solely by the terms and conditions of this Contract.

27. Signing of the Contract: Within 30 days of receipt of the Contract the successful Bidder shall sign, date and return it to
the purchaser.

28. Performance Security: The successful Bidder shall provide the Performance Security on the Performance Security Form
provided for in these Solicitation Documents, within 30 days of receipt of the Contract from the purchaser.

    Failure of the successful Bidder to comply with the requirement of clause 26 or clause 27 of Instructions to Bidders shall
    constitute sufficient grounds for the annulment of the award and forfeiture of the Bid Security, in which event the
    Purchaser may make the award to the next lowest evaluated Bidder or call for new Bids.



                                                                                                                                      7
29. Vendor Protest: Our vendor protest procedure is intended to afford an opportunity to appeal to persons or firms not
    awarded a Contract or contract in a competitive procurement process. It is not available to non-responsive or non-
    timely proposers/bidders or when all proposals/bids are rejected. In the event that you believe you have not been
    fairly treated, you can find detailed information about vendor protest procedures in the following link:
    http://www.undp.org/procurement/protest.shtml.




                                                                                                                     8
                                                                                                                    Annex II
                                                 BID DATA SHEET



The following specific data for the goods to be procured shall complement, supplement, or amend the provisions in the
Instruction to Bidders. Whenever there is a conflict, the provisions herein shall prevail over those in the Instructions to
Bidders.

Relevant clause(s) of            Specific data complementing, supplementing, or amending instructions to Bidders
Instruction to Bidders

Language of the Bid               English          French         Spanish        If others, specify
                                 Proposals prepared by the Offeror and all correspondence and documents relating
                                 to the Proposal exchanged by the Offeror and the procuring UNDP entity shall be
                                 written in the English language, or Portuguese in case of local bidders. Any printed
                                 literature furnished by the Offeror may be written in another language so long as
                                 accompanied by an English translation of its pertinent passages in which case, for
                                 purposes of interpretation of the Proposal, the English translation shall govern.


Bid Price                        The prices quoted shall be as per following INCOTERMS 2000 and place:

                                    FOB        FCA         CPT         DDU           Other (Not applicable)

                                 Place:…………………………………………………………………….


Clarification of Solicitation    A pre-bid conference will be held on the date and place informed in the Invitation
Documents                        to Bid. As a result of the pre-bid conference, written minutes will be forwarded to
                                 all participants, which will prevail over any verbal communication made during the
                                 meeting


Documents Establishing            Required.                       Not required.
Bidder’s Eligibility &
Qualifications


Bid Validity Period.              120 days                        If different, please specify………………………


Bid Security                      Required.                       Not required.


Preliminary Examination –           Partial bids permitted.       Partial bids not permitted.
completeness of bid.




                                                                                                                              9
                                                         
Purchaser’s Right to Vary   15 percent, increase or      Condition waived              Condition applies but
Requirements at Time of     decrease. remain                                           change limit to ………
Award                       unchanged.                                                 percent.


Compliance with any other     No.                      x If yes, specify:
clause required?
                                Legal and regulatory requirements

                                 In case of Brazilian Offerors, the legal status and registration will be verified
                                 before the signature of the contracts based on the presentation of the
                                 following documents:

                                 a) Organizational Document – Declaration of sole proprietor, By-Laws or
                                 Articles of Organization – in force, duly registered or enrolled in the proper
                                 organ, and evidencing the acting executive officers.

                                 b) Declaration of non-existence of nighttime work, hazardous or unhealthy
                                 conditions to minors less than eighteen years of age and, furthermore, that
                                 there are no minors less than sixteen years of age employed, except in the
                                 condition of apprentice, as from fourteen years of age.

                                 c) Debt Clearance Certificate in respect to Federal Taxes and Contributions
                                 issued by the Brazilian Federal Revenue Department.

                                 d) State or Federal District Tax and Social Contribution Debt Clearance
                                 Certificate issued by the relevant authority;

                                 e) Municipal Tax and Social Contribution Debt Clearance Certificates issued
                                 by the relevant authority;

                                 f) Debt Clearance Certificate (CND), issued by the Brazilian Federal Revenue
                                 Department.

                                 g) Certificate of Good Standing with Employee Severance Fund (“FGTS”),
                                 issued by Caixa Econômica Federal (CEF) [Federal Saving Bank];

                                 h) The Legal-Tax Qualification Documents required in items “c” to “g” may
                                 be substituted by Registry with SICAF – Federal Government Unified
                                 Supplier Enrollment System. The documents required in items “a” and “b”
                                 shall obligatorily be submitted in their entirety.

                                 The foreign Offerors shall present, whenever applicable, the equivalent
                                 documentation from their country of origin.

                                Financial capability
                                 The Contractor shall contact Dunn & Bradstreet (rating and reporting agency)
                                 or a similar firm for reports on the Offeror’s production facilities, financial
                                 and management status.

                            The documents above will be just for the winner Bidders, prior to sign the contract




                                                                                                                     10
                                                                  Annex III




Model Contract for Professional Consulting Services nº
                       xxx/xx




           United Nations Development Ptogramme - UNDP
                            Brazil Office




   CONTRACTOR – (Name/full Title, including S.A., LTDA, etc...)
            CNPJ/MF Nº: xx.xxx.xxx/xxxx-xx




               Projcet BRA/xx/xxxx – (Title/full name)

                                                                         11
                                                                            Date _____________



Dear Sir/Madam,



Ref.: BRA/ _______/ ______, [name of the project], in accordance with the Project Document
(PRODOC) signed on day/month/year with the executing agency XXXXXXX (hereinafter the
Beneficiary) and with reference to product XXX, result XXX and activity XXX.

Considering that the company XXXXX has shown to have the necessary professional requisites,
personnel and technical resources for the execution of the services stemming from the
National/International bidding process (RFP/ITB) No. XXXX/XXX, approved by the CAP at its
meeting No. XXXXX, dated day/month/year – Case No. XXXX and reviewed by the R/ACP in
accordance to its meeting No. XXXXX, dated day/month/year, whose object was
XXXXXXXXXXXXXXX.

[Considering that the Beneficiary signed, on day/month/year a Loan / Finance / Donation agreement No.
XXXXX with the Inter-American Development Bank (hereinafter the Bank), and that the Beneficiary
will destine part of these funds to pay for the financeable items in the scope of this contract, through
which it is understandable that: (i) the payments will be subject to terms and conditions of the Loan /
Finance / Donation agreement and, (ii) no institution, apart from the Beneficiary, will be entitled to
claim any rights within the scope of the Loan / Finance / Donation agreement or to claim any funds
therein].

[INSERT PROJECT NUMBER AND TITLE OR OTHER REFERENCE]

The United Nations Development Programme (hereinafter referred to as "UNDP"), a subsidiary organ of
the United Nations, with its headquarters in New York and its representation in Brasil at EQSW 103/104
- Lote 01 - Bloco “D” - Setor Sudoeste, Brasília – D.F. – Brasil – CEP: 70670-350, herein represented
by its Resident Representative a.i., Mr. Eduardo Francisco Gutierrez, wishes to engage your
[company/organization/institution], duly incorporated under the Laws of Brazil and with its
headquarters at XXXXXXXXX and herein dully represented by XXXXX [name and post title]
(hereinafter referred to as the "Contractor") in order to perform services in respect of the object of the
bidding process (RFP/ITB) No. XXXX, referred to above (hereinafter referred to as the "Services"), in
accordance with the following Contract:




                                                                                                       12
1.Contract Documents


1.1       This Contract is subject to the UNDP General Conditions for Professional Services attached hereto
          as Annex I. The provisions of such Annex shall control the interpretation of this Contract and in no
          way shall be deemed to have been derogated by the contents of this letter and any other Annexes,
          unless otherwise expressly stated under section 4 of this letter, entitled "Special Conditions".

1.2       The Contractor and UNDP also agree to be bound by the provisions contained in the following
          documents, which shall take precedence over one another in case of conflict in the following order:

          a) this letter;

          b) the Terms of Reference [ref. ......dated........], attached hereto as Annex II;

          c) the Contractor's technical proposal [ref......, dated ........], as clarified by the agreed minutes of the
          negotiation meeting1[dated........], both documents not attached hereto but known to and in the
          possession of both parties.

1.3       All the above shall form the Contract between the Contractor and UNDP, superseding the contents
          of any other negotiations and/or agreements, whether oral or in writing, pertaining to the subject of
          this Contract.


2.        Obligations of the Contractor

2.1       The Contractor shall perform and complete the Services described in Annex II with due diligence
          and efficiency and in accordance with the Contract.

2.2       The Contractor shall provide the services of the following key personnel:

          Name         Specialization Nationality Period of service

          ....    .............. ........... ..................
          ....    .............. ........... ..................


2.3       Any changes in the above key personnel shall require prior written approval of
          ____________________________________ [NAME and TITLE], UNDP.




  1
    If there are updates to the technical proposal or correspondence exchanged in clarification of certain aspects, reference them too,
provided that they are fully acceptable to UNDP. Otherwise, aspects which resolution is pending should be dealt with in this letter itself or
in the Terms of Reference, as appropriate.




                                                                                                                                           13
2.4      The Contractor shall also provide all technical and administrative support needed in order to ensure
         the timely and satisfactory performance of the Services.



2.5      The Contractor shall submit to UNDP the deliverables specified hereunder according to the
         following schedule:

         [LIST DELIVERABLES]                               [INDICATE DELIVERY DATES]

         e.g.

         Progress report                                             ../../....
         ...............                                             ../../....
         Final report                                                ../../....

2.6      All reports shall be written in the English language, and shall describe in detail the services rendered
         under the Contract during the period of time covered in such report. All reports shall be transmitted
         by the Contractor by _________ [MAIL, COURIER AND/OR FAX] to the address specified in 9.1
         below.

2.7 The Contractor represents and warrants the accuracy of any information or data provided to UNDP
for the purpose of entering into this Contract, as well as the quality of the deliverables and reports foreseen
under this Contract in accordance with the highest industry and professional standards.




                                             OPTION 1 (FIXED PRICE)


3.       Price and Payment2

3.1      In full consideration for the complete and satisfactory performance of the Services under this
         Contract, UNDP shall pay the Contractor a fixed contract price of ________ [INSERT CURRENCY &
         AMOUNT IN FIGURES AND WORDS].


3.2      The price of this Contract is not subject to any adjustment or revision because of price or currency
         fluctuations or the actual costs incurred by the Contractor in the performance of the Contract.




  2
    This version of section 3 is to be used for fixed price contracts. Fixed price contracts should normally be used when it is possible to
estimate with reasonable accuracy the costs of the activities which are the subject of the Contract.




                                                                                                                                        14
3.3    Payments effected by UNDP to the Contractor shall be deemed neither to relieve the Contractor of
       its obligations under this Contract nor as acceptance by UNDP of the Contractor's performance of
       the Services.


3.4    UNDP shall effect payments to the Contractor after acceptance by UNDP / the Executing Agency of
       the invoices submitted by the Contractor, upon achievement of the corresponding milestones and for
       the following amounts:


       MILESTONE              AMOUNT                  TARGET DATE

       Upon.....                      ......          ./../....

