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					Project Acronym: PREDICT
Version: 4
Contact: Pam Parker
         th
Date: 25 September 2009




Project Document Cover Sheet

                                                   Project Information
Project Acronym                     PREDICT
Project Title                       Promoting Realistic Engaging Discussions In Curriculum Teams
Start Date                          September 2008               End Date           August 2012
Lead Institution                    City University London
Project Director                    Dr Susannah Quinsee
Project Manager &                   Dr Pam Parker Associate Director Learning Development Centre
contact details                     020 7040 3047 P.M.Parker@city.ac.uk
Partner Institutions                N/A
Project Web URL                     http://www.city.ac.uk/ldc/resources/jisc.html
Programme Name (and                 Institutional Approaches to Curriculum Design
number)
Programme Manager                   Sarah Knight




                                                    Document Name
Document Title                      Project Plan
Reporting Period                    N/A
Author(s) & project role            Dr Pam Parker Project Manager
                                      th
Date                                25 September 2009        Filename         JISC Project Plan Version 4
URL                                 if document is posted on project web site
Access                               √ Project and JISC internal              General dissemination

                                                   Document History
    Version                    Date                                      Comments
                          th
4                      25 September          Updated following some institutional changes and the
                       2009                  completion of the Undergraduate review which impact on the
                                             project plan in terms of focus, objectives and dates




                                      Document Sign off from Project Board
    Version                    Date                       Signature of Chair of the Project Board
4                      30/10/09              David Bolton




Page 1 of 34
Document title: JISC Project Plan
Last updated: April 2007
Project Acronym: PREDICT
Version: 4
Contact: Pam Parker
         th
Date: 25 September 2009




JISC Project Plan
Overview of Project
1. Background
When the original bid was submitted one objective of the new University strategy was a mandate to
reassess all undergraduate programmes in the next two years. The goal of this exercise was to
improve alignment with the University strategy and the revised learning and teaching strategy. The
reassessment of all undergraduate programmes would: a) ensure programmes meet the needs of the
market (both students and employers), b) ensure programmes are “fit for purpose, and c) core
qualities common to all curricula would be identified. On completion of this task all postgraduate
programmes will be also be reviewed.

A particular challenge for this exercise is that traditional curriculum design is aligned to disciplinary
boundaries, while we expect to move to a curriculum that has some interdisciplinary aspects. This
approach reflects the University strategy and is predicated on the growing consensus that
interdisciplinary working is necessary to tackle problems that are complex, multidimensional, and
open ended. To address this we must develop a new curriculum design process that is not aligned to
such boundaries and one where there is a clear educational and operational approach. The design
process must naturally foster interdisciplinary design and offer agility in ongoing curriculum
adjustments to meet changing external and internal influences of our diverse stakeholders – whether
learners, staff or employers.

The University learning and teaching strategy instigated a review of both the programme approval and
review processes to support enhanced educational development. This, therefore impacts on the
current curricula design process. It focuses on the need for processes that are developmental
throughout the programme lifespan enabling development and preparation for approval and where
required amendment with a clear emphasis on delivery and the learning experience.

We recognise that technology will allow us to support this process through exploitation of our
Business Process Management (BPM) capabilities that are available as part of our Service Oriented
Architecture (SOA) for IT provision. Technology will also support this in terms of educational tools that
can be used to develop the curriculum and learning and teaching materials. PREDICT will focus on
curriculum design for modules and programmes with an emphasis on educational development and
the student experience rather than the process of approval. The process will be based on principles,
values and models that reflect the stakeholders who are involved as well as those of the institution.

This project will build upon work in a range of areas that link to this project.
     The undergraduate review is now completed and has led to a number of recommendations
        with both short and long term goals.
     We have a three year e-portfolio and Personal Development Planning (PDP) project to
        develop learner defined curricula and embed key skills and attributes within all programme
        areas, enabling lifelong learning opportunities and to create learners who are adaptive
        workers
     We have developed an in-house management system for programme and module
        specifications called PRISM. There will be a review of how developments may impact on this
        and how it can be used to enhance the information maintained about programmes.
     The Periodic Review Process has been revised with a greater focus on educational
        development and learning experiences and this is ready to implement from September 2009.


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Document title: JISC Project Plan
Last updated: April 2007
Project Acronym: PREDICT
Version: 4
Contact: Pam Parker
         th
Date: 25 September 2009

         We have undertaken a review of all our strategic learning software, including our virtual
          learning environment, to ensure that it meets the needs of our staff and students and to
          migrate to a flexible learning system that is at the core of our educational offering


2. Aims and Objectives
Aim
The development of a new curriculum design process that is efficient, flexible, focuses on enhancing
educational development and the student experience and, is supported with responsive technology to
accommodate our curriculum models

Objectives
The main objectives of the project are:

By August 2009
     To identify our key stakeholders for different stages of the project
     To define City University London’s use of the term curriculum design process and what this
       incorporates
     To analyse the current curriculum design process to identify both factors that enable and
       inhibit curriculum design including interdisciplinary design
     To assess our existing technology support for curriculum design and the factors that would
       enable and support a new process that integrates activities for periodic programme review
       and identify where gaps exist
     To acquire any additional technology that is needed to support the curriculum design process
     To examine module and programme specifications produced through using PRISM and
       identify good practice and areas for development
     To examine the revised Periodic Review Process for opportunities for curriculum re-design
     To share all information between other undergraduate programmes reviews in the University
       so that there is some synergy between them
     To examine the data collected for the undergraduate review to provide baseline data for this
       project and to avoid duplication of data collection
     Examine the undergraduate review recommendations for short term and long term actions
       and the new process of periodic programme review for curriculum design implications
     To develop a process for managing the change to the curriculum design process and the
       implementation of the undergraduate review recommendations
     To review the project plan against the undergraduate review recommendations and ensure
       that the project supports and compliments these being implemented
     To disseminate the lessons learnt and good practice to our stakeholders, the JISC community
       and beyond

By August 2010
     To identify the project management boards expectations of the project and any activities
       boards members are involved in
     To develop a plan for the ongoing evaluation of the project throughout its progress and the
       process of change
     To develop a stakeholder map that outlines the levels of engagement they have with the
       project and the appropriate forms of providing information to these stakeholders.
     To identify which programmes and Schools will be involved in the pilots for this year from the
       undergraduate review recommendation implementation plan, the Strategic Learning
       Environment pilot plans and the Enhancing Learning Projects
     To collect data from stakeholders involved in the pilots about their view of curriculum design,
       their principles and values underpinning this and their development and support needs
     To research what other institutions are doing in relation to curriculum design including
       interdisciplinary design and tools to support curriculum design


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Document title: JISC Project Plan
Last updated: April 2007
Project Acronym: PREDICT
Version: 4
Contact: Pam Parker
         th
Date: 25 September 2009

         To research other models of curriculum design that are available in the literature and assess
          their potential for us
         To develop a new curriculum design process that can be used across the institution with
          some adaptation from the stakeholder data collected
         To review the approval process and the links with stages of the curriculum design process
         To explore the current content and format of the module and programme specifications to
          meet future needs of stakeholders
         To link data and actions from the implementation of the undergraduate review
          recommendations to the curriculum design process
         To evaluate the pilots through workshops with all stakeholders and outline positive aspects
          and areas that might need reviewing
         To examine any feedback from the new periodic review process that might impact on the
          curriculum design process and share any data that may be collected related to the actual
          approval process with the Academic Development Unit
         To disseminate lessons learnt and good practice to our stakeholders, the JISC community
          and beyond

By August 2011
     To modify the curriculum design process as needed and re-pilot with programmes and
       Schools who have not yet been involved with the revised curriculum design process
     To develop case studies from the stakeholder experiences sharing good practice from the
       curriculum design process and review the map of engagement to see if this needs updating
     To develop principles and tools such as templates to aid staff involved in curriculum design
     To review the evaluation and disseminate data of the curriculum design and change process
       across the University

