SLA SAN FRANCISCO BAY REGION CHAPTER
Executive Board Meeting
Presidio Trust, 34 Graham Street, San Francisco
July 18, 2007
Present: Camille Reynolds, Joe Morganti, Diane T Sands, Eris Weaver, Barbara Janis, Mimi Calter,
Chris Orr, Rochelle Richardson
The meeting was called to order at 6:53pm.
1. Approved and welcomed our new Program Ass’t Director, Rochelle! Woo-hoo!
2. The minutes of the May 3 Executive Board meeting were approved.
3. Treasurer's Report
*Easy to transfer $5,000 into the Pooled Fund, so Joe did.
*Current checking balance: $18,270.36
*Current Pooled Fund balance: $45,679.40
*Total chapter funds: $63, 949.76
*Movement to approve payment of program cost for up to 2 members of Program
Committee at each chapter event, to be determined by Committee Director. Approved.
Ta-da!!
Joe will follow up with Pruse-Science about missing check from Denver reception.
4. Report back from SLA Annual Meeting in Denver (Eris & Barbara)
*The reception was fabulous. ~100 people attended. The raffle was successful. A lot of
students in attendance.
*Chapter Cabinet meeting, Eris attended this one.
*Current membership system from HQ is down at the moment, as they are attempting to
improve it.
*Board of Directors made change to By-laws Committee, clarifying that changes made on
global committee must be announced to local committees and checked for compliance.
*Barbara went to the membership meeting.
Barbara will try to contact the 40 non-chapter affiliated members in California to
see if they would consider joining us.
*Rochelle sat on a panel of embedded librarians.
*Mimi mentioned the idea she picked up on emailing chapter members before a conference
so it is known ahead of time whom from the local will be there.
2008 meeting will be in Seattle.
5. Upcoming programs
*Handout given.
*August picnic has low turn out so far.
Mimi will send out the invitation again.
*September is set and done. Thank you Deb Hunt!
*October mtg is a joint with San Andreas. They are in charge.
*November will be a tour TBA.
*December will be social, but in what form?
*2009 - 85th anniversary of our Chapter, 100th of Association
$100K has been set aside by HQ for year long celebration. The feeling is that the chapter
will not plan anything.
6. Advisory Council update – brief committee reports as needed
*Nominating: Jaye – see above
*Strategic Planning: Marlene – nothing yet, but by end of year.
*Web/Bayline: Heather – wants to step down from Bayline, but will stay on as Web Queen.
There is a feeling that Bayline should no longer be a pdf/print thing, but migrate to an
RSS feed.
*Discussion list: Rose – wants to turn this over by end of the summer. Linda Yamamoto has
expressed interest in the past.
Barbara will talk to Linda
7. Approved 2008 slate of officers. Ta-da!!
Treasurer – Mimi Calter
Assistant Director – Cynthia Bergliz
President Elect – Sandy Malloy
Nominating committee (Jaye) to make slate announcement at next three meetings, on
the reflector and Bayline.
*Election to be held at October 2007 meeting.
Chris will check the by-laws to see what the process of announcing the election is
currently. Plans will be made to shorten process for 2008.
Chris will make announcement leaflet to hand out for the August meeting letting folks
know about the slate.
8. Committee reorganization & staffing issues. Four proposed groupings as follows.
*Communications – Web, Bayline, Mailing, Listserv, Reflector
*Adminstration – Finance, Bylaws, Awards, Strategic Planning, Nominating, Credit Card
Acceptance, Archive
*Events – Tours, Professional Development, Programs, Hospitality (previously approved)
*Outreach – Academic Relations, Government, Relations, Vendor Relations
Issues that come up from this restructure
o Make up of Advisory Council – Chair of Events and then Vice-Chairs of Prof. Dev’l,
Prog., Hosp., etc. Much discussion on how the groupings will be represented on the
Council
o Mentor/Mentee structure – still needed, because we are not trying to eliminate
positions, but foster development
o Bayline/Website – see #6 above
o Strategic Planning
Further approval of groupings tabled until next Joint meeting.
o Recruitment for 2008 – Chris advised Barbara to wait until Sept or Oct to fit
people in slots. But now is a good time to lean on current committee members to
check their continuation status.
Eris will contact group members, and tell them to meet (face to face or
electronically) before the Joint meeting in order to make that discussion more productive.
Next meetings
Joint Executive/Advisory Council meeting – September at Eris’s in Cotati – Saturday
9/29 from 10am - 1pm (with brunch by Eris).
Executive Board – November
The meeting was adjourned at 8:39 pm.
Respectfully submitted
Diane T Sands
Sf-sla secretary.