Olas_Resume_24 by yantingting

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									C
 /o Dr O. A. Ajani                    Mobile: +974 3313 2150
Dept of Neurosurgery                  Email: ola_olajide@hotmail.com
Hamad Medical                         I.D. No.: 26656600036
Corporation                           P.Type: Work Visa.(Transferable)
P.O. Box 3050
Doha, Qatar.



Oladunjoye Olajide (Mr.)
Objective        To put in best practice in allocated work in an International
                 organization.

Experience       2010 – Present Moroccan United Food Supply W.L.L
                 Al Fardan Office Tower, 8th Floor, West Bay, Doha-Qatar.

                 Administrative/Marketing Officer

                 SUMMARY
                 Provides administrative/marketing support to the department and
                 General Manager. Duties include general administrative, marketing,
                 clerical, receptionist and project based work. Project a professional
                 company image through in-person and phone interaction.

                 RESPONSIBILITIES

                       1.    Answer telephones and transfer to appropriate staff member.
                       2.    Meet and greet clients and visitors.
                       3.    Make telephone calls and follow up on our numerous clients
                       4.    Create and modify documents using Microsoft Office.
                       5.    Perform general clerical duties to include but not limited to:
                             photocopying, faxing, mailing, and filing.
                       6.    Maintain hard copy and electronic filing system.
                       7.    Sign for and distribute UPS/Fed Ex/Airborne packages.
                       8.    Research, price, and purchase office furniture and supplies.
                       9.    Coordinate and maintain records for staff office space, phones,
                             parking, company credit cards and office keys.
                       10.   Setup and coordinate meetings and conferences.
                       11.   Maintain and distribute staff weekly schedules.
                       12.   Collect and maintain PC inventory.
                       13.   Support staff in assigned project based work.
                       14.   Other duties as assigned.
2006 – 2010           Guarantee Petroleum Company Limited, Lagos,
Nigeria.

Executive Secretary to the Managing Director
The Executive Secretary is responsible for providing secretarial, clerical
and administrative support in order to ensure that services are
provided in an effective and efficient manner. The Executive Secretary
reports to the Managing Director and is responsible for providing senior
level secretarial and clerical services for the Managing Director and
Chairman of the company.

RESPONSIBILITIES
1. Provide office support services in order to ensure efficiency and
effectiveness within the office.

Main Activities
    Receive, direct and relay telephone messages and fax messages
    Maintain the general filing system and file all correspondence
    Assist in the planning and preparation of meetings, conferences
       and conference telephone calls
    Make preparations for board and committee meetings
    Maintain an adequate inventory of office supplies
    Respond to public inquiries
    Provide word-processing and secretarial support
    Type confidential documents on a word-processing system

2. Provide support to the Chairman and Managing Director

Main Activities
    Assist the Chairman and Managing Director as requested
    Provide administrative services for the Chairman and Managing
       Director

3. Perform other related duties as required

1999 – 2005 Flame Petroleum and Gas Co. Limited, Lagos, Nigeria

Personal Assistant to the Chairman/CEO
The Personal Assistant is responsible for providing secretarial, clerical
and administrative support in order to ensure that services are
provided in an effective and efficient manner. The Personal Assistant
reports to the Chairman/CEO and is responsible for providing senior
level secretarial and clerical services for him.
Main responsibilities/key duties

       Provide secretarial service to the Chairman as well as service to
        internal and external customers by:
       Managing and maintain the Chairman’s diary,
       Arranging meetings, hotels and travel arrangements
       Commissioning, preparing, quality assuring and drafting briefing
        material and presentations for the Chairman in advance of
        meetings
       Keeping and maintaining an accurate record of papers and
        electronic correspondence on behalf of the Chairman
       Preparing correspondence on behalf of the Chairman
       Drafting general replies on behalf of the Chairman
       Making minutes at general meetings and proactively ensuring
        actions points are delivered on time
       Completing research for the Chairman

1997 – 1999     Doyin Group of Companies, Lagos, Nigeria

Secretary to the Executive Director (Marketing & Sales)
The Secretary is responsible for providing secretarial, clerical and
administrative support in order to ensure that services are provided in
an effective and efficient manner. The Secretary reports to the Director
(Marketing & Sales) and is responsible for providing senior level
secretarial and clerical services for him.

Responsibilities/Main Activities
    Receive, screen, direct and relay telephone messages and fax
      messages
    Maintain records and files and file all correspondence
    Assist in the planning and preparation of meetings, conferences
      and conference telephone calls
    Make preparations for committee meetings
    Maintain an adequate inventory of office supplies
    Respond to public inquiries
    Provide word-processing and secretarial support
    Transcribe dictation
    Receive visitors
    Arrange meetings and travels
    Type documents, using word processor or spreadsheet
      software
      Compile reports
      Type confidential documents on a word-processing system
      Perform other related duties as required.

