Ladies_Auxiliary_Minutes_2052011 by stariya


									        MPMA Quantico Chapter 32 Ladies Auxiliary (LA)
                           Meeting Minutes from February 5, 2011

Present:               Cladie Spears, Auxiliary President
                       Catrina Upshaw, Auxiliary Vice President
                       Danielle Dillard, Treasurer

Spiritual Thought:     Allow the excerpts from Romans 8:28-39 to remind you that you are
victorious and we know that all things work together for good to those who love God, to those who
are the called according to His purpose. (Romans 8:28) What then shall we say to these things? If
God is for us, who can be against us? (Romans 8:31) Yet in all these things we are more than
conquerors through Him who loved us. 38 For I am persuaded that neither death nor life, nor
angels nor principalities nor powers, nor things present nor things to come, 39 nor height nor
depth, nor any other created thing, shall be able to separate us from the love of God which is in
Christ Jesus our Lord. (Romans 8:37-39)
Keep fighting the good fight of faith! May the peace of God be with you! Be encouraged!

Next meeting:        We will be wearing our LA red long sleeve collar shirts on March 5, 2011 at
9:30 am at the Mess Hall on the 2nd deck of the National Museum of the Marine Corps 18900
Jefferson Davis Highway, Triangle, VA 22172; No Executive Board March 6, 2011.

I.     Announcement: Happy Birthday to Alicia Kirton! Congratulations to
Dee Dee (Danielle) and her husband on their planned retirement,
Thursday, March 17, 2011 at 2pm on MCB Quantico Little Hall Theatre;
MPMA Chapters and Ladies Auxiliary are invited. March 6, 2011 marks
Ladies Auxiliary #32 one-year anniversary! Please make it a priority to
come fellowship with Auxiliary on this day (see attachment for details);
Auxiliary photo will be taken on this day! Continue to pray for Catrina, her
father, and family.

II.       Captured Focus Items

      1. Community Service – Washington, DC VA Medical Center Winterhaven Homeless Stand
         Down on January 22, 2011 was a wonderful experience for both participates and volunteers.
         I was so successful that plans are been discussed about participating in the next stand down
         in June.

      2. Annual Financial Report – Closed out December 31, 2010 and being updated for Spring
         Council (updates as required) April 14-18, 2011.

      3. Chapter Membership – Active members need to increase their visibility to strengthen our
         efforts in the community and raising funds for the Montford Point Monument Project.
         Current membership is eight with on pending life-time membership application.

      4. New Membership – An informational tri-fold has been distributed and posted on website to
         be used as our recruiting tool. Recruitment, Recruitment, Recruitment!

      5. Vacant Positions – Nominations remain open for Auxiliary Sergeant-at-Arms and Secretary.

      6. Auxiliary By-Laws – Draft of Auxiliary is ready to present to the Chapter Executive Board to
         gain input to ensure it compliments their By-Laws. Meeting date TBD but Auxiliary By-Laws
       will be ready to present during Spring Council if not sooner for approval.

   7. Donations – The following donations are planned to be made in the upcoming months:
      $500 to the Montford Point Monument Project (4x8 engraved brick)

   8. 1st Auxiliary Anniversary Plans – Church visit together and brunch thereafter with Chapter
      members, family, and friends. Fellowship will be at Mount Zion Baptist located at 18410
      Chapel Drive, Triangle, Virginia 22172. Invitations is extended to our Chapter, Original Montford
      Pointers in the area, MD and DC Chapters and Auxiliary family, friends, and supporters are
      all welcome and encouraged to join us on this very special day. There will be a display and
      information table in one of the identifiable multi-media rooms before 10:30 service. We will
      be eating at the Cracker Barrel Restaurant located at 17115 Dumfries Road, Dumfries, VA

   9. 3rd Fund Raisers/Awareness with the Chapter in April timeframe – Membership drive
      historical forum with potluck being discussed and pending further agenda items. The
      Auxiliary discussed and agreed that announcements need to be sent to all local newspapers
      and any available media as a means to keeping the community and current sponsors
      informed. Help is needed for this project.

   10. 46th National Convention – Atlanta, GA July 27-30th, 2011 please plan to attend and
       periodically check the National website for updates.

   11. Sponsorship – Local golf courses are still on agenda to be potential sponsors to support
       MPMA efforts. Furthermore, the list of merchants registered with the Chamber of
       Commerce and corporate level businesses need to be reviewed; tentatively being kicked-off
       the first week of February. At the point of generating a database with the selected
       businesses, we will be stuffing envelops with MPMA, Inc. pamphlet, Ladies Auxiliary Fact
       Sheet, Current News Release, MPMA Inc. Donation Form, MPMA Monument Donation Form,
       and a personal letter to them requesting their support. These items will be our standard
       means to communicate with the community/potential sponsors/supporters.