       .........                      ......          ../../....


       Invoices shall indicate the milestones achieved and corresponding amount payable.

3.5.   The Contractor has presented a performance guarantee in favor of UNDP corresponding to 5% (five
per cent) of the contract’s value. The guarantee is due until 30 (thirty) days after the contract’s expiring
date.




                           OPTION 2 (COST REIMBURSEMENT)

3.     Price and payment


3.1    In full consideration for the complete and satisfactory performance of the Services under this
       Contract, UNDP shall pay the Contractor a price not to exceed __________ [INSERT CURRENCY &
       AMOUNT IN FIGURES AND WORDS].

3.2    The amount contained in 3.1 above is the maximum total amount of reimbursable costs under this
       Contract. The Breakdown of Costs in Annex _______ [INSERT ANNEX NUMBER] contains the
       maximum amounts per cost category that are reimbursable under this Contract. The Contractor shall
       reflect in his invoices the amount of the actual reimbursable costs incurred in the performance of the
       Services.


3.3    The Contractor shall not do any work, provide any equipment, materials and supplies, or perform
       any other services which may result in any costs in excess of the amount under 3.1 or of any of the
       amounts specified in the Breakdown of Costs for each cost category without the prior written
       agreement of _________________ [NAME and TITLE], UNDP.



                                                                                                          15
3.4          Payments effected by UNDP to the Contractor shall be deemed neither to relieve the Contractor of
             its obligations under this Contract nor as acceptance by UNDP of the Contractor's performance of
             the Services.




3.5          The Contractor shall submit invoices for the work done every ___________ [INSERT PERIOD OF
             TIME OR MILESTONES].

                                                   OR


3.5.         The Contractor shall submit an invoice for ______________________ [INSERT AMOUNT AND
             CURRENCY OF THE ADVANCE PAYMENT IN FIGURES & WORDS] upon signature of this Contract
             by both parties and invoices for the work done every ______________ [INSERT PERIOD OF TIME
             OR MILESTONES].



3.6    Progress and final payments shall be effected by UNDP to the Contractor after acceptance by the
executing agency of the invoices submitted by the Contractor, together with whatever supporting
documentation of the actual costs incurred is required in the Breakdown of Costs or may be required by
UNDP. Such payments shall be subject to any specific conditions for reimbursement contained in the
Breakdown of Costs.


4.           Special conditions

     4.1 The responsibility for the safety and security of the Contractor and its personnel and property,
     and of UNDP’s property in the Contractor’s custody, rests with the Contractor.

     4.1.1. Security

              The Contractor shall:
               (a) put in place an appropriate security plan and maintain the security plan, taking into
                   account the security situation in the country where the services are being provided;
               (b) assume all risks and liabilities related to the Contractor’s security, and the full
                   implementation of the security plan.

     4.1.2    UNDP reserves the right to verify whether such a plan is in place, and to suggest modifications
              to the plan when necessary. Failure to maintain and implement an appropriate security plan as
              required hereunder shall be deemed a breach of this contract. Notwithstanding the foregoing,
              the Contractor shall remain solely responsible for the security of its personnel and for UNDP’s
              property in its custody as set forth in paragraph 4.1 above.

 4.2 Audits and Investigations



                                                                                                          16
      Each invoice paid by UNDP shall be subject to a post-payment audit by auditors, whether internal
      or external, of UNDP or the authorized agents of the UNDP at any time during the term of the
      Contract and for a period of three (3) years following the expiration or prior termination of the
      Contract. The UNDP shall be entitled to a refund from the Contractor for any amounts shown by
      such audits to have been paid by the UNDP other than in accordance with the terms and conditions
      of the Contract. Should the audit determine that any funds paid by UNDP have not been used as
      per contract clauses, the company shall reimburse such funds forthwith. Where the company fails
      to reimburse such funds, UNDP reserves the right to seek recovery and/or to take any other action
      as it deems necessary.

 4.2.1     The Contractor acknowledges and agrees that, at anytime, UNDP may conduct investigations
           relating to any aspect of the Contract, the obligations performed under the Contract, and the
           operations of the Contractor generally. The right of UNDP to conduct an investigation and the
           Contractor’s obligation to comply with such an investigation shall not lapse upon expiration or
           prior termination of the Contract. The Contractor shall provide its full and timely cooperation
           with any such inspections, post-payment audits or investigations. Such cooperation shall
           include, but shall not be limited to, the Contractor’s obligation to make available its personnel
           and any documentation for such purposes and to grant to UNDP access to the Contractor’s
           premises. The Contractor shall require its agents, including, but not limited to, the
           Contractor’s attorneys, accountants or other advisers, to reasonably cooperate with any
           inspections, post-payment audits or investigations carried out by UNDP hereunder.

4.3 Anti-terrorism
    The Contractor agrees to undertake all reasonable efforts to ensure that none of the UNDP funds
    received under this Contract are used to provide support to individuals or entities associated with
    terrorism and that the recipients of any amounts provided by UNDP hereunder do not appear on
    the list maintained by the Security Council Committee established pursuant to resolution 1267
    (1999).            The            list          can            be          accessed             via
    http://www.un.org/Docs/sc/committees/1267/1267ListEng.htm. This provision must be included
    in all sub-contracts or sub-agreements entered into under this Contract.

4.4      The advance payment to be made upon signature of the contract by both parties is contingent upon
         receipt and acceptance by UNDP of a bank guarantee for the full amount of the advance payment
         issued by a Bank and in a form acceptable to UNDP.


4.5      The amounts of the payments referred to under section 3.6 above shall be subject to a deduction of
         ___________________________ [INSERT PERCENTAGE THAT THE ADVANCE REPRESENTS
         OVER THE TOTAL PRICE OF THE CONTRACT] % (... percent) of the amount accepted for payment
         until the cumulative amount of the deductions so effected shall equal the amount of the advance
         payment.

4.6      Owing to [..........................], Article(s) [.........] of the General Conditions in Annex I shall be
         amended to read/be deleted.




                                                                                                                 17
5.     Submission of invoices

5.1    An original invoice shall be submitted by mail by the Contractor for each payment under the
       Contract to the following address:
       .................……………………………………………………………………………………………
       ………………….

5.2    Invoices submitted by fax shall not be accepted.


6.     Time and manner of payment

6.1    Invoices shall be paid within thirty (30) days of the date of their acceptance. UNDP shall make
       every effort to accept an invoice or so advise the Contractor of its non-acceptance within a
       reasonable time from receipt of the non-acceptance or acceptance by the executing agency.

6.2    All payments shall be made by UNDP to the following Bank account of the Contractor:

       ______________________ [NAME OF THE BANK]

       ______________________ [ACCOUNT / BRANCH NUMBER]

       ______________________ [ADDRESS OF THE BANK]


7.     Entry into force. Time limits.

7.1    The Contract shall enter into force upon its signature by both parties.

7.2    The Contractor shall commence the performance of the Services not later than ______ [INSERT
       DATE] and shall complete the Services within _____________ [INSERT NUMBER OF DAYS OR
       MONTHS] of such commencement.



7.3    All time limits contained in this Contract shall be deemed to be of the essence in respect of the
       performance of the Services.


8.     Modifications

8.1 Any modification to this Contract shall require an amendment in writing between both parties duly
    signed by the authorized representative of the Contractor and __________ [NAME AND TITLE] of
    UNDP.



                                                                                                     18
9.     Notifications

       For the purpose of notifications and requests under the Contract, the addresses of UNDP, of the
       executing agency and of the Contractor are as follows:

For the UNDP:
       Address: EQSW 103/104 - Lote 1 - Bloco “D” - Setor Sudoeste – Brasília – D.F. – Brasil CEP:
       70670-350
       Phone: 55 61 3038-9300
       Fax: 55 61 3038-9010
       CNPJ/MF nº: 03.723.329/0001-79
       Authorized Representative: Mr. Jorge Chediek or assigned representative.

For the executing agency:
       (Full name)
       Address:
       Phone: 55 xx xxxx-xxxx
       Fax: 55 xx xxxx-xxxx
       Authorized Representative: (NAME / TITLE).

For the Contractor:
       (Name, including S.A./LTDA, etc...)
       Address:
       Phone:
       Fax: 55 xx xxxx-xxxx
       CNPJ:
       Authorized Representative: (NAME / TITLE)

If the above terms and conditions meet with your agreement as they are typed in this letter and in the
Contract Documents, please initial every page of this letter and its attachments and return to this office one
original of this Contract, duly signed and dated.

Yours sincerely,

     For [INSERT NAME OF THE COMPANY/ORGANIZATION]
     Agreed and Accepted:

     Signature ____________________________
     Name:     __________________________
     Title:   ____________________________
     Date:    _____________________________



                                                                                                           19
For United Nations Development Programme – UNDP
Agreed and Accepted:

Signature ____________________________
Name:     Jorge Chediek
Title:   Resident Representative
Date:    _____________________________




                                                  20
                                               ANNEX I

                                      UNDP
                   GENERAL CONDITIONS OF CONTRACT FOR SERVICES

1.0    LEGAL STATUS:

The Contractor shall be considered as having the legal status of an independent contractor vis-à-vis the
United Nations Development Programme (UNDP). The Contractor’s personnel and sub-contractors
shall not be considered in any respect as being the employees or agents of UNDP or the United Nations.

2.0    SOURCE OF INSTRUCTIONS:

The Contractor shall neither seek nor accept instructions from any authority external to UNDP in
connection with the performance of its services under this Contract. The Contractor shall refrain from
any action that may adversely affect UNDP or the United Nations and shall fulfill its commitments with
the fullest regard to the interests of UNDP.

3.0    CONTRACTOR'S RESPONSIBILITY FOR EMPLOYEES:

The Contractor shall be responsible for the professional and technical competence of its employees and
will select, for work under this Contract, reliable individuals who will perform effectively in the
implementation of this Contract, respect the local customs, and conform to a high standard of moral and
ethical conduct.


4.0    ASSIGNMENT:

The Contractor shall not assign, transfer, pledge or make other disposition of this Contract or any part
thereof, or any of the Contractor's rights, claims or obligations under this Contract except with the prior
written consent of UNDP.

5.0    SUB-CONTRACTING:

In the event the Contractor requires the services of sub-contractors, the Contractor shall obtain the prior
written approval and clearance of UNDP for all sub-contractors. The approval of UNDP of a sub-
contractor shall not relieve the Contractor of any of its obligations under this Contract. The terms of any
sub-contract shall be subject to and conform to the provisions of this Contract.



6.0    OFFICIALS NOT TO BENEFIT:

The Contractor warrants that no official of UNDP or the United Nations has received or will be offered
by the Contractor any direct or indirect benefit arising from this Contract or the award thereof. The
Contractor agrees that breach of this provision is a breach of an essential term of this Contract.



                                                                                                        21
7.0     INDEMNIFICATION:

The Contractor shall indemnify, hold and save harmless, and defend, at its own expense, UNDP, its
officials, agents, servants and employees from and against all suits, claims, demands, and liability of any
nature or kind, including their costs and expenses, arising out of acts or omissions of the Contractor, or
the Contractor's employees, officers, agents or sub-contractors, in the performance of this Contract.
This provision shall extend, inter alia, to claims and liability in the nature of workmen's compensation,
products liability and liability arising out of the use of patented inventions or devices, copyrighted
material or other intellectual property by the Contractor, its employees, officers, agents, servants or sub-
contractors. The obligations under this Article do not lapse upon termination of this Contract.

