CONSTUTITION
MISSOURI STATE UNIVERSITY
ACCOUNTING CLUB/IMA STUDENT CHAPTER
I. NAME
The name of this organization shall be the Missouri State University ACCOUNTING
CLUB/IMA STUDENT CHAPTER. (“IMA” stands for Institute of Management
Accountants. More information regarding the Institute of Management Accountants is
found on Pages 10-12.)
II. PURPOSE
The purpose shall be to promote understanding of modern accounting through
organized meetings and activities, and further, to assist all members in their career
endeavors by providing opportunities to meet prospective employers and learn about
career opportunities in their companies.
III. MEMBERSHIP
Section 1
A. Accounting Club Membership
Accounting Club membership is open to all Missouri State University students who
have a declared interest in an accounting career. Membership in the Accounting Club
requires payment of dues as established by the officers of the Accounting Club.
B. IMA Student Chapter Membership
Missouri State University IMA Student Chapter membership is open to Accounting
Club members and requires additional dues as established by the National IMA
organization. You must be an Accounting Club member to be a Missouri State
University IMA Student Chapter member.
Section 2
The elected officers may initiate proposals for changes in Accounting Club dues to be
voted on by the membership. A voting quorum will consist of a simple majority of
those members present.
Section 3
Nonmembers may attend meetings and discussions upon invitation from a member of
the Accounting Club.
Constitution-Accounting Club/IMA Student Chapter, Continued
Section 4
Plant tours are restricted to Accounting Club members, on a first come, first serve basis.
IV. AUDIT PROVISION
There shall be a yearly audit of the Treasurer’s bookkeeping prior to the last member
meeting of Spring semester. The audit shall be conducted by the Audit Committee as
discussed in the Section 2 of Chapter VI.
V. OFFICERS
Section 1
The officers shall be President, Vice-President, Secretary, Treasurer, Director of Career
Activities, Director of Professional Programs, Directors of Plant Tours, Director of
Publicity & Historian, Webmaster, Director of Membership, and Director of Service &
Social Activities.
Section 2
The above officers shall comply with the requirements for officers as stated in the
current Missouri State University Student Organization Handbook.
Section 3
Duties and Obligation of Officers:
A. PRESIDENT
The responsibilities of the Accounting Club President include:
1. Presiding at officer planning meetings and member meetings, as well as
coordinating and motivating other Accounting Club officers;
2. Setting the dates for member meetings and officer planning meetings prior to
the start of the semester, as well as reserving rooms for these meetings;
3. Planning and organizing a meeting to help the transition of old officers to new
officers from one academic year to the next;
4. Ensuring that officers understand their responsibilities and stay updated with
their progress on their responsibilities;
5. Creating an agenda for officer planning meetings and member meetings;
6. Being available to officers and members for any questions they may have;
7. Keeping members informed of upcoming events;
8. Keeping officers informed of everything the Accounting Club/IMA Student
Chapter is working on;
9. Delegating any additional duties to the officers as needed.
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Constitution-Accounting Club/IMA Student Chapter, Continued
Additionally, together with the Advisors, the President will appoint the Audit
Committee members. The President shall also serve in a like capacity for the IMA
Student Chapter. The President’s membership fee in the IMA Student Chapter shall
be paid from the Accounting Club treasury.
B. VICE PRESIDENT
The responsibilities of the Accounting Club Vice President include:
1. Assisting the President in any of the President’s duties and assisting in
overseeing the other officers;
2. Seeking donations and making purchases of prizes for members, and
overseeing the distribution of these prizes;
3. Purchasing, selling, and designing, or soliciting designs for, Accounting
Club/IMA Student Chapter t-shirts;
4. Service as the Chair of the Audit Committee;
5. Serving in a like capacity for the IMA Student Chapter. The Vice President’s
membership fee in the IMA Student Chapter shall be paid from Accounting
Club treasury.
In addition, the Vice President is responsible for performing any other duties
delegated to him or her by the President and/or the advisor(s).
C. SECRETARY
The responsibilities of the Accounting Club Secretary include:
1. Taking detailed minutes at officer planning meetings and typing them and
distributing them to the officers and advisor(s);
2. After officer planning meetings, putting all the updates together to create a
monthly newsletter to be passed out at the member meetings. The newsletter
should be professional and creative;
3. Taking detailed minutes at member meetings and then typing them;
4. Taking attendance at all member meetings by passing out the sign-in sheet and
then compiling the attendance sheet into a spreadsheet for easy access and
use;
5. Sending the minutes and attendance records of all the meetings to the
President on a timely basis;
6. Keeping electronic copies of all of the documents they created and passing
them along to the next Accounting Club secretary;
7. Updating the Constitution of Accounting Club/ IMA Student Chapter and
keeping it on file;
8. Assisting other officers with various organization activities, such as creating
nametags, writing thank-you letter to the prize donators, etc;
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Constitution-Accounting Club/IMA Student Chapter, Continued
9. Serving in a like capacity for the IMA Student Chapter. The Secretary’s
membership fee in the IMA Student Chapter shall be paid from the
Accounting Club treasury.