   12. Website & Email – Chapter & Auxiliary website has been approved to increase the space
      therefore, webmaster will be asked to put all Auxiliary sponsors clearly on Auxiliary
      homepage. Dee Dee (Danielle Dillard) has established an email account for the Auxiliary and
      decision pending on who will maintain and have access to account. The email address is as

   13. Follow-up Items – 1stSgt George Kidd Preserve Day (Catrina provided an informational
      packet to assist with project) at his home in Ft Washington, MD: A consensus from the
      Chapter is needed so date can be coordinated with 1stSgt Kidd. LA logo pin and cover:
      Cladie will research some local vendors to see if pin can be made for LA to wear on auxiliary
      uniform and original cover made until new cover is approved by National Auxiliary.
      Winterhaven Homeless stand down in June: Cladie will confirm date and availability for
      volunteers with the Washington DC VA Medical Center volunteer coordinator. Large
      presentation reusable check: Cladie will reach out to BIG to see who made the check they
      used at one of their events. Annual event calendar: Cladie will publish and post on website.

   14. OLD BUSINESS National Convention Auxiliary Luncheon & Fashion Show Reimbursements–
      Financial National Convention report completed however funds still have not been disbursed
      to Auxiliary nor the $142.64 from National for the print of convention event tickets; receipts

III.   Closing/For the Good of the Auxiliary

*February 5, 2011 2-5pm the Art of Storytelling, Art Show at England Run Branch Library 806
Lyons Blvd, Fredericksburg, VA 22406.
*February 12, 2011 Women Marine Luncheon at Mount Vernon Estate RSVP required.
*February 19, 2011 6pm Black History formal dinner - Mississippi Freedom Riders and United
States Congressman Bob Filner at Fredericksburg Hospitality House & Conference Center $65-70 at
*February 26, 2011 5-11pm Black History formal dinner; tables are $600 for nine (9) seats or
$70/person or $125/per VIP; and vendor tables available. 1stSgt George Kidd, Original Montford
Pointer will be in attendance to represent MPMA, Inc. as well as several members from our Chapter
and Auxiliary.
*February 25 -26th, 2011 Marriage Rocks thought provoking workshop for both married and
engaged couples at Strong Tower Ministry 234 Ferry Rd, Fredericksburg, VA 22405; Dr. Harold L.
Arnold Jr. is the facilitator further information
*March 26, 2011 is the BIG at the Crossroads Jazz Scholarship Event at the Clubs at Quantico and
tickets are $45 prior to March 1 st and $55 thereafter and vendor tables available with cost.

Button-down red or black long sleeve shirts with the Ladies Auxiliary logo with black pants is going
to be our community uniform moving forward. The ladies red and black long sleeve shirts should be
purchased ASAP (JcPenny shirts average $14.99-$18.99 online) and taken to Jonathan’s
Embroidery in Fredericksburg (540) 891-7700 M – F 9:30 am – 5:30 pm. The turnaround for
embroidery is approximately 5-7 working days when you supply the shirt/item they will charge $7-
$15 for logo embroidery, depending on the quantity.

A standard gift of appreciation to our guest speakers will be the MPM book and/or documentary
video and a framed certificate of appreciation. The standard token of thanks for our sponsors after
each event will be a framed certificate of appreciation.

The National Auxiliary Newsletter requesting monthly input i.e. favorite poem, recipe, events,
special announcements, birthdays, etc. point of contact is Ms. Tommie Merritt. Please send any
input to me for submission; no deadline.

The National President continues to reiterate that “our organization is looking better every day, and
in our efforts to preserve the legacy of what those Montford Pointers did for us all…” it is our
continuous dedication and commitment that keeps this organization alive. Official Day for our
Montford Pointers – August 26th Passed in the Senate of the United States July 22, 2010 (111 th
Congress 2D Session S.RES 587). Milestones in History THE FEW THE PROUD Montford Point
Marines 1942-1949. “Working Together Works”

There is no “I” in the word team and this is a team effort. Collectively we can make a difference!
Please continue to contribute so we do not burn-out team members.

IV.     Continued Roundtable

Increasing visibility of the Ladies Auxiliary continues by: Networking, requesting sponsorship,
church visits, school visits, fundraisers, sharing communications with other associations, word-of-
mouth, emails, and volunteering within the community. Please take time to explore Sponsor a
Deployed Soldier program and wounded warriors;
helping Vets get off the streets; staying informed to help eliminate
cancer and and


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