By August 2012
     To review the stakeholder map to ensure appropriate engagement has been achieved in all
       areas and develop a plan to manage any gaps that have been identified
     To evaluate the project and the outcomes of this with employer and graduate feedback as
       well as all other stakeholders and use this to compliment the continuous evaluation that has
       been ongoing
     To disseminate any further evaluation data and curriculum design activities


3. Overall Approach
The project has four main activities:
             1. Discovery and planning which will consist of a review of the current curriculum
                 design process, analysis of the data collected from the undergraduate review and
                 others sources of information such as the module and programme specifications
                 and, an evaluation of the current technology to support both curriculum design and
                 learning and teaching activities. In addition data will also be available to this project
                 from the e-portfolio and PDP projects and the evaluation and review of the Virtual
                 learning environment. All this data will be used to develop the plan for project and an
                 outline of the curriculum design process that might be used initially. Further data will
                 be collected from stakeholders who are involved in the curriculum design process as
                 pilots as well as from the evaluation of the current curriculum design processes used
                 both within other institutions but also those available through published materials.
             2. Process of engaging discussions with curriculum teams to continue to collect
                 data as the curriculum design process is used and stakeholders share their
                 experiences. In addition the revised periodic review process will have been
                 implemented and further data related to curriculum design may be collected from
                 this. This will enable the curriculum design process to be revised as its use becomes
                 more widespread. This will also enable the scope of change to be mapped and any
                 possible risk that has not been identified to be defined.

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Document title: JISC Project Plan
Last updated: April 2007
Project Acronym: PREDICT
Version: 4
Contact: Pam Parker
         th
Date: 25 September 2009


               3. Evaluation and revision which will consist of using the ongoing evaluating data
                  from the curriculum design process and the process of change to refine and further
                  develop the process. This activity and that of the process of emergent design
                  interactions by their nature overlap. An essential principle of this process is that of
                  developing case studies and sharing good practice and lessons learnt not just within
                  the institution but with the wider community. It is envisaged that all Schools will have
                  programmes that need some curriculum design activity due to the undergraduate
                  review recommendations, by the end of August 2011.
               4. Monitor and review which will consist of ensuring any remaining changes to the
                  curriculum design process can be made and the principles and templates that have
                  been developed can be reviewed. In addition a full analysis of the project will be
                  completed.

PREDICT will focus on the undergraduate curriculum and not the postgraduate curriculum however
lessons learnt and good practice that are transferable to the postgraduate curricula will be
documented and a plan for any changes will be developed.

Critical success factors for the project include a process for curriculum design that facilitates
educational development, interdisciplinary collaboration, which is supported by technology to enhance
the process from the beginning, that is responsive and agile and, a process that all is owned by the
stakeholders.


4. Project Outputs
The project outputs will include:
    Six monthly progress reports on the project and the final report
    Evaluation reports produced six monthly
    An analysis and evaluation of the curriculum design process and identification of principles
        and values that underpin the process
    Case studies related to stakeholder engagement and communication
    Case studies from the pilots of the process will be developed from each of the Schools
        involved. Three case studies will be aimed for in the first year of the pilots with a further four
        to follow so all Schools are represented. These will use combination of written studies, audio
        and video and should encompass views from those who design and teach the programmes,
        and where appropriate employers and professional body stakeholder views.
    Tips and guidance for curriculum design
    Workshops on curriculum design, the technology to support this and to develop learning and
        teaching materials as part of the process
    A range of conference presentations and publications about the project and outcomes
    Guidance will be developed for practitioners and staff involved in programme design in terms
        of engaging in the process in a developmental manner and for stakeholders such as
        employers and professional bodies on their role in the curriculum design process


5. Project Outcomes
The PREDICT project will lead to an enhanced curriculum design process supported by technology
for all programmes with a focus on educational development and the learning experience. In addition
those wishing to develop interdisciplinary programmes will have practical guidance which will impact
upon learning and teaching and the student experience by facilitating work on collaborative
programmes that are at present often disjointed. This should enable more collaboration and provide
increased opportunities to evaluate and research learning and teaching of this nature. The technology
being integral to the process should also facilitate lecturers who are developing programmes to spend
more time on the actual programme development and reduce the process time which will promote
and support innovation. Technological support for the process will enable a more flexible, innovative
and responsive approach.
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Document title: JISC Project Plan
Last updated: April 2007
Project Acronym: PREDICT
Version: 4
Contact: Pam Parker
         th
Date: 25 September 2009

Through the evaluative approach identified in project plan it is intended that curriculum models that
can be adapted to a range of professions will be identified and evaluated for their value in the
process.

The institution has a key objective to reassess all undergraduate programmes and implement
recommendations to enhance these. This project will support this implementation whilst also
developing a curriculum design process that focuses on educational development, enhancing the
learning experience, supporting interdisciplinary programmes and enabling a more responsive
approach to programme design. The new design process will be incorporated into the usual University
processes once the evaluation data has been collected and analysed.

The project will enable both case studies and guidance materials to be developed which can be used
by others within the JISC community and beyond. Through the dissemination of stages of this project
at conferences and through publications in journals others within the JISC community and beyond will
be able to gain information about lessons learnt and good practice.


6. Stakeholder Analysis
Stakeholder                                     Interest / stake                              Importance
Students           Students will be involved in the new design process which will lead to     HIGH
current and        improved learning opportunities, information about programmes and
alumni             ensure we are better able to prepare students for employment in a
                   range of settings.

                   Students will be involved in range of ways but these will be discussed
                   with Schools so that they are appropriate to current student
                   engagement approaches.

                   Both alumni and current student views will be sort in terms of their
                   involvement in programme design and the information they have
                   access to prior to their commencement on the programmes and during
                   their programme
University         We need to work with staff to identify what their views of curriculum      HIGH
staff, both        design are and to gain information about if they think improvements to
academic           the processes could be made. We need to find out how they believe
and support        they should be involved in the design process and what support they
                   would need. There are a range of approaches that could be used to
                   gain this information:

                   There is a module for staff within the MA Academic Practice
                   Programme that focuses on curriculum development and evaluation.
                   As part of the module staff could work on exploring the current design
                   process and examining other approaches that could be used. They
                   could cascade information about the JISC project to their colleagues
                   and on completion of the module they could be asked to be an “expert
                   reference group” who could provide feedback on plans and changes as
                   the project progresses. This module runs annually and so at least three
                   groups will be developed during the project.

                   We will ask staff their views on the process and their role when they
                   have been involved in curriculum design through both a focus group
                   approach and a questionnaire.

                   We also hold an annual learning and teaching conference which will be
                   used as an opportunity to share the project with staff and collect their
                   views on the curriculum design process

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Document title: JISC Project Plan
Last updated: April 2007
Project Acronym: PREDICT
Version: 4
Contact: Pam Parker
         th
Date: 25 September 2009

Stakeholder                                    Interest / stake                                  Importance
Senior             This project relates to some of the strategic imperatives of the              HIGH
managers           University which include facilitating an educational development
                   approach to designing programmes, enhanced opportunity for
                   interdisciplinary programmes, reviewing the process to be more
                   responsive and a clearer focus on the learning experience.

                   Senior managers will be asked via individual meetings with them what
                   they would like the project to deliver in terms of output.

                   Senior management will be key advocates for the work of the project
                   as well as ensuring that the project delivers. The project team will
                   report to internal senior management events to ensure dissemination
                   across the University and to ensure the project maintains a high profile
                   across the University.
Project            There are other reviews being undertaken across the University which          HIGH
Managers           overlap with some aspects of the project and so in order to ensure that
                   no repetition occurs and that information is shared other project
                   managers will be provided with regular updates on this project.

                   In addition members of the PREDICT project team are members of the
                   other projects management meetings.
Project            The project board members are essential to the progress and                   HIGH
Board              evaluation of this project and in raising the profile of the project within
Members            the Institution and beyond.

                   All members of the project board will met with individually to discuss
                   the project, their vision of the project and outcomes and their role in
                   enabling the project to be successful.

                   In addition all minutes from the project board will be a record of the
                   development of the project
Employers          It is important to involve employers and professional bodies in the           HIGH
and                project to ask them what knowledge and skills they would like the
Professional       graduates to have on completion of their programme but also how they
Bodies             would like to be involved in the process of curriculum design and
                   approval.