8.0     INSURANCE AND LIABILITIES TO THIRD PARTIES:

8.1    The Contractor shall provide and thereafter maintain insurance against all risks in respect of its
property and any equipment used for the execution of this Contract.

8.2    The Contractor shall provide and thereafter maintain all appropriate workmen's compensation
insurance, or the equivalent, with respect to its employees to cover claims for personal injury or death in
connection with this Contract.

8.3     The Contractor shall also provide and thereafter maintain liability insurance in an adequate
amount to cover third party claims for death or bodily injury, or loss of or damage to property, arising
from or in connection with the provision of services under this Contract or the operation of any vehicles,
boats, airplanes or other equipment owned or leased by the Contractor or its agents, servants, employees
or sub-contractors performing work or services in connection with this Contract.

8.4     Except for the workmen's compensation insurance, the insurance policies under this Article shall:

8.4.1   Name UNDP as additional insured;

8.4.2 Include a waiver of subrogation of the Contractor's rights to the insurance carrier against the
UNDP;

8.4.3 Provide that the UNDP shall receive thirty (30) days written notice from the insurers prior to any
cancellation or change of coverage.

8.5    The Contractor shall, upon request, provide the UNDP with satisfactory evidence of the
insurance required under this Article.

9.0     ENCUMBRANCES/LIENS:

The Contractor shall not cause or permit any lien, attachment or other encumbrance by any person to be
placed on file or to remain on file in any public office or on file with the UNDP against any monies due
or to become due for any work done or materials furnished under this Contract, or by reason of any other
claim or demand against the Contractor.



                                                                                                         22
10.0 TITLE TO EQUIPMENT: Title to any equipment and supplies that may be furnished by
UNDP shall rest with UNDP and any such equipment shall be returned to UNDP at the conclusion of
this Contract or when no longer needed by the Contractor. Such equipment, when returned to UNDP,
shall be in the same condition as when delivered to the Contractor, subject to normal wear and tear. The
Contractor shall be liable to compensate UNDP for equipment determined to be damaged or degraded
beyond normal wear and tear.

11.0   COPYRIGHT, PATENTS AND OTHER PROPRIETARY RIGHTS:

11.1 Except as is otherwise expressly provided in writing in the Contract, the UNDP shall be entitled
to all intellectual property and other proprietary rights including, but not limited to, patents, copyrights,
and trademarks, with regard to products, processes, inventions, ideas, know-how, or documents and
other materials which the Contractor has developed for the UNDP under the Contract and which bear a
direct relation to or are produced or prepared or collected in consequence of, or during the course of, the
performance of the Contract, and the Contractor acknowledges and agrees that such products,
documents and other materials constitute works made for hire for the UNDP.

11.2 To the extent that any such intellectual property or other proprietary rights consist of any
intellectual property or other proprietary rights of the Contractor: (i) that pre-existed the performance by
the Contractor of its obligations under the Contract, or (ii) that the Contractor may develop or acquire, or
may have developed or acquired, independently of the performance of its obligations under the Contract,
the UNDP does not and shall not claim any ownership interest thereto, and the Contractor grants to the
UNDP a perpetual license to use such intellectual property or other proprietary right solely for the
purposes of and in accordance with the requirements of the Contract.

11.3 At the request of the UNDP; the Contractor shall take all necessary steps, execute all necessary
documents and generally assist in securing such proprietary rights and transferring or licensing them to
the UNDP in compliance with the requirements of the applicable law and of the Contract.

11.4 Subject to the foregoing provisions, all maps, drawings, photographs, mosaics, plans, reports,
estimates, recommendations, documents, and all other data compiled by or received by the Contractor
under the Contract shall be the property of the UNDP, shall be made available for use or inspection by
the UNDP at reasonable times and in reasonable places, shall be treated as confidential, and shall be
delivered only to UNDP authorized officials on completion of work under the Contract.

12.0 USE OF NAME, EMBLEM OR OFFICIAL SEAL OF UNDP OR THE UNITED
NATIONS:

The Contractor shall not advertise or otherwise make public the fact that it is a Contractor with UNDP,
nor shall the Contractor, in any manner whatsoever use the name, emblem or official seal of UNDP or
THE United Nations, or any abbreviation of the name of UNDP or United Nations in connection with its
business or otherwise.

13.0   CONFIDENTIAL NATURE OF DOCUMENTS AND INFORMATION:




                                                                                                          23
Information and data that is considered proprietary by either Party and that is delivered or disclosed by
one Party (“Discloser”) to the other Party (“Recipient”) during the course of performance of the
Contract, and that is designated as confidential (“Information”), shall be held in confidence by that Party
and shall be handled as follows:

13.1   The recipient (“Recipient”) of such information shall:

        13.1.1 use the same care and discretion to avoid disclosure, publication or dissemination of the
Discloser’s Information as it uses with its own similar information that it does not wish to disclose,
publish or disseminate; and,

        13.1.2 use the Discloser’s Information solely for the purpose for which it was disclosed.

13.2 Provided that the Recipient has a written agreement with the following persons or entities
requiring them to treat the Information confidential in accordance with the Contract and this Article 13,
the Recipient may disclose Information to:

        13.2.1 any other party with the Discloser’s prior written consent; and,

        13.2.2 the Recipient’s employees, officials, representatives and agents who have a need to know
such Information for purposes of performing obligations under the Contract, and employees officials,
representatives and agents of any legal entity that it controls, controls it, or with which it is under
common control, who have a need to know such Information for purposes of performing obligations
under the Contract, provided that, for these purposes a controlled legal entity means:

         13.2.2.1 a corporate entity in which the Party owns or otherwise controls, whether directly or
indirectly, over fifty percent (50%) of voting shares thereof; or,

        13.2.2.2 any entity over which the Party exercises effective managerial control; or,

        13.2.2.3 for the UNDP, an affiliated Fund such as UNCDF, UNIFEM and UNV.

13.3 The Contractor may disclose Information to the extent required by law, provided that, subject to
and without any waiver of the privileges and immunities of the United Nations, the Contractor will give
the UNDP sufficient prior notice of a request for the disclosure of Information in order to allow the
UNDP to have a reasonable opportunity to take protective measures or such other action as may be
appropriate before any such disclosure is made.

13.4 The UNDP may disclose Information to the extent as required pursuant to the Charter of the UN,
resolutions or regulations of the General Assembly, or rules promulgated by the Secretary-General.

13.5 The Recipient shall not be precluded from disclosing Information that is obtained by the
Recipient from a third party without restriction, is disclosed by the Discloser to a third party without any
obligation of confidentiality, is previously known by the Recipient, or at any time is developed by the
Recipient completely independently of any disclosures hereunder.




                                                                                                         24
13.6 These obligations and restrictions of confidentiality shall be effective during the term of the
Contract, including any extension thereof, and, unless otherwise provided in the Contract, shall remain
effective following any termination of the Contract.

14.0   FORCE MAJEURE; OTHER CHANGES IN CONDITIONS

14.1 In the event of and as soon as possible after the occurrence of any cause constituting force
majeure, the Contractor shall give notice and full particulars in writing to the UNDP, of such occurrence
or change if the Contractor is thereby rendered unable, wholly or in part, to perform its obligations and
meet its responsibilities under this Contract. The Contractor shall also notify the UNDP of any other
changes in conditions or the occurrence of any event that interferes or threatens to interfere with its
performance of this Contract. On receipt of the notice required under this Article, the UNDP shall take
such action as, in its sole discretion; it considers to be appropriate or necessary in the circumstances,
including the granting to the Contractor of a reasonable extension of time in which to perform its
obligations under this Contract.

14.2 If the Contractor is rendered permanently unable, wholly, or in part, by reason of force majeure
to perform its obligations and meet its responsibilities under this Contract, the UNDP shall have the
right to suspend or terminate this Contract on the same terms and conditions as are provided for in
Article 15, "Termination", except that the period of notice shall be seven (7) days instead of thirty (30)
days.

14.3 Force majeure as used in this Article means acts of God, war (whether declared or not), invasion,
revolution, insurrection, or other acts of a similar nature or force.

14.4 The Contractor acknowledges and agrees that, with respect to any obligations under the Contract
that the Contractor must perform in or for any areas in which the UNDP is engaged in, preparing to
engage in, or disengaging from any peacekeeping, humanitarian or similar operations, any delays or
failure to perform such obligations arising from or relating to harsh conditions within such areas or to
any incidents of civil unrest occurring in such areas shall not, in and of itself, constitute force majeure
under the Contract..



15.0   TERMINATION

15.1 Either party may terminate this Contract for cause, in whole or in part, upon thirty (30) days
notice, in writing, to the other party. The initiation of arbitral proceedings in accordance with Article
16.2 (“Arbitration”), below, shall not be deemed a termination of this Contract.

15.2 UNDP reserves the right to terminate without cause this Contract at any time upon 15 days prior
written notice to the Contractor, in which case UNDP shall reimburse the Contractor for all reasonable
costs incurred by the Contractor prior to receipt of the notice of termination.




                                                                                                        25
15.3 In the event of any termination by UNDP under this Article, no payment shall be due from
UNDP to the Contractor except for work and services satisfactorily performed in conformity with the
express terms of this Contract.

15.4 Should the Contractor be adjudged bankrupt, or be liquidated or become insolvent, or should the
Contractor make an assignment for the benefit of its creditors, or should a Receiver be appointed on
account of the insolvency of the Contractor, the UNDP may, without prejudice to any other right or
remedy it may have under the terms of these conditions, terminate this Contract forthwith. The
Contractor shall immediately inform the UNDP of the occurrence of any of the above events.

16.0   SETTLEMENT OF DISPUTES

16.1 Amicable Settlement: The Parties shall use their best efforts to settle amicably any dispute,
controversy or claim arising out of this Contract or the breach, termination or invalidity thereof. Where
the parties wish to seek such an amicable settlement through conciliation, the conciliation shall take
place in accordance with the UNCITRAL Conciliation Rules then obtaining, or according to such other
procedure as may be agreed between the parties.

16.2 Arbitration: Any dispute, controversy, or claim between the Parties arising out of the Contract
or the breach, termination, or invalidity thereof, unless settled amicably under Article 16.1, above,
within sixty (60) days after receipt by one Party of the other Party’s written request for such amicable
settlement, shall be referred by either Party to arbitration in accordance with the UNCITRAL Arbitration
Rules then obtaining. The decisions of the arbitral tribunal shall be based on general principles of
international commercial law. For all evidentiary questions, the arbitral tribunal shall be guided by the
Supplementary Rules Governing the Presentation and Reception of Evidence in International
Commercial Arbitration of the International Bar Association, 28 May 1983 edition. The arbitral tribunal
shall be empowered to order the return or destruction of goods or any property, whether tangible or
intangible, or of any confidential information provided under the Contract, order the termination of the
Contract, or order that any other protective measures be taken with respect to the goods, services or any
other property, whether tangible or intangible, or of any confidential information provided under the
Contract, as appropriate, all in accordance with the authority of the arbitral tribunal pursuant to Article
26 (“Interim Measures of Protection”) and Article 32 (“Form and Effect of the Award”) of the
UNCITRAL Arbitration Rules. The arbitral tribunal shall have no authority to award punitive damages.
In addition, unless otherwise expressly provided in the Contract, the arbitral tribunal shall have no
authority to award interest in excess of the London Inter-Bank Offered Rate (“LIBOR”) then prevailing,
and any such interest shall be simple interest only. The Parties shall be bound by any arbitration award
rendered as a result of such arbitration as the final adjudication of any such dispute, controversy, or
claim.

