Procedure

							                                           PROCEDURE

FRB – Secure Store Station – How to Transfer Files.
Revision History
       Date Created       7/19/2009
        Created By        Douglas Richardson
 Tested/Verified By       7/19/2009
        Date Tested       Daniel Haaf
Updates
Date                      Updated by              Description


Abstract
A request may come in from an Examiner or a First Republic Employee to have a file transferred
to or from a Secure Store Station. Before ANY file can be transferred to or from a Secure Store
Station, this request must be reviewed by Chris Sanger (ML), David Canzano, Albert Guerrero-
Soto and or Mollie Richardson. This is due to the sensitive nature of any data in these situations.
Frequency
As Needed
Detail
Table Of Contents:
How to Transfer a File from the FRB Network to a Secure Store Station
How to Transfer a file from an Examiner Laptop to an Secure Store Station
          Encypting a USB Flash Drive with PointSec
How to Transfer a File from a Secure Store Station to an Examiner Laptop

A shortcut to a Auditor File Store has been placed on the Desktop for All Users. This will show up on
anyone who logs into the laptop. The store location is C:\Auditor Files\




Disclaimer / Notes:
They Auditor ID should never be given admin rights to the Secure Store Stations.
Files should always be reviewed by parties listed above.




071bbae4-9ea8-4c49-ab43-76c8a4db24fc.doc        Page 1 of 6
                                           PROCEDURE
How to Transfer a File from the FRB Network to a Secure Store Station:
    1. As stated above, ALWAYS review these requests with David Canzano, Albert Guerrero-Soto and
       or Mollie Richardson.
    2. Depending on the location of the file that will go to a Secure Store Station, you may be able to
       copy at your desk. If so, navigate to the network path of the requested file and copy this to a
       USB Flash Drive.
    3. Log Into the Secure Store Station as FRB Local Administrator (See Vital Docs 2 for password)
    4. Right Click on My Computer and Choose Manage
    5. On the Left Pane, Choose Device Manager
    6. Under Universal Serial Bus Controllers, right click and choose enable on all controllers.




    7. Plug in the USB Flash Drive with the file requested.
    8. Once this device is mounted to the laptop navigate to the file requested.
    9. Right Click on the file> Choose Copy
    10. Navigate to the Auditor File Store, From Start>Choose Run and type c:\auditor files\
    11. Right Click in the folder and choose Paste
    12. Once the file is copied the USB Controllers MUST be Disabled Once Again.
    13. Disabling USB Controllers:
            a. Log into the laptop using the local administrator account (See Vital Docs 2).
            b. Right Click on My Computer and Choose Manage
            c. Choose Device Manager
            d. Navigate to Universal Serial Bus Controllers
            e. Right Click on EACH of Universal Host Controllers. Choose Disable.
            f. Insert a USB Flash Drive or USB Mouse
            g. Confirm these devices DO NOT function.
    14. At your desk, delete the file from your Removable Media / Encrypted / Flash Drive.
    15. Confirm Via Email that the File Transfer was Complete. Notify David Canzano, Albert Guerrero-
        Soto and Mollie Richardson.




071bbae4-9ea8-4c49-ab43-76c8a4db24fc.doc        Page 2 of 6
                                           PROCEDURE
How to Transfer a file from an Examiner Laptop to an Secure Store Station:
    1. Have Chris Sanger (ML), David Canzano, Albert Gurrero-Soto or Mollie Richardson review the file.
           a. Once Approved, Proceed to Step 2
    2. From the Examiners Laptop Plug in an Encrypted USB Flash Drive
           a. If the USB drive has not been encrypted yet proceed to item B below.
           b. Encypting a USB Flash Drive with PointSec:
                     i. Plug in the unencrypted USB Flash Drive to the Examiners Laptop
                    ii. When prompted by the PointSec screen, click next and follow the wizard to set a
                        password. When setting a password, use the one found in Vital Docs 2 for the
                        Examiner Secure Store Station Backup for the Seagate Free-Agent-Go.
                   iii. Remove Flash Drive from Examiner Laptop and Reinsert. Verify Encryption is
                        functioning and there is no further need to encryp the drive.
    3. Enter the password found in Vital Docs 2
    4. From My Computer Open the Flash Drive
    5. Use the PointSec Encryption interface, Click Add to Add the requested file(s) to the Encrypted
       USB Flash Drive.
    6. Double Click the Safely Remove Hardware icon in the system tray.