                   This will be achieved through using a Delphi study technique to those
                   who have links with the University programmes. In addition those
                   involved in the approval process throughout this project will be asked
                   about their experiences and positive aspects as well as those that
                   could be reviewed through a questionnaire.
Teaching           Representatives from the union will be asked to provide view of the           MEDIUM
Union Reps         curriculum design and how they would like to be involved in the project.

                   The representatives will be able to provide a view of concerns that staff
                   may have raised with them about curriculum design as well as having
                   some suggestions about changes through discussion with staff at the
                   University as well as their contact with those in other HE institutions.

                   This will be achieved through regular meetings with them at key stages
                   of the project such as when plans for the new design process are
                   drafted to collect baseline data on the current process and proposed
                   changes and then six monthly to provide an update on the project and
                   gain feedback from them

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Document title: JISC Project Plan
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Contact: Pam Parker
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Date: 25 September 2009


Stakeholder                                      Interest / stake                               Importance
Higher             Other institutions will be able to share they experiences of similar         MEDIUM
Educational        initiatives as well as learning from ours. There will be an opportunity to
Institutions       share lessons learnt as well as solutions or suggestions for changes
                   and any proposed models that are developed.

                   This will be achieved through contact with the other design projects
                   and through dissemination at conferences.
HEA                Staff from the Academy and members of subject centres will be                MEDIUM
Academy            interested in the key findings of the project, any models developed and
and                case studies focused on specific programmes. This will provide
associated         additional opportunities for dissemination as well as sharing practice
Subject            across the sector.
Centres
                   Links will be made with the University HEA link and through key
                   subject centre links for the Schools and disciplines at City University.
JISC Project       JISC as funders of some of the project will want to know that the            HIGH
management         project is keeping to its plan and is meeting targets in terms of time and
Team               finance.

                   The project team will also want to know about the lessons learnt during
                   the project both in terms of the actual project and it outcomes but also
                   in relation to the project process.
JISC Project       Other JISC project teams will be kept informed of progress but also          MEDIUM
community          any information that is relevant to the community as lessons learnt and
                   models that may have been developed as well as any innovative
                   approaches to involving stakeholders.




7. Risk Analysis
The risks in this plan will be reviewed every six months when the interim reports are being prepared
and any changes will be highlighted with appropriate amendments to this plan.

              Risk                  Probability   Severity     Score     Action to Prevent/Manage Risk
                                       (1-5)        (1-5)     (P x S)
Key staff involved in the           1             2           2         Any key individual would be
project leaving                                                         replaced with a similarly skilled and
                                                                        experienced person and where
                                                                        possible this will be planned ahead
Staff adapt the processes of        2             2           4         Ensure as many staff as possible
curriculum design and the                                               have a voice in the project and are
policies or use processes                                               able to provide information about
outside of those specified                                              their needs
Staff being sceptical about         3             2           5         Ensure staff are able to discuss
the technology to support                                               their requirements for technology
curriculum design given                                                 support. Pilot technology at early
existing experiences                                                    stages and publish successes and
                                                                        lessons learnt openly
Organisational                      1             2           2         Whilst School priorities might
Changes in School                                                       change this initiative is central to
commitment                                                              future activities and so ensuring
                                                                        School staff are engaged with the
                                                                        project should prevent this

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Project Acronym: PREDICT
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              Risk                  Probability   Severity    Score     Action to Prevent/Manage Risk
                                       (1-5)        (1-5)    (P x S)
Technical                           2             3          6         Additional technologies will be
Current technologies cannot                                            purchased to support the project
support the process
There is a change either in         1             3          4         At present most of the key senior
a key member of the senior                                             management staff have been
management of the                                                      appointed within the last two years
university or in the strategic                                         and so the University strategy has
direction of the University                                            been revised to look to the next five
                                                                       years and is not due for a major
                                                                       strategic review. The Project team
                                                                       however has a key member of the
                                                                       senior management as its
                                                                       executive and will maintain a clear
                                                                       vision of the University strategy.

                                                                       However if there are indications
                                                                       that a key senior member of staff is
                                                                       leaving, a change of policy or
                                                                       strategy is likely to be introduced
                                                                       the risk to the project would be
                                                                       assessed and consideration given
                                                                       to how the change may lead to
                                                                       amended plans for the project or
                                                                       the change may in fact enhance
                                                                       the success and benefit of the
                                                                       project.

Wider Community of HEI’s            2             2          4         Information from our project will be
not sharing their experience                                           shared within the community and
in this area                                                           we will seek information in a
                                                                       collaborative manner
Employers and professional          2             2          4         Provide information about how this
bodies not engaging with                                               will impact on the graduates they
the project                                                            employ
Students not engaging with          2             3          6         Provide information about how this
the project                                                            might enhance their experience
                                                                       and that of other students
Other reviews of the                1             2          2         Ensure that the project board has
undergraduate curriculum                                               members from any other review
not linking to this project                                            taking place
Other review deadlines              3             2          5         Other review deadlines are
change and cause a delay                                               monitored and as soon as there is
in the plans                                                           an indication of a delay this will be
                                                                       discussed the PREDICT plan
                                                                       reviewed and JISC informed of any
                                                                       changes
Scope and scale of the              2             2          4         Monitor all stages of the project
project larger than first                                              and restructure plans in
estimated                                                              consultation with JISC




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Contact: Pam Parker
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Date: 25 September 2009



8. Standards

   Name of standard or                    Version                             Notes
      specification
BPMN                                1.1              Business Process Modeling Notation – used to model
                                                     business processes. See http://www.bpmn.org/
BPEL                                2.0              Business Process Execution Language - used to
                                                     make busness processes runnable. See
                                                     http://www.oasis-
                                                     open.org/committees/tc_home.php?wg_abbrev=wsb
                                                     pel


9. Technical Development
City University has adopted IBM’s WebSphere family of products as its strategic solution for SOA.
The core components of this stack includes: -

     a) City University Middleware stack which includes
            a. Modeler Publishing edition which allows a Business Analysts to model processes,
                define KPI’s, run simulations and collaborate with business users via a web interface
            b. WebSphere Integration Developer which is used to take the output from Modeler and
                create a run time version of the process.
            c. Rational Application Developer which is used to develop core services.
            d. WebSphere Process Server which is the run-time engine.
            e. WebSphere Advanced ESB which provides integration capability with our core
                enterprise systems
            f. WebSphere SAP Adaptor which provides integration from our Advanced ESB to SAP
            g. Business Monitor
                      i. Allows us to view status business processes
                     ii. Allows us to feed metrics back to Modeler
                    iii. Dashboard and reporting capability
                    iv. Push to Blackberry
                     v. Can integrate with corporate monitoring tools
                    vi. User alerts based on KPI thresholds
            h. WebSphere Portal which manages the user experience
            i. Microsoft Active Directory which provides user authentication.
     b) City University Core Enterprise Systems which include: -
            a. Student Records System which is the SITS product from Tribal. This product runs on
                an Oracle 10g database. Integration with this product is achieved via our middleware
                using the new Stu-Talk product.
            b. CitySpace which is our core Virtual Learning Environment and is based on the
                WebCT product. Integration is via their published API which is based on IMS.
            c. SAP which is our core finance system. Integration is via the WebSphere SAP
                adaptor.
            d. PRISM which currently manages our programme and module specifications. It is a
                custom built web application developed in Java and deployed to WebSphere
                Application Server.
            e. Millennium which manages our student library.

After an extensive review of the VLE market, City has decided to port their current CitySpace
environment to the open source Moodle product which will happen over the lifetime of the PREDICT
project. The open nature of Moodle allows us to investigate further the integration of the VLE and this
may open challenges in area of Curriculum design particularly in the area of Assessments.

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In addition to this we may consider new Web 2.0 collaborative tools to enhance the user experience
during the process. These would be delivered via the portal. The products include: -

     a) Lotus Connections which provides personal profiles, wikis, blogs, personal document library,
        activities and supports the concept of social communities.
     b) Lotus QuickR which provides a team collaboration capability including Blogs, Wikis,
        Document Libraries, Activities and Calendaring
     c) Lotus Sametime provides presence awareness, instant messaging and web conferencing
        capability.