17.0   PRIVILEGES AND IMMUNITIES:

Nothing in or relating to this Contract shall be deemed a waiver, express or implied, of any of the
privileges and immunities of the United Nations, including its subsidiary organs.

18.0   TAX EXEMPTION




                                                                                                        26
18.1 Section 7 of the Convention on the Privileges and Immunities of the United Nations provides,
inter-alia that the United Nations, including its subsidiary organs, is exempt from all direct taxes, except
charges for public utility services, and is exempt from customs duties and charges of a similar nature in
respect of articles imported or exported for its official use. In the event any governmental authority
refuses to recognize the United Nations exemption from such taxes, duties or charges, the Contractor
shall immediately consult with the UNDP to determine a mutually acceptable procedure.

18.2 Accordingly, the Contractor authorizes UNDP to deduct from the Contractor's invoice any
amount representing such taxes, duties or charges, unless the Contractor has consulted with the UNDP
before the payment thereof and the UNDP has, in each instance, specifically authorized the Contractor
to pay such taxes, duties or charges under protest. In that event, the Contractor shall provide the UNDP
with written evidence that payment of such taxes, duties or charges has been made and appropriately
authorized.

19.0   CHILD LABOUR

19.1 The Contractor represents and warrants that neither it, nor any of its suppliers is engaged in any
practice inconsistent with the rights set forth in the Convention on the Rights of the Child, including
Article 32 thereof, which, inter alia, requires that a child shall be protected from performing any work
that is likely to be hazardous or to interfere with the child's education, or to be harmful to the child's
health or physical mental, spiritual, moral or social development.

19.2 Any breach of this representation and warranty shall entitle UNDP to terminate this Contract
immediately upon notice to the Contractor, at no cost to UNDP.


20.0   MINES:

20.1 The Contractor represents and warrants that neither it nor any of its suppliers is actively and
directly engaged in patent activities, development, assembly, production, trade or manufacture of mines
or in such activities in respect of components primarily utilized in the manufacture of Mines. The term
"Mines" means those devices defined in Article 2, Paragraphs 1, 4 and 5 of Protocol II annexed to the
Convention on Prohibitions and Restrictions on the Use of Certain Conventional Weapons Which May
Be Deemed to Be Excessively Injurious or to Have Indiscriminate Effects of 1980.

20.2 Any breach of this representation and warranty shall entitle UNDP to terminate this Contract
immediately upon notice to the Contractor, without any liability for termination charges or any other
liability of any kind of UNDP.

21.0   OBSERVANCE OF THE LAW:

The Contractor shall comply with all laws, ordinances, rules, and regulations bearing upon the
performance of its obligations under the terms of this Contract.

22.0   SEXUAL EXPLOITATION:




                                                                                                         27
22.1 The Contractor shall take all appropriate measures to prevent sexual exploitation or abuse of
anyone by it or by any of its employees or any other persons who may be engaged by the Contractor to
perform any services under the Contract. For these purposes, sexual activity with any person less than
eighteen years of age, regardless of any laws relating to consent, shall constitute the sexual exploitation
and abuse of such person. In addition, the Contractor shall refrain from, and shall take all appropriate
measures to prohibit its employees or other persons engaged by it from, exchanging any money, goods,
services, offers of employment or other things of value, for sexual favors or activities, or from engaging
in any sexual activities that are exploitive or degrading to any person. The Contractor acknowledges
and agrees that the provisions hereof constitute an essential term of the Contract and that any breach of
this representation and warranty shall entitle UNDP to terminate the Contract immediately upon notice
to the Contractor, without any liability for termination charges or any other liability of any kind.

22.2 The UNDP shall not apply the foregoing standard relating to age in any case in which the
Contractor’s personnel or any other person who may be engaged by the Contractor to perform any
services under the Contract is married to the person less than the age of eighteen years with whom
sexual activity has occurred and in which such marriage is recognized as valid under the laws of the
country of citizenship of such Contractor’s personnel or such other person who may be engaged by the
Contractor to perform any services under the Contract.

23.0   AUTHORITY TO MODIFY:

Pursuant to the Financial Regulations and Rules of UNDP, only the UNDP Authorized Official
possesses the authority to agree on behalf of UNDP to any modification of or change in this Agreement,
to a waiver of any of its provisions or to any additional contractual relationship of any kind with the
Contractor. Accordingly, no modification or change in this Contract shall be valid and enforceable
against UNDP unless provided by an amendment to this Agreement signed by the Contractor and jointly
by the UNDP Authorized Official.




                                                                                                        28
    ANNEX II

TERMS OF REFERENCE




                     29
   ANNEX III

CONTRACTOR PROPOSAL




                      30
                                                                                                                   Annex IV
                                                 Special Conditions
The following Special Conditions shall complement, supplement, or amend the General Conditions. Whenever there is a
conflict, the provisions herein shall prevail over those in the General Conditions.

                                                 Warranty/Guarantee
 Applies             Does not apply                      If, within 12 months after the goods have been put into
                                                           service, any defects are discovered or arise in the normal
                                                           course of usage, the Supplier shall remedy the defect
                                                           either by replacement or by repair.

                                            Liquidated damages

 Applies            Does not apply                       If the Supplier fails to supply the specified goods within
                                                           the time period(s) stipulated by the purchase order, the
                                                           Purchaser shall, without prejudice to its other remedies
                                                           under the contract, deduct from the Purchase Order
                                                           price, as liquidated damages, a sum equivalent to 0.5
                                                           percent of the delivered price of the delayed goods for
                                                           each week of delay until actual delivery, up to a
                                                           maximum deduction of 10 percent of the delayed goods
                                                           Purchase Order price. Once the maximum is reached, the
                                                           Purchaser may consider termination of the Purchase
                                                           Order
                                       Performance security

  Applies             Does not apply                       a) Within 30 days of receipt of the Contract from the
                                                             purchaser, the successful Bidder shall furnish a
                                                             Performance Security to the Purchaser in the amount of
                                                             10% of the Contract Value.
                                                             b) The Performance Security shall be valid until a date
                                                             30 days from the date of Issue of a Satisfactory Certificate
                                                             of Inspection and Testing by the procuring UN entity.
                                                             c) The proceeds of the Performance Security shall be
                                                             payable to the Purchaser as compensation for any loss
                                                             resulting from the Supplier’s failure to complete its
                                                             obligations under the contract.
                                                             d) The Performance Security shall be denominated in the
                                                             currency of the Contract and shall be in one of the
                                                             following form of a bank guarantee or irrevocable letter of
                                                             credit, issued by a reputable bank located in the
                                                             purchaser’s country or abroad in the form provided in
                                                             these Solicitation Documents.
                                                             e) The Security will be returned to the Supplier within
                                                             30 days of completion of the Contract, including any
                                                             warranty obligation.


                                              Compliance with any other
                                               condition (s) required?

                                          Applies              Does not apply
        (This space is also used to enter a modified version of any of the above Special Conditions.)


                                                                                                                            31
32
                                                                                                   Annex V.

                               SCHEDULE OF REQUIREMENTS
Activities must be implemented in accordance with Technical Standard for Geo-referencing of Rural Properties -
NTGIR, revised 2nd edition, published in 2010 by the National Institute of Colonization and Agrarian Reform -
INCRA and other Laws or Regulations relating to the subject.

NTGIR is available at the following address:
http://www.incra.gov.br/portal/index.php?option=com_docman&task=doc_details&gid=603&Itemid=133

       The deadline for the execution of services by the contractor is given below by Lot:

LOT 1: 12 months for contract execution
                           Product                                            Delivery deadline
Product 1 – Technical Report of Field Recognition                     60 days after signature of contract
Product 2 – Technical Report of survey and marking of 30%
                                                                      150 days after signature of contract
of total estimated perimeter
Product 3 – Technical Report of survey and marking of 60%
                                                                      210 days after signature of contract
of total estimated perimeter
Product 4 – Technical Report of survey and marking of 100%
                                                                      300 days after signature of contract
of total estimated perimeter
Product 5 – Technical parts of georeferencing , one for each
                                                                      365 days after signature of contract
Resex of the Lot


LOT 2: 08 months for contract execution
                           Product                                             Delivery deadline
Product 1 – Technical Report of Field Recognition                      60 days after signature of contract
Product 2 – Technical Report of survey and marking of 30%
                                                                      120 days after signature of contract
of total estimated perimeter
Product 3 – Technical Report of survey and marking of 60%
                                                                      180 days after signature of contract
of total estimated perimeter
Product 4 – Technical Report of survey and marking of 100%
                                                                      210 days after signature of contract
of total estimated perimeter
Product 5 – Technical parts of georeferencing , one for each
                                                                      240 days after signature of contract
Resex of the Lot

LOT 3: 08 months for contract execution
                           Product                                             Delivery deadline
Product 1 – Technical Report of Field Recognition                      60 days after signature of contract
Product 2 – Technical Report of survey and marking of 30%
                                                                      120 days after signature of contract
of total estimated perimeter
Product 3 – Technical Report of survey and marking of 60%
                                                                      180 days after signature of contract
of total estimated perimeter
Product 4 – Technical Report of survey and marking of 100%
                                                                      210 days after signature of contract
of total estimated perimeter
Product 5 – Technical parts of georeferencing , one for each
                                                                      240 days after signature of contract
Resex of the Lot


                                                                                                             33
LOT 4: 08 months for contract execution
                        Product                                            Delivery deadline
                                                                   60 days after signature of contract
Product 1 – Technical Report of Field Recognition
                                                                                 signing
Product 2 – Technical Report of survey and marking of 30%
                                                                  120 days after signature of contract
of total estimated perimeter
Product 3 – Technical Report of survey and marking of 60%
                                                                  180 days after signature of contract
of total estimated perimeter
Product 4 – Technical Report of survey and marking of 100%
                                                                  210 days after signature of contract
of total estimated perimeter
Product 5 – Technical parts of georeferencing , one for each
                                                                   240 days after signature of contract
Resex of the Lot

LOT 5: 06 months for contract execution
                           Product                                         Delivery deadline
Product 1 – Technical Report of Field Recognition                  45 days after signature of contract
Product 2 – Technical Report of survey and marking of 30%
                                                                   90 days after signature of contract
of total estimated perimeter
Product 3 – Technical Report of survey and marking of 60%
                                                                  120 days after signature of contract
of total estimated perimeter
Product 4 – Technical Report of survey and marking of 100%
                                                                  150 days after signature of contract
of total estimated perimeter
Product 5 – Technical parts of georeferencing , one for each
                                                                  180 days after signature of contract
Resex of the Lot

Bidders may employ local labor to perform support activities, such as installation of boards, transporting
materials and opening of trails.

