This is a template that an employee can use to request a change in objective of an ongoing business project. This template can be used to request the change of an internal business project or an external business project provided for a specific customer. The template sets forth a description of the change, the purpose of the change, the completion criteria, estimated charges, and estimated schedule. This document should be used by small businesses or other entities that want to provide their employees with a method to request a change in a business project.
This is a template that an employee can use to request a change in objective of an ongoing business project. This template can be used to request the change of an internal business project or an external business project provided for a specific customer. The template sets forth a description of the change, the purpose of the change, the completion criteria, estimated charges, and estimated schedule. This document should be used by small businesses or other entities that want to provide their employees with a method to request a change in a business project. [Company Logo] PROJECT CHANGE REQUEST FORM [Organization Name] Project Name: Name of Change Requestor: Date Request Submitted: Change Request (Used for tracking purposes.) Number (CRN): Urgent Change? (Used to specify immediate needs) (Y/N) CHANGE DETAILS Project Change Summary (Use this space to briefly describe the required change.) Example: The change requires two extra days to carry out an additional task as part of the development of the database. As the design currently stands, the database will not meet the needs of the marketing department if development continues in the same way. Project Change Business Justification (Use this space to justify why the company should allocate resources in making this change. This may include a number of factors, for example:) Technical – e.g., it may not technically be possible to do what was envisaged in the original plan Financial – e.g., the change will mean that more revenues can be generated, or project costs have to be cut Resource – e.g., resources are no longer available, or a new resource has become available Scope – e.g., a change in scope is required from the business owner or client – in this case explain why this is desired © Copyright 2011 Docstoc Inc. 2 Example: The initial project requirements were misunderstood by the development team and a key requirement of marketing — to be able to print reports in hard copy — is not currently being met by the project. As a result, this makes it hard for marketing to gather and analyze figures relating to the success or otherwise of this type of campaign. In the long-term, this will cost the marketing operations team significantly, as analysis will take days instead of hours. The costs of making the change outweigh the long-term benefits, since this database is planned to be used for the next five years. Impact of Change Request Denial (Use the space below to detail any negative impacts of not making this change to the overall project.) Example: The impact of not making the change will be that the marketing team will not be able to analyze figures from campaigns properly. Carrying out such activities will take them more time than if this change was included. It will reduce the time required for analyzing figures from days to hours. Impact of Change to Project: What will be the impact of making this change to the project plan? On Costs: (Use the spaces below to detail the impact or knock on effects of How much will it cost to making this change to the overall project.) deliver the project if the change is made? Example: Implementation of this change will require two days worth of work by a developer. At a rate of $350 per day, the estimated cost will be $700 over the project's budget On Delivery Date: How will the delivery date Example: While two more days of development time are being of the project be impacted added to the project, flexibility was built in to protect against this by making this change? scenario. The delivery date will not be impacted adversely. On Resources: How will resources be Example: Two more days of development time will be required. affected by making this This may have an adverse effect on other projects. change? © Copyright 2011 Docstoc Inc. 3 Change Risks Are there any risks associated with making the change to the project? POTENTIAL RISK MITIGATION Example: There is a risk that the Example: The developer and project manager development work will take longer than two will meet with the marketing representative days if the business requirement for reporting prior to commencement of the change. is not completely clear before starting. Alternative options will be presented to facilitate a better understanding of the requirements. Alternative Solutions Are there any alternative solutions to the problem? (Use the space below to detail any potential alternative solutions to the problem.) Example: An alternative solution would be to request a change of project scope from the client. Project Change Approval or Rejection Change is Approved? Yes or No Approval Date MM/DD/YYYY © Copyright 2011 Docstoc Inc. 4 Reasons for Rejection (If the project change is not approved, use the space below to detail the reasons for the rejection of the change.) Example: The change is rejected since there is no additional budget for this project. Project Change Sign-off (Signatories to the change should be gathered. These will vary but will usually include the project manager, the approver of the change, the business owner and/or client, the project lead for the team that the change may affect (e.g. Technology, Operations, Marketing) or others.) NAME DATE JOB TITLE SIGNATURE (MM/DD/YYYY) © Copyright 2011 Docstoc Inc. 5
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