During the course of this project City will be implementing a replacement VLE. Costs and resources to
provide integration with that system will be built in as part of that project.

IBM has a dedicated web site called DeveloperWorks to support developers in best practises for this
technology. Details on the BPM tools can be found at: -

                         http://www.ibm.com/developerworks/websphere/zones/bpm/


10. Intellectual Property Rights
Any material developed by the institution during the project will be the Intellectual Property of the City
University London. Where required any third party permission will be sought.

All the project deliverables, reports and other relevant outputs will be published via the project website
and made freely available to the academic community. Where appropriate, materials will be offered
to relevant repositories (including JORUM and CloudWorks) to support wider dissemination and
sustainable access.


Project Resources
11. Project Partners
There are no project partners involved in PREDICT.


12. Project Management
City University London follows the PRINCE2 project management methodology. Therefore, the
constitution of the project board and team has been articulated in relation to PRINCE2 roles.

Name                                     Role                   Allocation of         Contact Details
                                                                Time
Professor David Bolton,                  Project Executive      Two days per          D.J.Bolton@city.ac.uk
Deputy Vice Chancellor Education.                               month                 020 7040 8443
Dr Pam Parker,                           Project Manager        0.4 FTE               P.M.Parker@city.ac.uk
Associate Director, Learning                                                          020 7040 3047
Development Centre
Dr Susannah Quinsee,                     Project Director       0.2 FTE               S.Quinsee@city.ac.uk
Director of Learning Development                                                      020 7040 0215
Susannah Marsden,                        Senior Supplier        0.3 FTE               S.Marsden@city.ac.uk
Head of the Academic Development                                                      020 7040 8015
Unit
Megan Palmer                             Senior Supplier                              Megan.Palmer.1@city.ac.
Deputy Head of the Academic                                                           uk
Development Unit                                                                      020 7040 8323

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Version: 4
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Name                                      Role                   Allocation of         Contact Details
                                                                 Time
Helen Emerson,                            Senior Supplier        0.4 FTE               H.Emerson@city.ac.uk
Academic and Professional Process                                                      020 7040 8323
and Support Director,.
This role is waiting for new              Project Assurance      Two days per          K.Wilkinson-1@city.ac.uk
appointment following a member of                                month                 020 7040 4097
staff leaving
John Gallagher,                           Application            Two days per          John.Gallagher-
Information Architect                     Architect              month                 1@city.ac.uk
                                                                                       07976 069882
Roberta Williams,                         Senior User            Two days per          R.Williams@city.ac.uk
Associate Dean Learning and                                      month                 020 7040 8295
Teaching School Community
And Health Sciences (SCHS).
Additional School members to be           Senior User
determined once pilots identified
Sally Bradley                             External Member                              S.A.Bradley@shu.ac.uk
Senior Lecturer in Curriculum and
Professional Development Learning
and Teaching Institute Sheffield
Hallam University

The project board Terms of Reference are:

The Project Board is responsible for the overall direction and management of the project and has
responsibility and authority for the project.
    1        Approve the project plan and any changes that may be required to this during the life of
             the project.
    2        Agree the role and responsibilities of members of the project team
    3        Approve any project reports and budget updates
    4        Approve identification of any risks and actions outlined to reduce / remove risks
    5        Ensure that any resources required for the project are available
    6        Provide overall guidance and direction to the project, ensuring it remains within any
             specified constraints
    7        Approve any outputs of the project including lessons learnt, recommendations and plans
             for closure of the project
    8        Responsibility for the evaluation activities of the project, monitoring these and receiving
             reports on progress to date and approving further action where required

The project is to meet the minimum of once per term with additional meetings as required to ensure
critical deadlines for actions and submission of reports are met.



13. Programme Support
There are dates provided by JISC for workshops on methodology and evaluation and it is felt at
present that this will provide sufficient support. However if any additional needs are identified they will
be discussed with the JISC team.




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14. Budget
This budget reflects the revised one sent to JISC following confirmation of Bid being granted. See
appendix A.


Detailed Project Planning
15. Workpackages
See Appendix B




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16. Evaluation Plan
Timing         Factor to Evaluate           Questions to Address             Method(s)              Measure of Success       Who will be Responsible
This section of the plan relates to the Discovery and planning phase and the learning objectives to be completed for August 2009
April      The appropriateness of         Will the plan enable the   Review by project board     The plan will encompass     Project manager and
2009       project plan                   approaches for the project and programme manager       all areas required for the  director and the project
                                          to achieve the aim?                                    project                     management team
April      Technological support          What aspects of the        Analysis of the process     There is an outline of how Project manager and
2009       available for programme        programme design           and how data is collected   technology currently        application architect
           design at present              process are currently      and maintained.             supports the design
                                          supported by technology? Analysis of aspects of the    process
                                                                     process that are
                                                                     supported by technology
June       The current programme          Has the baseline data      Analysis of the process     The baseline data has       Staff across the University
2009       design process is outlined captured the detail of the     and discussion with staff   captured correctly all      and Project manager
           and analysed and any           current programme design across the University         aspects of the current
           benefits or issues that        process as outlined in the                             programme design
           might impact on a              policy?                                                process from the policy
           responsive process or an       Are there any benefits or                              and a list of any benefits
           interdisciplinary              issues with the current                                and issues
           programme are identified       process particularly in
                                          terms of being responsive
                                          and in supporting
                                          interdisciplinary
                                          programmes?
June       A comprehensive list of        Is the list of employers   Analysis of the list and    The list of employers and   Staff across the University
2009       key employers and              and professional bodies    consultation with the staff professional bodies         and Project manager
           professional bodies            involved in programme      from across the University involved in the design
           involved in programme          design complete?                                       process is complete
           design is complete




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Timing           Factor to Evaluate          Questions to Address               Method(s)                Measure of Success       Who will be Responsible
August       All key stakeholders have      Have all stakeholders        Documentary analysis of      All stakeholders are        Project Manager, Project
2009         been identified                been identified?             School Curriculum design     involved and believe they   Director, Senior User
                                            Are there any groups         meetings, Interviews,        can contribute to the       Schools
                                            missing?                     Questionnaires               design process

August       Current module and             Do the module and            Documentary analysis of      Module and programme        Project Manager
2009         programme specifications       programme specifications     module and programme         specifications have been
             demonstrate good               provide clear and accurate   specifications               analysed and good
             practice in terms of the       detail about programmes?                                  practice and areas to
             information provided                                                                     identify have been
                                                                                                      outlined
August       Data collected for the         What data has been           Documentary analysis of      The data collected can be   Project Manager and
2009         Undergraduate review is        collected?                   the data and checking the    used for the baseline       Senior Supplier Academic
             shared with the project        What relevant information    project plan for areas not   report and areas missing    Development Unit
             manager for this project       has been gained?             covered                      can be identified
                                            What gaps in the data
                                            exist?
August       All current reviews across     How are all the other        Discussion with key staff    There is no overlap of      Lead from other reviews
2009         the University that have       reviews progressing?         from other reviews           work across the reviews     and Project executive and
             links with this project have   Has data from the reviews                                 and information is shared   director and Senior
             shared information             been shared?                                              enabling the reviews to     supplier Academic
                                            Are there lessons that can                                compliment and support      Development Unit
                                            be shared and                                             each other
                                            successes?
                                            Is there any overlap of
                                            effort?




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Timing          Factor to Evaluate           Questions to Address                  Method(s)                 Measure of Success        Who will be Responsible
August       The short and long term       Which are the short term        Review the                     The recommendations          Project Manager and
2009         recommendations for the       recommendations for             Undergraduate review           needing action within the    Senior Supplier Academic
             undergraduate review are      implementation by               report and list of             next academic year           Development Unit
             published                     September 2010?                 recommendations                (September 2010 –
                                           Which are longer term                                          August 2011) can be
                                           recommendations?                                               identified and those which
                                                                                                          will be implemented after
                                                                                                          this
August       There is a clear process      Is there a process for          Discussion with peers in       The rollout of the           Project executive and
2009         for managing a change in      managing change across          schools, liaison with          Curriculum design across     director
             the curriculum design         the institution?                senior management staff,       the University is planned
             process                       Are all schools included in     discussion with union          and all are aware of this
                                           the plans for rolling out the   representatives and the        and support it
                                           curriculum design               drafting of a plan
                                           process?