1994 – 1997 Akin Akinola & Associates, Osun State, Nigeria

Personal Assistant to the Chairman/CEO
The Personal Assistant works closely with the Chairman to provide
administrative support on a one-on-one basis. The Personal Assistant
helps the Chairman to make the best use of his time by dealing with
secretarial and administrative tasks

Responsibilities/Main Activities
    Screening telephone calls, enquiries and requests, and handling
      them when appropriate
    Meeting and greeting visitors at all levels of seniority
    Organizing and maintaining diaries and making appointments
    Taking dictation and minutes
    Carrying out background research and presenting findings
    Producing documents, briefing papers, reports and
      presentations
    Organizing and attending meetings and ensuring the Chairman
      is well-prepared for meetings
    Liaising with clients, suppliers and other staff
    Devising and maintaining office systems, including data
      management, filing, etc.
    Arranging travel and accommodation and, sometimes,
      travelling with the Chairman to take notes or dictation at
      meetings or to provide general assistance during presentations.
    Screening telephone calls, enquiries and requests, and handling
      them when appropriate
    Organizing and maintaining diaries and making appointments
    Dealing with correspondence and writing letters
    Dealing with incoming email, faxes and post
    Perform other related duties as required.
1990 – 1993 Hospitals’ Management Board, Ministry of Health,
Akure, Ondo State Government, Nigeria

Personal Assistant/Secretary to the Permanent Secretary/Director-
General
The Secretary is responsible for providing secretarial, clerical and
administrative support in order to ensure that services are provided in
an effective and efficient manner. The Secretary reports to the
Permanent Secretary/Director-General and is responsible for providing
senior level secretarial and clerical services for him.

Responsibilities/Main Activities
    Perform secretarial duties utilizing specific knowledge of
      medical terminology and hospital procedures
    Scheduling appointments, patient queries, compiling and
      recording medical charts, reports, and correspondence for the
      Permanent Secretary/Director-General
    Type, proofread and distribute reports, correspondence, forms,
      etc. of a specialized and confidential nature as per the
      instruction from the Permanent Secretary/Director/General
    Answer the telephone, take and relay messages; screen calls;
      respond to telephone inquiries
    Prepare daily appointment schedule for Permanent
      Secretary/Director-General; make and confirm appointments;
      receive and schedule visitors; arrange meetings as required and
      as per the convenience of the Permanent Secretary/Director-
      General
    Manage and prioritize workload which requires a great deal of
      concentration
    Working through frequent interruptions which often require
      changing task at short notice.
    Set out own priorities without any direct supervision whilst
      working under pressure and to strict deadlines.
    Order stock for stationery, photocopying and fax supplies.
    Assist in the induction and training of new secretarial staff to
      the department
    Provide a complete secretarial service including word
      processing, filing, audio typing, photocopying and the
      composition of letters
    Prepare straightforward responses and requests for the
      Permanent Secretary/Director-General and designated medical
      staff as appropriate
                    Perform other related duties as required.



Education   1995 Ronik International Institute of Secretarial, Computer &
            Management Studies                              Lagos Nigeria
            Certificate in Word Processing

            1993     Ronik International Institute of Secretarial and Management
            Studies                                                Lagos Nigeria
            Advanced Diploma (Secretarial Administration & Management
            Studies)

            1992    Ondo State Polytechnic, Owo, Ondo State, Nigeria.
            Open Grading, 50wpm in typing and 100wpm in shorthand

            1992     Ondo State Staff Development, Akure, Ondo State, Nigeria
            Secretarial Certificate

            1988      General Certificate of Education (GCE O’Level)
                                                      Ondo State Nigeria

            1983     Omoluorogbo Grammar School, Akure
                                                    Ondo State, Nigeria
            West African School Certificate Examinations

            Knowledge & Abilities
                Office administration
                RSA II in word processing/typing or equivalent
                Ability to exercise discretion in dealing with confidential or
                  sensitive matters
                Ability to work on own initiative
                Attention to detail
                Ability to contend with competing priorities and fluid and
                  sometimes fast moving environment.

            Skills
                    Computer skills including the ability to operate computerized
                     accounting spreadsheet and word-processing programs,
                     Outlook and PowerPoint at a highly proficient level
                    Team building
                    Analytical and problem solving skills
                    Decision making skills
                   Effective verbal and listening communications skills
                   Time management skills
                   Strong interpersonal skills
                   Strong communicator (orally and in writing)
                   Strong interpersonal skills

             Personal Attributes
                  Honest and trustworthy
                  Respectful
                  Possess cultural awareness and sensitivity
                  Flexible
                  Demonstrate sound work ethics
                  Maintain strict confidentiality in performing duties


References   Postal address:
             C
               /o Dr O.A. Ajani,
             Dept of Neurosurgery,
             Hamad Medical Corporation,
             PO Box 3050,
             Doha, Qatar.

             Dr Adenike Frances Ajani,
             Senior Specialist,
             Health Planning & Assessment,
             Room R3-35 (1st Floor),
             Supreme Council of Health,
             PO Box 42, Doha, Qatar.
             Work phone: 4407 0132 Mobile: 5571 1820
             E-mail: afrances@sch.gov.qa
                     ajanifrances@yahoo.co.uk

								
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