In order to fulfill above duties, the Secretary needs to be present at all officer
planning meetings and all member meetings. If he or she has to be absent for a
particular meeting, it is the Secretary’s responsibility to find another officer to take
minutes and attendance at that meeting. Finally, the Secretary is responsible for
performing any other duties delegated to him or her by the President and/or the
advisor(s).
D. TREASURER
The responsibilities of the Accounting Club Treasurer include:
1. Collecting all money, including collecting membership dues from both
Accounting Club members and IMA student members;
2. Establishing a budget and communicating to the officers to make sure that
each officer is working to remain within the budget;
3. Keeping accurate financial records and communicating with the Director of
Membership to ensure that the list of paid members is up to date;
4. Distributing funds as needed, such as for food and gifts for speakers;
5. Preparing a monthly treasurer’s report for the officer planning meeting;
6. Preparing monthly account reconciliations with information given from the
bank;
7. Serving in a like capacity for the IMA Student Chapter. The Treasurer’s
membership fee in the IMA Student Chapter shall be paid from the
Accounting Club treasury;
8. Paying the following officers membership fee in the IMA Student Chapter
from Accounting Club funds: President, Vice President, Secretary and
Treasurer.
Finally, the Treasurer is responsible for performing any other duties delegated to
him or her by the President and/or the advisor(s).
E. Director of Career Activities
The Director of Career Activities of Accounting Club shall be ultimately
responsible for the annual Accounting Club Career Day, which is held in the fall
semester. Specific responsibilities include:
1. Preparing the mail outs and being the main contact for recruiters, as well as
keeping an updated list of those that have been invited to and/or attended
Career Day;
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Constitution-Accounting Club/IMA Student Chapter, Continued
2. Working closely with the School of Accountancy Office Personnel, as well as
keeping them up to date regarding all events/details of the Career Day;
3. Coordinating volunteers for Career Day.
Career Day activities shall be planned well in advance and at the completion of the
event a summary shall be prepared, including the following:
a. A list of the companies who were represented;
b. The number of students who attended;
c. Any suggestions for changes to the future planning of the Accounting
Club Career Day.
In addition, the Director of Career Activities is responsible for performing any other
duties delegated to him or her by the President and/or the advisor(s).
F. Director of Professional Programs
The Director of Professional Programs of Accounting Club is responsible for
finding professionals to speak at each member meeting. Specific duties include:
1. Finding and locating a Speaker in advance of each meeting and contacting this
person two weeks in advance of the meeting to remind them of their
obligation;
2. Contacting Parking Administration to get parking permits for the Speaker and
mailing him or her before the meeting;
3. Purchasing a thank-you gift for the Speaker before each member meeting;
4. Making sure the member meeting room is adequately prepared for the
speaker;
5. At each member meeting, introducing the speaker and then presenting the
thank-you gift to the Speaker after his or her speech.
In addition, the Director of Professional Programs is responsible for performing any
other duties delegated to him or her by the President and/or the advisor(s).
G. Directors of Plant Tours
The responsibilities of the Director of Plant Tours of Accounting Club should
include:
1. Creating the opportunity for Accounting club/IMA Student Chapter members
to attend at least one scheduled plant tour per semester, of an Accounting firm
or accounting department of a specific company, to show the real life aspects
of how accounting fits in to the real world;
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Constitution-Accounting Club/IMA Student Chapter, Continued
2. Providing ample information about when, where, and other necessities for the
tour to happen;
3. Informing the members about the company after the tour has been set up,
including, but not limited to, where the company came from and why it would
be a great opportunity for them to attend.
In addition, the Director of Plant Tours is responsible for performing any other
duties delegated to him or her by the President and/or the advisor(s).
H. Director of Publicity & Historian
The responsibilities of Director of Publicity & Historian include:
1. Creating flyers and other marketing materials for regular member meetings, as
well as coordinating with the appropriate other Officers to create flyers and
marketing materials for recruitment and special events, such as Career Day,
the Socials, or volunteer opportunities that the Accounting Club has
organized;
2. Displaying and distributing said materials;
3. Keeping the Accounting Club’s display case in Glass Hall up to date.
4. Photographing all Accounting Club events and maintaining a record or
scrapbook. This scrapbook will mainly be used as an aid in recruitment.
In addition, the Director of Publicity & Historian is responsible for performing any
other duties delegated to him or her by the President and/or the advisor(s).