August       Additional technology         Has the additional              Review of existing             Additional technology has    Project manager and
2009         required for the design       technology that was             technology and a list of       been acquired                application architect
             process is acquired           required been acquired?         additional technology that
                                                                           is required is developed
August       The plan for the project is   What issues need to be          Discussions with Project       The revised plan meets       Project board members
2009         revised to take account of    considered when revising        Board members and              the needs of the project
             changes within the            the plan?                       peers within the institution   and expectations of the
             institution and through the   What needs to be                and those from other           board members
             various reviews               changed in the plan to          projects
                                           ensure this can now be
                                           taken forward?




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Timing         Factor to Evaluate           Questions to Address               Method(s)              Measure of Success       Who will be Responsible
This section of the plan relates to the Process of Engaging Discussions with Curriculum Teams and the learning objectives to be completed for
August 2010
Septem Outline the Project Board          What do the Project Board Discussion with the board      The project meets the       Project Executive, Director
ber        members expectations of        members want the project members and examination board members                       and Manager
2009       the project and the            to achieve?                 of the minutes from the      expectations and activities
           activities the project is to   What specific activities do meetings                     that were expected from
           achieve                        the board members                                        the project have been
                                          expect the project to                                    undertaken
                                          achieve?
October There are                         Which programmes will be Examination of the              There are                   Project Executive and
2009       programmes/modules             used for the pilots?        undergraduate review         programmes/modules          Senior Supplier Academic
           identified in all schools to   Do the programmes for       implementation plan, the     identified for the Pilot    Development Unit, Project
           undertake the pilots           the Pilot come from         Moodle implementation        ranging from all Schools    Director, Senior User
                                          across a range of           plan, the programmes                                     Schools and Project
                                          schools?                    within the Senior User                                   Manager
                                                                      Schools area and from the
                                                                      award scheme
October Stakeholder map of                Are all the stakeholders    Check the list of identified Stakeholders are            Project Manager and
2009       engagement and                 included in the map?        stakeholders, Consider       appropriately engaged in    Director and Senior User
           communication                  What levels of              their role in curriculum     the project and             Schools
                                          engagement do the           design and their likely      communication with them
                                          stakeholders have with      engagement and how           is effective
                                          the project?                would be the most
                                          What communication          appropriate method to
                                          approaches are needed?      communicate. Check this
                                                                      map with some
                                                                      stakeholders for current
                                                                      accuracy




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Timing           Factor to Evaluate        Questions to Address                Method(s)              Measure of Success        Who will be Responsible
Novemb       Programme and module        What information needs to     Discussion with key staff   The programme and            Senior Suppliers
er 2009      specifications format and   be included in the            such as marketing,          module specifications        Academic Development
             guidance for content are    specification for students,   student union and           provide information          Unit
             outlined                    staff and                     workshops                   stakeholders require in an
                                         employers/professional                                    appropriate language
                                         bodies?
                                         How does the information
                                         need to be provided in
                                         terms of language?
Dec          Principles and Values for   What are the principles       Workshops and               Principles and Values for    Students, staff across the
2009         the curriculum design are   and values stakeholders       discussions                 the curriculum design are    University, project
             outlined                    have about curriculum                                     outlined                     executive, project director,
                                         design?                                                                                project manager
Dec          Stakeholders views of       What are the                  Questionnaire, Delphi       There is a detailed          Students, Staff,
2009         curriculum design as a      stakeholders’ views of        study, discussions and      account of the process of    professional bodies and
             process are documented      curriculum design?            focus groups                curriculum design from the   employers and the Project
                                         Do the stakeholders make                                  stakeholders perspective     manager
                                         adaptations to aspects of                                 which includes any
                                         the process and why?                                      deviations they make, any
                                         What concerns and                                         concerns they have and
                                         successes do the                                          any successes they
                                         stakeholders identify                                     outline
                                         about the process?
Dec          Definitions of key terms    What do stakeholders          Questionnaire, Delphi       Definitions are developed    Students, Staff,
2009         are developed               mean when they discuss        study, focus groups and     for all key terms            professional bodies and
                                         curriculum design,            documentary analysis                                     employers and the Project
                                         responsive and agile and                                                               manager, Senior supplier
                                         principles and values?                                                                 Academic Development
                                                                                                                                Unit




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Timing           Factor to Evaluate          Questions to Address               Method(s)             Measure of Success           Who will be Responsible
Dec          Other models of               What models of               Examining websites,         Data is available related to   Project manager
2009         curriculum development        curriculum development       Discussion with peers,      other models and
             are available for the         are used across the          sharing data from across    processes that might meet
             project team to consider      sector?                      the design projects         our needs
             when redesigning the          Do other models and
             curriculum process            processes promote
                                           interdisciplinary
                                           programmes more
                                           effectively than ours?
                                           How long do other
                                           processes take?
Jan          A range of curriculum         What processes were          Review which                A range of processes           Project manager, director,
2010         design processes have         used?                        programmes were in the      were piloted and aspects       senior user process and
             been used within the pilots   Did they work?               pilot and examine the       of good practice and           support and application
             based upon programme          How many programmes          process they used through   areas for development are      architect Senior User
             and School need and they      were used in the pilot?      documentary analysis and    identified                     Schools and staff
             have been evaluated                                        discussion with the
                                                                        stakeholders
July         The links between the         What information from the    Sharing data between two    There is a clear outline of    Project manager and
2010         curriculum design process     curriculum design is         activities, workshops and   what information is            Senior Suppliers
             and the approval process      needed for approval?         discussions                 needed for both                Academic Development
             has been identified           How do these two                                         processes and how these        Unit
                                           activities compliment each                               compliment each other
                                           other?
July         Data, plans and activities    What activities from the     Sharing data and            There is a clear link          Project manager, Senior
2010         from the Undergraduate        undergraduate review         workshops                   between the                    Suppliers Academic
             review implementation         have related to curriculum                               implementation of the          Development Unit and
             have been shared with         design?                                                  undergraduate review           senior User Schools
             this project to provide       Has this enabled the                                     recommendations and the
             further evaluation data       recommendations of the                                   curriculum design process
                                           undergraduate review to                                  and project
                                           be implemented?


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Timing         Factor to Evaluate           Questions to Address                Method(s)           Measure of Success        Who will be Responsible
This section of the plan relates to the Evaluation and Revision phase and the learning objectives to be completed for August 2011
February Data from pilots is              Did the process work?        Conference presentations, The data from the pilots is Staff and students from
2011       disseminated                   What lessons were learnt? journal articles, case       disseminated and any         Schools who undertook
                                          What changes are needed studies of the pilots,         change to the design         the pilot and Project
                                          prior to using this with     discussion with peers,    process are made             manager and director and
                                          another group of             project website                                        senior user from the
                                          programmes?                                                                         schools and application
                                                                                                                              architect
August     Design process is ready to Have the suggested               Analysis of programme     The design process has       Project executive, director
2011       be used across other           changes been made?           design documentation,     been used all schools        and manager and Senior
           schools                        Are all Schools now able     focus groups and                                       User from the Schools
                                          to use the process?          questionnaire with
                                                                       stakeholders from across
                                                                       schools
August     Review the revised             Have the periodic reviews Analysis of periodic         The curriculum design is     Students, staff from
2011       periodic programme             undertaken to date           programme review reports supported by the revised      schools, senior user
           review to explore if there     promoted curriculum          and documentation, and    periodic programme           schools, project manager
           are issues related to          design as part of this       discussions with staff    review process               and senior supplier
           curriculum design as part      process?                     involved in these                                      academic development
           of the process                                              processes                                              unit
August     Principles and values          Do all stakeholders          Focus group discussions   All stakeholders can         Project Manager, Senior
2011       underpinning the               identify with the principles with Stakeholders and     outline the principles and   User Schools
           curriculum design process and values?                       analysis of documentation values underpinning
           represent stakeholder          Do all stakeholders know     used throughout the       curriculum design and
           views                          about the principles and     curriculum design process display ownership of these
                                          values?
August     Dissemination and              Have findings been taken     Data analysis, focus      The process is               Staff and students from
2011       integration of any data        into account with each use groups, questionnaire,      disseminated                 Schools, employers and
           from the use of the            of the process?              discussion with peers,                                 professional bodies,
           process across all schools Have lessons been learnt         conference presentations,                              Senior Management
                                          been shared internally and journal articles, project                                Project manager and
                                          across the wider sector?     website                                                director and Senior User
                                                                                                                              Schools