The contractor must provide all necessary to perform the services with no cost to UNDP or ICMBio,
being also responsible for its transportation to project site, storage and timely replacement (if
necessary), and cannot justify the delay in completion of the services due to deficiency of such
equipment or material.

In planning field activities, attention should be given to climate and environmental variations in the
areas where the extractive reserve are located.

The contractor shall allow inspection by ICMBio at any day and time, and provide all requested
information and reports (detailed schedules of performances of works, including placement of work
teams on project site, expected start and completion of tasks for each section, and other useful
information). The contractor is not required to set up premises on the project site.




                                                                                                          34
                                                                                              Annex VI.
                                TECHNICAL SPECIFIATIONS

Hiring of topographic services (geo-coding, fencing, construction of plant and geo-referenced data,
including open trails, signaling and establishing vertices of the perimeter) in Extractive Reserves -
Resex under the Project “Federal Extractive Reserves’ Administration in the Brazilian Amazon”

1. BACKGROUND AND JUSTIFICATION

        Extractive reserves - RESEX and Sustainable Development Reserves - RDS are genuinely
Brazilian conservation units and, among other categories listed in the Brazilian System of Nature
Conservation Units (SNUC), present a series of particularities and differences. As general
characteristics, these two categories represent areas of public domain granted to traditional/extractive
people, managed by a Deliberative Council and allow the sustainable use of natural resources and
implementing structures aimed at improving the quality of communities’ life.
        The creation of these units is driven by demand from traditional populations and their objectives
go beyond biodiversity conservation and sustainable use itself. It involves the recognition of traditional
communities, their territories and the importance of knowledge and local practices to environmental
conservation. RESEX and RDS also represent a search for a different model of development,
economy, social inclusion and the improvement of the quality of life of local populations, and the
significance of the cultural heritage of these groups.
        The first Extractive Reserves were created in 1990 in the states of Acre, Amapá and Rondônia.
Thereafter, the model was expanded to other biomes of the Amazon and other Brazilian ecosystems.
Only two years after the institution of the first Amazonian forest RESEX, the first coastal and marine
unit was created, along with four units focused on the extractivism of Babaçu Forests. By 2006, the
concept was expanded into the Cerrado region, with the creation of two units in the State of Goiás.
        The Current number of officially created federal RESEX and RDS amounts to 60 units - with 59
RESEX and 1 RDS - distributed in 17 Brazilian states, totaling over 12 million hectares.
        In this regard, great attention has been given to the implementation of these units with emphasis
on the formalization of Management Councils, in the preparation of Management Plans and Territorial
Consolidation, which has as main activities the consolidation of boundaries and Assignment of Real
Right of Use for the beneficiary populations.
        To help overcome these challenges UNDP has established a cooperation agreement with the
Government of the Kingdom of Norway and the Brazilian Government, Project BRA/08/002 " Federal
Extractive Reserves’ Administration in the Brazilian Amazon ", working with four main themes:

       i. Spatial planning and land regularization;
       ii. Participative management and institutional strengthening of local organizations;
       iii. Management plans and encouraging of sustainable production;
       iv. Monitoring, and dissemination of the project.

        Biodiversity conservation in protected areas is a task to be accomplished by territorial
management. Nowadays, the main strategies comprise of a clear and precise identification of land
limits and signaling and demarcation. Proper demarcation and signaling provides inputs for the
planning, surveillance, land regularization and decision making by the management of the Unit.

       The Coordination of Territorial Consolidation of Institute Chico Mendes has as one of its tasks,
the demarcation and signaling of Federal Conservation Units and has been receiving regular demands
for compliance with these actions. In order to streamline, standardize and follow the nationally adopted


                                                                                                       35
rules and patterns of geo-referencing for rural properties in UC's Federiais, it is necessary to implement
the demarcation and signaling of limits of extractive reserves covered by the project, as specified in this
Terms of Reference.

        In this sense will be used the Technical Standard for Georeferencing of Rural Properties, 2nd
edition - NTGIR, developed by the National Institute of Colonization and Agrarian Reform (INCRA).
INCRA is a federal agency whose mission is to implement the agrarian reform policy and carry out the
national land consolidation. In order to facilitate such planning, seeks to manage the country's land
structure through the knowledge of the land mesh, using the registration and certification of rural
properties. For this mesh land to be reliable, INCRA published the referred Technical Standard to
establish the technical precepts that apply to surveying related to land activities, aiming at the
characterization and georeferencing of rural land through the assessment and demarcation of its limits.
With this goal set, is expected that it could be possible to (1) standardize the work of surveying for the
assessment of rural properties; (2) ensure reliability in descriptive geometry of the rural property, in
order to solve conflicts arising from overlapping with property boundaries borderline; and (3) set
technical standards for surveying professionals which work in the area of rural properties
georeferencing.
        Although the Federal Conservation Units are not exactly rural property subject to registration
with INCRA, as are areas under special administration and supervision of another federal agency, the
Chico Mendes Institute for Biodiversity Conservation, these have boundaries defined by a legal act that
compound the land mesh and cover about 10% of Brazilian territory.
        Thus, the ICMBio, through the General Coordination of Territorial Consolidation, defined that the
demarcation of Conservation Units must follow federal procedures and rules of this NTGIR. To enable
this guidance, capacitated their technical staff in this subject, who has been elaborating terms of
reference for Conservation Units' demarcation based on this technical standard (such as this TOR), as
well as supervising field demarcation in progress and evaluating their products.


2. PURPOSE OF CONTRACT

       The purpose of the proposed contract is to hire a consultancy services to provide topographic
services, such as georeferencing, marking, manufacturing/descriptive plant, including setting up
vertices, perimeter signage and trail openings, at the locations by indicated, as well as processing and
production of technical parts related to official limits of Resex listed in Item 3 - The Extractive
Reserves Covered by Lot.
      The bidding process will be divided into 05 (five) lots as follows:

LOT 1    – Resex Cururupu/MA, Resex São João da Ponta/PA, Resex Chocoaré-Mato Grosso/PA,
          Resex Araí-Peroba/PA and Marine Resex of Tracuateua/PA;
LOT 2    – Marine Resex of Soure/PA and Resex Gurupá-Melgaço/PA;
LOT 3    – Resex Caeté-Taperaçu/PA, Resex Gurupi-Piriá/PA and Resex Quilombo do Frechal/MA;
LOT 4    – Resex Mãe Grande Curuçá/PA,
LOT 5    – Resex Extremo Norte do Tocantins/TO and Resex Chapada Limpa/MA.


3. EXTRACTIVE RESERVES COVERED BY EACH LOT

3.1. LOT 1:




                                                                                                        36
        This Lot covers 05 Resex: Resex Cururupu/MA, Resex São João da Ponta/PA, Resex
Chocoaré-Mato Grosso/PA, Resex Araí-Peroba/PA and Marine Resex of Tracuateua/PA constituting a
total area of 229,803.53 ha and a land perimeter total to be demarcated estimated at 844,585.23 m. All
boundaries of the Conservation Units should be geo-referenced (plants and explanatory notes of
terrestrial and marine areas).
        In the case of Marine Resex of Tracuateua, Cururupu and Araí-Peroba geo-referencing limits on
the marine perimeter must be done through virtual points as vertices of class C5 and C7 of the
Technical Standard for Geo-referencing of Rural Properties, 2nd edition/revised - NTGIR. Signaling will
be conducted only within the land limits, thereby excluding the parcels of water depth in the Units.
        A map showing the location of Lot 1 units and the maps of individual Resex is presented in
Annex I. Following are the Extractive Reserves’ information:

Table 1 – Information about the Resex to be demarcated in Lot 1
                                                                        Land                                          Estimation of
                                    Total            Marine          Perimeter to           Municipalities            landmarks to
                                                                                                                                             Quantity of signs
  Resex          Area (ha)        Perimeter         Perimeter             be                covered by the                 be
                                                                                                                                              to be installed
                                     (m)               (m)           materialized               Resex                 materialized*
                                                                         (m)
                                                                                           Cururupu, Bacuri,
Cururupu        185.195,13         603.270,24       134.335,67          468.934,57            Serrano do                    156                       100
                                                                                              Maranhão
São João
                   3.197,12        131.261,05             -             131.261,05        São João da Ponta                  44                        40
da Ponta
Chocoaré
– Mato             2.782,98         86.222,38             -               86.222,38         Santarém Novo                    28                        30
Grosso
Araí-                                                                                     Augusto Corrêa,
                 11.482,45          77.118,44        22.910,04            54.208,40                                          18                        25
Peroba                                                                                         Viseu
                                                                                            Tracuateua,
Tracuateua       27.145,86         145.208,15        41.249,32          103.958,84                                           34                        35
                                                                                         Bragança,Quatipuru
TOTAL           229.803,53       1.043.080,25       198.495,02          844.585,23               -                          280                       230
* This estimate is made considering the implantation of a landmark every 3 km of land perimeter, on average, including the quantity of vertices foreseen at a
descriptive notes contained in the creation decree of each reservation. Although the vertices’ materialization of the decree is fundamental, it is accepted the
possibility of using vertices C5 and C7 provided with the proper technical justifications and evidence of field situation. The landmarks’ estimate does not include the
amount of support and testimony landmarks to be implanted, being the acquisition and materialization responsibility of the contractor.


3.2. LOT 2:

        This Lot covers two Resex: Marine Resex of Soure/PA and Resex Gurupá-Melgaço/PA
constituting a total area of 160,110.28ha and a total land perimeter to be demarcated estimated at
371,652.06m. All boundaries of the Conservation Units should be ge-referenced (plants and descriptive
notes of terrestrial and marine areas).
        In the case of Marine Resex of Soure/PA georeferencing limits on the marine perimeter must be
done through virtual points as vertices of class C5 and C7 of the Technical Standard for
Georeferencing of Rural Properties, 2nd edition/revised - NTGIR. Marking and signaling will be
conducted only within the land limits, thereby excluding the parcels of water depth in the Units.
        A map showing the location of Lot 2 units and the maps of individual Resex are presented in
Annex II. Following are the Extractive Reserves’ information contained in Lot 2.

