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					                    Planning and Conducting
                         Assessments




                                                                    DOE-HDBK-1141-2008
                Objectives:
Overhead 15.1




                 • List 10 of the 19 elements of a Radiation
                   Protection Program.
                 • Identify five deficiencies in a Radiation
                   Protection Program that point to the need
                   for an assessment.
                 • Describe the preparations needed to
                   conduct a Radiation Protection Program
                   assessment.

                                                          OT 15.1
                    Planning and Conducting
                       Assessments (cont.)




                                                                    DOE-HDBK-1141-2008
                Objectives:
Overhead 15.2




                 • Describe how to conduct a Radiation
                   Protection Program assessment.
                 • Describe two qualifying conditions for a
                   follow-up assessment.
                 • Describe what actions should be taken
                   when assessments indicate marginal
                   radiological control performance.


                                                          OT 15.2
                Elements of a Radiation
                  Protection Program




                                                              DOE-HDBK-1141-2008
                • Organization and administration
Overhead 15.3




                • Personnel training and
                  qualification
                • Quality assurance
                • ALARA
                • Radiological work control
                • Posting and labeling
                • Radioactive material control

                                                    OT 15.3
                Elements of a Radiation
                Protection Program (cont.)




                                                              DOE-HDBK-1141-2008
                 •   Radiation-generating devices
Overhead 15.4




                 •   Entry control
                 •   Contamination control
                 •   Instrumentation and alarms
                 •   Monitoring
                 •   Dosimetry
                 •   Respiratory protection


                                                    OT 15.4
                Elements of a Radiation
                Protection Program (cont.)




                                                              DOE-HDBK-1141-2008
                 •   Facility-specific features
Overhead 15.5




                 •   Radioactive waste management
                 •   Emergency response
                 •   Records
                 •   Assessments/performance
                     indicators




                                                    OT 15.5
                Indicators: Assessment Is
                          Needed




                                                              DOE-HDBK-1141-2008
                 • Exceeding administrative dose levels
Overhead 15.6




                   or regulatory limits
                 • Loss of radioactive material control
                 • Unmonitored/excessive release to
                   environment
                 • Excessive number of skin
                   contamination incidents
                 • Uptakes of radioactive material
                 • Excessive number of radiological
                   incidents
                                                    OT 15.6
                Indicators: Assessment Is
                       Needed (cont.)




                                                                 DOE-HDBK-1141-2008
                  • Inadequate training
Overhead 15.7




                  • Ineffective work control systems
                  • Incomplete or inaccurate:
                     – Radiological surveys
                     – Records




                                                       OT 15.7
                    Assessment Preparation




                                                                    DOE-HDBK-1141-2008
                • Review operating history
Overhead 15.8




                • Examine previous assessment reports
                • Collect input from person(s) assessed
                • Determine applicability of industry issues
                • Review policies and procedures
                • Assemble regulations and guidance
                  documents
                • Prepare an assessment plan

                                                          OT 15.8
                        Operating History




                                                                DOE-HDBK-1141-2008
                •   Occurrence reports
Overhead 15.9




                •   Radiological deficiency reports
                •   Violations/citations
                •   Facility design changes




                                                      OT 15.9
                 Previous Assessments




                                                              DOE-HDBK-1141-2008
                 •   DNFSB Recommendations
Overhead 15.10




                 •   Self-assessments
                 •   Corporate quality assurance
                 •   External audit group




                                                   OT 15.10
                 Input from Person(s) to be
                          Assessed




                                                                DOE-HDBK-1141-2008
                   • Management
Overhead 15.11




                   • Radiological Control Manager
                   • Radiological Control Organization’s
                     "customers"




                                                     OT 15.11
                     Industry Issues




                                                             DOE-HDBK-1141-2008
                 • Emerging technical issues
Overhead 15.12




                 • Application of best industry
                   standards




                                                  OT 15.12
                 Policies and Procedures




                                                                DOE-HDBK-1141-2008
                   • Operating procedures
Overhead 15.13




                   • Radiological control policies




                                                     OT 15.13
                 Regulations and Guidance
                        Documents




                                                          DOE-HDBK-1141-2008
                     •   Federal
Overhead 15.14




                     •   State
                     •   Site
                     •   Industry/peer group




                                               OT 15.14
                     Assessment Plan




                                                               DOE-HDBK-1141-2008
                 •   Identify elements to assess.
Overhead 15.15




                 •   Generate specific questions.
                 •   Develop record sheet.
                 •   Allocate time (backup plan).
                 •   Leave unscheduled time.




                                                    OT 15.15
                 Types of Assessments




                                                   DOE-HDBK-1141-2008
                     • Announced
Overhead 15.16




                     • Unannounced




                                        OT 15.16
                 Assessment Methods




                                                     DOE-HDBK-1141-2008
                 • Document reviews
Overhead 15.17




                 • Personnel interviews
                 • Field observations




                                          OT 15.17
                 Recommended Approach




                                                               DOE-HDBK-1141-2008
                 •   Review upper-tier procedures
Overhead 15.18




                 •   Conduct short site tour
                 •   Interview key persons
                 •   Conduct follow-up actions




                                                    OT 15.18
                              Key Interviews




                                                                       DOE-HDBK-1141-2008
                 •   Radiological Control Manager
Overhead 15.19




                 •   Radiological Control Supervisors
                 •   Radiological Control Technical Leads
                 •   Radiological Control Technicians




                                                            OT 15.19
                   Key Interviews (cont.)




                                                               DOE-HDBK-1141-2008
                 • Radiological Control Organization’s
Overhead 15.20




                   “customers”
                 • DOE Representatives
                 • Facility Manager




                                                    OT 15.20
                     Post-Assessment
                          Actions




                                                                 DOE-HDBK-1141-2008
                 •   Publish findings
Overhead 15.21




                 •   Receive responses
                 •   Accept/reject/modify responses
                 •   Develop action tracking list
                 •   Publish status report




                                                      OT 15.21
                      Post-Assessment
                        Actions (cont.)




                                                                 DOE-HDBK-1141-2008
                 •   Maintain file of open action items.
Overhead 15.22




                 •   Verify closure of action items.
                 •   Evaluate adequacy of actions taken:
                     – Root cause identified?
                     – Follow-up assessments needed?




                                                      OT 15.22
                      Follow-up Assessments




                                                         DOE-HDBK-1141-2008
                 Qualifying conditions:
Overhead 15.23




                 •    Widespread problem

                 •    Recurring problem



                                              OT 15.23
                       Marginal Radiological
                           Performance




                                                                         DOE-HDBK-1141-2008
                 Initial actions should include:
Overhead 15.24




                 • More direct line supervision in the work
                   space
                 • Curtailment of work schedules
                 • Addition of extra radiological control
                   personnel
                 • Conduct of additional training



                                                              OT 15.24

				
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