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Timing         Factor to Evaluate          Questions to Address            Method(s)                Measure of Success         Who will be Responsible
This section of the plan relates to the Monitor and Review phase and the learning objectives to be completed for August 2012
August     The new process is            Did all stakeholders feel Questionnaire, focus          All stakeholders think the    Staff and students from
2012       successful                    the process met their     groups, documentary           new process is successful     Schools, employers and
                                         needs?                    analysis, discussion with                                   professional bodies,
                                         Was the change            peers                                                       Senior Management
                                         successfully introduced                                                               Project manager and
                                         across all schools?                                                                   director and Senior User
                                                                                                                               Schools

August       There is dissemination of   Have the outcomes from    Case studies, guidance       Project outcomes have          Staff, Senior Managers,
2012         the project outcomes        the project been shared   materials, conference        been disseminated              Senior User Schools
                                         across the sector?        presentations, articles                                     Project manager/Director




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17. Quality Plan

 Output
 Timing            Quality          QA method(s)         Evidence of             Quality        Quality tools
                   criteria                              compliance          responsibilities        (if
                                                                                                 applicable)
Ongoing        Extent of            Review of          All stakeholders      Project Board      N/A
               stakeholder          activities and     are included in
               engagement           documentation      activities and
               and input                               provide
                                                       information
Ongoing        Good                 Internal           Good practice         Project Board      N/A
               practice and         newsletters and    and lessons
               lessons              seminars,          learnt from
               learnt are           external use of    PREDICT are
               shared               case studies,      shared within the
                                    conference         institution and
                                    presentations      the wider
                                    and articles       community
June           There is an          Review the         The outline for       Project Board      N/A
2009           outline of the       information        the future is
               future needs         collected and      clearly articulated
               for                  ensure all needs   and all agree it is
               curriculum           are met            fit for purpose
               design
January        Principles,          Review data        The principles,       Project Board      N/A
2010           Values and           from pilots to     values and
               process used         ensure all these   process is fit for
               in curriculum        are included       purpose across a
               design by                               range of Schools
               stakeholders
               are outlined
               from pilots
May 2010       The                  Review the         Stakeholders          Project Board      N/A
               evaluation of        evaluation data    state the
               the pilots           and consult the    principles, values
               refines the          stakeholders       and process
               principles,                             represent their
               values and                              views
               process
               further
July 2010      Programme            Review             Stakeholders          Project Board      N/A
               and module           evaluation data    state the
               specifications       from               programme and
               contain              stakeholders       module
               information in       and from           specifications
               a stakeholder        discussion with    contain the
               preferred            stakeholders       information they
               format                                  require




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 Output
 Timing            Quality          QA method(s)         Evidence of           Quality         Quality tools
                   criteria                              compliance        responsibilities         (if
                                                                                                applicable)
August         There is a           Develop            The new             Project Board       N/A
2011           plan for this        procedures         procedure is
               to become                               known to all and
               everyday                                is part of the
               business                                normal business
June           The project          Review all         The interim         Project Board       N/A
2012           was effective        interim reports    reports and final
               in achieving         and the final      draft report
               the aim              draft report       identifies the
                                                       overall aim has
                                                       been achieved


18. Dissemination Plan

     Timing               Dissemination               Audience             Purpose            Key Message
                              Activity
Ongoing                Institution website       All stakeholders     To provide           Ensuring
                       and tools for                                  updates on the       stakeholder
                       communication                                  project and          engagement
                                                                      enable
                                                                      stakeholders to
                                                                      ask questions and
                                                                      share information
Ongoing                Use of staff as an        Peers within         To share             Sharing of
                       expert group from         schools and the      information with     information within
                       the Curriculum            project team         peers and to         the institution and
                       development and                                provide              developing
                       evaluation module                              information to the   ownership
                                                                      project team and
                                                                      develop
                                                                      stakeholder
                                                                      ownership
Ongoing                Circle website            Other project        To share             Sharing good
                                                 teams, JISC and      information and      practice
                                                 the wider            provide updates
                                                 community            on the project
Ongoing                JISC Learning and         JISC community       To share good        Sharing good
                       teaching expert                                practice and         practice
                       group                                          information about
                                                                      the projects
Ongoing                Workshops and             Other JISC           To share projects    Sharing of good
                       meetings with JISC        projects             and lessons learnt   practice
Once a Term            Printed newsletter        All stakeholders     To provide update    Ensuring
                                                                      on project and       stakeholder
                                                                      summary of           engagement and
                                                                      progress             maximise
                                                                                           dissemination




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     Timing             Dissemination             Audience           Purpose             Key Message
                            Activity
Annually               Workshops              All stakeholders   To ensure             Ensuring
                                              and wider HEI      engagement by         stakeholder
                                              staff and          stakeholders and      engagement and
                                              stakeholders       to share good         ownership and
                                                                 practice but also     maximise
                                                                 for stakeholders      dissemination
                                                                 to develop some
                                                                 ownership
                                                                 through regular
                                                                 contact and input
Annually               Developing Case        Wider HEI staff    To share good         Promoting
                       Studies                and stakeholders   practice and          stakeholder
                                                                 lessons learnt        engagement and
                                                                 from the              ownership and
                                                                 stakeholders          Sharing good
                                                                 perspective as        practice
                                                                 well as the project
                                                                 team
Annually               Conference papers      Wider HEI staff    To share good         Promoting
                       and posters for        and stakeholders   practice and          stakeholder
                       HEA, Technology                           lessons learnt        engagement and
                       organisations and                         from the              ownership and
                       Learning and                              stakeholders          Sharing good
                       Teaching groups                           perspective as        practice
                                                                 well as the project
                                                                 team
Annually               Journal articles via   Wider HEI staff    To share good         Promoting
                       curriculum             and stakeholders   practice and          stakeholder
                       development and                           lessons learnt        engagement and
                       learning and                              from the              ownership and
                       teaching journals                         stakeholders          Sharing good
                                                                 perspective as        practice
                                                                 well as the project
                                                                 team
Six Monthly            Reports                Project Board,     To review the         The project’s
                                              Stakeholders and   project’s progress    review of keeping
                                              JISC                                     to the plan and
                                                                                       achieving the aim




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19. Exit and Sustainability Plans

    Project Outputs                  Action for Take-up & Embedding                  Action for Exit
Reports                             To be published on Institution          To evaluate the project and
                                    website and JISC                        process and inform future such
                                                                            projects
Case Studies                        To share lessons on the project and     To share the outcomes of the
                                    how the process was used both           project so others might explore
                                    internally and within the wider         how these may be applied in
                                    community                               their area
Curriculum development              To become part of the University        To embed the project outcomes
and approval process                procedures by pilot studies,            and the new approval process
                                    evaluation, integration of evaluation
                                    outcomes and redesign
Research and Scholarly              To disseminate the project activities   To inform future projects of this
outputs                             and methods                             nature both internal and
                                                                            external and disseminate the
                                                                            project outcomes



  Project Outputs               Why Sustainable          Scenarios for Taking          Issues to Address
                                                                Forward
Final Evaluation             Vital evaluation data     Review evaluation data for    Feedback to all
following first cohort       of effectiveness of       any further changes that      stakeholders
into employment              programmes                might be needed
Research and                 To include final          Produce articles and          To share final
Scholarly activity           evaluation data           conference papers and         evaluation data
                                                       posters




