“Together…building healthy communities through SPORT, CULTURE and
RECREATION”
Cultural Outreach
This initiative is to help provide people the opportunity to participate in a cultural program within their
community that includes an educational component. (Example: For 6 weeks after Culture Days start, September
30 – October 2, a local artist/instructor can teach youth how to play guitar) The Cultural Outreach initiative
has 2 deadlines – June 15, 2011 or December 15, 2011.
Purpose:
This program strives to:
Educate/promote the benefits of cultural activities
Provide an opportunity for people to participate in a cultural program
Encourage individuals to utilize local facilities
Encourage community involvement
Target Groups:
Kids Cultural Outreach (5-14 year olds, or girls 10-14 years old)
Youth Cultural Outreach (15-17 year olds)
Adults Cultural Outreach (18-49 year olds)
Program Format:
The format for this program will meet the needs of the community. This program can be set up as a once-a-
week program for a 6 week period or it can be a one-time event. The once-a-week program could be set up in
the following manner:
1. Arrival – Attendance
2. 30 minutes physical activity
3. 30 minutes presenter
4. 30 minutes physical activity
Eligibility:
Recreation Boards/Organizations with a focus of engaging people to be involved in sport, culture, and
recreation and must be current members of the Parkland Valley District.
Examples of eligible expenditures include:
Activities/Sessions that promote and encourage the selected target group to be involved in a cultural
activity (see program ideas)
Advertising/promotion costs
Facility costs directly related to the program. (Example: Rental of the facility). Please note a maximum
of 25% of approved funding can go towards facility costs. (Example: If the applicant is approved for
$1,000 then a maximum of $250 can go towards facility costs.)
Contracted Program Instructor/Presenter costs
Supplies for the program
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Examples of ineligible expenditures:
Capital expenditures, assistance for the construction, renovation or repair of capital facility projects such
as arenas, pool, parks, athletic fields, trails, buildings, grounds, etc.
Prizes
Uniforms
Personal Equipment
Expendable Equipment
League Games
Administrative Wages
Food
Liquor and liquor related expenses
Property taxes, insurance, utilities.
Subsidization of wages for employees/staff honorariums
Community Responsibilities:
Determine which day(s) the program will take place.
Find a person to lead/instruct/coordinate the program. Leaders must be knowledgeable in the area they
are presenting.
Distribute promotional material, book ads and spread through word of mouth.
Assign a local contact person that Parkland Valley can communicate with.
Have participants complete the Participation Evaluation. For children participants, have the Program
Leader complete the evaluation with them or have their parents complete it for them.
Complete the FINAL REPORT FORM of the program.
Support the programs guidelines and recognize Parkland Valley Sport, Culture and Recreation District
and Saskatchewan Lotteries with the program/event.
Recognize Parkland Valley Sport, Culture and Recreation District and Saskatchewan Lotteries as part of
the program.
Parkland Valley’s Responsibilities:
Provide the funding.
Meet with the local contact and/or the local Leader to discuss the program and details.
Develop promotional formats such as posters, newspaper ads, and ads for the community channel.
Provide contact information for topic speakers and program implementation.
Available Assistance:
Funding available to each community/recreation board is dependent on the number of applications received at
the deadline date.
Application Process:
Recreation Boards/Organisations must fill in the attached application form and return it to the Parkland
Valley District office.
All applications will be reviewed based on the purpose of the grant. (refer to top of previous)
Applicants will know the result of their applications within 2 weeks.
Fifty percent (50%) of the total amount granted to a community will be forwarded with confirmation of
the application. The remaining fifty percent (50%) of the grant will be sent to the community upon
receipt and acceptance of their follow-up report.
Projects must be completed by February 15, 2012
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Funding Obligations:
All funds must be used by February 15, 2012.
Unused grant money, or grant money that is spent incorrectly must be returned to Parkland Valley Sport,
Culture & Recreation District.
Follow-up Requirements:
Successful applicants will be required to submit a follow-up report within thirty (30) days of the
completion of the program. Follow-up forms will be forwarded to successful applicants.
A detailed budget to be included in the follow-up report.
Items for follow-up are due 30 days following the final program date:
Completed Final Report Form,
Financial Statement (Final Budget)
Copies of the receipts – contract payment, supplies/speaker gifts/facility (which must be
dated within the appropriate grant period for the project)
Completed participant evaluation forms
Attach copies of promotional materials (if available)
Program Ideas:
Art Performances or Showcases (Musical, Theatrical, Painting, Sculpting)
Art Class Demonstration – painting, pottery, etc.
Dance Class Demonstration
Educational or “learn to” activity
Musical Instrument Demonstration and “learn to play” Instrument Demonstration
Please contact us at (306) 786-6585 or email info@parklandvalley.ca for more information regarding this
initiative/program.