Table 2 – Information about the Resex to be demarcated in Lot 2
                                                                           Land                                      Estimation of
                                       Total            Marine          Perimeter to         Municipalities          landmarks to
                                                                                                                                           Quantity of signs to
   Resex            Area (ha)        Perimeter         Perimeter             be              covered by the               be
                                                                                                                                              be installed
                                        (m)               (m)           materialized             Resex               materialized*
                                                                            (m)
   Soure            15.274,79        212.456,03        67.376,03         145.080,00               Soure                     48                        70
  Gurupá-                                                                                        Gurupá,
                   144.835,50        226.572,06               -          226.572,06                                         75                        60
  Melgaco                                                                                    Melgaço, Breves
  TOTAL            160.110,28        439.028,10        67.376,03         371.652,06                 -                      123                        130




                                                                                                                                                                   37
* This estimate is made considering the implantation of a landmark every 3 km of land perimeter, on average, including the quantity of vertices foreseen at a
descriptive notes contained in the creation decree of each reservation. Although the vertices’ marking of the decree is fundamental, it is accepted the possibility of
using vertices C5 and C7 provided with the proper technical justifications and evidence of field situation. The landmarks’ estimate does not include the amount of
support and testimony landmarks to be implanted, being the acquisition and marking responsibility of the contractor


3.3. LOT 3:

        This Lot refers to three Areas: Resex Caeté-Taperaçu/PA, Resex Gurupi-Piriá/PA and Resex
Quilombo do Frechal/MA constituting a total area of 124,175.30ha and a land perimeter total to be
demarcated estimated at 394,704.26m. All boundaries of the Conservation Units should be
georeferenced (plants and descriptive note of terrestrial and marine areas).
        In the case of Resex Caeté-Taperaçu/PA and Resex Gurupi-Piriá/PA georeferencing limits on
the marine perimeter must be done through virtual points as vertices of class C5 and C7 of the
Technical Standard for Georeferencing of Rural Properties, 2nd edition/revised - NTGIR. Marking and
signaling will be conducted only within the land limits, thereby excluding the parcels of water depth in
the Units.
        A map showing the location of Lot 3 units and the maps of individual Resex are presented in
Annex III. Following are the Extractive Reserves’ information contained in Lot 3.

Table 3 – Information about the Resex to be demarcated in Lot 3
                                                                           Land                                    Estimation of
                                       Total           Marine           Perimeter to        Municipalities         landmarks to
                                                                                                                                         Quantity of signs to
   Resex            Area (ha)        Perimeter        Perimeter              be              covered by                 be
                                                                                                                                            be installed
                                        (m)              (m)            materialized         the Resex             materialized*
                                                                            (m)
                                                                                              Bragança,
  Caeté-
                    42.065,07       166.601,45        64.447,84          102.153,61            Augusto                   34                         50
 Taperaçu
                                                                                                Corrêa
                                                                                            Viseu, Augusto
Gurupi-piriá        72.568,23       325.936,91        78.678,26          247.258,65                                      82                         30
                                                                                                Corrêa
 Quilombo                                                                                                                25
                    9.542,00         45.292,00              -             45.292,00             Mirinzal                                            15
  Frechal
  TOTAL            124.175,30       537.830,36        143.126,10         394.704,26                 -                    141                        95
* This estimate is made considering the implantation of a landmark every 3 km of land perimeter, on average, including the quantity of vertices foreseen at a
descriptive note contained in the creation decree of each reservation. Although the vertices’ marking of the decree is fundamental, it is accepted the possibility of
using vertices C5 and C7 provided with the proper technical justifications and evidence of field situation. The landmarks’ estimate does not include the amount of
support and testimony landmarks to be implanted, being the acquisition and marking responsibility of the contractor.


3.4. LOT 4:

         Lot 4 covers the following Resex: Resex Mãe Grande Curuçá/PA constituting a total area of
36,827.87ha and a land perimeter total to be demarcated estimated at 392,893.80m.
         All boundaries of the Conservation Unit should be georeferenced (plants and descriptive note of
terrestrial and marine areas). The georeferencing limits on the marine perimeter must be done through
virtual points as vertices of class C5 and C7 of the Technical Standard for Georeferencing of Rural
Properties, 2nd edition/revised - NTGIR. Marking and signaling will be conducted only within the land
limits, thereby excluding the parcels of water depth in the Units.
         A map showing the location of the Unit is presented in Annex IV. Following is the Extractive
Reserve’s information contained in Lot 4.

Table 4 – Information about the Resex to be demarcated in Lot 4
                                                                          Land                                      Estimation of
                                      Total           Marine           Perimeter to         Municipalities          landmarks to
                                                                                                                                          Quantity of signs to
    Resex           Area (ha)       Perimeter        Perimeter              be              covered by the               be
                                                                                                                                             be installed
                                       (m)              (m)            materialized             Resex               materialized*
                                                                           (m)
Mãe Grande
                   36.827,87       437.986,33        45.092.53          392.893,80               Curuçá                    130                       70
  Curuçá
  TOTAL            36.827,87       437.986,33        45.092.53          392.893,80                   -                     130                       70




                                                                                                                                                                  38
* This estimate is made considering the implantation of a landmark every 3 km of land perimeter, on average, including the quantity of vertices foreseen at a
descriptive note contained in the creation decree of each reservation. Although the vertices’ marking of the decree is fundamental, it is accepted the possibility of
using vertices C5 and C7 provided with the proper technical justifications and evidence of field situation. The landmarks’ estimate does not include the amount of
support and testimony landmarks to be implanted, being the acquisition and marking responsibility of the contractor.


3.5. LOT 5

       Lot five refers to two Resex: Resex Extremo Norte do Tocantins/TO and Resex Chapada
Limpa/MA constituting a total area of 21,043.53ha and a land perimeter total to be demarcated
estimated at 97,756.22m. All boundaries of the Conservation Unit should be georeferenced (plants and
descriptive memorial).
       A map showing the location of Lot 5 units and the maps of individual Resex are presented in
Annex V. Following are the Extractive Reserves’ information contained in Lot 5.

Table 5 – Information about the Resex to be demarcated in Lot 5
                                               Total          Land Perimeter          Municipalities            Estimation of
                                                                                                                                       Quantity of signs to be
      Resex               Area (ha)          Perimeter             to be              covered by the          landmarks to be
                                                                                                                                              installed
                                                (m)           materialized (m)            Resex                 materialized*
Extremo Norte do
                           9.070,48          47.769,24            47.769,24           Carrasco Bonito                 25                            20
    Tocantins
 Chapada Limpa            11.973,05          49.986,98            49.986,98             Chapadinha                    30                            25
      TOTAL               21.043,53          97.756,22            97.756,22                    -                      55                            45
* This estimate is made considering the implantation of a landmark every 3 km of land perimeter, on average, including the quantity of vertices foreseen at a
descriptive note contained in the creation decree of each reservation. Although the vertices’ marking of the decree is fundamental, it is accepted the possibility of
using vertices C5 and C7 provided with the proper technical justifications and evidence of field situation. The landmarks’ estimate does not include the amount of
support and testimony landmarks to be implanted, being the acquisition and marking responsibility of the contractor.




4. ACTIVITIES

        All activities must be conducted in observance of specifications and recommendations of items
4-8 of the Technical Standard for Georeferencing of Rural Properties - NTGIR, 2nd edition/revised,
published in 2010 by the National Institute of Colonization and Agrarian Reform - INCRA and other
Laws or Regulations relating to the subject, and quantitative and specifications contained in this Terms
of Reference and attachments. The details of the main activities to be performed for all 05 lots are
listed below:


4.1. Field assessment and planning

4.1.1. Field recognition

       First, the contractor must perform the prior field assessment of the limits and survey of
secondary data needed to perform the services proposed for each lot (cartographic databases)
(Product 1).
       The contractor will have access to the Resex of his respective Lot only with the proper
permission from ICMBio.
       The contractor shall produce a technical report of the field assessment, which should contain
the survey of quantity and location of the landmarks to be materialized in each Resex. The report
should be sent to ICMBio 15 days before the planning meeting for discussion.

4.1.2. Work Plan

       Before the field assessment activities (Products 2 to 4) of each Lot, a planning meeting will be
held between ICMBio and the contractor at ICMBio's headquarters in Brasilia. The purpose of the


                                                                                                                                                                 39
meeting is to discuss and adapt the planned activities of the company together with ICMBio and the
managers of Resex.
         A prior work plan shall be submitted to ICMBio 15 days before the meeting. The document
should include planning of the work involved in field and office, including timetable, estimates of
resources (manpower and equipment to be used), and the risks involved in the execution of each
activities.
         Approval of the work plan is a condition to initiate the activities of field survey and will be
finalized at the planning meeting.

4.2. Survey and definition of the limits’ vertices

         The survey and determination of the coordinates defining limits’ vertices of
occupations/properties/land parcels shall be conducted as defined in items 5 and 6 of NTGIR 2 nd
edition/revised. The proponent must raise, organize and systematize the official data and material
available on the conservation units in the area of interest. All materials used should be given to ICMBio.
         The proponent must, through its technical manager, choose to use the methods defined in Item
5 of NTGIR, 2nd edition/revised, by selecting the appropriate method for each type of boundary and
conditions of accessibility and/or restriction of data collection caused by physical obstacles.
         According to NTGIR 2nd edition/revised, in cases of using virtual points (vertices Class C7) it is
recommended to use a base map, image or digital orhtophoto. These should be in scale or resolution
which allows the elaboration of products on a scale cadastral mapping (1:10.000), with Cartographic
Accuracy Standard - SGP Class A. The acquisition and gathering of data and images, when required,
will be responsibility of the contractor.
         The resulting area of the georeferenced UC's can diverge with the value declared in the decree
of its creation. This divergence should be in the general technical report to be delivered by the
contractor, including its proper justification.

       In case the limit to be set on the field cannot, by technically justifiable reasons, correspond to
the limit stated in the decree, the fact must be reported immediately to ICMBio, in specific
documentation, to be defined in the planning meeting, with appropriate technical justification.
       The activities of marking of the defining limits’ vertices will contemplate:

       (a)   Limits identification;
       (b)   Landmarks implantation and codification;
       (c)   Landmarks implantation;
       (d)   Implantation of support landmarks and signaling boards;
       (e)   Trails opening; and
       (f)   Field data collection, as foreseen in NTGIR, 2nd edition/revised.

       Landmarks

         The proponent will be responsible for acquisition and/or manufacture of the landmarks, as
needed. An estimate of points to be marked by Resex based on descriptive note is presented by Lot in
Tables 1 to 5 (Item 3). All costs of transportation and installation of the landmarks are the
contractor’s responsibility.
         The vertices defining the limits of the Conservation Unit that can not be identified in the field due
to geographical features (natural or artificial), should be implanted according to INCRA norm. If it is not
possible or safe to install the landmarks, as specified in Item 4.2 - "a" of NTGIR, 2nd edition/revised, the
reasons for the non-implementation should be reported to ICMBio.
         In some cases, there will be the option to place support landmarks instead of the full opening of
trails for the job’s execution. The need for such procedure should be presented to ICMBio during the


                                                                                                           40
planning meeting, based on previous survey performed by the technical manager. However, the
monitoring and surveillance team of ICMBio will have the authority request the trails’ opening of the UC
bordering lines, as deemed appropriate. The Normative ICMBio No. 4, September 2, 2009 must be
obeyed in the implementation of the works referred to in this Terms of Reference.
         With respect to the testimony and support landmarks, they should have the distance of at least
50m and 100m at most of the principal vertices associated. All costs of acquisition, transportation
and installation of the testimony and support landmarks are the responsibility of the contractor.
         Some Resex, part of in different lots, have overlapping perimeter. On the perimeter overlapped
between Resex of different lots, where the winners are different companies, all services shall be
developed by each contractor independently of the overlapping.
         According to NTGIR 2nd edition/revised, in overlapping perimeter situation where the points
have already been georeferenced, the company can make use of them to undertake the survey
activities. In the case of materialization of coincident landmarks, the company can use them and must
report it to ICMBio. This fact must be registered in the technical reports, informing how the landmark
already implanted was used in the delimitation of the Resex in question.
         The Resex that present overlapping are the following:

1) Resex São João da Ponta (Lot 01) with Resex Mãe Grande de Curuçá (Lot 04) = Overlapped
   Perimeter 31.017,97m;
2) Resex Araí-Peroba (Lot 01) with Resex Gurupi-Piriá (Lot 03) = Overlapped Perimeter 18.607,09m;
   and
3) Resex Tracuateua (Lot 01) with Resex Caeté-Taperaçu (Lot 03) = Overlapped Perimeter
   17.000,70m.

