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posted:: 11/3/2011
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MUMBAI SOUTH ZONAL OFFICE
70/80 M.G. ROAD
FORT
MUMBAI-400001

TENDER DOCUMENTS
FOR

PROPOSED SUPPLY AND INSTALLATION OF NEON SIGNAGE AS PER
THE BANK’S REQUIREMENT FOR DIFFERENT ATM LOCATIONS IN
MUMBAI SOUTH ZONE

VOLUME-I
(TECHNICAL BID)
TENDER ISSUED TO:-

LAST DATE OF SUBMISSION:- 05.11.2011

1
NOTICE INVITING TENDER

1) Sealed Tenders are invited from established Neon Sign Manufacturers for manufacturing
,supply and installation of Neon Sign as per Bank’s specifications at our various ATM
locations in South Mumbai. The size of the signage will be 7’X3.5’. However, the size
may vary from branch to branch depending upon locations. Number of signage will be
approximately 10. The tenders now being floated is to finalize unit rate which will be
same/uniform for all branches. Orders will be placed based on actual/approximate
quantity for different branch on finalization of rates.

2) Sealed Tenders (Two Cover System) on item rate basis, are to be addressed and
submitted to The Dy. Zonal Manager, Mumbai South Zonal Office, A& S Department ,
70/80 M.G. Road, Fort, Mumbai-400001

3) To facilitate the processing of applications, two separate sealed covers, cover – I,
Technical Bid (Volume-I) containing filled in application form with supporting
documents fulfilling requisite criteria, General /Special Conditions of the Tender,
Cost of tender paper, Earnest Money Deposit and the cover – II, Price Bid (Volume-II)
containing the Price per unit duly filled in against each item in the stipulated form
with tender drawings, Technical specification etc. shall be submitted. The covers have to
be super-scribed with “Technical Bid” & “Price Bid”. The rates shall be filled both in words
and figures. Quoted rate shall be inclusive of all materials, labours, taxes, scaffolding and
any other hidden cost involved and to remain valid up to 31.03.2012.

4) An Earnest Money Deposit of Rs.10,000/- (Rupees Ten Thousand only) shall be
enclosed in the first Tender cover, by Pay Orders issued by a Nationalized Bank only, in
the name of Bank of India, Mumbai. A tender which is not accompanied by such a Pay
Order of Earnest Money Deposit will be rejected. The Earnest Money Deposit of the
unsuccessful tenderers will be returned as soon as possible but without any interest. EMD
of successful tenderer will be converted to security deposit which will be refunded after
the warranty period is over.

5) Tender Forms can be purchased from the office of The Dy. Zonal Manager,
Mumbai South Zonal Office, A& S Department , 70/80 M.G. Road, Fort,
Mumbai-400001, on payment of Rs.1000/-- (non refundable) in the form of Pay
Order in favour of Bank Of India from 29.10.2011 to 04.11.2011 (except Sundays &
Holidays ) during office working hours between 10.30 a.m. to 4.30 p.m.( 10.30 a.m.
to 1.30 p.m. on Saturdays) . Tender forms can also be downloaded from Bank’s
web-site. If the tender forms are downloaded from web site, the tenderer should
submit a demand draft/ Pay Order of Rs.1000/- favouring Bank Of India, Mumbai in
a separate sealed cover superscribed “ Cost Of Tender Forms” inside the first
tender cover, failing which their tender is liable for rejection.

6) The last date of submission of tenders, duly filled in ( in two sealed covers), is up to 1.00
p.m. on 05.11.2011 to The Dy. Zonal Manager, Mumbai South Zonal Office, A & S
Department , 70/80 M.G. Road, Fort, Mumbai-400001.

2
7) The first cover containing the filled in application forms with credentials/experience
details/experience certificates , Earnest Money Deposit, cost of tender forms and
conditions etc. will be opened at1.30 p.m. on 05.11.2011 in the office of The Dy. Zonal
Manager, Mumbai South Zonal Office, A & S Department , 70/80 M.G. Road, Fort,
Mumbai-400001, in the presence of authorized competent representative of the
tenderer along with authorization letter, who can take decision on the spot in the matter.

8) 6On opening the technical bid if it is found that the applicant has not submitted
the cost of tender and/or the EMD of requisite amount their application will be
rejected and will not be processed further.

9) All the applications will be scrutinized as per the criteria given in this document.
Price bid (volume-II) of only those applicants/contractors who fulfill the
prequalification criteria, whose works are found satisfactory on inspection and
against whom there is no adverse comments/reports from previous clients, will be
opened. The time and date of opening of the price bid will be intimated subsequently.
Our endeavors will be to open the Priced Bids of valid tenders at the earliest.

10) The Tenderer must check all the pages of the Tender Form at the time of collecting the
Tender from this office, If any pages is found missing, it shall be immediately brought to
the notice of the owner, It may be noted that the Tender will be disqualified if any page is
found missing after opening the Tender.

10) Bank of India reserves the right to accept or reject any or all the tenders or split the work
to any other Contractor at the time of issuing work order or during the contract period,
without assigning any reasons for doing so.

Yours faithfully,

For Bank of India

3
Ref No. Date
To
The Dy Zonal Manager,
Bank of India,
Mumbai South Zonal Office
A& S Department
70/80 M.G. Road
Mumbai-400001.

Dear Sir,

SUBJECT: PROPOSED SUPPLY AND INSTALLATION OF NEON SIGN AS
PER THE BANK’S REQUIREMENT FOR DIFFERENT ATM LOCATIONS IN
MUMBAI SOUTH ZONE

I/We have read and understood the notification in Bank’s web-site for
Pre-qualification and instructions to the Applicants. I/We do hereby declare that the
information furnished by me/us are correct to the best of my/our knowledge and
belief.