Please fax or mail the completed application form to:
Parkland Valley Sport, Culture & Recreation District
Box 263
Yorkton SK S3N 2V7
Fax: (306) 782-0474
Email: info@parklandvalley.ca
Deadline for applications:
June 15, 2011 or December 15, 2011
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Cultural Outreach Grant Application
Application deadline applying for (check one):
June 15, 2011
December 15, 2011
Amount of Grant Requesting: $
Applicant Information:
Name of
Community/Organization:
Address:
Postal Code:
Contact Person: Title:
Phone Number: Fax Number:
Email Address:
Alternate Contact for your Organization:
Name:
Address: Postal Code:
Phone Number: Fax Number:
Email Address:
Partnering Organization (if applicable):
Name of
Community/Organization:
Address:
Postal Code:
Contact Person: Title:
Phone Number: Fax Number:
Email Address:
What are the main activities of your organization?
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Understanding Needs and Determining Priorities:
What cultural programs does your target group (kids, youth or adults) in your community already participate in?
(please list)
List the types of support that is available to you in your community. (Such as volunteers, local experts,
facilities, etc.)
Identify the top 2 barriers that prevent the target group (kids, youth or adults) in your community from
participating:
Cost Not aware of the activity
Transportation Lack of leaders and role models
Access to facilities/equipment Disability
No one to go with Participants require the necessary skills
Other
For the top 2 barriers checked, how will you reduce these barriers to participation?
Barriers How will they be addressed?
Example: We have a “lack of leaders and With funding from this grant we will attract and pay a qualified
role models” that are willing to lead our kids and responsible high school student to lead our kids in the after-
in our after-school drop in program. school drop in program.
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What are the activities that will take place, who will present, and how were the activities selected? (Be sure to
include something educational in your project. Example: a demonstration or presentation)
What is the activity? Presenter (who will How was it identified as an activity that your target group (kids,
do it) youth, or adults) wanted?
Example: “Learn to A local guitar Our Recreation Board asked youth in our community what
Play Guitar instructor will be musical instrument they would like to learn to play.
Program” for youth” hired.
How will the target group (kids, youth, or adults) benefit from this project?
Example: Youth will benefit from the “Learn to Play Guitar Program” because they will learn and practice a
new skill.
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How will your community benefit from this project? (Think what is the “Big Picture”)
Example: Our community will benefit socially and economically from the “Learn to Play Guitar Program” for
youth. Our youth will be kept busy and will stay out of trouble. Also, programs like this make our community
more desirable to live in. We will pay our local guitar instructor for the 6 weeks the program will run.
Designing your project:
Name of your project
Start Date of Project
Completion Date of Project
How often will the program run?
(Once a week/one time only/ etc.)
Location(s):
Do you have free access to the
facility?
Provide a brief description of your project:
Example: The “Learn to Play Guitar” program will start during Culture Days. A local guitar instructor will
teach our youth the basics of guitar playing over a period of 6 weeks.
Who is the target group for your project? (Please check one of the following)
Kids (ages 5-14) Youth (ages 15-17) Adults (18 plus)
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Estimate how many volunteers you will need to help out with the program?
0-5 6-10 11-20 21-30 31-40 41+
If volunteers are needed how will you recruit them?
Will any training be required to ensure that the volunteers helping you are supported? (Example: the online
volunteer training centre at www.ovtc.ca has a fundraising course that can support your needs)
Estimate how many people will participate in this project?
1-5 6-10 11-20 21-30 31-40 41+
Where do potential participants in your community spend their time? (Please list) Be sure to promote your
event at these places and try to talk to the people about your program.
Example: A place our youth spend time at is the local skateboard park.
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How will you promote your project in your community?
Posters Newsletter Newspaper Banners Radio
TV Speeches Word of Mouth Other
Will your organization be working with other group(s) in your community to make this project a success?
Yes No
If yes, how will you be working with them?
List those who will support you to deliver the program?
Example: The community’s Recreation Director – Mr. Smith
Identify the role for each person listed above:
Example: Recreation Director Mr. Smith will apply for funding
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Cultural Outreach
Budget - Application
Income Amount
(identify in –kind income with an asterisk*)
Parkland Valley Grant
Total Income $
Expenditures
(identify in-kind expenditures with an asterisk*)
Total Expenditures $
Please note total income should equal total expenses.
Be sure to include the Parkland Valley grant (the amount of money you are applying for) in your budget.
In-kind are products/services you receive for free. The dollar value of these must appear in the income and
expenditure columns. (Example: $50 worth of snacks was donated to the program. Snacks $50 should be
included under income and expenditures)
Please note a maximum of 25% of approved funding can go towards facility costs.
Information Certification
I hereby certify that the information contained in this application is accurate and complete.
______________________________________ _______________
Authorized Signature of Community Applicant Date
______________________________________
Print Name
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Please return to:
Parkland Valley Sport, Culture & Recreation District
Box 263 Yorkton, SK S3N 2V7
Fax: 306-782-0474
Phone: 306-786-6585
Deadline for applications:
June 15, 2011 or December 15, 2011
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