       Signaling Boards

         All the signaling boards of the Resex’s limits will be provided by ICMBio. The boards will be
available on location to be informed at the planning meeting (item 4.1). The locations will be within the
municipality covered by the Extractive Reserve.
         The boards should be installed by the contractor during the marking of the limits. The installation
of boards, including the material used and transportation costs from the address indicated to the point
of installation is responsibility of the contractor.
         The quantity of boards to be available is presented per lot in Tables 1 to 5 (item 3) and
installation location will be set jointly with the ICMBio during the planning meeting, emphasizing that
they should be installed along the perimeter to be demarcated by the contractor.
         The boards supplied by the Institute already have drilling and can be installed in trees with steel
cable, as long as they meet the requirements defined in the planning meeting. In cases where this type
of setting is not possible, the contractor must install 02 wooden poles for each board, resistant to
weather and biodegrading agents. The contractor may use other material to the pole if it has better
applicability and durability than wood.
         The boards have the following dimensions: width 1350mm, height 750mm, thickness of 4mm
and reinforcement thickness of 4 mm, which are all made of PVC.

4.3. Data processing

       The observable archives (native files and RINEX, the vertices measured with GNSS
methodology and/or spreadsheets topographic mapping of vertices measured by classical methods)
should be processed and adjusted as specified in Item 6 of NTGIR, 2nd edition/revised.




                                                                                                         41
        In the case of surveys carried out using GNSS, the contractor must adhere to the compatibility
between the post-processing software, methodology and receivers used in the survey.
        After determining the coordinates and their respective accuracies, a table should be drawn up
as defined in Annex V - Model of Cartographic Data Sheet NTGIR, 2nd edition/revised. The table should
be prepared individually for each Resex or demarcated portion of the area, when necessary, and serve
to validate the polygons as characterized, thus serving as the basis or source for the production of
other technical parts developed by the proponent.

4.4. Elaboration of technical parts

        The technical part of each Unit must be presented as defined in items 7 and 8 of NTGIR, 2ª
edition/revised, constituting in:

a) Cartographic data spreadsheet;
b) Descriptive Note;
c) General technical report;
d) General plan of each Resex in appropriate scale;
e) ART (Technical Responsibility Annotation) individualized by area; and
f) Digital files and reports from processing for the entire hired area as specified.

5. PRODUCTS AND FORMS OF PRESENTATION

     The analogical products (texts) should be submitted printed on A4 paper, using Times New
Roman, size 12, and in digital format as a WORD file, according to the technical editing of texts
suggested by ABNT. The reports will also need to be presented in a digital format pdf.
     The structure and contents of products are described below:

5.1. Product 1: Technical Report of Field Recognition

      The technical report of field recognition must have the survey of the quantitative and location of
landmarks to be marked in each Resex.

5.2. Product 2: Technical Report of survey and marking of 30% of total perimeter estimated for
each lot.

     Technical report of survey and coordinates’ determination, defining limits’ vertices, and points of
Descriptive Notes and limits’ signaling, with the information described in items 4.2 and 4.3, covering
30% of total perimeter of the lot estimated to be demarcated. This product will involve mainly field work.

5.3. Product 3: Technical Report of survey and marking of 60% of total perimeter estimated for
each lot.

      Technical report of survey and coordinates’ determination, defining limits vertices, and points of
descriptive notes and limits’ signaling, with the information described in items 4.2 and 4.3, covering
60% of total perimeter of the lot estimated to be demarcated. This product will involve mainly field work.

5.4. Product 4: Technical Report of survey and marking of 100% of total perimeter estimated for
each lot.

      Technical report of survey and coordinates’ determination, defining limits vertices, and points of
descriptive note and limits’ signaling, with the information described in items 4.2 and 4.3, covering


                                                                                                       42
100% of total perimeter of the lot estimated to be demarcated. This product will involve primarily field
work.

5.5. Product 5: Technical parts of georeferencing , one for each Resex of the Lot.

       Technical parts of georeferencing, one for each Resex of the Lot, as specified in item 4.4 of the
Terms of Reference. This product will involve primarily office work without the need for any structure in
the field. The results will be presented in the following documents:

      a) Cartographic data sheet for each Conservation Unit, in digital format TXT and SHP, and
      printed in two copies in A4 format, formatted as defined in Annex V of NTGIR, 2nd edition/revised;

      b) Descriptive Note of demarcation of each Conservation Unit printed in A4 format, in 03 (three)
      copies and signed by the technical manager, according to the model in Annex XIII of NTGIR, 2nd
      edition/revised. It should also be delivered in digital file in format DOC and PDF.

      c) General technical report relating to the entire work contracted, presenting clearly and in detail
      the entire procedure used to perform the field and office work, according to the criteria defined in
      Item 8.1 of NTGIR, 2nd edition/revised. It must be delivered in digital file in format DOC and PDF,
      and printed in two copies in A4 format, signed by the technical manager;

      d) General plant of each Resex, represented in a scale compatible with A0 or A1 format ABNT, in
      digital file in format PDF and GEOTIFF, and printed in 03 (three) copies signed by the technical
      manager, according to the model presented in Annexes IX, X and XI of NTGIR, 2nd
      edition/revised;

      e) Vectorial file, shapefile format with closed polylines (polygon), for each of the Conservation
      Units, bound to the Geodesic Reference System 2000 SIRGAS, UTM projection;

      f) Digital files with native raw data and in format RINEX of observations obtained by method
      GNSS and/or spreadsheet survey by the classical method;

      g) All digital files mentioned in the preceding paragraphs shall be delivered in CD-R or DVD-R,
      containing folder structure based on Annex XV of NTGIR, 2nd edition/revised.


6. EVALUATION CRITERIA

       Evaluation Criteria will be lowest price per Lot. Bidders may present proposals for one or more
Lots. Bidders will be required to meet minimum technical capacity.

6.1. TECHNICAL CAPACITY

6.1.1. Suppliers’ qualification

The company must provide evidence of experience in the execution of at least 03 (three) demarcation
work of lands or rural settlements (georeferencing, fencing, construction of plant and georeferenced
descriptive note, marking of vertices and signaling perimeter). Each work should have a minimum area
of 5.000ha. The verification will be made by the presentation of the following documents:

(1) Copy of previous contracts, or


                                                                                                       43
(2) Work conclusion certificate that specifies the contract object.

       These documents shall be issued in favor of the bidder, on letterhead paper of the issuer, without
deletions or annotations. They must contain: name (corporate), corporate identity number and address
of the Employer and the Contractor; characteristics of the work (name, type, description and purpose);
place of services execution; period of completion (dd/mm/yy to dd/mm/yy); methodology and resources
used; date of issue, name, title, telephone number and signature of person responsible for issuing the
certificate (duly notarized, if possible).

6.1.2. Technical Staff Experience

       The work team should be composed of at least 01 (one) graduated professional who will work as
Coordinator, and 01 (one) graduated professional (technical professional).
       The education of technical staff assigned to develop the field work will be proven by presenting a
certified copy of diploma/certificate recognized by the Minister of Education.
       Professional experience of the technical staff must be proven through:

(1) Curriculum, duly signed by Professional with declaration that agrees with the bidder’s indication to
be part of project’s staff, dated and signed; and

(2) Copy of contracts and/or certificates of conclusion, or Technical Responsibility Annotation – ART
(properly closed/concluded) in CREA or certificate of technical collection (properly closed/concluded)
issued by CREA.

Professional 1: Coordinator

                 Education                      Professional Experience      Professional requirement
 Graduation:                                 - 03 (three) demarcation work - CREA register
 geology / geography / agronomy /            of lands or rural settlements. - INCRA technical register
 cartographic engineering / forestry /       Each work should have a
 surveying or in compatible area             minimum area of 5.000ha.

Professional 2: Technical Professional

                Education                       Professional Experience      Professional requirement
 Graduation:                                 - 02 (two) demarcation work of - CREA register
 cartographic engineering or in              lands or rural settlements. - INCRA technical register
 compatible area                             Each work should have a
                                             minimum area of 5.000ha.

      In case the same proponent presents proposals for more than one Lot, the technical staff
composition must obey the following criteria:

1) The Coordinator can work simultaneously in more than one Lot.

2) The Technical Professional cannot work simultaneously in more than one Lot.

        If the same Coordinator is designated to work in more than one Lot, the proposal should clearly
indicate his work schedule for each Lot, aiming at assuring the carrying out of activities with the
expected quality.



                                                                                                         44
       For the purpose of assessing the Suppliers Qualifications, one single proposal can be submitted
for more than one Lot. However, it is imperative that it clearly identifies the professionals who will be
assigned to each Lot




                                                                                                      45
6.2. COMMERCIAL PROPOSAL

       Individual commercial proposals must be presented for each Lot, according to model
presented in Annex VII. The following details are required:

       1 – Remuneration of consultants, technical and general services staff;
       2 – Travel costs involved by item, specification, quantity, number of months, unit value and
           total value;
       3 – Operational expenses: item, quantity, unit value and total value;
       4 – Other Direct Costs: unit costs per item, quantity, number of months, unit value and
           total value;
       5 – Administrative Costs;
       6 – Taxes and fees: rates and total amount;
       7 – Profit: percentage and amount;
       8 – Total cost of proposal: summary of the costs of each spreadsheet.

         The company may include other components/items in the spreadsheet above, as well as
insert additional sheets, if necessary. Proposal must not include the acquisition of equipment to
perform the services (assets). The commercial proposal must be presented in hard copy and
digital file (Microsoft Word and Excel).

