This is a template that an employee can use to request a change in objective of an
ongoing business project. This template can be used to request the change of an
internal business project or an external business project provided for a specific
customer. The template sets forth a description of the change, the purpose of the
change, the completion criteria, estimated charges, and estimated schedule. This
document should be used by small businesses or other entities that want to provide
their employees with a method to request a change in a business project.
[Company Logo] PROJECT CHANGE REQUEST FORM
Change Request (Used for tracking purposes.)
Urgent Change? (Used to specify immediate needs)
Project Change Summary
(Use this space to briefly describe the required change.)
Example: The change requires two extra days to carry out an additional task as part of the
development of the database. As the design currently stands, the database will not meet the needs
of the marketing department if development continues in the same way.
Project Change Business Justification
(Use this space to justify why the company should allocate resources in making this change. This
may include a number of factors, for example:)
Technical – e.g., it may not technically be possible to do what was envisaged in the original plan
Financial – e.g., the change will mean that more revenues can be generated, or project costs
have to be cut
Resource – e.g., resources are no longer available, or a new resource has become available
Scope – e.g., a change in scope is required from the business owner or client – in this case
explain why this is desired
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Example: The initial project requirements were misunderstood by the development team and a
key requirement of marketing — to be able to print reports in hard copy — is not currently being
met by the project. As a result, this makes it hard for marketing to gather and analyze figures
relating to the success or otherwise of this type of campaign. In the long-term, this will cost the
marketing operations team significantly, as analysis will take days instead of hours. The costs of
making the change outweigh the long-term benefits, since this database is planned to be used for
the next five years.
Impact of Change Request Denial
(Use the space below to detail any negative impacts of not making this change to the overall
Example: The impact of not making the change will be that the marketing team will not be able
to analyze figures from campaigns properly. Carrying out such activities will take them more
time than if this change was included. It will reduce the time required for analyzing figures from
days to hours.
Impact of Change to Project:
What will be the impact of making this change to the project plan?
On Costs: (Use the spaces below to detail the impact or knock on effects of
How much will it cost to making this change to the overall project.)
deliver the project if the
change is made? Example: Implementation of this change will require two days
worth of work by a developer. At a rate of $350 per day, the
estimated cost will be $700 over the project's budget
On Delivery Date:
How will the delivery date Example: While two more days of development time are being
of the project be impacted added to the project, flexibility was built in to protect against this
by making this change? scenario. The delivery date will not be impacted adversely.
How will resources be Example: Two more days of development time will be required.
affected by making this This may have an adverse effect on other projects.
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Are there any risks associated with making the change to the project?
POTENTIAL RISK MITIGATION
Example: There is a risk that the