    7. Locate the USB Flash Drive and choose stop.




    8. Wait for the bubble notifcation in the system tray. This notification will tell you it is Safe to
        remove the requested hardware.
    9. Remove the Flash Drive from the Examiner Laptop
    10. Log into the Secure Store Station as FRB Local Administrator (see vital docs 2 password)
    11. Open My Computer> Open the Encrypted Flash Drive.
    12. Enter the password found in Vital Docs 2.
    13. With-in the PointSec Interface Locate the File needed to be copied, choose extract / copy.
    14. Navigate to the Auditor File Store, C:\Auditor Files and choose extract / copy.
    15. Once the file is copied the USB Controllers MUST be Disabled Once Again.
    16. Disabling USB Controllers:
            a. Log into the laptop using the local administrator account (See Vital Docs 2).
            b. Right Click on My Computer and Choose Manage
            c. Choose Device Manager
            d. Navigate to Universal Serial Bus Controllers
            e. Right Click on EACH of Universal Host Controllers. Choose Disable.
            f. Insert a USB Flash Drive or USB Mouse


071bbae4-9ea8-4c49-ab43-76c8a4db24fc.doc          Page 3 of 6
                                           PROCEDURE
              g. Confirm these devices DO NOT function.
    17.   Log Off Local Administrator
    18.   Log in as Auditor (See Vital Docs 2 for password)
    19.   Navigate to the new file (C:\Auditor Files\) and open the file to test
    20.   Double Click the Safely Remove Hardware icon in the system tray.


    21. Locate the USB Flash Drive and choose stop.




    22. Wait for the bubble notifcation in the system tray. This notification will tell you it is Safe to
        remove the requested hardware.
    23. Remove the Flash Drive from the Secure Store Station
    24. At your desk, delete the file from your Removable Media / Encrypted / Flash Drive.
    25. Confirm Via Email that the File Transfer was Complete. Notify David Canzano, Albert Guerrero-
        Soto and Mollie Richardson.




How to Transfer a File from a Secure Store Station to an Examiner Laptop:
    1. As Stated Above, ALWAYS have these requests reviewed by Chris Sanger, David Canzano and or
       Mollie Richardson.
           a. Once Approved Proceed to Step 2
    2. From the Examiners Laptop Plug in an Encrypted USB Flash Drive
           a. If the USB drive has not been encrypted yet proceed to item B below.
           b. Encypting a USB Flash Drive with PointSec:
                      i. Plug in the unencrypted USB Flash Drive to the Examiners Laptop
                     ii. When prompted by the PointSec screen, click next and follow the wizard to set a
                         password. When setting a password, use the one found in Vital Docs 2 for the
                         Examiner Secure Store Station Backup for the Seagate Free-Agent-Go.
                    iii. Remove Flash Drive from Examiner Laptop and Reinsert. Verify Encryption is
                         functioning and there is no further need to encryp the drive.
    3. Log Into the Secure Store Station as Local Administrator (See Vital Docs 2 for password)
    4. Right Click on My Computer and Choose Manage
    5. On the Left Pane, Choose Device Manager
    6. Under Universal Serial Bus Controllers, right click and choose enable on all controllers.
    7. Plug in the Encrypted USB Flash Drive.
    8. Enter in the password found in Vital Docs 2.


071bbae4-9ea8-4c49-ab43-76c8a4db24fc.doc           Page 4 of 6
                                           PROCEDURE
    9. Once this device is mounted to the laptop navigate to the file requested.
          a. This Can be done by clicking the shortcut on the desktop or by navigating to the file
               store which is located at c:\auditor files.




    10. From the PointSec Encrypted Flash Drive Window, click the Add Files button.
    11. Locate the file(s) requested on C:\auditor storage then click add.
    12. Double Click the Safely Remove Hardware icon in the system tray.


    13. Locate the USB Flash Drive and choose stop.




    14. Wait for the bubble notifcation in the system tray. This notification will tell you it is safe to
        remove the requested hardware.
    15. Remove the USB Flash Drive.
    16. Once the file is copied the USB Controllers MUST be Disabled Once Again.
    17. Disabling USB Controllers:
            a. Log into the laptop using the local administrator account (See Vital Docs 2).
            b. Right Click on My Computer and Choose Manage
            c. Choose Device Manager
            d. Navigate to Universal Serial Bus Controllers
            e. Right Click on EACH of Universal Host Controllers. Choose Disable.
            f. Insert a USB Flash Drive or USB Mouse
            g. Confirm these devices DO NOT function.
    18. Plug your Encrypted USB Flash Drive into the Examiner Laptop
    19. Enter the password found in Vital Docs 2
    20. From My Computer Open the Flash Drive
    21. Use the PointSec Encryption interface, extract/copy the File to the desired location on the
        Examiner Laptop.
    22. Double Click the Safely Remove Hardware icon in the system tray.


    23. Locate the USB Flash Drive and choose stop.



071bbae4-9ea8-4c49-ab43-76c8a4db24fc.doc           Page 5 of 6
                                           PROCEDURE




    24. Wait for the bubble notifcation in the system tray. This notification will tell you it is Safe to
        remove the requested hardware.
    25. Remove the Flash Drive from the Examiner Laptop
    26. At your Desk, Delete any files that you copied onto your Flash Drive via the PointSec Encryption
        interface.
    27. Confirm Via Email that the File Transfer was Complete. Notify David Canzano, Albert Guerrero-
        Soto and Mollie Richardson.

References
None
See Also
FRB – Secure Store Stations – FAQ
FRB – Secure Store Stations – Nightly Backup FAQ




071bbae4-9ea8-4c49-ab43-76c8a4db24fc.doc        Page 6 of 6