I. Webmaster
The Webmaster is responsible for maintaining the website for the Accounting Club
/IMA Student Chapter. This will require basic knowledge of HTML and working
with the other Officers to provide an up to date, professional looking website. In
addition, the Webmaster is responsible for performing any other duties delegated to
him or her by the President and/or the advisor(s).
J. Director of Membership
The responsibilities of the Director of Membership include:
1. Maintaining a current membership database which includes (but is not limited
to) the member’s:
a. Full name;
b. Local address;
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Constitution-Accounting Club/IMA Student Chapter, Continued
c. Permanent address;
d. Telephone number(s) with area code;
e. E-mail address (es);
f. Membership status (Accounting club only or IMA Student Member); and
g. Projected graduation date.
Additional information may be added to the database, as directed by the
Officers of the Accounting Club/IMA Student Chapter.
2. Organizing a membership drive at the beginning of each semester. This
activity includes (but is not limited to)
a. Arranging for an information table/booth to be set up during the first two
weeks of the semester at which students can pick up applications for
membership to the Accounting Club/IMA Student Chapter, purchase
tickets to the Accounting Club Barbecue, etc.;
b. Arranging for student officers to make in-class announcements regarding
membership in the Accounting Club/IMA Student Chapter during the first
two weeks of the semester;
c. Coordinating with the Director of Publicity to insure that membership in
the Accounting Club is being advertised via flyers, TV monitor
announcements, etc.;
d. Insuring that a sufficient amount of membership applications are
available; and
e. Other membership recruitment activities, as may be directed by the Board
of the Accounting Club/IMA Student Chapter.
f. Processing all membership applications and keeping students updated on
their membership status.
3. Obtaining information regarding upcoming IMA meetings and
communicating this information to the student members. Additionally, the
Director of Membership is responsible for circulating a sign up list for the
IMA meeting, collecting it at the end of the meeting, and e-mailing the list to
the proper IMA Representative.
Finally, the Director of Membership is responsible for performing any other duties
delegated to him or her by the President and/or the advisor(s).
K. Director of Service & Social Activities
The Director of Social and Service Activities Officer position in the Accounting
Club has the following responsibilities:
1. Arranging to have food and beverages at all Accounting Club meetings;
2. Organizing a social event for paid Accounting Club members for both the fall
and spring semesters;
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Constitution-Accounting Club/IMA Student Chapter, Continued
3. Organizing all volunteer projects the Accounting Club becomes
involved with;
4. Coordinating the Accounting Club Career Day BBQ, including a summary of
activities for next Director.
In addition, the Director of Service & Social Activities is responsible for
performing any other duties delegated to him or her by the President and/or the
advisor(s).
Section 4
Requirements of Officers:
A. All officers must be a paid member of Accounting Club in good standing
throughout the duration of office term.
B. Officers are expected to attend all Accounting Club events.
C. Any violation of requirements of duties as set forth in this Constitution and in the
Missouri State University Handbook can be cause(s) for impeachment pending a
majority vote by all officers, except for the officers in question.
D. Officer transition is mandatory between old and new officers for any position in
order to ensure effective management of Accounting Club.
E. All officers should work together jointly on all activities and plan calendar of events
as determined by the President and Vice President.
VI. COMMITTEES
Section 1
There shall be one standing committee: the Audit committee. Other committees may be
formed at the discretion of the President. All committee positions are appointed.
Section 2
The Audit Committee shall consist of three members, one of which is the Vice
President of Accounting Club, who serves as the Chair of the Audit Committee. Two
additional members shall be appointed by the President. The Treasurer must not be
allowed to participate in selection of the audit committee or in the audit itself.
Section 3
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Constitution-Accounting Club/IMA Student Chapter, Continued
Establishment of a Special Committee shall be based upon need and will be determined
by all officers. Persons on the Special Committee will be appointed by the President.
The Committee Head shall be determined by the President.
Section 4
All Committee persons must be a paid member of Accounting Club in good standing
throughout duration of term.
VII. ELECTIONS
All officers shall be elected for a term of one year from one election date to another by
the general membership. Prior to all elections, sections pertaining to vacant officers
should be read. A voting quorum will consist of simple majority of those members
present. Vacancies shall be filled by election to complete the term cycle.
VII. APPOINTMENT TERMS
Appointment terms for the Audit Committee, shall be the same as terms for the elected
officers. Special Committee’s term depends on the time required to complete this
committee’s function(s). All vacancies will be filled by reappointment.
IX. ADVISORS
Two accounting faculty members shall be elected as advisors by the old and new
officers at the end of the spring term if there is a vacancy. If vacancies occur, current
officers shall select a temporary replacement.
X. MEETINGS
Meeting dates, times, and places shall be set by the elected officers. Any member may
recommend dates and purposes to the officers. The meetings will follow Robert’s Rule
of Order.