7. SCHEDULE OF PAYMENT

        ICMBio will have a maximum of 30 calendar days for review and approval of each product.
Requested adjustments/improvement by the Project Coordination should be made within 20 days
after receipt of the recommendations. Payment of the product will be made after approval of the
final version.
        The deadline for the execution of services by the contractor is given below by Lot:

       LOT 1: 12 months for contract execution
                                       Product                                      Value (%)
       Product 1 – Technical Report of Field Recognition                              10%
       Product 2 – Technical Report of survey and marking of 30% of total
                                                                                       15%
       estimated perimeter
       Product 3 – Technical Report of survey and marking of 60% of total
                                                                                       15%
       estimated perimeter
       Product 4 – Technical Report of survey and marking of 100% of total
                                                                                       15%
       estimated perimeter
       Product 5 – Technical parts of georeferencing , one for each Resex of
                                                                                       45%
       the Lot


       LOT 2: 08 months for contract execution
                                      Product                                       Value (%)
       Product 1 – Technical Report of Field Recognition                              10%
       Product 2 – Technical Report of survey and marking of 30% of total
                                                                                       15%
       estimated perimeter
       Product 3 – Technical Report of survey and marking of 60% of total
                                                                                       15%
       estimated perimeter


                                                                                                46
     Product 4 – Technical Report of survey and marking of 100% of total
                                                                                  15%
     estimated perimeter
     Product 5 – Technical parts of georeferencing , one for each Resex of
                                                                                  45%
     the Lot

     LOT 3: 08 months for contract execution
                                     Product                                    Value (%)
     Product 1 – Technical Report of Field Recognition                            10%
     Product 2 – Technical Report of survey and marking of 30% of total
                                                                                  15%
     estimated perimeter
     Product 3 – Technical Report of survey and marking of 60% of total
                                                                                  15%
     estimated perimeter
     Product 4 – Technical Report of survey and marking of 100% of total
                                                                                  15%
     estimated perimeter
     Product 5 – Technical parts of georeferencing , one for each Resex of
                                                                                  45%
     the Lot

     LOT 4: 08 months for contract execution
                                     Product                                    Value (%)
     Product 1 – Technical Report of Field Recognition                            10%
     Product 2 – Technical Report of survey and marking of 30% of total
                                                                                  15%
     estimated perimeter
     Product 3 – Technical Report of survey and marking of 60% of total
                                                                                  15%
     estimated perimeter
     Product 4 – Technical Report of survey and marking of 100% of total
                                                                                  15%
     estimated perimeter
     Product 5 – Technical parts of georeferencing , one for each Resex of
                                                                                  45%
     the Lot

     LOT 5: 06 months for contract execution
                                     Product                                    Value (%)
     Product 1 – Technical Report of Field Recognition                            10%
     Product 2 – Technical Report of survey and marking of 30% of total
                                                                                  15%
     estimated perimeter
     Product 3 – Technical Report of survey and marking of 60% of total
                                                                                  15%
     estimated perimeter
     Product 4 – Technical Report of survey and marking of 100% of total
                                                                                  15%
     estimated perimeter
     Product 5 – Technical parts of georeferencing , one for each Resex of
                                                                                  45%
     the Lot


8. MONITORING AND SUPERVISION

        ICMBio will provide any requested information and will designate staff specifically to
monitor the performance of the Contractor. All services must be performed according to the
guidelines contained herein.




                                                                                            47
                                           SUPPLIER’S QUALIFICATION


Table 1 – Summary table of company’s works related do demarcation of lands or rural
settlements. Each work should have a minimum area of 5,000 ha.
                                                         Document                     Total georeferenced
#       Project name                 Issuer
                                                           type
                                                                           Date
                                                                                              area
                                                                                                                Page nº
1
2
3
4
5
Obs:
- The specification of the work can be done by presentation of the contract, or certificate of service completion stating the
object of the contract.
- The page number refers to that which is the copy of the evidencing document, within the technical proposal.
- Document Type: contract/certificate or certificate.

Table 2 – Summary table technical staff’s Professional experience
(print one page for each professional and put in front of the Curriculum Vitae with supporting documents)
Professional Name:

Professional function in the Project:
Designation in Lot of tender:
Education /Titles:
Register in INCRA (nº):
Register in CREA (nº):
                                                    Document                      Total georeferenced
#                    Work name
                                                      type
                                                                       Date
                                                                                          area
                                                                                                             Page nº
1
2
3
4
5
- The page number refers to that which is the copy of the evidencing document.
- Document type: ART or contract/certificate.




                                                                                                                          48
                       STANDARD FORM OF PROPOSAL’S SUBMISSION

                                                             Brasília,   de          de       .

UNDP
EQSW 103/104 Lote 1 Bloco D - Setor Sudoeste
70670-350, Brasília/DF, Brasil
Ref: Projeto BRA/08/002

ITB 13375/2011

Dear Sir,

        After exam of bid documents, we propose delivery the services listed in the Terms of
Reference for the Lot XX for the total amount of R$__________ (…. Reais), according to the
prices sheet and product expenditure sheet:


 Item                          Denomination                                   Total R$
  01 Product 1 – Technical Report of Field Recognition
       Product 2 – Technical Report of survey and marking of 30%
  02
       of total estimated perimeter
       Product 3 – Technical Report of survey and marking of 60%
  03
       of total estimated perimeter
       Product 4 – Technical Report of survey and marking of
  04
       100% of total estimated perimeter
       Product 5 – Technical parts of georeferencing , one for each
  05
       Resex of the Lot
 Subtotal
 Taxes and Fees
 Profit
 Total Offer


     EXPENDITURE RELATION BY PRODUCT (all items of the column “Activities
                    Description” are merely illustrative)
            ACTIVITIES DESCRIPTION                                  BUDGET
                                                                Amount
       Remuneration of consultants              Quantity                      Total Amount
                                                               per hour
Example: Field Coordinator
Example :Technical Staff
Example: Field Staff
Others
                                                         Total sub-item 1    R$
                    Travel                         Qty         Unit value          Total
Example: Accommodation



                                                                                             49
      EXPENDITURE RELATION BY PRODUCT (all items of the column “Activities
                     Description” are merely illustrative)
         ACTIVITIES DESCRIPTION                                       BUDGET
Example: Air tickets
Others
                                                            Total sub-item 2    R$
                 Consumables                          Qty         Unit value           Total
Example: Field material
Example: Office material
Others
                                                            Total sub-item 3    R$
             Other Direct Costs                       Qty          Unit value          Total
Example: telephone
Example: Internet
Others (exemplify)
                                                            Total sub-item 4    R$

             Administrative costs                     Qty         Unit value           Total


                                                            Total sub-item 5    R$
                Taxes and fees                        QTD         Unit value          V. Total


                                                            Total sub-item 6    R$


                       Profit                         QTD         Unit value          V. Total

                                                            Total sub-item 7    R$

     TOTAL COST OF PROPOSAL (Including all taxes and any other
                                                                                 R$
                                                   charges) 




        This proposal is valid for 120 (one hundred and twenty) calendar days.
        We agree to keep this proposal during the period specified in the above Bid and from the
date fixed for the opening of their tenders.
        We declare that our participation in this tender implies full and irreversible acceptance of
all terms and conditions.




                                                               Stamp of Legal Registration


Company Name
Name and signature of Representative


                                                                                                 50
Telephone/Fax/E-mail
Bank information: Bank/Agency/Account


                                                                                                               Annex VII.
                                   BID/PROPOSAL SUBMISSION FORM




To: The procuring entity


Dear Sir / Madam,

         Having examined the Bidding Documents, the receipt of which is hereby duly acknowledged, we, the
undersigned, offer to supply and deliver [description of goods/services] in conformity with the said bidding
documents for the sum of [total bid amount in words and figures] as may be ascertained in accordance with the
Price Schedule attached herewith and made part of this Bid.

         We undertake, if our Bid is accepted, to deliver the goods in accordance with the delivery schedule
specified in the Schedule of Requirements.

         We agree to abide by this Bid for a period of [number] days from the date fixed for opening of Bids in the
Invitation to Bid, and it shall remain binding upon us and may be accepted at any time before the expiration of that
period.

We understand that you are not bound to accept any Bid you may receive.


Dated this . . . . .day of . . . . .[year].




.........................                                          ......................
Signature                                                                 [in the capacity of]



Duly authorized to sign the Bid for and on behalf of . . . . . . . . . . . . . . . . . . . . . . . . . . . .




                                                                                                                       51
                                                                                                       Annex VIII.
                                              PRICE SCHEDULE


1.     The Price Schedule must provide a detailed cost breakdown for each item.

2.     Technical descriptions for each proposed item must provide sufficient detail to allow the Purchaser to determine
       compliance of Bid with specifications as per Schedule of Requirements and Technical Specifications of this
       ITB.

3.     The format shown on the following pages should be used in preparing the Price Schedule. The format uses a
       specific structure which may or may not be applicable but are indicated to serve as examples.

4.     In addition to the hard copy, if possible please provide also the information on electronic format.

     Item                          Denomination                                                    Total R$
      01 Product 1 – Technical Report of Field Recognition
           Product 2 – Technical Report of survey and marking of 30%
      02
           of total estimated perimeter
           Product 3 – Technical Report of survey and marking of 60%
      03
           of total estimated perimeter
           Product 4 – Technical Report of survey and marking of
      04
           100% of total estimated perimeter
           Product 5 – Technical parts of georeferencing , one for each
      05
           Resex of the Lot
     Subtotal
     Taxes and Fees
     Total Offer


         EXPENDITURE RELATION BY PRODUCT (all items of the column “Activities
                        Description” are merely illustrative)
              ACTIVITIES DESCRIPTION                                                  BUDGET
                                                                                  Amount
            Remuneration of consultants                         Quantity                            Total Amount
                                                                                 per hour
 Example: Field Coordinator
 Example :Technical Staff
 Example: Field Staff
 Others
                                                                         Total sub-item 1        R$
                            Travel                                 Qty          Unit value                   Total
 Example: Accommodation
 Example: Air tickets
 Others
                                                                         Total sub-item 2        R$
                       Consumables                                 Qty          Unit value                   Total
 Example: Field material


                                                                                                                     52
      EXPENDITURE RELATION BY PRODUCT (all items of the column “Activities
                     Description” are merely illustrative)
           ACTIVITIES DESCRIPTION                                                   BUDGET
Example: Office material
Others
                                                                       Total sub-item 3     R$
             Other Direct Costs                                  Qty          Unit value           Total
Example: telephone
Example: Internet
Others (exemplify)
                                                                       Total sub-item 4     R$

               Administrative costs                              Qty          Unit value           Total


                                                                       Total sub-item 5     R$
                  Taxes and fees                                 QTD          Unit value          V. Total


                                                                       Total sub-item 6     R$

                                                                       Total sub-item 7     R$

     TOTAL COST OF PROPOSAL (Including all taxes and any other
                                                                                             R$
                                                   charges) 


Note: In case of discrepancy between unit price and total, the unit price shall prevail.

Signature of Bidder ………………………………………..




                                                                                                             53
                                                                                                                         Annex IX



                                                 PERFORMANCE SECURITY FORM




To:        UNDP

       WHEREAS [name and address of Contractor] (hereinafter called “the Contractor”) has
undertaken, in pursuance of Contract No. ……………. dated ………. , to execute Services
……………..

(hereinafter called “the Contract”):

        AND WHEREAS it has been stipulated by you in the said Contract that the Contractor
shall furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as
security for compliance with his obligations in accordance with the Contract:

           AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee:

       NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you,
on behalf of the Contractor, up to a total of [amount of guarantee] [in words], such sum being
payable in the types and proportions of currencies in which the Contract Price is payable, and we
undertake to pay you, upon your first written demand and without cavil or argument, any sum or
sums within the limits of [amount of guarantee as aforesaid] without your needing to prove or to
show grounds or reasons for your demand for the sum specified therein.

        The guarantee shall be valid until a date 30 days from the date of issue of a satisfactory
certificate of inspection and testing by the procuring UN entity.



                         SIGNATURE AND SEAL OF THE GUARANTOR
Date ......................................................................................................................

Name of Bank .........................................................................................................

Address .................................................................................................................




                                                                                                                                    54

				
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