Appendices

Appendix A. Project Budget

Appendix B. Workpackages




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                                                                                                                           Appendix B

JISC Project Plan Budget Template
 Directly Incurred                   Aug08– Jul09        Aug09– Jul10          Aug10 – Jul11        Aug11 – Jul12      TOTAL £
 Staff
                                     City     JISC       City      JISC       City      JISC        City      JISC
 David Bolton – Project              £5,500              £6,000               £6,000                £6,000               £23,500
 Executive
 Roberta Williams –                  £4,950              £5,400               £5,400                £5,400               £21,150
 Senior User
 Susannah Quinsee                   £17,600              £6,400    £12,800      £400    £18,800    £19,200               £75,200
 Pam Parker                              £0   £30,800        £0    £33,600        £0    £33,600    £27,600    £6,000    £131,600
 Helen Emerson                      £35,200             £38,400              £38,400               £38,400              £150,400
 Susannah Marsden                        £0   £35,200        £0    £28,800        £0    £28,800    £30,900              £123,700
 Keith Wilkinson                     £8,800              £9,600               £9,600                £9,600               £37,600
 John Gallagher                      £8,800              £9,600               £9,600                £9,600               £37,600
 Business Analyst                    £5,500    £5,000        £0     £3,500        £0     £3,500     £3,500               £21,000
 Developer (1)                           £0    £6,000        £0    £18,000        £0    £12,000     £6,000               £41,999
 Developer (2)                       £6,600                  £0     £7,200        £0     £7,200     £7,200               £28,198
 Evaluator                                                          £9,600               £9,600               £7,500      £26700
                                    £92,950   £77,000   £75,400   £113,500   £69,400   £113,500   £163,400   £13,500    £718,647




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Date: 25 September 2009


 Non-Staff                          Aug08–                Aug09–               Aug10 –               Aug11 –              TOTAL £
                                    Jul09                 Jul10                Jul11                 Jul12
 Travel and expenses                      £0     £5,000       £0      £2,500        £0      £2,500        £0     £2,500   £12,500.00
 Hardware/software                   £30,000    £40,000        0                     0                     0              £70,000.00
 Dissemination                            £0     £3,000       £0      £3,000        £0       3000         £0     £3,000   £12,000.00
 Evaluation                                0                  £0      £6,000        £0       6000         £0     £6,000   £18,000.00
 Other                                     0                   0                     0                     0                   £0.00
                                     £30,000    £48,000       £0     £11,500        £0     £11,500        £0    £11,500    £112,500

 Directly Incurred Total
 (C)

 (A+B=C)
                                    £122,950   £125,000   £75,400   £125,000    £69,400   £125,000   £163,400   £25,000    £831,147

 Directly Allocated                 Aug08–                Aug09–               Aug10 –               Aug11 –              TOTAL £
                                    Jul09                 Jul10                Jul11                 Jul12
 Staff                               £20,000              £10,000               £10,000               £10,000             £50,000.00
 Estates                                   £                    £                     £                     £                      £
 Other                                     £                    £                     £                     £                      £
 Directly Allocated                  £20,000        £0    £10,000        £0     £10,000        £0     £10,000       £0       £50,000
 Total (D)

 Indirect Costs (E)                      £0                   £0                    £0                    £0                     £0

 Total Project Cost                 £142,950   £125,000   £85,400   £125,000    £79,400   £125,000   £173,400   £25,000    £881,147
 (C+D+E)
 Amount Requested                              £125,000             £125,000              £125,000              £25,000    £400,000
 from JISC

Page 27 of 34
Document title: JISC Project Plan
Last updated: April 2007
Project Acronym: PREDICT
Version: 4
Contact: Pam Parker
         th
Date: 25 September 2009

 Institutional                      £142,950   £85,400    £79,400   £173,400    £481,147
 Contributions




 Percentage                         JISC       Partners                        Total
 Contributions over
 the life of the project




                                     45.40%     54.60%                                 100%

 No. FTEs used to                   No FTEs
 calculate indirect and
 estates charges, and
 staff included




                                                                                              Appendix B

JISC WORK PACKAGE



Page 2834
Document title: JISC Project Plan
Last updated: April 2007
Project Acronym: PREDICT
Version: 4
Contact: Pam Parker
         th
Date: 25 September 2009

                                    Month   1    2    3    4    5    6    7    8    9     10   11   12   13   14   15    16   17    18     19   20   21    22   23   24
WORKPACKAGES                                S    O    N    D    Ja   F    M    Ap   My    Ju   Jy   Au   S    O    N     D    Ja    F      M    Ap   My    Ju   Jy   Au
                                            08   08   08   08   09   09   09   09   09    09   09   09   09   09   09    09   10    10     10   10   10    10   10   10
1:                                                         1    2              12         4,   9    5
                                                           &    &                         6,        &
                                                           11   3                         7         10
                                                                                          &
                                                                                          8
2:                                                                                                            13         18   17                24                   19
                                                                                                              14                                                     20
                                                                                                              15                                                     21
                                                                                                              16                                                     22
                                                                                                              24                                                     23

                                    Month   25   26   27   28   29   30   31   32   33    34   35   36   37   38   39    40   41    42     43   44   45    46   47   48
WORKPACKAGES                                S    O    N    D    Ja   F    M    Ap   My    Ju   Jy   Au   S    O    N     D    Ja    F      M    Ap   My    Ju   Jy   Au
                                            10   10   10   10   11   11   11   11   11    11   11   11   11   11   11    11   12    12     12   12   12    12   12   12
3:                                          27   29        28        25        29         26
4:                                                                                                            32                                31         30   32
                                                                                                                                                32

Project start date: 01/09/08
Project completion date: 31/07/12
Duration: 48 months

                                                                                                                                            Milestone     Responsibility
                  Work Package and Activities                     Earliest     Latest          Output (deliverables and reports in bold)
                                                                 start date    completion
                                                                               date


     YEAR 1
                                                                01/09/08       31/08/09
     WORKPACKAGE 1:
     Objective:
Page 2934
Document title: JISC Project Plan
Last updated: April 2007
Project Acronym: PREDICT
Version: 4
Contact: Pam Parker
         th
Date: 25 September 2009

   The objective for work package 1 is to undertake a
   review of and, discover and plan for curriculum
   design and identify aspects of good practice

   1. Review original project plan and revise and        15/10/08   05/12/08   Draft project plan, work plan and           Ongoing   Pam Parker
      expand for a draft project plan                                          budget Completed
   2. Collect data on all stakeholders involved in       01/12/08   31/01/09   A List of all stakeholders involved in                Pam Parker
      curriculum development and approval across the                           curriculum development and approval
      institution and create a list                                            Completed
   3. Outline current processes of curriculum            01/12/08   31/01/09   Outline of curriculum development and                 Susannah
      development and approval                                                 approval process Completed                            Marsden
   4. Outline different modes for involving              01/02/09   30/06/09   Different modes of involving stakeholders             Pam Parker
      stakeholders in the project                                              identified Completed
   5. Link with key staff in other reviews that impact   01/01/09              Links are established with key staff in     Ongoing   David Bolton &
      or overlap with this project                                             other reviews to ensure findings and                  Susannah
                                                                               activities are shared and compliment                  Quinsee
                                                                               each other
   6. Develop baseline data report on a range of areas   01/04/09   31/07/09   Baseline data report is produced and is               Pam Parker
                                                                               an ongoing record of activity Completed
   7. Outline current technology support for             01/12/08   30/04/09   Outline of current technology support                 John Gallagher
      curriculum development and identify any gaps                             ability and any gaps Completed




Page 3034
Document title: JISC Project Plan
Last updated: April 2007
Project Acronym: PREDICT
Version: 4
Contact: Pam Parker
         th
Date: 25 September 2009