XI. FUNCTIONS
A. ANNUAL MEMBERSHIP DRIVE
B. CAREER DAY
C. CAREER DAY BBQ
D. PLANT TOURS
E. SPEAKER MEETINGS
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Constitution-Accounting Club/IMA Student Chapter, Continued
F. SOCIALS
G. OTHER FUNCTIONS AS THEY BECOME NECESSARY
INSTITUTION OF MANAGEMENT ACCOUNTANTS, INC.
VISION STATEMENT
“Global leadership in education, certification, and practice of management accounting
and financial management.”
STATEMENT OF MISSION
Provide to members personal and professional development opportunities through
education, association with business professionals, and certification in management
accounting and financial management skills.
Ensure that IMA is universally recognized by the financial community as a respected
institution influencing the concepts and ethical practices of management accounting and
financial management skills.
SERVICES
Among the services available from which a member can benefit are:
Leadership Training- Volunteer service at the chapter or national level gives you
valuable leadership experience. Volunteer leaders begin their service at the
chapter board level, and may elect to regional council service, national committee
service, and national board service.
Employment Networking- IMA serves as a clearing-house for members interested
in either placing an “open position available” or “position wanted” notice in a
local chapter or council newsletter, or on the IMA Website.
Regional Education Assistance Program (REAP)- These courses are offered to
give management accountants and financial management professionals
convenient access to quality courses at the lowest possible fee. These courses are
one of the best ways to obtain affordable CPE credit because the high cost of
travel and time away from the office is eliminated. Brochures are available.
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Constitution-Accounting Club/IMA Student Chapter, Continued
Self-Study Programs- These courses presented in a variety of formats including
our take home quizzes on management accounting articles are designed for the
professionals who has limitations of time, travel, or financial resources.
Participants who successfully complete the final examinations receive a certificate
of completion and can earn up to 20 hours of CPE credit per program. A
catalogue is available.
McLeod Information Center- Members have access to one of the largest and most
comprehensive collections in the management accounting and financial
management fields.
Ethics Counseling Service- A counselor will assist members in applying the IMA
Standards of Ethical Conduct for Management Accountants and Financial
Professionals to specific problems. Members using this hotline service are
guaranteed confidentiality.
Certified Management Accountant (CMA) Program- The CMA program requires
the candidate to pass a rigorous four-part examination and meet specific education
and professional standards. The program was established to recognized
professional competence in the field of management accounting.
Certified in Financial Management (CFM) Program- The CFM will confirm your
proficiency in financial management and your dedication to personal and
professional growth. As the body of knowledge of the CFM examination, three of
the examination parts (part 1, 3 and 4) will be the same for both programs. Part 2
of the CFM examination will be devoted to in-depth testing of corporate financial
management topics.
Publications- Management Accounting, the official publication of the institute,
published monthly, contains articles on a wide range of subjects in the field of
management accounting and financial management. A newsletter, IMA Focus,
informs the membership of IMA activities.
Membership Interest Groups - The Controllers Council, the Small Business
Council and the Cost Management Group provide a tailored monthly newsletter,
discounts on specified educational programs, Internet networking and
Membership Directory. Survey results have been covered regularly by national
media.
MEMBERSHIP
Members in IMA range from management accountants and financial management
professionals just beginning their career to presidents and CFO of major corporations.
Membership also includes Certified Public Accountants, educators, students, and many
involved with federal, state, and local governments.
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Constitution-Accounting Club/IMA Student Chapter, Continued
THE CHAPTER COMPETITION
When the Institute established chapters, it assumed an obligation to assist them in
meeting their responsibilities to their members. At first, assistance was accomplished
through memoranda and correspondence. A system was developed early for periodic
payments to chapter treasuries based on their membership.
To guide more clearly the concept of chapter operation, however, an annual competition
among chapters was begun in 1924, at the suggestion of Charles R. Stevenson who
donated a trophy to be awarded to the winner. The following year, a system of payments
to chapters was incorporated. Since then, various other trophies and awards have been
introduced to provide additional recognition for high performance and excellence of
operations.
The competition is directed toward stimulating chapters to promote IMA’s objectives and
provide a broad spectrum of activities and services to members. Planning of each year’s
chapter activities by officers and directors in the late spring and early summer is thus
encouraged. The Chapter Competition, therefore:
Establishes standards of good performance through constant appraisal of chapter
programs and activities.
Measures actual performance against these standards by awarding credit for
activities reported by each chapter. Monthly standings are published which
effectively rate every chapter’s success in meeting these standards.
Provides incentives such as trophies, banners, and awards for excellence in
planning, performance and reporting of chapter activities.
The competition is credited with having fostered a remarkable esprit de corps and
kinship between chapters and individual members. It has long been considered a
sound and basic influence on the continued growth and advancement of the
Institute.
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