Yours faithfully,

Signature:

Name:
Designation:
Address:
Seal:

4
Minimum Criteria/ conditions for shortlisting/selection of Vendors:

a) The Vendor shall have minimum 03 years experience in the field of
manufacturing, supply and installation of Neon signage for offices.

b) The average financial turnover during the last 3 years, ending 31st March
2011 should be Rs 5.0 lakhs per year. The Balance sheet certified by CA
to be produced.
c) The firm must have minimum experience of having successfully executed
similar works in Mumbai/Navi Mumbai /Thane for Banks/Public
Sector Undertakings/reputed Private Organizations.
d) Required information should be submitted in the format given below. The firm
should enclose documentary evidence in support of the experience details
furnished by them stating the value of work and other salient features of work.

e) The firm / company should have registration with service tax, VAT etc.

INSTRUCTIONS TO APPLICANTS

1. Intending Applicants are required to submit their applications in the prescribed
format and with full particulars, giving details about their organisation,
experience, technical personnel in their organisation, which will be kept
confidential.

2. While deciding upon the pre-qualification of contractor emphasis will be given
on the ability and competence of applicants to do good quality work within the
specified time schedule.

3. Each page of the application shall be signed. The application shall be signed
by person/persons on behalf of the organisation having necessary
authorisation / Power of Attorney to do so.

4. If the space in the proforma is insufficient for furnishing full details, such
information may be supplemented on separate sheets of paper, stating
therein the part of the proforma and serial number. Separate sheets shall be
used for each part, and a proper reference with page number must be indicated
in the main form of application. The applicant should, however, enclose the
application form collected from the Bank or downloaded from website along
with the application.

5. Applications containing false and/or inadequate information will be liable for
rejection.
5
6. Clarifications, if any required, may be obtained from Bank of India, Mumbai
South Zonal Office , A&S Department, 70/80 M.G. Road, Fort, Mumbai. Contact
person : Shri S.K.Pal (Ph: 22633192/190).

7. Mere fulfillment of minimum eligibility criteria will not entitle for Pre-qualification
as pre-qualification will be done after taking into account various parameters
including receipt of satisfactory reports from previous clients.

8. Applicants shall furnish documentary evidence / certificates in support of
their claim of work undertaken and work in hand, failing which the
application will be liable for rejection.

9. Decision of the Bank in regard to pre-qualification of contractor shall be final.
The Bank reserves the right to reject any or all applications without
assigning any reason thereto.

6
Part – 1 : Basic Information

1. Name of the Applicant and address of the Registered
office.
2. Date and Year of establishment
(Enclose documentary evidence)
3. Type of the organisation (Whether sole proprietorship,
Partnership, Private Ltd. or Co-operative body etc.)
4. Name of the Proprietor/Partners/Directors of Applicant
with address and phone Numbers.
(a)
(b)
(c)
(d)
5. Details of registration – Whether Partnership firm,
Company, etc.
Name of Registering Authority, Date and Registration
number.
6. Whether registered with Government/
Semi-Government/Municipal Authorities or any other
Public Organisation and if so, in which class and since
when?
7. No. of years of experience in the relevant field.

8. Address of office through which the proposed work of
the Bank will be handled and the name & designation
of the officer in charge.

9. Adequate and satisfactory evidence to indicate
financial capacity of the Applicant to undertake the said
works with names of Bankers and their full addresses.
(Solvency certificate from a bank & Copy of Income
tax clearance certificate should be attached).
10. Yearly turnover of the Organisation during last 3 years. 2008-2009
(year wise) 2009-2010
(Enclose copy of audited Balance Sheet of last 3 2010-2011
years)
11. Number of supplementary sheets attached.
12 Performance Certificates from previous clients .

13. Name of the Bankers
14. Authorised Signatories with name and signature:

7
15. Income Tax No.
Permanent A/c No
Service Tax registration No.
VAT registration No.
PF registration No.
ESIC registration No.
Profession Tax registration No.
(Encl Documentary evidence)
16. Whether any Civil Suit/litigation /Arbitration arisen in
the contracts executed during the last 3 years/being
executed now. If yes, please furnish the details in the
proforma given below.

Work capability and previous experience.

List of important works completed by the organisation during last 3 years.

Sr.No Name of Name & full Contract Completion Whether Whether Any other
the work postal Amount period with work was Performance relevant
and address of the(Rs.) dates left certificate information
location Client. Also incomplete enclosed with
indicate or contract enclosure no
whether Govt. was
or Private terminated
body with full from either
postal side. Give
address. full details
StipulatActual
ed

Please note that all information as per the format should be filled.Commencement and completion
dates should be mentioned.Performance certificate should be enclosed in the prescribed format along
with the details.

Signature of the Applicant
8
Scope of work for Neon Signages

1. Supply and installation of signage work includes the following:

a) The representative of the Vendor to visit our ATM locations ; to suggest and take
measurements of size of neon signage after considering issues connecting to
co-tenants, landlord, local regulators, etc.; finalize the size duly signed by the Branch/
Zonal Office.

b) Fabrication and erection of complete neon signage – sign cabinet, fascia, neon tubing
of approved colours, acrylic covers , etc – as per specifications provided in this note.

c) Transportation of signage from work place to the ATM location .

Warranty for Neon Sign :

 On completion of work, the Vendor must submit a comprehensive warranty document
for Neon sign for a period of three years against any manufacturing defect, non
functioning of neon tubes etc. Any defect pointed out during the warranty period
should be rectified without any cost .

Execution Time for each Branch :07 days

While giving work order to the agency time frame shall be discussed
and accordingly delivery is required to be made, failing which penalty of
Rs.3,000/- per day shall be imposed for delay .