                                                                                                                                 Milestone   Responsibility
                  Work Package and Activities               Earliest    Latest       Output (deliverables and reports in bold)
                                                           start date   completion
                                                                        date
   8. Analyse the current programme and module             01/01/09     30/04/09     Programme and module specifications                     Pam Parker
      specifications to identify the information they                                are analysed for details of the
      provide and good practice                                                      information they contain and areas of
                                                                                     good practice Completed
   9. Examine the data collected from the                  01/05/09     31/07/09     The data collected has been analysed                    Pam Parker
      undergraduate review for the baseline data                                     and added to the baseline data report                   /Susannah
      report and to avoid duplication of data collection                             where appropriate and a note of gaps in                 Marsden
      during the project                                                             the data has been made for further data
                                                                                     collection Completed
   10. Review the undergraduate reviews                    31/07/09     31/08/09     A summary of all recommendations has                    Pam Parker
       recommendations for short and long term actions                               been examined and those that can be
       and those that will that can be focused upon for                              focused upon for the pilots have been
       the curriculum design pilots                                                  identified Completed
   11. Set up Project website at Institution               01/12/08     31/12/08     Website developed at institution                        Pam Parker
                                                                                     Completed
   12. Submit final project plan                           01/02/09     30/04/09     Final project plan Completed                            Pam Parker

   YEAR 1/2
                                                           01/09/08     31/08/10
   WORKPACKAGE 2:
   Objective:
   The objective for work package 2 is to develop a
   new process for curriculum design and pilot this
   13. To identify Project members expectations of the     01/09/09     30/10/09     Expectations of the Project Board                       Pam Parker
       project and activities                                                        members in terms of the project and
                                                                                     activities are outlined
   14. Develop a stakeholder map outlining the range,      01/09/09     30/10/09     A comprehensive Stakeholder map is                      Pam Parker
       their level of engagement and appropriate modes                               developed which can used for evaluation
       of communications about the project                                           of their engagement
Page 3134
Document title: JISC Project Plan
Last updated: April 2007
Project Acronym: PREDICT
Version: 4
Contact: Pam Parker
         th
Date: 25 September 2009


                                                                                                                                  Milestone   Responsibility
                  Work Package and Activities               Earliest    Latest       Output (deliverables and reports in bold)
                                                           start date   completion
                                                                        date
   15. Develop a plan for the change management            30/09/09     30/10/09     There is a plan for managing change and                  Pam Parker/
       process and ongoing evaluation of the project                                 the ongoing evaluation of the project                    Susannah
                                                                                                                                              Quinsee
   16. Identify programmes and Schools to involve in       30/09/09     30/10/09     A list of Programmes and Schools who                     David Bolton,
       the pilot of the curriculum design process                                    will be involved in the pilot is developed               Susannah
                                                                                                                                              Marsden,
                                                                                                                                              Susannah
                                                                                                                                              Quinsee, Pam
                                                                                                                                              Parker and
                                                                                                                                              Roberta
                                                                                                                                              Williams
   17. Through discussion with the stakeholders            01/11/09     31/01/10     A document detailing visions for the                     Pam Parker
       involved in the curriculum design pilots identify                             curriculum design process with principles
       their vision of the curriculum design process,                                and values developed form the
       their principles and values                                                   stakeholders is developed
   18. Undertake research into approaches to               01/09/09     31/12/09     Document outlining approaches to                         Pam Parker
       curriculum design including for interdisciplinary                             Curriculum design and an
       programmes with other institutions and through                                article/conference presentation with
       the literature                                                                case studies
   19. Review the current approval process for links to    1/11/09      31/08/10     There is a clear statement about the                     Susannah
       the curriculum design process and information                                 information needed for both activities                   Marsden
       required by both to articulate this clearly and                               and following the review of the approval
       identify changes to the approval process                                      process there will be a new process
                                                                                     outlined
   20. Programme and module specification format will      1/11/09      31/08/10     Programme and module specifications                      Susannah
       be reviewed to meet stakeholder needs and                                     will be produced as report that meet the                 Marsden
       through consultation with them the content                                    needs of stakeholders and in an
       provided will be in a more appropriate language                               appropriate language


Page 3234
Document title: JISC Project Plan
Last updated: April 2007
Project Acronym: PREDICT
Version: 4
Contact: Pam Parker
         th
Date: 25 September 2009


                                                                                                                                  Milestone   Responsibility
                  Work Package and Activities               Earliest    Latest       Output (deliverables and reports in bold)
                                                           start date   completion
                                                                        date
   21. The management and implementation of the            1/11/09      31/08/10     Programmes implementing the                              Susannah
       undergraduate review recommendations enables                                  undergraduate review recommendations                     Marsden
       data to be shared with this project and                                       contribute to the curriculum design
       programme teams take part in this curriculum                                  project as additional pilot studies
       design project as they action the plans
   22. Evaluation of pilots is undertaken to identify      01/05/10     31/08/10     Evaluation report of the pilot studies and               Pam Parker and
       good practice and changes that are needed                                     article, conference presentation, case                   Roberta
                                                                                     studies                                                  Williams
   23. Review the evaluation of the periodic review        01/07/10     31/08/10     An evaluation report of any implications                 Megan Palmer
       process to identify if there are any implications                             for the curriculum design process is                     and Pam Parker
       for the curriculum design process                                             developed
   24. Provide interim reports on the project with any     31/10/09     30/04/10     Two Interim reports                                      Pam Parker
       relate evaluation data included

   YEAR 3
                                                           01/09/10     31/08/11
   WORKPACKAGE 3:
   Objective:
   The objective of work package 3 is to evaluate and
   build on the curriculum design process using the
   evaluation data
   25 Develop lessons learnt and successes of the pilot    01/11/10     28/02/11     Lessons learnt guide, Good Practice                      Pam Parker and
   design process with stakeholder feedback on their                                 Guide and Case Studies developed with                    Roberta
   experiences and develop some case studies                                         stakeholders                                             Williamsr
   26 Modify the curriculum design process drawing         01/11/10     30/06/11     Revised curriculum design process is                     Pam Parker,
   upon the experiences of the stakeholders and the                                  developed drawing upon the stakeholder                   John Gallagher
   findings from activity 23                                                         experiences                                              & Helen
                                                                                                                                              Emerson

Page 3334
Document title: JISC Project Plan
Last updated: April 2007
Project Acronym: PREDICT
Version: 4
Contact: Pam Parker
         th
Date: 25 September 2009


                                                                                                                                  Milestone   Responsibility
                  Work Package and Activities                Earliest    Latest       Output (deliverables and reports in bold)
                                                            start date   completion
                                                                         date
   27 Roll out the curriculum design process across all     01/09/10                  Remaining Schools use curriculum design      Ongoing    Pam Parker
   schools                                                                            process
   28 Review the stakeholder map, principles and            01/10/10     31/12/10     An evaluation of the stakeholder map                    Pam Parker &
   values for curriculum design to ensure the                                         and principles and values used for                      Susannah
   information is up to date and is inclusive                                         curriculum design to ensure these are                   Quinsee &
                                                                                      still appropriate                                       Roberta
                                                                                                                                              Williams
   29 Provide interim reports on the project                31/10/10     30/04/11     Two Interim reports                                     Pam Parker


   YEAR 4
                                                            01/09/11     31/08/12
   WORKPACKAGE 4:
   Objective:
   The objective of work package 4 is to monitor,
   review and extend the curriculum development
   and approval process

   30 Undertake a full analysis of the project taking       01/12/11     30/06/12     Articles, conference papers, case                       Pam Parker &
   account of areas that may need to be completed                                     studies and guidance                                    Susannah
   after the project life ie stakeholders employing                                                                                           Quinsee
   graduates and graduates
   31 Undertake an evaluation of the change process         01/12/11     30/04/12     Articles, conference papers, case                       Pam Parker &
   used across the institution and lessons learnt as well                             studies and guidance                                    Susannah
   as good practice                                                                                                                           Quinsee
   32 Provide a final interim report, draft final report    31/10/11 &   31/07/12     Final Interim Report, Draft Final report                Pam Parker
   and the final report on the project                      30/04/12                  and Final Report



Page 3434
Document title: JISC Project Plan
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